***Monday, September 3, 2018, Commissioners did not meet due to the Labor Day Holiday.

Transcription

1 ***Monday, September 3, 2018, Commissioners did not meet due to the Labor Day Holiday. ***Tuesday, September 4, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. 9:00 a.m., Road and Bridge Department Superintendent Clint Kimball and Assistant Superintendent Renee Nelson joined the meeting to give the departmental report. A written report was presented. Mr. Kimball said Road and Bridge is doing work with GPS permits and access points and still crushing cap rock at the District 15 pit for the Deep Creek (MP 1.1) project. Today Road and Bridge is building a water facility in order to have the ability to fill the department s water truck as water from the Three Mile Water District and water provided by the City of Bonners Ferry is expensive and Cabinet Mountain Water has requested that water not be taken due to shortages. Last week Road and Bridge worked on Sandy Ridge Road to improve the school bus and snowplow turnaround, mowed grass at Turkey Hollow Road and Cow Creek Road, and removed brush near the golf course that was obstructing views. Ms. Nelson informed Commissioners that according to Idaho Code, there needs to be a utility hearing for the Crossport Road/Cow Creek Road Guardrail project to make sure the utility companies understand the project. Most utility companies sign a waiver stating they don t need a hearing, but at this point a hearing does need to be scheduled. Commissioners chose a date and time for the hearing. Commissioner Kirby moved to go out to bid for the county s fiscal year fuel supply. Commissioner Pinkerton second. Motion passed unanimously. Mr. Kimball discussed a matter with Commissioners regarding garbage and surplus materials found along Klockman Road. Mr. Kimball asked about the status of Garvin Williams concrete pad that had been built within the county s right of way along Farm to Market Road. It was said the land doesn t belong to Mr. Williams so the concrete pad is to be removed. Planning and Zoning Administrator John Moss had informed Mr. Williams that the boundary setback was 25 feet from centerline so Mr. Williams had poured the pad 29 feet to be safe, but the actual setback along this road is 33 feet. Mr. Kimball said he and Road and Bridge employee Randy Morris had shown Mr. Williams where the 33 foot setback was prior to him pouring his concrete pad. Those present discussed the matter of cutting down trees in the Idaho Department of Lands right-of-way. The county had to pay the stumpage as a result of this accidental cutting. Ms. Nelson said there had been discussion about getting through the August claims and payroll as far as determining the Road and Bridge budget so she had checked with Deputy Clerk Tracie Isaac and learned that payroll that was paid for August 31, 2018 was approximately $100,064 and change. With claims that are due this month so far, minus salary, there will be approximately $61,000 remaining in the Road and Bridge budget, according to Ms. Nelson. There is still payroll and claims for this month of September. Ms. Nelson said she needs to know what to do about having resolutions adopted to put funds back into the Road and Bridge budget. Chairman Dinning said those are two different things and he asked if Ms. Nelson is talking about the overall budget or is she referring to specific line items. Ms. Nelson said she s talking September 3 & 4,

2 about specific lines. Chairman Dinning said there will need to be a resolution to put money back into those line items due to unanticipated revenue. Clerk Poston said there should be one resolution per Road and Bridge project. When payroll is done on September 30, 2018, it can be determined what funds need to go back into the budget. Clerk Poston said she doesn t recall ever having a resolution adopted to put funds back into the line item for labor as that was budgeted. Ms. Nelson questioned if she should pay for the claims that do come in knowing that a resolution will be adopted to cover them. Ms. Nelson questioned if she needs to keep in the back of her mind that there is cash to cover this. The information will show that a line item is going over budget, but Commissioners will adopt a resolution to put funds back into the account. Clerk Poston informed everyone that the resolutions can be adopted right now as she has to close out the computer records program with Computer Arts. Ms. Nelson said she doesn t know what the figures will be just yet so should she just list the Federal Highways project. Clerk Poston said yes, and we will see where we are at. Ms. Nelson said for the reimbursements, some are for paving, etc., so she will list how much money goes back into the specific line items. Commissioners asked if Mr. Kimball can hold off on the purchase of the Grizzly until after the first of the year. Mr. Kimball asked if a letter of intent can be sent to the company. Chairman Dinning said yes, to go ahead and let them know that the county just can t pay for the Grizzly until after the first of this next budget year. Mr. Kimball informed Commissioners that Landfill Department Superintendent Claine Skeen has requested a certain amount of crushed rock from Road and Bridge for the landfill. In terms of buying rock from someone else and having it delivered, it would cost between $6,600 to 7,000. This will put a big dent in the Moyie stockpile, according to Mr. Kimball. The meeting with Mr. Kimball and Ms. Nelson ended at 9:35 a.m. Chairman Dinning said he amended the agenda regarding the contract with Bogie and Sons as it pertains to working on the roof of the Courthouse and Extension Office so Mr. Bouregard is to bring in the agreement today to sign. Chairman Dinning commented on complying with the Open Meeting law pertaining to the agenda. Commissioner Kirby moved to sign the Master Agreement Support License with Computer Arts Inc., for fiscal year once Clerk Poston reviews the hours as well as the hours of computer work contracted for the Sheriff s Office. Commissioner Pinkerton second. Motion passed unanimously. Commissioner Pinkerton moved to authorize Chairman Dinning to complete the Alternative Site Framework Application for the Foreign Trade Zone. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign a letter to the local Idaho Department of Lands commending them for their outstanding performance in dealing with the Fleming Creek fire. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Certificate of Residency for Justin Guentzler. Commissioner Kirby second. Motion passed unanimously. September 3 & 4,

3 Commissioner Kirby moved to approve the county s social media policy with changes by Carl Erickson with Idaho Counties Risk Management Program. Commissioner Pinkerton second. Motion passed unanimously. Commissioners discussed the matter regarding a registered nurse and licensed practical nurse position for the Restorium. Both positions are needed and the registered nurse can be a part-time position. Commissioners will discuss it with Restorium Administrator Karlene Magee at her next department report on Monday. Commissioner Pinkerton moved to approve and sign the Boundary County New Private Road Name Request Form for John Minden and to approve the name of Fireside Road. Commissioner Kirby second. Motion passed unanimously. Chairman Dinning discussed with Commissioners a request to submit a letter of support regarding the Pacific Northwest Trail re-route. Commissioner Pinkerton moved to authorize Chairman Dinning to write letter of support regarding the Pacific Northwest Trail re-route. Commissioner Kirby second. Motion passed unanimously. Attorney Tevis Hull joined the meeting at 10:00 a.m. Commissioners brought Attorney Hull up to date and asked the status of various topics to include an easement pertaining to the Tihonovich property purchase, indigent matters, Wisberg property approaches, limited camping or parking at county parks or boat launches, etc. It was said as it pertains to the Wisberg approaches, Commissioners will hold a public hearing. Chairman Dinning questioned if Commissioners have the ability to enter into an agreement regarding an encroachment. Attorney Hull said, yes, that can be done. Commissioners can vacate a right of way, but it sets a bad precedence. Commissioners also discussed reviewing documents pertaining to the dissolution of the mosquito abatement district. Attorney Hull said he would review those documents. Chief Deputy Sheriff Rich Stephens and Sheriff Dave Kramer stopped by Commissioners Office and asked for alternative locations to park the snow cat. Commissioners mentioned it could be parked in the corner of the gym at the armory. Commissioners informed Sheriff Kramer of the need in the future to house an ambulance, remodel the back of the armory building and relocate the Probation Department. Sheriff Kramer informed Commissioners that there are probably 44 counties that are unhappy with the Idaho Transportation Department regarding their driver s license system. The system has been nothing but headaches and each county wants their system left to be handled by themselves, according to Sheriff Kramer. 10:25 a.m., Commissioner Pinkerton moved to go into executive session pursuant to Idaho Code (1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning aye, Commissioner Pinkerton aye and Commissioner Kirby aye. Motion passed unanimously. The executive session ended at 10:35 a.m. No action was taken. Attorney Hull, Sheriff Kramer and Chief Deputy Sheriff Stephens left the meeting. September 3 & 4,

4 10:40 a.m., Assessor Dave Ryals joined the meeting. Assessor Ryals said the new air conditioning unit in his office is working very well and he thanked Commissioners. Assessor Ryals said last week there was a meeting involving the GIS Mapper and there seemed to be some confusion. There had been two issues discussed at the last meeting and the matter pertaining to the J- Drive was taken care of. The other matter had to do with a telephone in the GIS Office and Assessor Ryals said he didn t even know there was that phone. Commissioners said they would like to keep the telephone number. Assessor Ryals said to keep the phone number, but put the phone somewhere else as it wasn t meant to be in the GIS Office. As it pertained to the purpose of this phone, the first contact was to be the Planning and Zoning Administrator so this phone should be in Mr. Moss s Planning and Zoning Office. The phone number needs to be put into the new phone system and channeled to ring at the proper desk. Commissioners and Assessor Ryals also discussed the amount of time GIS Mapper Olivia Drake has had to spend on addressing. Assessor Ryals said addressing was only to take up 5% of Ms. Drake s time, but the public use is a lot more active. The biggest problem is that Ms. Drake is the only one who is able to read legal descriptions so other county offices are monopolizing her time. The thought was that this could be handled, but the addressing portion has become bigger than originally thought so it needs to be its own thing. If a position to handle addressing becomes a standalone, a person who fills this position will need to be tech savvy and understand legal descriptions. This is now just consuming too much of Ms. Drake s time. Clerk Poston said the only problem is that this is almost October 1, 2018, and a new budget year. Assessor Ryals said he understands this is something for the next budget. The meeting with Assessor Ryals ended at 10:53 a.m. 10:53 a.m., Solid Waste Department Superintendent Claine Skeen joined the meeting. Commissioners mentioned that Road and Bridge Department Superintendent Clint Kimball informed them that Mr. Skeen needs a certain amount of gravel for the landfill. Mr. Skeen explained he needed gravel where garbage trucks and the public drive toward the back of the landfill by the sand pile on the left as that area gets muddy in the winter and spring. Mr. Skeen said it s an area that will eventually be used for burying garbage. Chairman Dinning informed Mr. Skeen that Mr. Kimball s budget is pretty tight and what Mr. Skeen is requesting is approximately $7,000 worth of rock. Clerk Poston said she believes Mr. Kimball was more concerned about depleting that amount of rock. Mr. Skeen said the area he needs to place the rock is where the county has access along with the public bringing in construction debris to dispose of. Commissioner Pinkerton said it doesn t matter to him one way or another, but Mr. Kimball was concerned about losing that much gravel. Commissioners asked Mr. Skeen to see what the cost would be to obtain gravel from the private party. Mr. Skeen said he could go without the gravel one more year and maybe next year Road and Bridge can make more gravel for the landfill. Commissioners asked for the status of the compactor that caught fire. Mr. Skeen said Dave Wilson, the Idaho Counties Risk Management Program (ICRMP) Adjuster, came out to look at the compactor and he will send him the results of the inspection. Mr. Skeen said he doesn t know if the landfill s compactor is a total loss or if it can be rebuilt. Mr. Skeen mentioned getting a quote from Caterpillar Financial on a long block and he said one month ago the cost for that was approximately $31,000, but that will be confirmed. The engine is damaged, according to Mr. Skeen. September 3 & 4,

5 Mr. Skeen asked Commissioners where his budget and revenue is at as it pertains to his ability to purchase a reader board and traffic arm as he had mentioned to Commissioners in a prior meeting. Clerk Poston said Mr. Skeen might want to wait to see how it turns out with the compactor first. Mr. Skeen said Wade Haugen is another adjuster and he had spoken to the fire inspector and the cause of the fire was the starter. Idaho Counties Risk Management Program was going to let the county rent a compactor for one month, but there isn t any equipment available to rent and Western States Equipment hasn t yet got back to Mr. Skeen about having a compactor to rent. Mr. Skeen brought up the landfill s new fee structure pertaining to the fee for demolition debris brought in by the general public. People who bring in a hot tub or boat are charged a rate, but some general contractors are coming in with debris and saying the debris they have is from their personnel home and it can become questionable. Commissioner Pinkerton said if someone is coming to the landfill in a commercial vehicle, they should be charged a commercial fee and that will eliminate the question of where the load is actually coming from. Mr. Skeen recapped that he is over the amount that he anticipated for revenue as it pertains to purchasing the reader board and traffic arm. It was said the county will wait to see what the outcome is for the compactor. Chairman Dinning said he had been to the landfill recently and noticed that the landfill office needs a second door for access for safety reasons. The meeting with Mr. Skeen ended at 11:23 a.m. 11:24 a.m., Deputy Clerk Nancy Ryals joined the meeting. Commissioner Pinkerton moved to go into closed session pursuant to Idaho Code Commissioner Kirby second. Motion passed unanimously. Commissioner Kirby moved to go out of closed session at 11:30 a.m. No action was taken. Commissioner Pinkerton moved to deny indigent case Commissioner Kirby second. Motion passed unanimously. Deputy Clerk Ryals left the meeting at 11:32 a.m. Commissioner Pinkerton moved to amend and sign the Independent Contractor Agreement with Bogie and Sons Roofing and Siding for work to be done on the roof of the Extension Office and Courthouse buildings. Commissioner Kirby second. Motion passed unanimously. Chairman Dinning reviewed what items Commissioners had covered during their meetings. There being no further business, the meeting adjourned at noon. DAN R. DINNING, Chairman September 3 & 4,

6 ATTEST: GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk September 3 & 4,