Chief Warrant and Warrant Officers Association, USCG

Transcription

1 Chief Warrant and Warrant Officers Association, USCG Annual Meeting, held at the Embassy Suites Hotel in Ashburn, VA April 14-16, 2016 The Annual Meeting of the Chief Warrant and Warrant Officers Association, USCG was called to order by the President at 0900, 14 April 2016 Association Officers Present CWO4 Phil Beddow President CWO3 Sabrina Maile Treasurer CWO4 Brent Light Secretary Chapter Representative Present CWO4 Bill Mattoon (Ret) Emerald Isle CWO4 William Reetz (Ret) Little Club on the Prairie CWO3 Tim Guy St. Louis CWO4 Whitney Jones Norfolk CWO2 Sarah Linayao Golden Gate CWO2 David Saunders Long Island CWO3 Lee Heitner Low Country CWO2 Paul Spencer Mid-Pacific CWO3 David Porco Yorktown CWO2 Nathan Wissmann Southern CA CWO2 Marv Lalone Great Lakes CWO2 Jeremy Williams Juneau CWO2 Joe Belger Philadelphia CWO3 Jared Heintz - Vice President CWO4 Richard Waechter (Ret) VP Ret Affairs CWO2 Sarah Case VP Reserve Affairs CWO2 James Pulse (Ret) New Orleans CWO2 Rodney Moore Baltimore CWO2 Matt Dederick Greater Mobile CWO4 John Caicedo Washington, D.C. CWO3 Ryan Donnell Steven Shields CWO4 Frank Gibson Cape Island CWO4 Patrick McCarthy Sun Coast CWO3 Irving Puig Greater Miami CWO4 William Iozzino Boston CWO2 Jason Thompson Sabine LT Ed Miner The Last Frontier CWO4 Randy Sommerville Pacific Northwest CWO4 Bill Reetz Little Club on the Prairie Distinguished Members Present CWO4 Robert Lewis (Ret) Distinguished Mbr CWO4 Bill Reetz (Ret) Distinguished Mbr CWO4 Mitzie Robinson (Ret) Distinguished Mbr CWO2 James Pulse (Ret) Distinguished Mbr CWO4 Bill Matoon (Ret) Distinguished Mbr Other Members Present CWO4 Amy Cerino CWO3 Catherine Nauta CWO3 Jannessa Botts CWO2 Steven Dickie CWO2 Anthony Giaccone CWO4 Carol Setteducato (Ret) Exec. Director CWO2 William Baldwin CWO4 J.T. Green (Ret) Past President 1

2 Administrative Matters: The President discussed the reading materials in each member s folder, the procedure on motions, travel claim processes and deadlines, planned breaks, and items available for sale from Chapter Representatives and the CWOA. President Beddow led the members in the Pledge of Allegiance, followed by a moment of silence as he read the list of Association members who had crossed over the bar since the last Annual Meeting. The Association President recognized Distinguished Members and Past Presidents CWO Bob Lewis and CWO Bill Mattoon; Distinguished Members, CWO Bill Reetz, CWO Ric Waechter, CWO James Pulse and Past Presidents CWO Frank Gibson, CWO J.T. Green and CWO Brent Light. SPECIAL BY LAWS COMMITTEE Last Minutes: The President presented the minutes of the last General Membership meeting which were accepted and placed on file. Last Annual Meeting General Membership Minutes: The President presented the minutes from the 2015 Annual General Membership Meeting. CWO Bill Mattoon was recognized and pointed out several errors including dates of the PFC report. A motion to accept the minutes as corrected was made, seconded and approved. Treasurers Report: The Treasurer presented the Treasurers Report for the period 1 July 2015 through 20 March CWO James Pulse pointed out errors on income. CWO Bob Lewis questioned the amounts for depreciation and what purchases were made to cause a jump. CWO Jannessa Botts had questions regarding miscellaneous expenses. After much discussion CWO Lewis moved to table the report so the Treasurer could research the discrepancies. The motion was seconded and approved. Membership Report: The Vice President presented the Membership Report. There were numerous questions regarding the dues free members and limited members. CWO Lewis raised questions about total number of regular membership. CWO Reetz moved to table the report until the numbers could be researched. The motion was seconded and approved. Ballot Committee Report: The President presented the Ballot Committee Report for the 2016 elections. CWO Lewis stated that Topic 7, Increase in Regular Members Dues, needs to be removed from inclusion with the By Laws topics. There was a long discussion on the low numbers of returned ballots. The President s Report: CWO Beddow presented a verbal and written copy of his Presidents Report. The complete copy of the President s Report was placed on file. He highlighted the relocation of the CWOA Office (the Barge) to Joint Base Bolling, the creation of the Death 2

3 Gratuity Fund and the debut of the new CWOA Website. He also related the issuance of chapter charters to the new Low Country and Greater Mobile chapters. Permanent Finance Committee Report: CWO James Pulse presented the Permanent Finance Report dated 12 April, CWO Pulse moves that the proposed investment policy be scheduled under New Business of the CWOA Executive Session at this Annual Meeting for consideration. CWO Bob Lewis called for a Point of Order stating that during the committee report is not the time for a new motion. CWO Lewis stated the Permanent Finance Committee needs to provide specific recommendations and the decisions have to be approved by the General Membership. CWO Pulse responds with a Point of Order and reads from the By Laws article 5, 2 A. Review, during the last month of each quarter, the investments of the Association funds. This committee shall submit a written report to the Association at the first Association meeting after the end of each quarter. The report shall include the status of investments of the Association and contain a recommendation for changes to, or continuance of, these investments. CWO Mattoon moved to table the report until the President can rule on the Point of Order. Motion was seconded and approved. Specialty Force Manager Presentation: LCDR Roger Robitaille and LCDR Mark Patton provided a presentation on DCMS CWO issues. CWO Gary Strebe provided a presentation on DCO CWO Issues. The General Membership meeting recessed at 1215, 14 April 2016 The General Membership meeting reconvened at 1345, 14 April 2016 Assignment Officer Presentation: CWO Amy Cerino and CWO Hailie Brown provided a presentation on CWO assignment issues. Special Election for Vice President: Due to the lack of Vice Presidential candidates during the 2016 officer elections, the President announced a special election for Vice President would be held. The candidates for office were: CWO Ryan Donnell CWO Stephen Dickie CWO Rodney Moore All general membership members in attendance cast their votes and the president moved on to the next topic while the ballots were counted. 3

4 Chapter Reports: If the chapter provided a written report it has been placed on file and is surmised below. Cape Island Chapter Submitted a verbal report. Special Election for Vice President Results: The President announced that CWO Ryan Donnell was elected fulfill the office of Vice President to become effective on 16 April after CWO Jared Heintz is sworn in as the Association President. Financial Review Committee Report: CWO James Pulse presented a report of the Financial Review Committee. CWO Mattoon questioned the dates of the report. CWO Pulse responded that the dates were based on the committee charter from the President. CWO Mattoon also had questions regarding listings for assets for the Barge improvement. The Barge expenses were repairs not improvements. CWO Lewis had several questions regarding assets following the purchase of investments. The Executive Director explained it was input in Quicken incorrectly. There was a lengthy discussion on the data contained in the report. CWO Pulse posed a Point of Inquiry as to whether we are trying to correct the report. He stated the audit should not be corrected. The President ruled that an audit report can be corrected with responses if they are available. CWO Lewis moves the audit be accepted with changes as discussed. The motion was seconded and approved. By Laws Committee Report: CWO William Iozzino presented the By Laws Committee Report. The President advised that three of the topics would be covered in the Executive Session. Treasurers Report: The Treasurer presented the corrected Treasurers Report for the period 1 July 2015 through 20 March CWO Lewis moved that the corrected report be placed on file. The motion was seconded and approved. Membership Committee Report: The Vice President presented the Membership Committee Report. The committee was chartered to review and evaluate current membership incentives and research and identify new ways to the market the Association with the intent on increasing membership and Association awareness. The Committee had two recommendations: 1. The committee is recommending a change to the way CWOPD incentives are distributed, not a removal of the incentive. We recommend the continuance of the clock, dinner, and coffee mug at CWOPD; which market the association very well. The committee also recommends that the shirt incentive be changed to being mailed to the member on their 1 year anniversary of membership within the CWOA. This recommendation ensures that the CWOA only distributes shirts to members that remain part of the CWOA and cuts costs on members that never complete their allotments. 4

5 2. The committee recommends an annual competitive membership drive be established following the end of each annual meeting through February 1 st of the following year. The competition will be based on an overall percentage of membership increase to ensure smaller chapters have an opportunity to be competitive. The competition should have a prize minimum of $250 presented to the wining CWOA chapter at the annual meeting following the February 1 st deadline, announcement in the CWO News magazine, and recognition on a perpetual plaque at the CWOA Barge. A lengthy discussion ensued covering the history of the incentives and the benefits. CWO J. T. Green moved that the Association adopt the practice of sending new members who join at the CWOPD the CWOA shirt at the one year anniversary instead of during the class. The motion was seconded. CWO John Caicedo moved to amend the motion to read the Association adopt the practice of sending new members who join at the CWOPD the CWOA shirt at the one year anniversary instead of during the class or payment of dues for 12 months. The motion was seconded by CWO Green. After a short discussion the motion to amend failed. CWO Mattoon asked for clarification on how many members who received a shirt did not start their allotment. CWO Heintz responded that they are carried as a T in the database. CWO Pulse provided a Point of Information that only 56 percent filled out the application and only 21 percent joined. After sending reminders only one student joined. CWO Heitner moved to amend the motion to read Present the CWOA polo shirt to CWOPD attendees who show proof of allotment prior to graduation or upon 1 year anniversary of paying dues, whichever comes first. The motion was seconded. CWO Miner called the question, which was seconded and approved. Voting on amending the motion does not carry. The original motion that the Association adopt the practice of sending new members who join at the CWOPD the CWOA shirt at the one year anniversary instead of during the class. CWO Pulse motions to table. The motion is seconded and approved. Keller Scholarship Committee Report: The President presented the Keller Scholarship Committee report. The Philadelphia Chapter hosted the Keller Scholarship Committee for Their selectees were: Kenneth Norris Brooke Young Geegan Fike Kelcie Siler 5

6 Jonathan Caicedo Patrick Edge Baylee McGinnis The President indicated chapters wishing to present scholarship awards to selectees in their AORs should get with him. Colona Scholarship Committee Report: CWO Jason Thompson presented the report on behalf of the Sabine chapter. Their selectees were: Kelly O Neill Noelle Muldowney Serena Kalbach Alexander Foglesong Jessica Jackson The General Membership meeting recessed at 1657, 14 April 2016 The General Membership meeting reconvened at 0900, 15 April 2016 Agenda Item 1 Colona Scholarship: The Association Executive Director, CWO Carol Setteducato, presented Agenda 1 and recommended the Association discusses amending the rules so the recipient must use the grant within five years of his or her notification of selection and have no more than two consecutive years pass where the recipient does not use his or her annual grant allotment. After five years or the passage of two consecutive years without the recipient utilizing his or her annual grant allotment, the remaining balance of the recipients grant will be returned to the Colona Scholarship fund. After a brief discussion CWO James Pulse moved: That the Art and Eleanor Colona Scholarship Program Standing Rules and Regulations, Section II add paragraph 4 as follows: 4. All awarded grant funds must be utilized within five (5) years of the awarded date. Further, if two consecutive years pass where the recipient does not provide proof of enrollment as per the standing rule Section V.1.d. they shall lose the grant. Any unused funds shall be returned to the grant award pool and added to any interest from investments to determine the current available award funds. Further, all 6

7 previously awarded recipients of this grant shall be notified immediately of this change. The above motion shall become effective immediately. The motion was properly seconded. CWO Nathan Wissmann moved to amend the motion to read: That the Art and Eleanor Colona Scholarship Program Standing Rules and Regulations, Section II add paragraph 4 as follows: 4. All awarded grant funds must be utilized within five (5) years of the awarded date. Further, if two consecutive years pass where the recipient does not provide proof of enrollment as per the standing rule Section V.1.d. they shall lose the grant. Any unused funds shall be de-obligated and kept in the award pool and added to any interest from investments to determine the current available award funds. Further, all previously awarded recipients of this grant shall be notified immediately of this change. The above motion shall become effective immediately. The motion was properly seconded. CWO Lee Heitner moved to call the question which was seconded (who seconded?) and approved. The motion to amend passes. A vote was then held on the amended motion which passed. CWO Bob Lewis provided a point of information that the wording of this change does not apply to grants already awarded. CWO James Pulse posed a point of inquiry asking what happens to the obligated $6,000. The President responded saying an attempt would be made to notify the sponsor. If there is not a response the funds will be retained. Website Committee Report: CWO Brent Light provided a presentation on the new Association website. CWO Light moved that the $3353 remaining from the original $15,000 set aside for web site development be returned to the general fund. The motion was seconded and approved. Membership Committee Report (cont): CWO Bill Mattoon moved to bring the tabled motion back. The motion was seconded and approved. The original motion The Association adopt the practice of sending new members who join at the CWOPD the CWOA shirt at the one year anniversary instead of during class. CWO Jared Heintz moved to amend the motion to read the Association adopt the practice of providing a shirt to personnel at CWOPD who show proof of 1-year allotment or pay 12 month of dues in advance. CWO J.T. Green calls the question, which was seconded and carried. Voting on amending the motion carries. A lengthy discussion 7

8 on the type of shirt to provide and the difficulties of getting new members to complete allotments took place. CWO Frank Gibson moves to amend the motion to read Refrain from providing a polo shirt to CWOPD class and provide them with a tee shirt. CWO Whitney Jones calls the question, which was seconded and carried. The motion to amend did not pass. CWO Marv Lalone moves to call the question on the original amended motion, which was seconded and approved. Voting on the amended motion the Association adopt the practice of providing a shirt to personnel at CWOPD who show proof of 1-year allotment or pay 12 month of dues in advance. was approved. The General Membership meeting recessed at 1042 to enter Executive Session, 15 April 2016 The General Membership meeting reconvened at 1516, 15 April 2016 Agenda Item 7 Joint CWOA/CPOA Annual Meeting: CWO Carol Setteducato presented Agenda Item 7 regarding establishing a joint Annual Meeting with the Chief Petty Officer Association (CPOA). The recommendation is to combine the Annual meeting with the CPOA. Doing so will potentially decrease cost and increase hotel incentives/benefits/perks. Another benefit is to have one location and meeting for our joint members to attend, conduct association(s) business, and to provide one forum for CG leadership to visit and address the Associations that are comprised of their workforce. There was a lengthy discussion on the pros and cons of the idea. CWO James Pulse moved to send the topic to a committee to research and report back by the next Annual Meeting. The motion was seconded and approved. The General Membership meeting recessed at 1530, 15 April 2016 The General Membership meeting reconvened at 0900, 16 April 2016 Membership Committee Report Topic 2: CWO Jared Heintz moves that the Association establish an annual competitive membership drive established following the end of each annual meeting through February 1 st of the following year. The competition will be based on an overall percentage of membership increase to ensure smaller Chapters have an opportunity to be competitive. The competition should have a prize minimum of $250 presented to the winning CWOA Chapter at the annual meeting following the February 1 st deadline, announcement in the CWO News magazine, and recognition on a perpetual plaque at the CWOA Barge. After a short discussion the motion (who seconded?) was passed. Agenda Item 4 Creation of the CWO5 Position: CWO Patrick McCarthy presented the agenda item relating we need to establish a voice for the CG with senior leadership. This position could be a CWO5 or a CWO4 similar to the MCPO of the Coast Guard. There was a lengthy discussion on the need for this position and whether there would be benefit to the warrant corps and the 8

9 Coast Guard. CWO Pulse moved to forward the topic to a committee. The motion was seconded and approved. Membership Report (cont): CWO Bob Lewis moved to remove the Membership Report from the table. The motion was seconded and approved. The Vice President provided amplifying information on the corrected report. CWO Pulse moved to accept the correct report. The motion was seconded and carried. Permanent Finance Committee Report (cont): CWO James Pulse moved to remove the PFC Report from the table. The motion was seconded and approved. CWO Pulse moves the PFC Chair be authorized to discuss with a certified financial counselor to identify specific investments as recommended in the PFC investment evaluation report. Further, that the BOD can take immediate action on these findings. Further, that the PFC shall review the current strategy and provide recommended changes to the Executive Committee. The motion was seconded by CWO Marv Lalone. The motion carried. The General Membership meeting recessed at 1030, 16 April 2016 The General Membership meeting reconvened at 1045, 16 April 2016 The President recognized Distinguished Member CWO Mitzie Robinson. New Business: CWO Frank Gibson made a motion to make a $500 donation to the Enlisted Memorial Fund in Cape May, NJ. Motion was seconded and approved. Chapter Reports: Last Frontier - LT Ed Miner provided a written report which was placed on file. The chapter presented donations of $100 to the Keller Scholarship Fund and $100 to the Colona Scholarship Fund. Greater Mobile CWO Matthew Dederick provided a verbal report. Low Country CWO Lee Heitner provided a verbal report and a donation of $50 for the Keller Scholarship Fund. Great Lakes - CWO Marv LaLone provided a verbal report and donations of $50 for the Keller Scholarship Fund and $50 for CWOPD. Emerald Isle CWO Bill Mattoon provided a verbal report. He also presented a donation of $50 on behalf of CWO Claude Ashcraft for the Keller Scholarship and $50 for the Building Fund. 9

10 Mid Pacific CWO Paul Spencer provided a written report and donations of $50 for CWOPD and $200 for the Keller Scholarship Fund. Greater Miami CWO Irving Puig provided a verbal report and donations of $75 for the Keller Scholarship Fund and $75 for the Keller Scholarship Fund. Yorktown CWO Dave Porco provided a verbal report. Norfolk CWO Whitney Jones provided a written report and donations of $100 for the Colona Scholarship Fund and $100 for the Barge Fund. Southern California CWO Nathan Wissmann provided a verbal report and donations of $1,000 for the Association and $1,000 for the Colona Scholarship Fund. St Louis CWO Tim Guy provided a written report and a donation of $190 for the Keller Scholarship Fund. Pacific Northwest CWO Randy Sommerville provided a verbal report and donations of $100 for the Keller Scholarship Fund and $50 for the Building Fund. Golden Gate CWO Jannessa Botts provided a verbal report. Sabine CWO Jason Thompson provided a verbal report and a donation of $100 for the Keller Scholarship Fund. Juneau CWO Jeremy Williams provided a verbal report and a donation of $200 for scholarships. Little Club on the Prairie CWO Bill Reetz provided a verbal report. Steven Shields CWO Ryan Donnell provided a verbal report. Philadelphia CWO Joe Belger provided a written report and a donation of $100 to the Keller Scholarship Fund. Baltimore CWO Rodney Moore provided a verbal report and donations of $100 to the Building Fund, $100 to the Keller Scholarship Fund and $50 to the Hospitality Room. Long Island Sound CWO David Saunders provided a verbal report and a donation of $100 for the Keller Scholarship Fund. Sun Coast CWO Patrick McCarthy provided a verbal report and a donation of $100 for the Keller Scholarship Fund. New Orleans CWO James Pulse provided a verbal report. 10

11 Good of The Order: The President stated to Chapter Representatives to remind their members of the $7 dues increase. The President called for committee volunteers and received the following names: Long Range Planning Committee CWO Bill Reetz and CWO Brent Light Credit Card Use Policy CWO J.T. Green, CWO Joe Belger, CWO James Pulse and CWO Whitney Jones. Joint CWOA/CPOA Annual Meeting: CWO Jannessa Botts, CWO Rodney Moore, CWO Sarah Case, CWO Nathan Wissmann, CWO Jason Thompson and CWO Paul Spencer PFC CWO Earl Mellinger and CWO James Pulse By Laws CWO William Iozzino, and CWO Bill Mattoon Keller Low Country Chapter Colona Greater Mobile Chapter W5 CWO Brent Light, CWO Patrick McCarthy, CWO Rob Kidney, CWO Lee Heitner, CWO David Porco and CWO Randy Sommerville Admin Remarks: The President reminded everyone if they would like to present the Keller Scholarship award to a recipient in their area to get with the Executive Director. He also reminded everyone that the reception begins at VADM Stosz is planning to arrive at Secretary Plaque Presentation: The President presented outgoing Secretary CWO Brent Light with a plaque thanking him for his service. The General Membership meeting recessed at 1235, 16 April

12 The meeting reconvened at 1800, 16 April 2016 for the Installation Reception and Dinner. The Deputy Commandant for Mission Support, Vice Admiral Sandra L. Stosz, USCG was the guest speaker and installed the new President, Vice President, Secretary and Vice President of Retired Affairs. The meeting adjourned at 2030, 16 April CWO4 Brent Light Secretary 12