GENERAL MEETING MINUTES March 7, 2017

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1 GENERAL MEETING MINUTES March 7, 2017 The meeting was called to order at 7:30 pm by Commodore Scanlon Secretary Miklaucic read the minutes of the February General meeting. Motion was made to accept the minutes as read with one correction. The expenses need to be corrected from $20 to $4, The motion was seconded and approved. Treasurer Setele stated Income was $60, expenses were $13, for a net gain of $47, Cash in the savings reserve was $258, Cash Past Commodore s $1, Cash in Operating checking $11, Cash in Entertainment $6, Accruals remain unchanged at $73, Available Cash $196, A motion was made to accept, it was seconded and passed. Vice Commodore Weaver reported insurance is up to date. Charlie read a list of members with insurance due in the month of March. Kurt West, Ron Glowaki, Bernard Szymczak, Tim Brandt and Christine Howlett. Dock bidding Day will be March 12 th at 2:00PM Dock Rental Day will be March 26 th at 2:00 PM. Docks for rent so far are 116, 118 and 35. If you cannot attend please submit a proxy letter to the board. Letters for dock rentals should be submitted to V/C Weaver by March 19 th. V/C Weaver made a motion to remove dock #2 from the 2017 rotation and make it a service dock. The motion was seconded and approved by the membership. V/C Weaver made a motion to removed dock # 44 from the rotation for The motion was seconded and after discussion was amended to be considered as a service dock for The amendment was seconded and was passed by the membership. There will be 6 open docks remaining. They are 61, 75, 80, 97, 88 89, (99,100,101), (102,103,104), (105, 106, 107), and 130. Rear Commodore Roberti Discussed the Night Watch Captain proposal with regards to the board performing Night watch cleanup. There is a Bylaw (4A) which exempts the board from participating in the night watch and mandates that the board perform the Captain duties. R/C Roberti proposed temporarily exempting the board from rule 4A to allow the members that are older, disabled or medically not well to perform the Night Watch Captain duties instead. If it works well, we will revisit at

2 the issue and attempt to make it permanent. It was seconded and the membership approved the motion. The Night watch schedule is out and will be updated with incoming members. As new members come in, the members with three night watches will be considered first to have their third day allocated to the new member. Pool Committee R/C Roberti will be stepping back to an oversight role. Ted Buell will assume the Chairman role for the Pool Committee going forward. As of now, the plan is to have the pool elevated and as such may not need soil samples. We will not be spending the allocated money for the soil samples at this time. The club can do a lot of the work and the committee feels that we can put in a pool very reasonably. Bob did discuss the insurance for the pool. It is estimated by Nate (Cincinnati Insurance), that our policy may go by $50.00 with a pool. Fleet Captain Crawford reported work parties are going well. They have been going through the dock pods and repairing them. Approximately $1000 has been spent. Planned dates previously announced may be moved up due to good weather. Wifi will be reinstalled in the next month (weather dependent). If you need work party hours, contact F/C Crawford or AFC Dalton. They have small individual jobs that can be assigned. If you find that a piece of club equipment needs repaired, please do not attempt to fix it. Please contact John Crawford or Tom Dalton. The maintenance of the equipment is being tracked and maintenance will be performed by Dave Roberti and Keith Williams. Work party lunches will be provided for the rest of March and through April. Water is planned to be turned on April 1 st and 8 th. Electrical should be on by the 15 th. Assistant Fleet Captain Dalton has been working with a team to get the pods in working order. He thanked Ken Loofboro, Don Runo, John Ollila, Rich Billson, Wes Orloff and Joe Tomarick for their work on the pods. They found wiring issues, GFCI breakers that have been removed and replaced by standard breakers. Tom discussed the importance of GFCI breakers and explained how they work to the membership. Do not remove the GFCI breakers. They are there for your safety and they must be there by code. Board of Trustees: No Report Technology Committee: Kyle Skoczen is working with someone to figure out the issue with the PA system for the grounds. John is also following up on the issue with the clubhouse phone. Pool Committee Had their third meeting. Planning a basic inground pool design 25 x 45, Need a 100 Square foot enclosure for equipment. The location is to be just south of the pavilion. Elevation will be higher than the pavilion deck for ice consideration. Considering options. The next meeting will be March 22 nd at 7:00 PM. The Committee needs members with fund raising skills.

3 Membership: Gary Thrasher reminded all new members to attend Dock Day. He has 4 interested applicants for membership. He introduced John Dichazy and Matt Conkey. Planning: Bob Eskin presented 4 Planning Committee items Bob made a motion to spend $1500 to replace the HPS boat yard lights with LED. The motion was seconded and the membership voted to approve the expenditure. Bob made a motion to repair the fencing from dock #1 to the main gate at a cost of approximately $4,000. It was seconded and there was discussion. The install will be both commercially and membership installed. Members will set the posts and a commercial company will stretch the fence and attached it the posts. The motion was seconded and there was discussion. A motion was made to table the motion until a written breakdown can be provided to the membership at the next meeting. There was a second and the membership approved. The motion will be tabled until the next meeting. Bob made a motion to spend $1000 on gutters for the pavilion and clubhouse. It was seconded and there was discussion. They will be commercially installed and will be 6 inch seamless gutters. The motion was voted on and passed. Bob made a motion to spend the $6000 from Grounds Maintenance to install concrete around the back side of the pavilion to improve drainage. The motion was seconded and the membership voted to approve. By Laws: Gary Thrasher read the third reading of the family Membership bylaw change. PROPOSAL: To change the current membership format from an "individual" membership to a "family" membership. Family is defined as: "individual" if single, "husband and wife" if married. PURPOSE AND INTENT: The purpose is very aligned with the stated purpose of our Club as found in Article I /Section 2 of our Bylaws. Some excerpts being: to serve the interest of boat owners Club to stimulate a greater interest in boating among the citizens in the area served by the to develop a fraternal spirit at the Club... to further the interest in boating generally... Basically, to make it a family oriented, friendlier, more encouraging and inviting Club for all current families and potential members.

4 The intent is to allow a married couple to have a "joint" membership with only one(1) vote per couple, hold office, and complete all membership responsibilities. No additional benefits, costs, or responsibilities. If one of the spouses should pass away the other would just continue the membership if desired. In the event of a divorce member slated as "A" remains current and member "B" would have to apply as a new member. RATIONAL: Spouses do work party, night watch etc., now. We allow spouses to continue a membership if the member passes away. Many spouses own the "family" boat. We, as a Club, are interested in more member participation and involvement in the Club but do nothing to involve the "boating spouse". We have more and more requests for release from meeting and/or work party requirements that could be minimized with a "family" membership. Each year it becomes harder to fill the slate of officers and "family" members could add dramatically to our pool of candidates. Bylaw wording changes needed that were found so far CURRENT WORDING: (With changes needed in BOLD capital letters) THE WORDING STRUCK OUT WOULD BE ELIMINATED. Section 1: ARTICLE II MEMBERSHIP Membership in the Club shall be open to individuals and FAMILIES in Lake and surrounding counties. Membership may be closed, at the discretion of the members, by a majority vote at any regular or special meeting of the Club, provided there be a quorum present. DEFINITION OF "FAMILY" HUSBAND AND WIFE to be A/B or B/A members; IF MARRIED: "INDIVIDUAL; IF SINGLE,. Section 2a: Section 2b: Section 3: "New applicant for Associate Membership" (NO CHANGES) "Change of class of membership*" (NO CHANGES) "There will be Six Classes of Club Membership" 3a. Full Member 3b. Associate Member (NO CHANGES) 3c. Associate Member(RENTAL), NO CHANGES) 3d. Privileged Associate Member

5 3e. Social Member (NO CHANGES) 3f. Honorary Member. NO CHANGES) Section 3a: "Full Member" Wherein the member holds waterfront privileges in the Club, voting privileges in the conduct of Club business, the right to hold office in the Club, and use of the Club property. Upon acceptance into full membership, a Full Member seniority number will be assigned. The number will be the highest on the Full Membership list. Wherein the member holds waterfront privileges in the Club, voting privileges (ONE VOTE PER FAMILY by A and B may, if A is not present), in the conduct of Club business, the right to hold office in the Club ( A or B not both), and use of the Club property. Upon acceptance into full membership, the couple will designate member "A & B". Full Member seniority number will be assigned. The number will be the highest on the Full Membership list. In the event of a divorce/separation, member B is terminated from all rights and privileges to the club and would reapply if desired. 3a.1: "Surviving Membership" [6/94] If a Full Member dies, the dock automatically stays in the member's name for the remainder of the boating season. The surviving spouse has the option to renew the membership in the member's name provided the surviving spouse or his/her children under the age of 18 operate the boat, and fulfill all work party requirements as described in 3a above. If the surviving spouse does not wish to hold the dock, he/she automatically reverts to an Honorary Membership for life. If the original A Full Member dies, the dock automatically stays in the member's name for the remainder of the boating season. The surviving spouse has the option to renew the membership retaining any and all privileges and become the A member, the surviving spouse or his/her children under the age of 18 operate the boat, and fulfill all work party requirements as described in 3a above. If the surviving spouse does not wish to hold the dock, he/she automatically reverts to an Honorary Membership for life. 3a.1:a If the original A Full Member dies, and B remarries he or she is auto converted to A the new spouse is automatically B and is not entitled to "Special work party Exemption" found in Section 4a: earned by the original A, if their spouse passes away. The new B is in no way to have any right to switch to A or continue membership if their spouse passess. Section 3d: "Privileged Associate Member"

6 Wherein a THE Full Member A may voluntarily revert back to Associate Member by written application; wherein the Full Member A signs over all his/her waterfront privileges to the Club for reissue. The Privileged Associate Member s A/B shall then have the following rights: 1. Access to Club grounds, main club house, island screen house, gate card and club key. 2. Club house rental according to existing rules. 3. Attendance at meetings and functions. 4. Use of designated picnic areas. 5. Winter boat storage at the prevailing rate, except those Privileged Associates boating out of other clubs, marinas, or private docks, for any reason or any period of time, may not store boats at FHYC for the following winter. [5 01] Privileged Associate Members are exempt from work parties, Clubhouse cleanup and night watch. Said Full Member changing to Privileged Associate Member shall have his/her name placed at the bottom of a Privileged Associate Member roster. Seniority on this roster shall only be used to determine precedence among Privileged Associate Members reapplying for Full Membership. Privileged Associate Members shall take precedence over Associate Members in changing to Full Members on a dock space available basis without claim on any particular dock. Any Privileged Associate Member with a minimum of ten years as a Full Member will have launch ramp privileges, but no other waterfront privileges. A Privileged Associate Member who became a P.A. after 2006 [01/07] must pay the initiation fee difference Section 1: ARTICLE XIV MISCELLANEOUS [6/94] One owner of any boat docked at the Club property shall be a Full Member. Any other owner, or owners, of the boat other than a Family membership in question must be an Associate Member. Section 4: Only the a Full Member, and those children as defined as dependent by the Internal Revenue Code may operate a boat out of the Club, except as noted in Article II, Section 3c. Section 2: [12/91] All members A/B and individuals shall have proper identification, by membership card, and shall show such identification upon request from any other Full Members. Special note:

7 UPON ACCEPTENCE OF THIS CHANGE BY THE CLUB, IF ANY MARRIED COUPLE CHOOSES, THERE IS A ONE TIME OPPERTUNITY TO SWITCH TO BE MEMBER "A" BY THE CLOSE OF THE NEXT MONTHLY MEETING. IF THE EXISTING MEMBER TAKES NO ACTION, HE OR SHE AUTOMATICALLY DEFAULTS TO MEMBER "A". The motion was made and seconded. There was prolonged discussion. There was a call for the question. Call for the question was approved by the membership. A closed ballot was requested. Roll call was held. A quorum of 52 members were present. The vote did not reach 2/3 majority and the motion failed. A motion to destroy the ballots was made and it was seconded and approved. Programs: Dave Turner reviewed current events planned as follows: The Welcome Aboard party will be March 25 th and will be run by Dan and Darlene Snell. They are looking for volunteers. There will be 7 guests of honor. Chili cookoff plaque is done and will be hung. Commodore s Ball April 29 th invitations are being sent out. Please RSVP as soon as possible. There are blocks of rooms downtown available. See Dave Turner. The will be pick three drawing tickets available. $5 per ticket. Drawing will be in the month of May. Attendance Kyle Scanlon reminded everyone to sign in to the attendance sheet. Ways and Means The 400 Club tickets are ready. Publicity: reminded everyone to pick up their mail. Ladies Auxiliary The Ladies Auxiliary will be providing lunches for the work parties. Kim thanked Stacy Miklaucic for cooking lunch for the crew last week. Kim will be cooking this week. Salad luncheon fundraising. If you have any gift cards that you are not going to use, please donate them to the Auxiliary. Adult Christmas party fundraising flyers are being handed out for $20.00 NBA finals Squares will be sold. Top prize will be $500. Proceeds will offset the Christmas party. Ship s store is open and new items are being added. GCBA: Next meeting will be at Inner City Yacht Club at 7:30 PM. ILYA: John Ollila stated that the Spring meeting will be in Westlake on March 31 st and April 1 st. Hospitality rooms on Friday night. Regatta information is posted on the board. Past Commodore s stated that the 50/50 raffle will be held. Next General Membership Meeting will be April 4th, The Next Board Meeting will be March 28th, 2016 Old Business None New Business

8 Business for the Good Bob Roberti made a motion to reintroduce the Family Membership bylaw. With the sole change of striking all references of Significant other from the proposed law. It was seconded. There was discussion as to whether it should go back through the three readings or vote now. The Parliamentarian stated that the bylaw should be rewritten and re proposed, however, the membership owned the bylaws and have the right to vote on an amended bylaw if the membership voted to do so. A five minute recess was called to clarify. Upon reconvening the Parliamentarian stated that tonight, the membership suspended a bylaw and voted one down. They can be changed. A statement was made that the membership needed to be notified of the amended proposed bylaw change. P/C Langer proposed that we send out a notice to the membership of the amended proposal and we read the revised third reading at the next General membership meeting in April. Bob rescinded his motion and put forth a new motion to postpone this for one month and vote on the third reading of the revised Family Membership bylaw with all references of Significant other removed. It was seconded and there was discussion. A call for the question was called which was passed. A vote for the motion was held and the motion passed. The amended third reading will be held at the next meeting. V/C Weaver will list the open docks for dock bidding day on the chalk board. P/C Langer has keys if anyone needs one, see him. Drawing were held. F/C Crawford stated that if you did not buy something, that it is not yours. He had some things come up missing from work party. Ted Makse thanked everyone for their condolences on the loss of his brother and let the membership know that Sue lost her sister a couple days ago. Meeting was adjourned at 9:24 PM. Respectfully submitted, Mark Miklaucic Secretary FHYC