Wyoming Water Development Commission/ Select Water Committee Joint Meeting Casper, Wyoming. November 8, 2012

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1 Wyoming Water Development Commission/ Select Water Committee Joint Meeting Casper, Wyoming November 8, Chairman Kent Shurtleff called the meeting to order at 8:31 a.m. 2. Secretary Jeanette Sekan called the roll of commissioners: Commission Attendance: Kent Shurtleff, Chairman Bill Resor, Vice-Chair Jeanette Sekan, Secretary Floyd Canfield Mitch Cottenoir Shawn Hall Margo Sabec Jim Wilson Absent: Nick Bettas Phil Habeck Advisors in Attendance: Greg Kerr, University of Wyoming Andrew Kuhlmann, Attorney General s Office Sue Lowry, State Engineer s Office Select Water Committee Attendance: Senator Stan Cooper Senator Gerald Geis Senator John Hines Representative Stan Blake Representative John Eklund Representative Lorraine Quarberg Representative Jim Roscoe Representative Mark Semlek 3. Approval of Minutes. A motion to approve the October 5, 2012 WWDC minutes was made by Jim Resor, seconded by Mitch Cottenoir. The motion carried. Mitch Cottenoir made a motion to approve the August 17, 2012 WWDC minutes, seconded by Jeanette Sekan. The motion carried. Page 1 of 14

2 In a separate action, the Select Water Committee approved the August 16 and 17, 2012 minutes of the Committee. 4. Audience Introductions 5. Amendments Big Sandy Reservoir Enlargement, Level II, Phase I An interim amendment to the engineering contract with States West Water Resources Corporation was presented. The amendment serves to add additional tasks to the Scope of Services, increase the contract budget from $137,100 to $200,357.50, and to extend the contract expiration date to March 31, Discussion followed. Cambria/Sweetwater Water Supply, Level II A final amendment to the engineering contract with Camp Creek Engineering, Inc. was presented. The amendment serves to document WWDC acceptance of the final report and document the final contract amount of $90, Green River West Water Supply, Level II A final amendment to the engineering contract with Keller Associates, Inc. was presented. The amendment serves to document WWDC acceptance of the final report and document the final contract amount of $77, Middle Piney Reservoir Study, Level II An interim amendment to the engineering contract with States West Water Resources Corporation was presented. The amendment serves to extend the contract expiration date to December 31, A motion to approve all documents as presented was made by Mitch Cottenoir, seconded by Jim Wilson. Discussion followed. The motion carried. In a separate action, the Select Water Committee approved the Big Sandy Reservoir Enlargement, Level II, Phase I amendment. 6. Small Water Project Amendments Bond Water Well #1. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Bond Water Well #2. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Page 2 of 14

3 Dickie 21/Bear Creek/Urwin 21 Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Grass Creek Divide. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Horse Pasture Putney Flat Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Littlejohn Ditch Turnout and Bubbler. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, LU Farm Pivot. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Pats Draw Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Putney School Section Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Ramul 21 Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Reds/Creek Pasture Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Page 3 of 14

4 Spring Gulch Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Wagonhound Spring Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, West Spring Gulch Pipeline. An interim amendment to the project agreement with the Cottonwood/Grass Creek Watershed Improvement District was presented. The amendment serves to extend the project agreement expiration date to December 31, Status reports on the individual projects were given by Ron Vore. Discussion followed. Bill Resor made a motion to approve all documents as presented, seconded by Jeanette Sekan. The motion carried. 7. Sponsor s Inflation Funds A status report on the uncommitted balances in the Account I, New Development and Account II, Rehabilitation was presented. Account I has a balance of $1,874, and Account II has a balance of $644, There will not be a need to supplement either account during the upcoming legislative session. 8. Water Sales Agreements from the Pathfinder Reservoir Municipal Account Town of Mills. An agreement with the town of Mills to purchase water from the Wyoming Account in Pathfinder Reservoir was presented. The agreement provides the town a right to purchase up to 200 acre-feet of water per year on a readiness-to-serve basis. The initial term is for 25 years with a renewal clause allowing up to three (3)10-year renewal periods. City of Casper. An agreement with the city of Casper to purchase water from the Wyoming Account in Pathfinder Reservoir was presented. The agreement provides the city a right to purchase up to 1950 acre-feet of water per year on a readiness-to-serve basis. The initial term is for 25 years with a renewal clause allowing up to three (3) 10-year renewal periods. Central Wyoming Regional Water System Joint Powers Board. An agreement with the Central Wyoming Regional Water System Joint Powers Board to purchase water from the Wyoming Account in Pathfinder Reservoir was presented. The agreement provides the joint powers board a right to purchase up to 150 acre-feet of water per year on a readiness-to-serve basis. The initial term is for 25 years with a renewal clause allowing up to three (3) 10-year renewal periods. Page 4 of 14

5 A motion to approve the contracts as presented and to authorize the director to execute all three documents on behalf of the WWDC was made by Bill Resor, seconded by Jeanette Sekan. The motion carried. 9. Discussion Town of Pavillion. The director s recommendation was to provide an appropriation of $214,500 from the New Development Program as a 67% grant and a 33% loan at 4% interest for a term of 30 years. Beckie Zwiefelhofer, Town Clerk, addressed the recommendation. Discussion followed. Jim Wilson made a motion to accept the director s preliminary recommendation, seconded by Mitch Cottenoir. The motion carried. Pavillion East. A status report was presented. Authorization for the director to sign the individual landowner agreements on behalf of the Commission was requested by Director Harry LaBonde. Jim Wilson made a permission authorizing the director to sign Pavillion landowner agreements on behalf of the WWDC, seconded by Mitch Cottenoir. The motion carried Funding Recommendations New Development Program New Development Program Level III Projects-Existing Buffalo Northwest Pipeline. The director s recommendation was to increase the project appropriation from $365,000 to $4,009,000 or $3,644,000. The financing plan will remain a 67% grant and a 33% loan with 4% interest and a term of 30 years. Randy Dyess, town of Buffalo; Delbert Eitell, Johnson County Commissioner; and Tom Crump, WWC Engineering, addressed the recommendation. Discussion followed. Cheyenne Southern Pipeline. The director s recommendation was to increase the project appropriation from $14,029,800 to $18,291,000 or $4,261,200. The financing plan will remain a 67% grant. Tim Wilson, Cheyenne Board of Public Utilities, addressed the recommendation. Discussion followed. Cottonwood Lake Enlargement. The director s recommendation was to provide an appropriation of $3,700,000 as a 67% loan and 33% loan at 4% interest for a term of 50 years. The Cottonwood Irrigation District is requesting a 98.7% grant of $3,659,000 and a 1.3% loan of $48,000. Discussion followed. Cowley Transmission Pipeline. The director s recommendation was to provide funding as a 67% grant of $554,100. The remaining funding of $272,800 will be provided from either the Wyoming Drinking Water State Page 5 of 14

6 Revolving Fund or city funds. Joel Peterson, Mayor of Cowley and William Bridges, City Engineer, addressed the recommendation. Fort Laramie Storage Tank. The director s recommendation was to increase the appropriation from $53,600 to $1,139,100 or $1,085,500. The financing plan for the additional funding will be a 67% grant and a 33% loan at 4% interest for a term of 30 years. Tim Eisenhauer, Fort Laramie Town Engineer, addressed the recommendation. Gillette Regional Extensions. The director s recommendation was to increase the appropriation from $703,500 to $6,197,500 or $5,494,000. The financing plan will remain a 67% grant. Mike Cole, city of Gillette and Dayton Alsaker, DOWL HKM, addressed the recommendation. Discussion followed. Lovell Transmission Pipeline. The director s recommendation was to increase the appropriation from $67,000 to $727,500 or $703,500. The financing plan will remain a 67% grant. Brian Dickson, town of Lovell, addressed the recommendation. Northwest Rural North Expansion. The director s recommendation was to increase the appropriation from $281,400 to $3,690,000 or $3,408,600. The financing plan will remain a 67% grant. Mitch Cottenoir made a motion to accept the director s preliminary recommendations all presented projects, seconded by Jeanette Sabec. The motion carried. Level III Projects-New Buffalo South Loop Pipeline. The director s recommendation was to provide an appropriation of $775,000 as a 67% grant and a 33% loan at 4% interest for a term of 20 years. Randy Dyess, city of Buffalo and Victor Anderson, States West Water Resources, addressed the recommendation. Burns Well. The director s recommendation was to provide an appropriation of $1,214,000 as a 67% grant and a 33% loan at 4% interest for a term of 30 years. In addition, the Level II well is being sold to the sponsor for approximately $20,884. Mayor Judy Johnstone and Marty Jones, Lidstone and Associates, addressed the recommendation. Discussion followed. Cambria Tank. The director s recommendation was to deny funding. Dan Epperson and Sharon Ackerman of the Cambria Improvement and Service District addressed the recommendation. Discussion followed. Campbell County Cemetery Tank. The director s recommendation was to deny funding. Tom Butler and Darin Edmonds, Campbell County Cemetery District, addressed the recommendation. Discussion followed. Page 6 of 14

7 Casper Raw Water Irrigation Supply II. The director s recommendation was to provide funding as a 67% grant of $487,600. The remaining $240,100 will be funded from other sources. David Hill, city of Casper and Paul Bertoglio, city of Casper and Central Wyoming Regional Water System Joint Powers Board, addressed the recommendation. Discussion followed. Evansville Emergency Connection. The director s recommendation was to provide funding as a 67% grant of $141,370. The remaining $193,410 will be funded from town reserves. Mayor Phil Hinds addressed the recommenddation. Jeffrey City System Improvements. The director s recommendation was to provide funding as a 67% grant of $418,750. The remaining $206,250 will be provided from the Wyoming Drinking Water State Revolving Fund. J. Dee Darnell, Jeffrey City Water and Sewer District and Barry Venn, 609 Consulting, addressed the recommendation. Lance Creek Well. The director s recommendation was to provide an appropriation of $170,000 as a 67% grant and a 33% loan at 4% interest for a term of 30 years. In addition, the Level II well is being sold to the sponsor for approximately $11,000. Donna Harvey, Lance Creek Water and Sewer District, addressed the recommendation. Discussion followed. Mountain View Acres-Riverton Connection. The director s recommendation was to provide an appropriation of $95,000 as a 67% grant and a 33% loan at 4% for 20 years. Mark Warren, Mountain View Acres Water District, addressed the recommendation. Discussion followed. Sheridan North Loop Transmission. The director s recommendation was to provide funding as a 67% grant of $1,567,000. The remaining funding of $400,000 is being sought as a mineral royalties grant and $371,000 will be provided by the city. Dan Roberts, city of Sheridan and Dayton Alsaker, DOWL HKM, addressed the recommendation. Discussion followed. Bill Resor made a motion to accept the director s preliminary recommendations on all presented projects, except for the Cambria Tank and Campbell County Cemetery Tank projects, seconded by Mitch Cottenoir. The motion carried. Margo Sabec made a motion to accept director s recommendation on the Campbell County Cemetery Tank project, seconded by Bill Resor. The motion carried. Mitch Cottenoir made a motion to table the Cambria Tank project until the December 13, 2012 WWDC meeting, seconded by Jeanette Sekan. The motion carried. It was further suggested that the Sweetwater and Cambria water Page 7 of 14

8 districts, the town of Newcastle and the Weston County Commissioners jointly apply for a regional master plan prior to the December WWDC meeting. Level II Projects Farson Master Plan. The director s recommendation was to incorporate the project into the New Development Program with a budget of $90,000. Kim Brown, Eden Valley Improvement District and Amy Allen, JFC, addressed the recommendation. Hanna Water System. The director s recommendation was to incorporate the project into the New Development Program with a budget of $100,000. Mayor Tony Poulos and Evan Green, AVI addressed the recommendation. Discussion followed. Lower Nowood Water Supply. The director s recommendation was to incorporate the project into the New Development Program with a budget of $75,000. Janette King and Jamie Starbuck, Lower Nowood Water Users, addressed the recommendation. Pine Haven Tank and Well Study. The director s recommendation was to incorporate the project into the New Development Program with a budget of $100,000. Larry Suchor and Margaret Lynch, town of Pine Haven, addressed the recommendation. Discussion followed. Squaw Creek Water Supply. The director s recommendation was to incorporate the project into the New Development Program with a budget of $350,000. John Spahr, Squaw Creek Water District and Evan Green, AVI, addressed the recommendation. Shawn Hall made a motion to accept the director s preliminary recommendations on all presented projects, seconded by Floyd Canfield. The motion carried. Level I Projects Belle Fourche River Watershed. The director s recommendation was to incorporate the project into the New Development Program with a budget of $350,000. Dee Zimmerschied and Skip Waters, Crook County Irrigation District, addressed the recommendation. Discussion followed. Bill Resor made a motion to table the project until the December 13, 2012 WWDC meeting, seconded by Jeanette Sekan. The motion carried. Blacks Fork River Watershed. The director s recommendation was to incorporate the project into the New Development Program with a budget of $350,000. Oakley Ingersoll, Uinta County Conservation District, addressed the recommendation. Discussion followed. Page 8 of 14

9 High Meadow Ranch Master Plan. The director s recommendation was to incorporate the project into the New Development Program with a budget of $175,000. Tim Wells, High Meadow Ranch Water Users, addressed the recommendation. Discussion followed. Lusk Master Plan. The director s recommendation was to incorporate the project into the New Development Program with a budget of $200,000. Todd Skrukrud, Lusk Public Works Director, addressed the recommendation. Osmond Water Supply. The director s recommendation was to incorporate the project into the New Development Program with a budget of $75,000. Ron Bassett, Osmond Pipeline Company, addressed the recommendation. University of Wyoming Water Research Program. The director s recommendation was to provide a budget of $400,000 to perform general water research. Greg Kerr, Office of Water Program, University of Wyoming, responded to the recommendation. Bill Resor made a motion to accept the director s preliminary recommendations on all presented projects, excluding the Belle Fourche River Watershed study, seconded by Floyd Canfield. The motion carried. There being no further business the meeting adjourned at 2:15 p.m. Page 9 of 14

10 Wyoming Water Development Commission/Select Water Committee Joint Meeting Casper, WY November 9, 2012 Chairman Kent Shurtleff called the meeting to order at 8:30 a.m. Secretary Jeanette Sekan called the roll of commissioners: Commission Attendance: Kent Shurtleff, Chairman Jeanette Sekan, Secretary Mitch Cottenoir Shawn Hall Margo Sabec Jim Wilson Absent: Nick Bettas Floyd Canfield Phil Habeck Bill Resor Advisors in Attendance: Greg Kerr, University of Wyoming Andrew Kuhlmann, Attorney General s Office Select Water Committee Attendance: Senator Stan Cooper Senator Gerald Geis Senator John Hines Representative Stan Blake Representative John Eklund Representative Lorraine Quarberg Representative Mark Semlek Audience Introductions Funding Recommendations Rehabilitation Program Level III Projects-Existing Eden Valley West Side Lateral. The director s recommendation was to increase the appropriation from $6,580,000 to $7,907,000 or $1,327,000 to allow for the completion of the lower half of the West Side Lateral. Ed Burton, Eden Valley irrigation and Drainage District, addressed the recommendation. Page 10 of 14

11 Little Snake Canal Rehabilitation, Phase II. The director s recommendation was to deny additional funding as no funds have been expended from the 2011 appropriation of $154,100. Bob Davis, Savery-Little Snake River Water Conservancy District, addressed the recommendation. Savery Creek Diversions. The director s recommendation was to provide an appropriation of $1,900,000 as a 67% grant and a 33% loan at 4% interest for a term of 30 years. Bob Davis, Mark Blakley and Larry Hicks, Savery-Little Snake River Conservancy District, requested 75% grant funding. Discussion followed. Shawn Hall made a motion to accept the director s preliminary recommendation, seconded by Mitch Cottenoir. The motion carried. Shoshone Rehabilitation The director s recommendation was to provide 67% grant funding of $795,000 for invoiced materials to replace concrete structures and canal lining. The sponsor is responsible for all other construction related costs. Bryant Startin, Shoshone Irrigation District, addressed the recommendation. A motion to accept the director s preliminary recommendation on all presented projects, excluding the Savery Creek Diversions project, was made by Jeanette Sekan, seconded by Margo Sabec. The motion carried. Level III Projects - New Austin and Wall Canals. The director s recommendation was to provide 67% grant funding of $150,000 for design and permitting. Additional funding of $150,000 will be provided by the Colorado River Basin Salinity Control Program. John Eyre, Austin Wall Irrigation District, addressed the recommendation. Cody Canal Rehabilitation The director s recommendation was to provide an appropriation of $144,000 as a 67% grant and a 33% loan at 4% interest for a term of 20 years. Jerry Bales, Cody Canal Irrigation District, addressed the recommendation. Eden Valley Farson Lateral Rehabilitation. The director s recommendation was to provide grant funding of $233,500. Additional funding of $233,500 will be provided by the Colorado River Basin Salinity Control Program. Ed Burton, Eden Valley Irrigation and Drainage District, addressed the recommendation Goshen Irrigation District Rehabilitation The director s recommendation was to provide grant funding of $1,400,000 for invoiced materials to replace open ditches with buried pipe. The sponsor is responsible for all other construction related costs. Robert Coxbill, Goshen Irrigation District, addressed the recommendation. Shawn Hall recused himself from voting on Page 11 of 14

12 this project. Margo Sabec made a motion to accept the director s preliminary recommendation, seconded by Mitch Cottenoir. The motion carried. Lovell Canal Rehabilitation The director s recommendation was to reduce the grant funding of the appropriation from $565,000 to $299,000 for invoiced materials to replace a shorter segment of Bench Lateral with buried pipe. William Bridges, Pryor Mountain Engineering, addressed the recommendation. Discussion followed. Midvale Rehabilitation The director s recommendation was to provide grant funding of $317,400 for invoiced materials to replace a drop/check structure. The sponsor is responsible for all other construction related costs. Dick Johnson, Midvale Irrigation District, addressed the recommendation. Kent Shurtleff recused himself from voting on this project. Margo Sabec made a motion to accept the director s preliminary recommendation, seconded by Mitch Cottenoir. The motion carried. Riverton Valley Rehabilitation The director s recommendation was to provide grant funding of $137,000 for invoiced materials to replace two ditches with pipe. The sponsor is responsible for all other construction related costs. Discussion followed. Margo Sabec made a motion to accept the director s preliminary recommenddation on presented projects, excluding the Goshen Irrigation District Rehabilitation 2013 and the Midvale Rehabilitation 2013 projects, seconded by Shawn Hall. The motion carried. Level II Wall Reservoir. The director s recommendation was to incorporate the project into the Rehabilitation Program with a budget of $280,000. John Eyre, Austin Wall Irrigation District, addressed the recommendation. Heart Mountain Irrigation Master Plan. The director s recommendation was to incorporate the project into the Rehabilitation Program with a budget of $175,000. Dan Laursen, Heart Mountain Irrigation District, addressed the recommendation. Discussion followed. Level I Interstate Canal and Beaver Meadows Reservoir Rehabilitation. The director s recommendation was to incorporate the project into the Rehabilitation Program with a budget of $180,000. Brian Thomas, Interstate Irrigation Company, addressed the recommendation. Discussion followed. Shawn Hall made a motion to accept the director s preliminary recommendations on both Level I and II projects, seconded by Margo Sabec. The motion carried. Page 12 of 14

13 Funding Recommendations Dam and Reservoir Program Level II Projects Sublette Creek Reservoir and Covey/Mau Canal. The director s recommendation was to continue the project at Level II with additional funding of $252,000. Discussion followed. Cottonwood/Grass Creek. The director s recommendation was to continue the project at Level II with additional funding of $70,000 Discussion followed. Clear Creek Storage. The director s recommendation was to continue the project at Level II with additional funding of $350,000. West Fork Dam. The director s recommendation was to continue the project at Level II with additional funding of $7,000,000 for permitting and final design. Bob Davis, Mary Waldron, and Jack Corson, Savery Little Snake River Water Conservancy District, addressed the recommendation. Discussion followed. Margo Sabec made a motion to accept the director s preliminary recommendation, seconded by Shawn Hall. The motion carried. Shell Valley Storage. The director s recommendation was to continue the project at Level II with additional funding of $150,000. Mitch Cottenoir made a motion to accept the director s preliminary recommenddations on all presented projects, excluding West Fork Dam, seconded by Margo Sabec. The motion carried. Level I Projects Probable Maximum Precipitation-Cool Season and Warm Season Analysis. The director s recommendation was to continue the project at Level I with additional funding of $250,000. Discussion followed. It was recommended that the project expiration date be extended to A motion to accept the director s preliminary recommendation was made by Margo Sabec, seconded by Jeanette Sekan. The motion carried. Page 13 of 14

14 14. Future Meetings Schedule The Water Development Commission/Select Water Committee calendar for 2013 was presented. The schedule was approved with the August meeting rescheduled to August 21-23, There being no further business, the meeting adjourned at 11:08 a.m. Respectfully submitted, K. Jeanette Sekan Secretary Page 14 of 14