ALDASORO RANCH HOMEOWNERS COMPANY DESIGN REVIEW BOARD MEETING

Transcription

1 Date of Meeting: February 16, 2016 Members of the Board,,,, and Kenneth Roberts Other Persons Present: Carla Slate, Moe, Nate, Damon and Randy Baily and Greg Robson (Arch) 1. called the meeting to order at 9:00 am 2. Quorum was established: Yes 3. Approve/ Change Agenda 4. Review/Acceptance of the minutes of December 15, 2015 moved to approve the minutes of December 15, New Business Sketch Plan review Lot 101 Plan presented to the DRB requested the following 1. Transformer landscaping 2. Concrete deck (deck to large)? 3. Railing 4. Curved stairs with enclosure maybe icy (are they heated 5. Patio drain to stairs 1000 sq. feet 6. Submit roof water proofing specs- green roof 7. 3/12 roof pitches 8. Trusses are steel painted in field to match windows 9. Detail south deck over hang ceiling in lower level Drainage- rubble from gravel Curved roof to stairs (doesn t fit)? 13. Do cut for natural grade 14. Siding rough (present smooth sample ship lap color change gray or brown better 15. Fascia material soffit material rusted metal bring photos 16. Upper tiny windows? 17. Lentils DRB no lentils are approved for variance 18. Lights shown not approved bring different lighting 19. Exterior light plan (final) 20. Curve west end of home 21. Green roof Aldasoro seed mix (water usage) Randy Bailey will bring in for March 15 meeting moved to continue sketch plan with the above to be considered for review

2 6 Residence Forum Office received concern over tee-pee at lot 100 in view from their home 7. Ongoing Business. Next scheduled meeting March 1, 2016 APPROVED:

3 Date of Meeting: March 15, 2016 Members of the Board,,,, Michael Danner and Other Persons Present: Carla Slate, Damon and Randy Baily 1. called the meeting to order at 9:00 am 2. Quorum was established: Yes 3. Approve/ Change Agenda 4. Review/Acceptance of the minutes of February 16, 2016 moved to approve the minutes of February 16, 2016 Motion seconded and approved Sketch Plan review continued from February 16 th meeting Sketch Plan review Lot 101 This is a height restricted lot Variances Roof Pitch Lintels in stone New- Request from owners for a variance on architect stamp Plan presented at the February meeting, the DRB requested the following 1. Transformer landscaping 2. Concrete deck (deck to large)? 3. Railing 4. Curved stairs with enclosure maybe icy (are they heated 5. Patio drain to stairs 1000 sq. feet 6. Submit roof water proofing specs- green roof 7. 3/12 roof pitches 8. Trusses are steel painted in field to match windows 9. Detail south deck over hang ceiling in lower level Drainage- rubble from gravel Curved roof to stairs (doesn t fit)? 13. Do cut for natural grade 14. Siding rough (present smooth sample ship lap color change gray or brown better 15. Fascia material soffit material rusted metal bring photos 16. Upper tiny windows? 17. Lentils DRB no lentils are approved for variance 18. Lights shown not approved bring different lighting 19. Exterior light plan (final) 20. Curve west end of home 21. Green roof Aldasoro seed mix (water usage)

4 At this meeting March 15 th, 2016 with review of the model and the variance request letter from owners. Ken Roberts moved deny the variance of not having architect stamped drawings Motion seconded and approved Residence Forum Lot 100 Sandler s Tee-Pee moved to have the Tee-Pee site staked with a story pole of the height, the circumference staked, landscape design around tee-pee. Motion seconded and approved Ongoing Business. Next scheduled meeting April 5, 2016 APPROVED:

5 Date of Meeting: April 19, 2016 Members of the Board Other Persons Present:,,, and Carla Slate, Nathan, and Mick Francis 1. called the meeting to order at 9:03 am 2. Quorum was established: Yes 3. Approve/ Change Agenda 4. Review/Acceptance of the minutes of March 15, 2016 moved to approve the minutes of March 15, Final Plan Sign plans Pete DeLuca didn t come 6. Lot 131 and Lot 132 Wildlife fencing project to regenerate tree growth in an old growth stand. moved to approve the project with yearly inspections for maintenance, staining the post if needed to have them blend with the trees. Fence8 feet tall to be reviewed in 2020 to see if it is time to take fence down. 7 Lot 68 Wolf residence solar array on the ground moved to deny the ground solar array as presented. Motion seconded and approved 3-1 DRB discussed impact to neighbors, view corridors and that location of home allows for roof mounted panels. Sent Solar Company asking to contact about possible other options than what was presented. 8. Residence Forum Lot 100 Sandler s Tee-Pee 9. Adjourn meeting Next scheduled meeting May 3, 2016 APPROVED:

6 Date of Meeting: May 17-18, 2016 Members of the Board Other Persons Present:,, present and by phone Carla Slate, Moe Bellerose Ken Alexander and Anne Cameron -skype 1. Meeting on May 17 th no Quorum set up for meeting on May 18th May 18 th called the meeting to order at12:16 pm 3. Quorum was established: Yes 4. Lot 45 Cameron Sketch plan 2 Bedroom with flex room 3 baths with possible additional bath in flex room 2 Car garage Stone 25.6% Wood 34.4% Steel 8.8% Fenestration 31.6% moved to approve sketch plan with new changes to siding and wall materials. With final plan detail list to be brought at final, detail of covered utilities. 1. DRB Fee of $ (PAID.) 2. Soil investigation report 3. Statement of stone variation in figures (from metal) 4. Reminder to have plan approved from the Telluride Fire Protection District 5. Building model 6. Window detail, (window recesses, color, finish and materials) 7. Note changes on the plan 5 year plant guarantee per regulations 8. Re-vegetation material (Aldasoro seed mix) Southwest seed 9. All road and utility cuts must be revegetated within 30days 10. Utility detail enclosed area? 11. Water conservation/water saving faucets 12. Hazardous waste removal plan (sign) 13. Back fill storage 164. Gas meter (will there be access)

7 Beginning list for Final Plan Review 1. All fees and deposits 2. Detail of walking locations 3. Detail of retaining walls material and heights 4. Detail of Doors and garage doors. 5. Hardware detail. 6. Color Detail (stains, trim, door colors) 7. Stone detail (stack and color) 8. Detail of meter area 9. Chimney cap detail 10. Drawings of changes to exterior materials 4. Review/Acceptance of the minutes of March 15, 2016 moved to approve the minutes of March 15, Lot 100 Sandler s Tee-Pee moved to have alternative location on east side home to compare to first site 6. Review/Acceptance of the minutes of April 19, 2016 moved to approve the minutes of March 15, Adjourn meeting Next scheduled meeting June 7, 2016 APPROVED:

8 Date of Meeting: June 7, 2016 Members of the Board Other Persons Present:,,, and Carla Slate, Jodie Pinkert, Doug, Miller, Mary Campbell and Nate Smith 1. Meeting Began at 9:05 am at Lot Basque Blvd on placement of Tee-pee and Tee- Pee approval Ken Roberts moved to approve Tee-pee with the placement just north of the proposed underground hot tub site and will be natural color. Motion seconded and approved Meeting moved to lot 55, 106 Basque Blvd (garage addition) Addition of 2 car garage on the North West side of the building circle and home Exterior to be log siding and stone stained and grouted to match existing home Variance is roof overhang of the building circle moved to approve sketch plan with example of the garage door, a new drawing of the north elevation of the garage and sample of the roofing to be placed on roof so it may be viewed. Motion seconded and approved Lot 68 Wolf residence Geothermal addition to heat home 1. Land scape plan Will revegetate with Aldasoro Seed mix, no trees affected 2.Drawing of geothermal drilling and digging Nate provided drawing and explained how the geothermal system worked for heating and cooling a home 3. Detail of exterior of the home were piping will enter Two holes will be drilled into foundation will not be visible above ground 4. Permits Nate ed permits to Carla at the office 5. Fine for not coming in to get approval first Ken Roberts moved to approve the geothermal project as presented and to waive the fine. $ DRB fee. Motion seconded and approved 5-0

9 4. Lot Move excess soil from Lot 57 to 56 and grade it into the landscape from 57 to the building circle of 56. moved that we need the following 1. Current elevation and verification of the building circle stake on Lot Show depth of the new grade verses the existing grade 3. will need to be treated with 4 inches of top soil and replanted with Aldasoro seed mix 4. Any maximum height on any new home built on lot 56 will be subject to the original elevation. Motion seconded and approved Review/Acceptance of the minutes of May 18, 2016 Ken Roberts moved to approve the minutes of May 18, 2016 Motion seconded and approved New Business will be replacing his roof with same roofing material 7. Adjourn meeting 11:11 am APPROVED: Next scheduled meeting June 21, 2016

10 Date of Meeting: June 21, 2016 Members of the Board Other Persons Present:,,, Carla Slate, Doug, Miller and Ken Alexander 1. Meeting called to order 9:05 am 2. Quorum Yes 3. Review of the minutes from the June 7, 2016 meeting Ken Roberts moved to approve the minutes of the DRB meeting from June 7, Lot 55 Pinkert Residence garage addition final plan moved to approve plans as presented with raising floor elevation about 12inches and using a swale approximately 12feet from the entrance. The heavy butt shake approved no need to stain; final items needed Deposits and timeline. 4. Lot 45 Final Plan Review Ken Roberts moved to approve the plans as presented with railing detail to come and be approved at next meeting and the below listed items a. Deposits b. Fees c. Evidence of owners financial ability to complete project d. Construction time line 5. Ongoing Business 6. New Business a. All driveway cuts must be re-vegged and returned to their natural state if not completed within 12 months and if no active construction is taking place on the site. b. Story poles must be removed within 10? Days of receiving final DRB approval. c. Survey poles must be taken done at the end of 30? days and replaced with permanent ground markers if needed. Lot number identification signs should be removed. d. Each lot owner is responsible for planting sufficient shrubs to hide the utility boxes on their property. e. Any abandoned construction site (i.e., one on which no active construction has taken place for 45? consecutive days) must be returned to its natural state. After discussion it has been determined that we have regulations in place to cover these items

11 7. Adjourn meeting moved to adjourn at 10:35 am Next scheduled meeting July 5, 2016 APPROVED:

12 Date of Meeting: July 19, 2016 Members of the Board Other Persons Present:,,,, and Carla Slate, Moe Bellerose, Mary Es & Richard Beaver, Paul Casseb and Elizabeth Tipton 1. Meeting called to order 9:00 am 2. Quorum Yes 3. Sketch Plan Review plans for lot Basque Blvd Beaver residence at site 3 Bedrooms 4 ½ Bath 7715 square feet Variance request for 3-12 roof pitches, Lintels in stone variance (DRB changed regulations so no variance) a. DRB fee $ b. Variance fees c. Topographical survey d. Existing and proposed grading at 2 contours e. View with chimney height to existing grade f. Temporary erosion control g. lintels on garage doors h. sod area(grass type and size) i. Building height calculations j. Description of retaining walls and Heights and materials k. Meter service location detail l. Construction parking m. Drainage areas moved to approve sketch plan with the following Motion seconded and approved Railing detailing 2. Siding color (to light)? 3. Shiplap siding 4. Look at the SE corner a. Roof at stairs and garage b. Lower master bed wall height possible to 9 and 13 feet 5. Stone sills 6. Story poles showing height at the master bedroom Highest corner SE and NW corner

13 7. Staking plan 8. Construction parking 9. View of the sides of the home at natural grade 10. Variance for roof pitch approved 11. Chimney detail 12. Address monument 13. Meter detail 14. Landscape plans with a. Plantings around utility boxes b. Planting on South of the home to soften parking area c. Field verify utility plantings with the utility company 4. Review of the minutes from June 21, 2016 meeting Ken Roberts moved to approve the minutes with spelling and number change Motion seconded and approved Ongoing business a. All driveway cuts must be re-vegged and returned to their natural state if not completed within 12 months and if no active construction is taking place on the site. b. Story poles must be removed within 10? Days of receiving final DRB approval. c. Survey poles must be taken down at the end of 30? days and replaced with permanent ground markers if needed. Lot number identification signs should be removed. d. Each lot owner is responsible for planting sufficient shrubs to hide the utility boxes on their property. e. Any abandoned construction site (i.e., one on which no active construction has taken place for 45? consecutive days) must be returned to its natural state. Will take driveway to BOD Utility boxes will continue to try to get the utility companies out to clean up and straighten boxes 6. New Business 7. Adjourn meeting moved to adjourn at 11:46 am Motion seconded and approved 6-0 Next scheduled meeting August 2, 2016 APPROVED:

14 Date of Meeting: August 16, 2016 Members of the Board Other Persons Present:,,, Michael Danner and Carla Slate, 1. Meeting called to order 9:03 2. Quorum Yes 3. Review of the minute from August 2, 2016 meeting moved to approve the minutes from August 2, 2016 Motion seconded and approved Review request plans from plans for lot Basque Blvd Beaver residence 3 Bedrooms 4 ½ Bath 7715 square feet Variance request for 3-12 roof pitches, On phone Paul reviewed requested changes. Paul will send over changes to S.E. corner (stairs, garage area) for approval of the DRB, then if approved will send to engineers. Then will follow with other requested changes windows, pillars, and prep for final plan 5. Ongoing Business a. Fact sheet (start a fact sheet) b. Staking time line 6. New Business 7. Adjourn meeting Next scheduled meeting September 6, 2016 APPROVED:

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16 Date of Meeting: September 6, 2016 Members of the Board Other Persons Present:,, and Carla Slate, Nathan Pierce 1. Call meeting to order called the meeting to order at 9:06am 2. Quorum Yes 3. Review Agenda 4. Review the minutes from the august 16, 2016 meeting moved to approve minutes from the Aug 16, 2016 meeting 5. Nathan to explain law on water usage for the HOA Nate will send water lawyers on change to water usage 6. Review request from lot 129 Roufa a. change trim color to brown as shown b. Change decking to trex Ken Roberts moved to approve changes as shown 7. Ongoing Business a. Lot 101approve stair change Ken Roberts moved to approve the stair change as drawn b. Fact sheet will work on fact sheet c. Water variance on lower lots Ken Roberts moved to take possible water variance, DRB regulations concerning private and open space, and review of driveway cuts to BOD on Sept 27, New business a. Grading lot 56 b. State law over HOA rules Will take to Thomas Kennedy 9. Adjourn meeting Motion d to adjourn at 10:47 am

17 Next scheduled meeting September 20, 2016 APPROVED:

18 Date of Meeting: September 20, 2016 Members of the Board Other Persons Present:,,,, Allan Ranta and Carla Slate, Randy Bailey, Mary Es Beaver, Paul Casseb 1. Met at Lot 101 at 9:00 2. Meeting called to order at the office 9:22 am 3. Quorum Yes 4. Review Agenda 5. Review the minutes from the September 6, 2016 meeting moved to approve minutes from the September 6, 2016 meeting Motion seconded and approved Lot 101 Final Plan review Paul presented changes made; stairs, roof line, and lowering roof of master bedroom Ken Roberts moved to approve the landscaping as presented with it acknowledged that the landscaping is open for review to add more landscaping to soften elevation.and around utility boxes. Montana timber ash approved for stain color with more browns and rust in stone and the CorTen standing seam roofing 17 on center, with Randy redoing the story board before he starts to lay siding and stone for approval. Garage door will be wood clad siding same as house. And with the following changes to be addressed windows and columns. Motion seconded and approved 6-0 DRB changes that still need to be addressed for final approval a. Windows revisit (possible options Master 3 in a row, Clearstory window and other north windows more consistent. Change all windows to casement from double hung). b. Railing painted (painted powder coating same as windows or natural metal) also need what system will be used 4 inch on the center, Flat cop., turnbuckle or other system and details of it. c. Flared columns revisit, d. All metals to be powder costed to match windows e. Revisit the address monument at later date owner may wish to change to stone 7. Ongoing Business a. Reviewed list of item to go take to BOD for consideration. ( Ken will rewrite) b. Reviewed fact sheet ( Allan will review and look at next month) 8. New business a. State law over HOA rules ( sent to Tom) 9. Adjourn meeting Motion d to adjourn at Motion seconded and approved 6-0

19 Next scheduled meeting October 4, 2016 APPROVED:

20 Date of Meeting: October 4, 2016 Members of the Board Other Persons Present:,,,, Allan Ranta and Carla Slate, Bruce wright, Pete DeLuca, Elitza, Beth 1. Met at Lot Basque Blvd. 9:00 am 9:36am 2. Meeting called to order at the office 9:36 am 3. Quorum Yes 4. Review Agenda 5. Review the minutes from the September 20, 2016 meeting Ken Roberts moved to approve minutes from the September 6, 2016 meeting with correction. Motion seconded and approved Lot 57 landscaping discussion joined the meeting 9:45 am Berming on north side of driveway add 2-3 feet 2 votes add 4-9feet 4 votes Discussion on reseeding and grading lot 56, also elevation height. Discussion on trees and placement Bruce, Pete, Elitza and Beth joined meeting 10:47 a. DRB ask to see about adding 8 to9 ft. to the berming on the north side of the driveway, blend it far toward Josepha b. Stake the top of the berming with 2 by 4 at final elevation so DRB may review elevation of the northern berming c. Survey elevation on lot 56 before reseeding 7. Ongoing Business a. Reviewed BOD meeting 8. New business 9. a. Spoke about meetings and how they need to be set up with each person getting time to speak and ask questions. b. Roll of the DRB not to design the homes, but be the brush stokes c. Staying within the regulations d. State law over HOA rules (sent to Tom) 10. Adjourn meeting Motion d to adjourn at Motion seconded and approved 6-0

21 Next scheduled meeting October 18, 2016 APPROVED:

22 Date of Meeting: October 18, 2016 Members of the Board Other Persons Present:, and Carla Slate, Jack Castle, Kristine Perpar 1. Meeting called to order at the office 9:01 am 2. Quorum Yes 3. Review Agenda 4. Review the minutes from the October 4, 2016 meeting moved to approve minutes from the October 4, 2016 meeting with changes. Motion seconded and approved Lot 132 Castle Residence addition a. Addition of sun/family room b. Construction parking c. Erosion control d. Uninterrupted glass area e. Stair detail f. Roof columns Laura moved to approve sketch plan with the following to be brought at final 1. Three samples placed on balcony one at each side for review of the balcony s reflectivity 2. Lighting interior and exterior per regulations 5.6 & 5.6.1, Lighting mitigation, light study 3. Look at mullions (possible make larger to fit in with the home more. 4. Windows will not be over 30 square feet 6. Lot 101 final plan review continued moved to approve the 3 column design submitted by Paul on Oct 5, Motion seconded and approved 3-0 moved to approve changes to the windows as submitted Oct 5, Motion seconded and approved 3-0 moved to approve the cable railing as presented by Paul Oct 5, Motion seconded and approved 3-0 DRB suggestion: they are still open to reviewing alternative roofing choices that would complement the color scheme and design elements of the home. 7. Old Business 8. New business 9. Adjournment Laura Dailey moved to adjourn 10:51 Motion seconded and approved 3-0

23 Next scheduled meeting November 1, 2016 APPROVED:

24 Date of Meeting: November 1, 2016 Members of the Board Other Persons Present:,, and Carla Slate, and Kristine Perpar 1. Meeting called to order at the office 9:00 am 2. Quorum Yes 3. Review Agenda 4. Review the minutes from the October 18, 2016 meeting moved to approve minutes from the October18, 2016 meeting with changes. 5. Lot 77 Building site relocation recommendation 5a. moved that to approve DRB recommendation to move the building site to requested location with notification to neighbors to be sent. 6. Lot 6 Building site relocation 6a. wait to hear from Quadracci residence as they will be most impacted 7. Lot 132 Castle Residence addition a. Stake for balcony corners for neighbors b. Pendant specs. c. Review glass railing after 3 panes have been installed d. As per October 18 th meeting have glass door panels more in keeping with the home e. Glass panels are to symmetric (break up more, not enough change from October 18 th meeting ) f. Landscaping plan to shield addition, possibly revisit after construction is complete. Notes: Lutron auto solar shades, 3% solar shades Rail post rusted metal moved glass doors needed to have more continuity to the rest of the house, the size of the windows needs to be in portion to the others existing on the house. Glass balcony will be reviewed after glass panels have been hung for reflectivity review. Send regulation 5.6 to Castles and architect. 8. Lot 101 final plan review continued a. Final approved with following b. landscaping plan/ retaining walls and grading to be reviewed before completion of them c. Also with approved minutes from September 20 th 1. Railing powder coated 2. All metals to be powder coated to match windows

25 3. Revisit address monument at later date as owner may wish to change And from the Oct 18, 2016 approved minutes 1. moved to approve the 3 column design submitted by Paul on Oct 5, Motion seconded and approved moved to approve changes to the windows as submitted Oct 5, Motion seconded and approved moved to approve the cable railing as presented by Paul Oct 5, Motion seconded and approved 3-0 DRB suggestion: they are still open to reviewing alternative roofing choices that would complement the color scheme and design elements of the home. 9. Old Business 10. New business 10a. meetings Sketch plan review (discussion that a t a sketch plan meeting the plans do not need to be approved at that time that the DRB may state that the plans are pending and need to be reviewed more That the DRB will take the time needed to review new plans. 11. Adjournment Laura Dailey moved to adjourn 10:51 Next scheduled meeting December6, 2016 APPROVED:

26 Date of Meeting: December 6, 2016 Members of the Board Other Persons Present:, and Carla Slate, Anne Cameron, Ken Alexander, Jerry Ross and Jeff Barishphone 1. Meeting called to order at the office 9:04 am Ken and Anne joined the meeting for lot Quorum Yes 3. Lot 45 requesting changes from final plan 1. East elevation add 3 more lights 2. North side 1 light 3. South side 3 lights ( 40 watt max) 4. Add 1 foot to N entry master bedroom 5. Gas meter moved, (gas company required) roof over meter to match home( rusted metal and heavy timber design) 6. 2 additional windows at the garage 7. Move the fire pit to the south side of the home (see drawings attached to final approved) approved the changes to final plan as drawn and presented Motion seconded and approved 3-0 Anne Cameron and Ken Alexander left the meeting 4. Review Agenda 5. Review the minutes from the November 1 meeting Some changes requested will present at the meeting on December 20 th 6. Lot 132 Castle Residence addition a. DRB directions send letter to Castles that without new info and changes to the design as requested from the DRB at the meetings on October 18, 2016 and November 1, 2016 meetings, that the DRB is unable to proceed further unless these concerns are addressed. Section 5.6 paragraph 2 DRB regulations Jerry Ross joined the meeting 7. Lot 8 Barish snow fencing a. Reviewed the photos sent from Jeff b. Discussion on multiple lots with blowing snow and problems; of having snow fencing that other lots request c. Neighbor complaints about the fencing

27 d. DRB request that Jeff come back after the first year if the fencing helped and provide possible alternatives to the fencing, i.e. Plantings of tree and bushes. See minutes of March 3, 2015 moved to have Jeff Barish remove the snow fencing. Motion seconded and approved :00 am call to Jeff Barish Allan was speaking with Jeff; told Jeff the DRB had moved that he take down the snow fencing. Jeff Barish became upset that a decision had been made before he could state his reasoning for having the snow fencing. He was told that he could bring it to the Board of Directors if he wished. Please see attached summary. 8. Old Business 9. New business 9a. Lot 147 Young s playhouse, 1. get pictures and have Young s present to DRB 10. Adjournment Next scheduled meeting December20, 2016 APPROVED:

28 Date of Meeting: December 20, 2016 Members of the Board Other Persons Present:,, and Carla Slate, Mary Grace and Kevin Burke and Bruce and Jodie Wright 1. called the meeting to order 9:03am 2. Quorum Yes 3. Review of the agenda 4. Review the minutes from November 1, 2016 and December 6, 2016 Laura moved to approve the minutes from November 1, 2016 meeting moved to approve December 6, 2016 minutes with change to make directive clearer 5. Lot 77 Sketch plan Review DRB decided to wait until after the BOD meeting to review Lot 77 sketch plan. Building circle request will be decided at the December 27 BOD meeting. 6. Old business 7. New business 8. Adjournment Next scheduled meeting January 3, 2017