County of Ulster State of New York Tuesday, September 4, 2018

Transcription

1 172 Town of Olive County of Ulster State of New York Tuesday, September 4, 2018 Minutes of the emergency meeting of the Town Board held on September 4, 2018 at the town offices, West Shokan, NY. Members Present: Sylvia Rozzelle, Supervisor Drew Boggess, Board Member Jim Sofranko, Board Member Members Not Present: Scott Kelder, Board Member Peter Friedel, Board Member Recording Secretary: Supervisor Rozzelle called the meeting to order at 4:02 pm On a Rozzelle/Boggess motion, the Town Board empowered the Highway Superintendent to bid on a 2008 Vacuum Truck on Auctions International up to $70,000. The bid expired at 8 pm on 9/4/2018. Aye: Boggess, Sofranko, and Rozzelle Nay: Absent: Kelder, Friedel On a Rozzelle/Sofranko motion, the Town Board empowered the Highway Superintendent to advertise a 1995 Elgin Vacuum Truck on auctions International if the bid for 2008 truck was successful. Aye: Boggess, Sofranko, and Rozzelle Nay: Absent: Kelder, Friedel All pertinent business having been discussed the meeting was adjourned on a Rozzelle/Sofranko motion at 4:16 pm. Town of Olive County of Ulster State of New York Monday, September 10, 2018 Minutes of the audit meeting of the Olive Town Board held on September 10, 2018 at the town meeting hall on Bostock Rd at 6:00 pm. Members Present: Sylvia Rozzelle, Supervisor Drew Boggess, Board Member Scott Kelder, Board Member Jim Sofranko, Board Member Peter Friedel, Board Member Recording Secretary:

2 Others Present: Bob Breglio, William Cook Supervisor Rozzelle called the meeting to order at 6 pm. On a Rozzelle/Boggess motion, the Town Board adjourned into executive session to interview applicants for the position of Assessor in Training at 6 pm. AYE: Boggess, Kelder, Sofranko, Friedel and Rozzelle NAY: The applicants were: Dianna Carchidi, Laura Spanhake, Andrew Friedel, and Lynette Leifeld Others present during executive session: ; Bob Breglio, Assessor Town of Roxbury & Town of Broome; Bill Cook Retired Town of Olive Assessor On a Rozzelle/Sofranko motion, the Town Board adjourned from executive session at 8:40 pm. AYE: Boggess, Kelder, Sofranko, Friedel and Rozzelle NAY: The Board continued with the regular scheduled audit meeting. Supervisor Rozzelle stated she forgot the bills for the Board to review so she would bring them to the Tuesday night meeting. The Town Board discussed the rate of pay for the Assessor in training position and reviewed the agenda for the Tuesday night meeting. Supervisor Rozzelle made a motion for Drew, Jim and herself to go back into executive session to discuss the applicants for the Assessor position. Board Members Friedel and Kelder excused themselves due to each having a relative that is an applicant. Board Member Sofranko seconded the motion. Aye: Rozzelle, Sofranko, Boggess Nay: On a Rozzelle/Sofranko motion the Board adjourned from executive session at 9:20 pm. Aye: Rozzelle, Sofranko, Boggess Nay: All pertinent business having been discussed the Town Board adjourned the meeting at 9:20 pm on a Rozzelle/Boggess motion. Aye: Rozzelle, Sofranko, Boggess Nay: Town of Olive County of Ulster State of New York Tuesday, September 11, 2018 Minutes of the regular meeting of the Olive Town Board held on September 11, 2018 at the town meeting hall on Bostock Rd at 7:00 pm. Members Present: Sylvia Rozzelle, Supervisor Drew Boggess, Board Member

3 Scott Kelder, Board Member Jim Sofranko, Board Member Peter Friedel, Board Member Recording Secretary: Others Present: Ternice Winne, Olive Day Committee; Gene Sorbellini, Recreation Director; Brian Burns, Highway Superintendent; Helene Grant, Planning Board; Stewart Grant, BAR; Barry Ruland, Chief Operator, LVDV Operations; David Sorbellini, Planning Board Sylvia Rozzelle, Town Supervisor, called the meeting to order at 7:05 pm. On a Rozzelle/Boggess motion, the Town Board approved the August minutes. Correspondence: #83-18 On a Rozzelle/Friedel motion, the Town Board approved new members of the Olive Fire Department: Sophie Epstein and Owen Allison #84-18 Ulster County Attorney- FEMA Hazard Mitigation Grant Program #85-18 NYS Office of Parks, Recreation & Historic Preservation Ashokan field Campus Historic District #86-18 Office of the State Comptroller NYSLRS- Cost Request for section 375-c and 375-e #87-18 Ulster County Agricultural and Farmland Protection Board- Parcels in Olive included Delia & Morton Adams 5 parcels & Kyle Jaster 1 parcel. Budget Modifications: On a Rozzelle/Boggess motion, the Town Board made the following general fund budget modification: General Fund: Transfer $250 from Contingency to Assessor Contractual Transfer $1,400 from Contingency to Youth Programs Contractual Transfer $200 from Contingency to Refuse & Garbage Contractual On a Rozzelle/Sofranko motion, the Town Board made the following highway fund budget modification: Highway Fund: Increase Revenue D3501 CHIPS State Aid $27,820 Increase Expense D $27,820 CHIPS Permanent Improvements Approve Payment of Audited Bills: On a Rozzelle/Kelder motion, the Town Board approved the payment of the following audited bills: Highway Vouchers #215-#240 $258, General Fund Vouchers #444-#487 $ 37, Sewer District #16581-#16594 $ 30, Special Lighting District Voucher #8 $ 62.60

4 Cash Received: July 2018 Cash Received $94, Interest Received July 2018 $ Additional Business: On a Rozzelle/Boggess motion, the Town Board waived the park fee for Kingdom Hall of Jehovah s Witnesses at Shokan Park for September 15, On a Rozzelle/Boggess motion, the Board approved Resolution #10 of 2018 providing pension benefits of section 375-c & 375-e for police officers. Resolution #10 of 2018 Town of Olive Provide Pension Benefit of Section 375-c and Section 375-e For Police Officers WHEREAS, the Town of Olive Town Board is desirous of establishing Pension Benefit of Section 384-d for Police Officers employed by the Town; and WHEREAS, Office of the New York State Comptroller New York State and Local Retirement System advises the Town that we must first implement Section 375-c and Section 375-e in order to then adopt Section 384-d; THEREFORE, BE IT RESOLVED, the Town Board of the Town of Olive does hereby elect to provide the pension benefit of Sections 375-c and 375-e of the Retirement and Social Security Law for Police Officers and paid Firefighters, as presently or hereafter amended. BE IT FURTHER RESOLVED that the effective date of such shall be the 12 th day of September, AND MOVES ITS ADOPTION Motion made by: Supervisor Rozzelle Seconded by: Board Member Boggess A Vote was Duly Taken: AYE NAY ABSENT Sylvia Rozzelle, Supervisor _X Jim Sofranko, Board Member _X Andrew Boggess, Board Member _X Scott Kelder, Board Member _X Peter Friedel, Board Member _X Dated this 11th day of September, 2018 On a Rozzelle/Kelder motion, the Board approved 50% reimbursement for Alanna Wood for lifeguard certification course and approved $25.00 for William Melvin for CPR course.

5 On a Rozzelle/Sofranko motion, the Board requests a letter of thanks to Olive Conservation Advisory Council for pollinator garden planted at American Legion Hall. On a Rozzelle/Sofranko motion, the Town Board requests that a letter be sent to Bill Cook congratulating him on his retirement. On a Rozzelle/Sofranko motion, The Town Board appointed Bob Breglio acting Assessor. On a Rozzelle/Boggess motion, the Town Board appointed Dianna Carchidi Assessor Fieldworker. A Vote was Duly Taken: AYE NAY Abstain Sylvia Rozzelle, Supervisor _X Jim Sofranko, Board Member _X Andrew Boggess, Board Member _X Scott Kelder, Board Member X Peter Friedel, Board Member _X On a Rozzelle/Friedel motion, the Board approved the hour rate of pay at $20.00 based on a 35 hour work week for Three separate request for proposals for lawn maintenance were placed on the website. The Town of Olive Planning Board sent a letter to the Town Board addressing their concerns for the planning of the Hamlet of Boiceville. (#88-18) There were two members of the Planning Board in attendance at the meeting; Co- Chairman David Sorbellini and Helene Grant. The Town Clerk read the letter into the record and a discussion ensued. Supervisor Rozzelle addressed the four items requested by the Planning Board: 1. Attempt to terminate, or put on hold, the buyout contracts that are already in place. Supervisor Rozzelle stated that the property owners with contracts are financially strapped due to high flood insurance and that she would not abandon these people in Boiceville and renege on these contracts. Board Member Sofranko stated that last year we had meetings on this issue and I tried to slow the process down, due to the desperation of some of these people we agreed to go ahead. Now that we have signed contracts it s a little too late to start pulling back, we could put the Town in a position of breach of contract. Supervisor Rozzelle stated that there are 4 or 5 properties in various stages of contract. Board Member Friedel commented that the Planning Board is asking for some time, the people who are under contract I don t think we should pull it out on them, but we have others we can slow down a little. The Planning Board is supposed to be doing planning for the Town. Supervisor Rozzelle stated that the Planning Board has not been involved in this process in the last 5 years. Drew Boggess commented that from his perspective there are a few people making it seem like the Town Board is trying to destroy Boiceville, but the Board is trying to do the opposite. The Town Board is trying to save it, since Irene there is 4 empty buildings, and no one interested in buying them. He stated that he has lived in town for 24 years and to the best of his knowledge there has been no new development in Boiceville, there has been a few places renovated, but there hasn t been a big investment in Boiceville. 2. Reverse the Town Board s decision to allow eligible property owners to negotiate outright buyouts. The Supervisor touched on this in her responses for question #1.

6 3. Initiate meetings with New York State, Ulster County, and City of New York official s to fully explore a coordinated effort between them, the NYSDOT, and the town to save the hamlet (possibly by a levee as described as option #9 in the LFA) and prevent the flooding of State Route 28 during a 100 year (1%) storm event. The goal would be to design a project that would save our commercial district by protecting these properties from a 100 year event, thereby eliminating the need for costly flood insurance, raising property values, and increasing property tax revenue at all levels. Supervisor Rozzelle commented that the NYSDOT has on their wish list to raise Route 28 but there is no funding for it. She is finding from people she has spoken with that they will not build a berm. Board Member Sofranko stated they are taking a berm down in Mount Tremper. Board Member Boggess stated he spoke with Dennis Doyle the head of the Transportation Council and he has reached out to DOT about Boiceville and he hasn t heard back from them. 4. Investigate the possibility of incorporating the levee with an extension of the new rail trail, bringing the trail into the hamlet of Boiceville with the aim of future extension of the trail to the Maurice D Hinchey Catskill Interpretive Center. Supervisor Rozzelle stated that this has been in discussion for years. There could be easements along 28. Board Member Sofranko commented that we discussed if there is vacant land on that side of Route 28. He has been pressing that if that happened than the town should take that land and it could open it up for park or ball field. It could open up opportunity for Boiceville. This is a possibility as well. Board Member Boggess state that to his knowledge the County Planning Board is not at this time planning to extend the rail trail passed Route 28 A, but the next time he goes to a County Planning meeting he will check with Dennis and see. Supervisor Rozzelle commented that this will be discussed at the September 29, 2018 Boiceville Planning Design Workshop on Saturday 10 am-2 pm. We are not sitting here to plan but setting the table for a planning session. Planning Board Co-Chairman David Sorbellini requested a chance to respond to the Board s comments on the Planning Board letter. He stated that it was disappointing to hear that the Planning Board isn t seen as a planning body. In the 13 years he has have been on the Planning Board they have discussed the comprehensive plan, and the scenic byway. The view of the Board is that when they look at a site plan or a special use it s for the economic health and wellbeing of the community. Mr. Sorbellini stated these are integral parts of planning, and everything the Planning Board looks at is what is good for the community. Mr. Sorbellini comment that there should be a better way to communicate with the public. How can we socialize the September 29 th meeting more? Can we put it on a sign at the fire department? The Board Members stated that the meeting is publicized on the Website. Mr. Sorbellini believes it is important that as many people in the town as possible come to the meeting on September 29 th and the town should do more to get the information out. BJ Leifeld suggested doing a major mailing, or radio station. Supervisor Rozzelle said we do the best we can to spread the word but individuals need to take responsibility for themselves. Committees, Commission, Department Reports: Conservation Advisory Council- Jim Sofranko, Liaison The CAC will be holding a road cleanup day on October 13, 2018 at 9 am, if anyone is interested please meet at Davis Park. Parks & Recreation Committee- Scott Kelder, Liaison Eagle Scout John Strauss will be doing his Eagle Scout project at the Grant Avery Park. He will be installing a flag pole at the little league field.

7 Supervisor Rozzelle thanked Ternice Winne and the rest of the Committee for their hard work on Olive Day. Ternice requested that next year the signs could be put out a couple weeks ahead of time by Carl Swenson or the Highway Department to free up Committee members from having to do it on their free time. The Town Board was given by Barry Ruland, Chief Operator of the Boiceville Wastewater Treatment Facility a monthly operating report for August (#89-18) The Town Board Members were presented with the Statement of Expenditures, Encumbrances & Appropriations for the period ending 7/31/18 provided by Janice Lanzarotta, Bookkeeper. (#90-18) All pertinent business having been conducted, the Town Board on a motion adjourned the meeting at 8:30 pm on a Rozzelle/Boggess motion in memory of Danny Keogan, James Patrick Mahoney, Heather Marsten, Gerard Sanzi and all of those who lost their lives on September 11, 2001.