Motion to accept 2015 Annual Meeting minutes Call for discussion was made and vote called Motion called for I vote motion passed

Transcription

1 2016 USATF Annual Meeting Orlando, FL Youth Division General Session December 1, 2016 Start time: 11:28 Tricia Myers opened meeting Motion made for Latonya Salley-Sharif to be made temp secretary from Three Rivers Association o Motion seconded o Call for discussion was made o Constituents wanted to know who Latonya Salley-Sharif is and from what Association o Kenny Emerick explained what was happening and why a motion had to be made to conduct the Youth Meeting. The meeting could not proceed without a secretary to record official minutes. o A vote was called by paddle to accept the nomination o The vote passed by paddle majority Cindy Long reported -we have a quorum Motion to accept 2015 Annual Meeting minutes Call for discussion was made and vote called Motion called for I vote motion passed Meeting put on hold for parliamentarian to enter meeting and ensure that it proceeded in an orderly fashion and in accordance with governance mandates. Meeting reconvened at 11:44 Thomas Johnson Alumni Association of US Track and Field Criteria for membership National Team Participation, Olympian Request was made for information to provide information about possible members Purpose to ensure that speakers are available to share information about life after Olympics and Track and Field December 3, 2016 there is a Health and Wellness Fair Team competitions Tim Win Professional Parliamentarian Explained process of meeting under Robert Rules of Order Vote by acclimation unless by-laws specifically say otherwise, if only one nomination that nominee is elected Vote against a single nominee is only done by nominating another candidate Candidate speeches 1. Vin Lananna University of Oregon Associate AD and President of Tracktown USA a. Spoke of the various programs (youth) and how audience impacts all of them 1

2 b. Concerns have been shared with over the past few months c. A voice for all constituents d. To be a strong and vocal voice for USATF e. Spend first 100 days meeting with as many people to learn the issues f. Plans to be assessable g. Came through USATF NY h. We should be listening to how the organization can help make the events the best that they can be and has spent time learning what those things are i. Will keep the athletes first at all times i. Question If you are elected how you do hold USATF accountable to the youth? ii. Answer It is not an us vs them and it is not about me (Vin). In the first 100 days Vin will look into the issues by meeting with people to attack issues 1 at a time. iii. Question Eric Weaver has the concerns about the voting paddle and what it means because of the process. The process is in place and when there is a disagreement it should be discussed and determined whether vote really counts. What is our guarantee to ensure that his vote counts? iv. Answer Vin agreed that the vote should count and that majority rules The vote that Mr. Weaver was speaking of was a recommendation the speaker (Sam) was called out of order Tricia will step down for the candidacy process due to a conflict of interest Rubin Carter stepped in to lead the nomination process Nominations for Youth Division Chair j. Matthias Wicks k. Tricia Myers Motion made to close nominations Motion seconded and paddles called Motion to close nominations called and opposed Motion passed Candidates announced Executive Vice Chair nomination called for and opened a. Kenney Emerick b. Quentin Wilson Motion made to close nominations Motion seconded and paddles called Motion to close nominations called and opposed Motion passed Candidates announced Nominations called for Executive Vice Chair of Operations o Jim Engle Motion made to close nominations Motion seconded and paddles called Motion to close nominations called and opposed Motion passed Candidates announced 2

3 Jim Engle is automatically elected 2. Nominations called for Executive Vice Chair of Administration a. Deon Keaton b. Dave Skeleton Motion made to close nominations Motion seconded and paddles called Motion to close nominations called and opposed Motion passed Candidates announced 3. Nominations for Executive Division Secretary a. Carolyn Griggs Motion made to close nominations Motion seconded and paddles called Motion to close nominations called and opposed Motion passed Candidates announced Carolyn Griggs is automatically elected Rubin Carter announced positions and candidates for each office Rubin Carter announced the two positions claimed by acclimation Tricia Myers retuned to podium as meeting leader We must make some decisions about things that must be handled in new business and all personal matters must be excluded Kenny Emerick made a motion to add new items as meeting proceed Motion seconded Call for discussion Call for vote and motion passes Kenny Emerick and Pat Pretty rules Sept 1 was deadline for rules submissions 54 items were submitted and a call for discussion was made 300 Rule items o Item 32 remove words track and field to keep in line with cross country Motion made to accept item 32 Motion seconded and call for discussion Call for vote by paddle Call for opposed votes Motion passses o Item 33 no action taken o Item 34 to add 25 lb weight throw for boys ages 15, 16, 17, 18and 20 lb weight throw for ages 15, 16, 17, 18 Motion made to accept item 34 Motion seconded and call for discussion Call for vote by paddle 3

4 o o o o Call for opposed votes Motion passes Item 35 decathlon for girls 15/16 and 17/18 but not contested at National Junior Olympics Motion to accept Call for discussion Clarity called for about meets the event will be excluded A call for an amendment to exclude the meet from Hershey National meet Motion was seconded and a call for discussion The amendment was accepted by the person who submitted the item Becca provided background information about why she is proposing the addition of the event Becca sites the lack of opportunity for girls to compete in the decathlon and made a call for support girls and women to compete in the event Curtis Beech of NM - male Multi athlete spoke in support of girls competing in the decathlon and called for support of girls Melinda Own of Montana- female athlete made a call for support of girls in decathlon Arlena Dickerson of NM disagreed with the motion because despite competing in the national meet the athlete must choose between the hept and dec The multi events are 1 event and if a girls wants to do pole vault allow them to do so Vote by paddle called Majority voted and motion fails Item 36 high jump warm up Motion made to accept rule Motion seconded Call for discussion The rule was added because of the number of athletes and pit limitation. We now have 2 pits and the events run faster than in the past call for support of the rule change Call to question Call for vote by paddle Motion passes Item 37 language removal from rule (taken care of in previous rule change) Item 38 rule 302.5t this is a request to clear up the language of coaching athlete from outside of competition area Motion called to accept the item Motion seconded Call for discussion Bonnie wanted to change 1 word and Kenny remarked that they adjusted the writing because it needed to cover viewing video Pat explained that you can talk to your athletes and or coaches but cannot view video (not even from the coaches box) Call to question 4

5 Motion was made to temporarily table to the motion Motion seconded Call for vote and vote accepted Call to open motion back up Seconded and passed Discussion resumes person read from Rules 300 are for exception to youth National JO and other championships are set up differently and the rules impact the events Call to question Call for vote by paddle Motions fails o Item 39 rule (refers to the girls decathlon) Call for discussion It would have to be offered at the association level because it was offered to the boys Discussion about making it easier for officials allows for boys and girls to compete together for the event discussion was made about replacing the hept for girls with dec for girls Call to question Call for paddle vote Motion fails o Item 40 indoor championships (how they are conducted, but not qualification process) Zones must be identified Qualifications must be established Motion was made to amend legible to eligible Motion was made to amend the 15, 16, 17, 18 age group - automatically waived into the meet (high school meets are contested at the same time The amendment was accepted The limit is questioned due to facility size and numbers permitted in exceed the lanes Call for question Motion called to paddle vote Item passes Item Kenny Emrick requested that the national committee allow him to make necessary changes to this item during the year without delegation formality o Motion called to vote o Motion seconded o Call to paddle vote o Motion passes o Item 42 withdrawn o Item 43 Motion to accept Call for discussion Team scoring vs individual scoring is not clear using current language Numbers will decrease for the group and penalize athletes 5

6 Two ways to qualify for nation XC: associations or by way of regional meet o The numbers do not decrease for either age group Clarity was asked about how many teams advance (5) Call to question Call for vote by paddle Motion passes Kenny Emerick will make the youth recommendations to the national rules committee Tricia Myers notes that the session is complete Asked that youth pay attention to the schedule and will ask that the schedule be run according to a rolling schedule and delegate selections will be in the second half of the meetings Meeting concluded at 1:14 6

7 MEETING MINUTES 2016 USATF Annual Meeting Hilton Orlando Lake Buena Vista - Walt Disney World - Orlando, FL Youth Division - General Session #2 Friday, December 2, 2016, 8:00 AM 4:45 PM Grand Ballroom Youth Executive Committee Elections 8:00 a.m. Tricia Myers opened meeting, stating we have a quorum and then turned meeting over to Ed Koch of Organizational Services who discussed election procedures: Ed introduced the Parliamentarian, Tim Wynn who discussed the election process; After speeches, Organizational Services Tellers then distributed ballots to voting delegates holding orange cards Pg Article 9 Governance Manual Each Candidate was given 3 min to speak or have someone speak on their behalf: Youth Chair: Tricia Myers, Matthias Wicks Exec Vice Chair: Ken Emerick, Quentin Wilson Exec Vice Admin: Dion Keaton, Dave Skelton Note: Tricia Myer/Matthias Wicks spoke on their own behalf, Quentin Wilson, Ken Emerick spoke on their own behalf; Patti Petesch (Pacific NW) spoke on behalf of Dion Keaton, Dave Skelton spoke on his own behalf. Organizational Services Election Results Tricia Myers- National Youth Division Chair (Results 46-10) Quentin Wilson Executive Vice Chair (Results 41-19) David Skelton Exec Vice Chair of Administration (Results 48-14) All persons filling vacancies will take office immediately No run-offs necessary; Motion was made/seconded to recycle all election ballots; Ed Koch instructed that all persons filling vacancies will take office immediately Organizational Services Comments: Ed Koch Special Election for Vacancy of Temporary Youth Chair Ed Koch congratulated the youth constituents on how well the success of the summer elections went; Announced that the nominations and balloting process was so successful and orderly that the process was adopted into USATF Voting Regulations and the Law And Legislation Committee approved unanimously that future elections can be conducted by ballot process. Adopted by Board under Article 21-D; Amend Regulation 11-B-2, Committee Chairs into Regulation by the Law and Legislative Committee for future Special Elections The balloting by was adopted Meeting Adjourned at 9:04 a.m.; Next session to begin at 12:00 Noon 12/2/16 Note: Regulation 11-B-2: Vacancies. When an elected committee chair is vacant, the position shall be filled by a vote of the committee as a whole by mail or ballot unless the committee has previously adopted a different procedure. Sports committees shall elect individuals to fill vacancies, for Board approval, in the same manner. A panel appointed by the Organizational Services chair shall supervise the elections in a manner approved by the Board. Ed Koch Organizational Services 1 P a g e

8 12:00 noon Next Session Reconvened Tricia Myers brought the next session to order at 12:10 p. stating we have a quorum. Tricia was excused to attend another meeting. Quentin Wilson then presided over the remainder of the meeting. 12:16pm. - Law & Legislation (Youth) representative David Greifinger asked to have the floor to discuss a resolution that he wanted to bring forth during closing session on Sunday, Dec. 4th. Mr. Greifinger expressed this resolution is to support and protect the rights of USATF members and to ensure just cause and due process occurs regarding suspensions. Comment: Harry Weaver, Michigan Assoc inquired, Will our vote count, if the body agrees and is in favor of this resolution. As prior votes in Annual meeting closing session have been overturned by the USATF BOD. 12:32pm USATF Gen l Counsel Norman Wain asked to take the floor and shared his overview of due process of the YEC suspension hearing and the emotional attachment. 12:38pm - Tim Wynn Parliamentarian spoke to constituents about the voting process due to separation in room of voting delegates vs non-voting delegates. 12:42pm. - Bid Presenters National JO XC Championships Reno, NV Seattle, WA Each of the two presenters was given 15 min to present and 15 min for Q&A USATF Cross Country Championships Presenters o o Reno, NV Lakewood (Seattle), WA Reno, NV won the bid 51 to 14 Guest Speaks: 2: 17 pm. Dr. Wendy Truvillion Women s Track & Field candidate spoke to the Youth delegates and delivered her platform as a candidate for the position of Women s Track & Field Chair. 2:20 pm. John Padula- NY LOC - reported on the 2017 Hershey Indoor Championships 2 P a g e Date: March 12-13, 2017, Ocean Breeze Sports Complex, Staten Island, NY 2:26 pm. Angela Harris FL- reported on the 2017 National XC Championships Rules Cmte Date: Dec., 9, 2017, Appalachian Course, Tallahassee, FL 2:32pm. Ken Emerick presented Item 39 Rule which was rejected and failed motion by YC. No further discussion from constituents Motion called to vote and seconded by paddle to table the item39 until next year 2017 Parliamentarian Tim Wynn

9 Question: There was an inquiry from Felicia Love Gulf Assoc. if non-voting members will be allowed to ask questions. Tim Wynn after conferring with Youth Chair accepted that non-voting delegates will be allowed to inquire with bid presenters. After presentations and Q&A ended; YEC distributed ballots which were collected and counted. Results: Reno, NV (51-14) won bid for 2018 National JO XC Champs Motion presented to recycle ballots seconded Meeting Break until 2:45 PM Subcommittee Reports Records New Business 2:50pm. Brenda Martin distributed the 2016 National Outdoor Records and American Youth Indoor Pending Records Reports Health Report Records were accepted and adopted with the necessary corrections 3:05 pm. Alma Jean Price Health Report Discussed: Variance of sprains vs strains; IT band syndrome (Runner s Knee); eating disorders; Sickle Cell disease; Cough Medicine overdose; STDs Bill Mongovan- CT Assoc. - inquired about USATFTV once being free to viewers of UATF national Championships No discussion ensued as this will be addressed offline Nominations/Balloting 3:14pm. Bill Hargrove Award for Outstanding Association Ballots distributed to delegates and counted; motion carried and second to recycle the ballots Delegates nominated the following associations: Maine New Mexico New York Potomac Valley Southern California Winner 2017 Bill Hargrove Award, New York Assoc Frank Sevigne Award for Outstanding Youth/Longtime Service Ballots distributed to delegates and counted; motion carried and second to recycle the ballots Delegates nominated the following individuals: 3 P a g e

10 William Bill Mongovan Carol Hardeman Sam Smith Leon Boyden Sharon Goode Mary Birdwell Sanoma Evans Winner 2017 Frank Sevigne Award, William Bill Mongovan National Office Report 3:45 pm Robin Beamon, presented that the IAAF 18/U program which will cease to exist after 2017 The location is in Kenya which is presently on country alert; more info to come Sub Committee Reports Cross Country Report Marchan Adkins presented on Cross Country for age group; These groups will be combined and scored as teams and individuals; This was necessary due to the lack of participants in this age bracket Rules John Blackburn from Rules Committee addressed the delegates concerning Rule39 and the motion carried to table the rule. He asked that the delegates reconsider Rule 39. However after discussion from the delegates the motion was sustained to table Rule 39. Pat Pretty shared the discussion of What makes you a Coach, NCIS background check and Safe Sport requirements. These requirements will be enforced for the benefit of our youth and ourselves; more policing of valid credentials and clearances will be required Combined Events Officials Report Carolyn Griggs gave results of Officials Election/ Information NOC Mike Armstrong Secretary - Rich Shorenstein Vice Chair Training - Martin Marty Johnson Vice Chair Rules Laurie Boemker At Large Delegates(3) Dolores Murray John Murray Irene Herman 4 P a g e

11 There will be a grant available to recruit younger officials to work championship meets of which the Official must be under 40 years of age BOD Chairman Steve Miller and USATF CEO Max Siegel addressed the Officials group and shared their sentiments of the value of Officials to USATF/Athletes at the meets; Also, USATF will incur the cost of secondary insurance for Officials Meeting Adjourned: There being no further business to discuss, the meeting was adjourned at 4:45 pm. on Friday, December 2, 2016 Next Meeting: Saturday, December 3, 2016 at 8:30 am in the North Conference Room Respectfully submitted, Carolyn D. Griggs, YEC Secretary 5 P a g e

12 MEETING MINUTES 2016 USATF Annual Meeting Hilton Orlando Lake Buena Vista - Walt Disney World - Orlando, FL Youth Division - General Session #3 Saturday, December 3, 2016, 8:30 AM 3:45 PM Grand Ballroom General Session 8:30 a.m. Tricia Myers opened the meeting announcing open seating as we would be following a rolling schedule; Also from Awards Breakfast the 2016 recipient of Frank Sevigne Award, Rubin Carter to be acknowledged. Tricia announced to delegates that ballots should reflect the removal of Nancy Seifert s name from ballot as she was previously nominated and received the Frank Sevigne Award NOTE: Ballots were then passed out to voting delegates Sub-Committee Reports Youth Coaches Association Ron Williams Ron Williams stated he would report on YCA after 1:30 p.m. meeting today 12/3/16 Para-Athletics Latanya Salley- Sharif RaceWalk Zone Representatives Reported Delegate Inquiry LaTanya reported: Requests were made for associations to host para-athletes without classifications at their developmental meets; include track events with facility accessibility and have representation on the Coaches Advisory Council Charlotte reported: Racewalk information for youth which includes 4 min.video presentation at Carolyn Griggs - North East Zone 2/19/17, Ocean Breeze Sports Complex Staten Island, NY Tammyra Jackson - MidWest Zone TBD Keith Combs - SouthWest Zone 2/11/17, Univ of Fieldhouse Bob Flint - West Zone 2/19/17, Flagstaff, AZ Delegates inquired about the collection of ballots for Bill Hargrove and Frank Sevigne Award; Tricia announced that ballots would be collected during the course of the meeting. Tricia announced: Some delegates were in other meetings, so the ballots will be collected later in the meeting as to allow them the courtesy of submitting their ballots and not miss the opportunity to vote 1 P a g e

13 Bid Presentation 9:00 a.m. - Greensboro, NC site evaluations were distributed to delegates; Greensboro distributed materials to the voting delegates for bid of the 2018 Junior Olympic Track & Field Championships; the presenter was given 15 min. to present and 15 min. for Q&A. Note: Tricia Myers confirmed a meeting quorum and announced that non-voting delegates were allowed to ask questions to bid presenters. After presentations and Q&A ended; YEC distributed ballots which were collected and counted. Results: Greensboro, NC, (63-1) won bid for 2018 National Junior Olympic Champs NCA&T Irwin Belk Stadium; Motion presented to recycle ballots seconded Bid Presenters -Greensboro, NC 2017 JO LOC Report Missouri Valley LOC, Carma Kendall of Missouri Valley Association presented on the 2017 National Junior Olympic Championships to be held in Lawrence, KS; Various members of the LOC reported on location amenities, transportation, hydration, facility seating, lodging, officials hospitality and talked about the facility and event expectations. YEC Quentin Wilson presented offer to take Delegate nominations from the floor and then to proceed with a break; Was interrupted by a delegate inquiry regarding 2017 Hershey Outdoor date and location Delegate(s) Inquiry 2 P a g e Felicia Love inquired as to the location and date of the 2017 USATF Hershey Outdoor Championships; Robin Beamon provided insight o Robin Beamon commented that announcement will be made on the first week of January 2017; to every Assoc Presidents, Secretaries, Youth Chairs and YEC with all additional information concerning the bid for the 2017 Outdoor Hershey Championship when USATF National Staff reconvenes after the 2016 holidays; Marc Cizek inquired about the date and location of the World Youth Trials(18-Under) o Robin also commented on the World Youth Trials information as USATF is still awaiting information from the IAAF about the under 18 Championships as these WYT have been historically combined; so information is still to be determined. Florence Erickson also inquired about the date and location of the 2018 Hershey Indoor/Outdoor Championship o Robin stated when 2018 bids were presented there were 12 interested bid applications presented; at the conclusion of the bid cycle/review, the results were 1 bid for 2018 Junior Olympic Championships (North Carolina); 2 bids for Cross County (Reno/Tahoe); NO(0) bid for 2018 Hershey Outdoor or Indoor Championships of which the bid applications will be re-opened for 30 days on Jan. 1st on the USATF website and then the National Office will move ahead with proper protocol according to the USATF Governance Manual stipulations as the re-opening of bids is an extenuating circumstances.

14 Delegate At Large Elections The following individuals were nominated by their constituent peers as Delegates At Large: Barbara Smith Bonnie Cizek Perry Jenkins John Padula William Valerie Byron Turner Anthony White Kisha Finch Denise Smotherman Dale Beard Greg Butts Voting delegates to select 5 names only for the At-Large positions; Delegates were given a 2 min. opportunity to speak on their behalf or have someone do so in their stead; The vote was held until the start of our next session to reconvene at 2:30 p.m. BREAK: Meeting to Resume at 2:30p.m. Additional Subcommittee reports, Delegate at Large balloting and New Business to follow and resume after 2:30 p.m. break as some delegates have obligations in attending other committee sessions 2:30 p.m. Delegate At Large Elections The Youth Division meeting resumed at 2:30 p.m. with the Delegate At Large election; as some members were trickling in from the Youth Coaches Association meeting there was a discussion and a motion to destroy the previously distributed ballots and allow those latter voting delegates an opportunity to vote; The Delegate at Large election resulted in the following 5 elected nominees: Barbara Smith Bonnie Cizek 3 P a g e John Padula

15 Byron Turner Denise Smotherman A motion was presented to recycle the ballots YEC/Organizational Svcs Sub Committee Reports Cont d Ron Williams presented the Youth Coaches Association report; Youth Coaches are now required to have completed Level 1 Training Certified as confirmed indicator of membership; World Youth Trials location and date to be determined as with 18 and Under meet as these are a historically combined Championships YCA Election Results: Youth Chair, Tricia Myers Reported: Ron Williams, Pres. Cassandra Kline-Kalal, Treas.ca Nancy Siefert, Secretary YCA Having no further business the USATF Youth Division General Session for the 2016 USATF Annual Meeting, Orlando, FL was adjourned at 3:45p.m., Saturday, December 3, 2016 There being no further business to discuss, the meeting was adjourned at 3:45 pm. Respectfully submitted, Carolyn D. Griggs, YEC 12/3/16 3:45p.m. 4 P a g e