AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES PARK FOREST, IL

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1 AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES PARK FOREST, IL Village Hall 7:00 p.m. October 17, 2011 Roll Call Pledge of Allegiance Reports of Village Officers Mayor Village Manager Village Attorney Village Clerk Reports of Commission Liaisons and Committee Chairpersons Citizens Comments, Observations, Petitions Motion: Approval of Consent CONSENT: 1. Motion: A Motion to Approve the Minutes of the Rules Meeting of December 6, 2010; the Minutes of the Regular Meeting of December 13, 2010; the Minutes of the Regular Meeting of February 21, 2011; the Minutes of the Special Rules/Workshop of February 28, 2011; the Minutes of the Regular Meeting of March 21, 2011; the Minutes of the Rules Meeting of May 2, 2011; the Minutes of the Special Regular Meeting of May 2, 2011; the Minutes of the Regular Meeting of May 16, 2011; the Minutes of the Rules Meeting of June 6, 2011; the Minutes of the Regular Meeting of June 20, 2011; the Minutes of the Rules Meeting of June 28, 2011;the Minutes of the Regular Meeting of June 28, 2011; the Minutes of the Regular Meeting of August 15, 2011; Saturday Rules Meeting of September 10, 2011 and the Minutes of the Saturday Rules Meeting of October 1, Resolution: A Resolution to Support a Cook County Class 8 Tax Incentive for 2560 Western Avenue located in Park Forest 3. Resolution: A Resolution Authorizing the Temporary Use of a Construction Trailer as a Classroom for South Suburban College 4. Resolution: A Resolution Establishing Trick-or-Treating Hours in the Village of Park Forest 5. Resolution: A Resolution Celebrating National Hispanic Heritage Month

2 6. Motion: A Motion to Approve the Completion of Concrete and Asphalt Restoration 7. Motion: A Motion to Approve an Intergovernmental Master Agreement for State Maintained Traffic Signals on State Highways within the Village of Park Forest 8. Motion: A Motion to Authorize the Manager to Purchase Three Copiers DEBATABLE: 9. Ordinance: An Ordinance Amending Chapter 102 (Traffic and Vehicles), Article VI (Vehicle Licenses) of the Code of Ordinances, Village of Park Forest, Cook and Will Counties, Illinois, by Amending Sections through (Vehicle Sticker Fees) (First Reading) 10. Ordinance: Ordinance Authorizing the Acquisition of 235 Allegheny Street (First Reading) 11. Ordinance: An Ordinance Providing for an Requiring the Submission of the Question of Whether the Village of Park Forest Should have the Authority Under Public Act to Arrange for the Supply of Electricity for Its Residential and Small Commercial Retail Customer Who have Not Opted Out of Such Program to the Electors of the Village of Park Forest, Cook and Will Counties, Illinois by Referendum at the General Primary Election to be Held on the 20 th Day of March, (First Reading) 12. Ordinance: An Ordinance Providing for and Requiring the Submission of the Question of Increasing the Monthly Surcharge on Billed Subscribers of Network Connections Provided by Telecommunication Carriers to Fund an Emergency Telephone System to the Electors of the Village of Park Forest, Cook and Will Counties, Illinois by Referendum at the General Primary Election to be Held on the 20 th Day of March, (First Reading) Adjournment Executive Session Copies of all agenda items are available in the Manager s Office

3 MOTIONS MOVED that the Consent Agenda and each item contained therein be hereby approved: 1. MOVED, that the Mayor and Board of Trustees approve the Minutes of the Regular Meeting of December 13, 2010; the Minutes of the Regular Meeting of February 21, 2011; the Minutes of the Special Rules/Workshop of February 28, 2011; the Minutes of the Regular Meeting of March 21, 2011; the Minutes of the Rules Meeting of May 2, 2011; the Minutes of the Special Regular Meeting of May 2, 2011; the Minutes of the Regular Meeting of May 16, 2011; the Minutes of the Rules Meeting of June 6, 2011; the Minutes of the Regular Meeting of June 20, 2011; the Minutes of the Rules Meeting of June 28, 2011; the Minutes of the Regular Meeting of June 28, 2011; Saturday Rules Meeting of September 10, 2011and the Minutes of the Saturday Rules Meeting of October 1, MOVED, that the Mayor and Board of Trustees approve a Resolution to Support a Cook County Class 8 Tax Incentive for 2560 Western Avenue located in Park Forest 3. MOVED, that the Mayor and Board of Trustees approve a Resolution Authorizing the Temporary Use of a Construction Trailer as a Classroom for South Suburban College 4. MOVED, that the Mayor and Board of Trustees approve a Resolution Establishing Trick-or-Treating Hours in the Village of Park Forest 5. MOVED, that the Mayor and Board of Trustees approve a Resolution Celebrating National Hispanic Heritage Month 6. MOVED, that the Manager is authorized to contract for concrete and asphalt watermain break restoration with M&A Cement for additional concrete work at a total amount of $20, plus 20% in contingency funds; and contract for additional asphalt work with Pavement Systems at a total amount of $30, plus 20% in contingency funds. 7. MOVED, that the Manager is authorized to renew an Intergovernmental Master Agreement for State Maintained Traffic Signals on State Highways within the Village of Park Forest 8. MOVED, that the Manager is authorized to contract with Martin Whalen for the purchase of three copiers at a total cost of $22, /17/2011

4 VILLAGE OF PARK FOREST Village Board Rules Committee Meeting Monday, December 6, 2010 Village Hall 8:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Georgia O Neill ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Police Chief Tom Fleming, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Jenise Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Assistant to the Village Manager Denyse Carreras, Information Technology Coordinator Craig Kaufman, Assistant Director of Public Works Roderick Ysaguirre RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Dr. Al Milliren, Governors State University; Cathy Fleming; Kevin Adams, Program Supervisor of Recreation and Parks; Nikki Arseneau, SouthtownStar Newspaper; and a number of residents and family members of the award recipients Meeting was called to order at 8:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann Mayor Ostenburg announced that this was a public hearing regarding the tax levy for the coming tax year. He opened the hearing at 8:02 p.m. He asked three times if there was anyone who wished to comment or question the Board regarding the tax levy. Hearing none, he declared the public hearing on the tax levy closed at 8:04 p.m. Mayor Ostenburg continued the rules meeting with a proclamation declaring December 2010 to be Drunk and Drug Driving Prevention month to increase the awareness of impaired driving. Manager Mick introduced Chief Fleming who explained some of the positive programs the Police Department sponsors and also a juvenile restorative justice program. Dr. Al Milliren, GSU graduate student supervisor, and Cathy Fleming, volunteer, gave a PowerPoint presentation explaining the Guided Vision Program which is a proactive approach to community service that includes career counseling and parent/guardian education. Both Dr. Milliren and Ms. Fleming discussed the benefits to the program. 1

5 Manager Mick introduced Kevin Adams, Program Supervisor from Recreation and Parks. Mr. Adams acknowledged the staff and a number of coaches and volunteers including the following: Terrence Dills, Germaine Poe, Kareem Barr, Mike Witherspoon, Sherry Towery, Rob White, Jermaine Bulie, and Shaunita Jones. Mayor Ostenburg thanked the staff, volunteers, coaches, and their families noting that how important they are to the Village. 1. An Ordinance Levying Taxes for all Corporate Purposes for the Village of Park Forest, Cook and Will Counties, Illinois, for the Fiscal Year Beginning on the First Day of July, 2010 and Ending on the Thirtieth of June, 2011 Manager Mick explained that the Board has gone through the strategic planning process, goal setting sessions, and setting goals for the budget and tax levy. He explained that a 3.5% to 3.9% increase was expected but has been adjusted to 3.0% due to an increase in funds from Cook County. Manager Mick asked Deputy Manager Dankowski to explain more about the levy and budget. She noted that there is a grant available for a new member of fire department which would save the Village three years of salary. She also noted that environmental initiatives for the sustainability plan did not receive a grant; no matching funds were needed. She also explained that costs of the emerald ash bore remediation are included in the levy. Deputy Manager Dankowski explained that there are six components included in the 2010 Tax Levy: General Corporate (includes 2% salary increases and health insurance increases), Bonds and Interest (a decrease from last year due to the TIF abatement), IMRF and FICA (both are less than last year), and Police Pension and Fire Pension (an increase but less than last year due to an increase in investments). Mayor Ostenburg asked about our level of contribution to the pensions. Deputy Manger Dankowski explained that it is not a fixed dollar amount but a formula based on an actuarial requirement for Police and Fire. It is not the same as IMRF which is a fixed dollar amount. By law, she added, we contribute based on that formula. The Police Pension is funded at 60%. The Fire Pension is funded at 53%. She added that this is what the actuary recommends. Mayor Ostenburg explained that it a legislative mandate to pay into pension funds. Deputy Manger Dankowski noted that the total for these six levies and the library levy is $13,544, which is an increase of 3% from the prior year. Mayor Ostenburg also noted that the Board levies a dollar amount, not a percent. When the fiscal picture looks better, we reduce our levy which is a fiscally proper way to establish a budget. Trustee Kopycinski asked if other taxing bodies could legally establish a flat dollar levy. Attorney Stephanides explained that it up to the taxing body to levy a tax based on percentage rather than a dollar amount. Trustee Brandon noted that we are conservative spenders and glad that this year s levy increase is only 3.0%. This will be on the agenda for action at a subsequent meeting. 2

6 2. An Ordinance to Abate a Portion of the 2010 Tax Levy for the Village of Park Forest, Cook and Will Counties, Illinois (Tax Levy Abatement Ordinance) Deputy Manager Dankowski stated that this ordinance will reduce property taxes. She explained that the difference between taxes generated by the TIF District and the amount the Village has invested in the TIF District has resulted in a 22% return in our investment. This reduces debt service by $776, and saves residents 5.9% of additional levy dollars. This will be on the agenda for action at a subsequent meeting. 3. Deed in Lieu of Foreclosure 201 Miami Manager Mick had Director Kerestes explain that this court process allowed the owner to give the property to the Village to demolish the house. It expedited the process and saved money in court costs. Mayor Ostenburg noted that this was a blighted home and no one took anyone s home away from them. The owner was assisted in finding other living space. This process helps the property owner and the neighborhood. This will be on the agenda for action at a subsequent meeting. 4. A Resolution Adopting the Holiday and Meeting Schedule for the Calendar Year 2011 Manager Mick said that the Board annually sets the meeting calendar. The monthly meeting schedule will be amended to included meetings on the first and third Mondays of each month and a meeting on the fourth Monday on an as needed basis. The Board will now meet at 7:00 pm. Manager Mick also noted that the Village will be closed nine days in Mayor Ostenburg said that this schedule allows for workshops. Trustee Kopycinski asked about changing the current 11:00 pm ending time for a meeting which Mayor Ostenburg noted that rules of procedure would have to be amended and could be discussed at a future rules meeting. This discussion is for the Holiday and Meeting Schedule for the calendar year This will be on the agenda for action at a subsequent meeting. Mayor s Comments Mayor Ostenburg reported on his attendance at the National Leagues of Cities meeting in Denver. He noted that the Village is in a better place than other communities due to our continuing belt tightening due to our limited tax base. He also noted that there is a press conference scheduled next week regarding the proposed Abraham Lincoln National Airport. He also mentioned a number of events he would be attending within the Village and the South Suburbs. Manager s Comments Manager Mick said the snowflake on the dais was an art project of Indiana School students. He also noted that CEDA will offer energy assistance with energy bills to low income 3

7 residents on December 11. He also reminded residents that the new meeting schedule will be in effect January 4, Trustee s Comments Trustee O Neill said that the Economic Development Advisory Group will meet December 8. They also had an Open House with the small business incubator. Also, there was a ribbon cutting ceremony at Consolidated Collision on North Street. Trustee Dillard noted that the TOD Steering Committee met representing all the communities involved and interviewed four consultant teams. Director Kingma added that they decided on a team and hope to have a presentation at the January meeting. Trustee Dillard also reported on a Will County breakfast meeting noting that there was a great deal of development west of Park Forest. Trustee Brandon said that the Environment Commission met last week and is continuing to work on ordinances regarding pesticides safety. She also noted the good environmental approach at Consolidated Collision and encouraged residents to support local businesses. Trustee Kramer noted that the Senior Commission will meet December 9. Attorney s Comments None Clerk s Comments Clerk McGann gave information about the April 5, 2011 election. Offices include village mayor, trustee, and library trustee. Audience to Visitors None Adjournment This concluded the rules committee Board meeting. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Brandon, and a roll call vote was taken with the following results: Ayes: 6 Nays: 0 Absent: 1 The motion was adopted with six (6) ayes, no (0) nays and one (1) absent. Mayor Ostenburg adjourned the rules meeting at 9:33 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

8 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, December 13, 2010 Village Hall 8:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray ABSENT: Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski, Deputy Police Chief Clifford Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Jenise Ervine, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Information Technology Coordinator Craig Kaufman, Director of Public Works Ken Eyer RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Sam Montella, Chairperson EDAG; Alan Franklin, Muziknet; Lydia Hernandez; ComEd representatives Toni Eberhart, Bill Frederick, and Dick Chesna; Michael Gans, President Park Forest Historical Society; Jane Nicoll, Park Forest Historical Society; and a number of family and friends Meeting was called to order at 8:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the Board and the audience in the pledge of allegiance. Reports of Village Officers Mayor Mayor Ostenburg introduced Sam Montella, Chairperson of EDAG who awarded the Park Forest Businessperson of the Year to Alan Franklin, owner of Muziknet. Mr. Franklin thanked the Village for this honor and said how happy he is to be part of Park Forest. Ms. Hernandez spoke about her wonderful experience with Mr. Franklin and Muziknet. Mayor Ostenburg thanked the staff and members of EDAG for their work in serving the community Village Manager Manager Mick introduced ComEd representatives for an update to the Board and the public. Toni Eberhart introduced Dick Chesna, Manager of Engineering, and Bill Frederick who gave a PowerPoint presentation showing the h-frame replacement work that was done in 2010 and said that ComEd would be back in the next few months for a discussion of future work. Manager Mick asked how many h-frames have been replaced. 1

9 Mr. Frederick said that nine have been replaced and the others are to be replaced in 2011 and Manager Mick asked about recent outages impacting downtown and Sauk Trail. Ms. Eberhart said they are looking for reoccurring problems and will get the Village a summary for that report. She added that everything is going smoothly with the Marshall Field s demolition. Trustee Kramer asked about the work being done on west side of Western Avenue. Ms. Eberhart said that the work being done involved fiber optics and also noted that ComEd seeds when restoration is needed. Manager Mick noted that the new monthly Board meeting schedule will go into effect January Village Clerk Clerk McGann noted that the first day to file petitions for the April 5, 2011 election is December 13. Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon said that the Youth Commission will meet in January. She also thanked the Girl Scouts for their help in decorating the holiday tree. Trustee Kopycinski reported that the Human Relations Commission will meet December 14. Citizens Comments, Observations, Petitions Richard Schilf, 201 Blackhawk, expressed his concerns about the tax levy and its reporting and calculation. Michael Gans, 68 Park Street, President of Park Forest Historical Society. Mr. Gans introduced Jane Nicoll, archivist of the Park Forest Historical Society. Ms. Nicoll announced that the Historical Society is selling bricks from the Marshall Fields Building. Monies earned will help the museum with their mission in preserving the history of Park Forest. She thanked the Village for their help obtaining the bricks. CONSENT: Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: 1. Approve the Minutes of the Saturday Rules Meeting of December 4, Approve a Resolution Adopting the Holiday and Meeting Schedule for the Calendar Year Authorize the Execution of a Service Provider Agreement to Engage in Public Transportation Services with PACE 2

10 Approval of the consent agenda was moved by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if there any items that anyone wished removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a voice vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: 4. Ordinance: An Ordinance Authorizing Acceptance of a Deed in Lieu of Foreclosure for the Property Commonly Known as 201 Miami Street, Park Forest, and Authorizing the Execution of a Settlement Agreement (Final Reading) Mayor Ostenburg called for a motion to adopt the ordinance on final reading. Motion to adopt was made by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if there was any other discussion. Hearing none, he asked for a role call vote. Role was called by Clerk McGann. The ordinance was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted on final reading with six (6) ayes, no (0) nays and one (1) absent 5. Ordinance: An Ordinance Levying Taxes for all Corporate Purposes for the Village of Park Forest, Cook and Will Counties, Illinois, for the Fiscal Year Beginning on the First Day of July, 2010 and Ending on the Thirtieth of June, 2011 (Tax Levy Ordinance) (Final Reading) Mayor Ostenburg called for a motion to adopt the ordinance on final reading. Motion to adopt was made by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if there was any other discussion. Trustee Kopycinski asked Mayor Ostenburg for clarification about the citizen s comments made regarding the tax levy. Mayor Ostenburg asked Finance Director Dankowski to comment. She explained that the Village follows the truth in taxation procedures and detailed how the extended levy is determined. She added that the Board has decided to have a public notice and public hearing even through this levy is under 5%. She also said that standards are set for financial reporting and the Village follows those standards. 3

11 Mayor Ostenburg acknowledged that finances in government are complicated. Through out the year, the Board holds meetings that are open to the public for questions. Trustee McCray asked what would make someone think something was wrong with the tax levy. Mayor Ostenburg said that in trying economic times, many look at their tax bill and are concerned about how their taxes are spent. The Village has a transparent budget process. Trustee Kopycinski added that the Village is audited annually by an independent firm. Mayor Ostenburg asked for a role call vote on the main motion. Role was called by Clerk McGann. The ordinance was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted on final reading with six (6) ayes, no (0) nays and one (1) absent 6. Ordinance: An Ordinance to Abate a Portion of the 2010 Tax Levy for the Village of Park Forest, Cook and Will Counties, Illinois (Tax Levy Abatement Ordinance) (Final Reading) Mayor Ostenburg called for a motion to adopt the ordinance on final reading. Motion to adopt was made by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if there was any other discussion. Hearing none, he asked for a role call vote. Role was called by Clerk McGann. The ordinance was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted on final reading with six (6) ayes, no (0) nays and one (1) absent Adjournment This concluded the regular Board meeting. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 9:01 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

12 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, February 21, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray (7:01), Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Police Chief Tom Fleming, Deputy Police Chief Clifford Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Janise Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Assistant to Village Manager Denyse Carreras, Director of Public Works Ken Eyer, Recreation and Parks Program Supervisor Kevin Adams RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Vernita Wickliffe-Lewis, Chairman of the Plan Commission; Alden and Carenda Lacy, Park Forest Hurricanes Tackle and Cheer Program; family and friends of the police officers Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the audience and the Board in the Pledge of Allegiance. Mayor Ostenburg asked Manager Mick to begin the meeting with introductions by Chief Fleming and the swearing in by Clerk McGann of two new police officers, Officer Kathryn Singer and Officer Robert Johnson. They were congratulated by the Mayor, Manager, and Board members. Manager Mick introduced Chairman of the Plan Commission Vernita Wickliffe-Lewis who gave the annual report the Board noting their purpose and mission if to develop the comprehensive plan use map for village, review all requests for land use changes, and make recommendations to the Board of Trustees to ensure consistency with the plan and land use map. Her report included various activities of the commission that included discussions with staff regarding 211 Street Transit-Oriented Development Planning Study and the annexation of South Western Avenue. Mayor Ostenburg thanked Chair Wickliffe-Lewis for the comprehensive report and looked forward a joint meeting with the Board and the Plan Commission to review their goals and objectives. 1

13 Manager Mick asked Supervisor Kevin Adams to introduce Alden and Carenda Lacy from the Park Forest Hurricanes Tackle and Cheer Program. Mr. Lacy highlighted the new program which will allow opportunities for the kids to learn and play in the community. Mayor Ostenburg noted how sports can help youth to learn various skills: leadership, team building, and learning to work and play together. Trustee Brandon noted that Kevin Adams has been an asset to the Recreation and Parks Department. Reports of Village Officers Mayor Mayor Ostenburg reported a new business is considering locating in Park Forest whose purpose is to guide other companies to higher energy efficiency. Richard Dent is the owner and the Village is continuing its efforts to finalize the arrangements. Mayor Ostenburg also met with the Chicago Manufacturing Renaissance Council whose goal is to increase training for youth in light manufacturing, management, and entrepreneurship hoping to establish a local chapter in this area. He also noted other local events he attended in Park Forest. Village Manager Manager Mick reported on a power outage that affected fifty-seven residents in the Thorn Creek Estates area that lasted about twelve hours. Tall Grass Arts Association s new exhibit, Half the Sky opens February 25. Manager Mick also noted that the Board will meet February 26 for the midyear financial update. Black History Program is scheduled February 26. The next Saturday Rules Meeting is scheduled for March 5 which is open to the public. Village Clerk No Report Reports of Commission Liaisons and Committee Chairpersons Trustee O Neill reported the EDAG met two weeks ago. Two new members were at this meeting. Trustee O Neill added that EDAG tries to keep communications open to all our businesses. Trustee Brandon reported that the Youth Commission is involved in planning family orientated events during spring break. Trustee Brandon added that Commissioner Lambert is requesting a leave due to illness. Trustee Dillard reported that the Housing Authority currently has 417 family vouchers for housing choice with 141 families residing in Park Forest and eight living elsewhere. There are 268 living in our jurisdiction. One voucher holder was terminated from the program and one family left voluntarily. As funding permits, the next ten on the waitlist are being processed. Trustee Kopycinski reported that the Commission on Human Relations is celebrating Black History Month with a program scheduled for February 26. 2

14 Citizens Comments, Observations, Petitions None CONSENT: Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: 1. Approve the Minutes of the Special Rules Meeting of January 5, 2011; the Minutes of the Regular Meeting of January 18, 2011 and the Minutes of the Saturday Rules Meeting of February 5, Approve a Motor Fuel Tax Maintenance Resolution and Maintenance Cost Estimate for Fiscal Year Approve a Resolution for Improvement by Municipality under the Illinois Highway Code for Westwood Drive Culvert 4. Approve a Resolution Approving a Contract for Professional Planning Services for the 211th Street Metra Station Transit Oriented Development Plan- Implementation Study 5. Approve a Resolution Stating the Village s Support of the Application for Illinois Community Development Block Grant Funding 6. Approve a Resolution Documenting the Village s Application for Illinois Community Development Block Grant Funding will meet an Urgent National Need Rich East Area Flood Mitigation Project 7. Approve a Resolution Documenting the Village s Application for Illinois Community Development Block Grant Funding will meet an Urgent National Need Thorn Creek Drive project 8. Approve a Resolution Adopting an Identity Protection Policy 9. Approve a payment to ComEd for installation of a switch gear and transformer in the amount of $39,056.72; said expenditure to be paid from the TIF fund. 10. Appoint Shirley W Poole, 251 Kodiak Road to a three-year term on the Youth Commission for a term to expire December 31, Appoint Tiffani Graham, th Street to a two-year term on the Youth Commission for a term to expire December 31, Appoint Raymond William Devine, 42 Apple Lane to a three-year term on the Environment Commission for a term to expire December 31,

15 Approval of the consent agenda was moved by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if anyone wished any items removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a voice vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 7 Nays: 0 Absent: 0 The motions were adopted with seven (7) ayes, no (0) nays and no (0) absent. DEBATABLE: None Adjournment This concluded the regular Board meeting. There being no further business, Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and passed unanimously. Mayor Ostenburg adjourned the rules meeting at 7:45 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

16 VILLAGE OF PARK FOREST Special Rules Meeting/Workshop of the board of Trustees Monday, February 28, 2011 Village Hall 6:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray, Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Police Chief Tom Fleming, Director of Community Development Lawrence Kerestes, Assistant to the Village Manager Denyse Carreras, Director of Public Health Jenice Ervin, Director of Public Works Ken Eyer RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Louis Haussmann, Baxter and Woodman; Doug Price; other EDAG members; King Harris, Nancy Allison, Drew Williams Clark; Janice Morrissey, Housing Collaborative; Nikki Arrenseau, Southtown Newspaper Mayor Ostenburg called the meeting to order. Partial Transfer of Water Lines and Maintenance Agreement on Private Property of Multi-Family Areas in the Village Manager Mick gave background information regarding the water line and maintenance agreement compromise. Trustee McCray asked how the one foot out from the wall was established. Director Eyer explained that if there was a leak, one foot away form the foundation would allow clearance for a coupling. Manager Mick added there a few options: leave it as it is, which is different than with single family homes, eliminate easements, or a compromise that would prohibit village employees from working on private property. Mayor Ostenburg said that inside pipes are subject to misuse by the residents. Entering into this agreement with the three cooperatives gives us legitimacy for this. Manager Mick suggested that a workable arrangement with the three cooperatives allowing them days to look at the agreement. Attorney Stephanides suggested separate agreements with each co-op but the same agreement. Mayor Ostenburg asked if there were any other questions. Hearing none, Mayor Ostenburg continued with the agenda.

17 Engineering Services Agreement for an FRA Quiet Zone Assistance Study Manager Mick updated the Board with information regarding the potential of establishing a quiet zone at the railroad crossing with a current agreement with CN that would cover the Village s costs for a study and implantation of a quiet zone The Village has received six proposals; Baxter and Woodman was one of them. Director Kingma talked about a quiet zone. Phase I includes feedback and research and Phase II would allow the Board to step back and see if they want to continue. Mr. Haussmann, from Baxter & Woodman said that there are requirements to be met with a full quiet zone and a partial quiet zone that include flashing light, gates, proper sensors, and advanced warning signs. The gates on Western Avenue put it into compliance as is. A public outreach program would educate the public and get input from them to be analyzed and presented to the Board for their decision. A formal notification of intent to involved participates is sent; then a sixty day comment process, and finally a notification to all parties that a quiet zone has been established. Trustee O Neill and Trustee McCray asked about safety and notification. Mr. House said that Baxter and Woodman would send out the notifications and compile that information. Director Kingma noted that a horn is blown a half mile before the intersection unless there is an emergency. Manager Mick asked about the construction area. Director Kingma replied that some trains will continue on the ground and some going east and west will cloverleaf and use a flyover that is to be built. Trustee Dillard asked if the increase of train traffic will be in the day or night. Mr. House said that is managed by the train company. Mayor Ostenburg said that would like the review to show time and/or distance for the partial quiet zone. Mayor Ostenburg asked if there any other questions. Hearing none, Mayor Ostenburg recessed the meeting/workshop at 6:34 p.m. and reconvened at 7:00 p.m. Homes for a Changing Region Mr. Harris said he was looking forward to a project that allows communities to have planned development. He said this project includes a number of organizations working together such as CMAP, South suburban Mayors and Managers Association. Ms Mills noted that this is a changing region and found a mismatch housing including a shortage of rental units. She indicated that this is a good time to plan for the future when housing comes back. She also said that there is a trend for townhouses and rentals to meet people s incomes. The demographic groups that will drive the new housing market are: older baby boomers, younger baby boomers, generation Y, and immigrants and their children. Drew Williams-Clark gave an overall analysis of the housing market in the region. Workshops with the neighborhood communities were recommended with a goal to reach a consensus after the workshops and synthesize the plan of the group. Trustee Dillard noted that TOD was an example of multi-faceted development involving cooperating communities.

18 Mayor Ostenburg stressed that the Board and EDAG understand that we look at this in a regional way that benefits all of us. Adjournment This concluded the special rules meeting/workshop Board meeting. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and a roll call vote was taken with the following results: Ayes: 7 Nays: 0 Absent: 0 The motion was adopted with seven (7) ayes, no (0) nays and no (0) absent. Mayor Ostenburg adjourned the rules meeting at 8:09 p.m. Respectfully submitted, Sheila McGann Village Clerk

19 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, March 21, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray (7:08), Trustee Georgia O Neill Absent: Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski, Police Chief Tom Fleming, Deputy Fire Chief Bruce Ziegler, Director of Recreation and Parks John Joyce, Director of Public Health Jenise Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Assistant to the Village Manager Denyse Carreras, Information Technology Coordinator Craig Kaufman, Director of Public Works Ken Eyer, Assistant Director of Finance Stephanie Rodas RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Penny Shnay, Park Forest Library Board President; Library Board Members Sevena Merchant and Fritz Wildermuth; Reverend Michael Sykes, Faith United Protestant Church; Karen Taylor, Vice-president South Suburban Food Co-op; Jerry Shnay, Vice-president Park Forest Historical Society; Janet Muchnik, Tall Grass Arts Association; Denise Richardson, Smart Tracks Family Center; Garreth Carpenter, and Ron Shockley; Kevin Richardson, resident; and a number of family and friends. Pledge of Allegiance Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the Board and the audience in the pledge of allegiance. Reports of Village Officers Mayor Mayor Ostenburg reported on his meetings in Washington, D.C. that included lobbying for SouthCom for additional funding. He met with a number of legislators requesting funds for the Village. Mayor Ostenburg explained how the Community Development Block Grant funds are used to bring money back into our community. While the White House proposes a 7% cut in these funds, the House of Representative proposes a 62% cut to the CDBG funds which would hurt many small communities. Mayor Ostenburg 1

20 encouraged the residents to contact all legislators and to encourage them to keep the CDBG funds available. Village Manager Manager Mick noted that there were a number of presentations on the agenda. He began by introducing Park Forest Library Board President Penny Shnay who introduced other members of the library board in attendance, Sevena Merchant and Fritz Wildermuth. Ms. Shnay thanked the Board for their cooperative work that allowed for a successful remodel of the library. Mayor Ostenburg noted the good partnership between the Library and the Village. He also congratulated the staff putting it together. Manger Mick asked Mayor Ostenburg to read a resolution honoring Faith United Protestant Church on the celebration of their sixtieth anniversary in Park Forest and noting their many accomplishments. Revered Michael Sykes received the proclamation. Reverend Sykes thanked the Village and the Board for this honor and promised to continue to provide services to the Park Forest community. Manager Mick introduced Karen Taylor, Vice-president South Suburban Food Co-op. Ms. Taylor gave a history of the Co-op and said that the move to downtown Park Forest should be complete in May or June. She explained that this will be a transition year. She also thanked the Village for the warm welcome. Manager Mick introduced Jerry Shnay, Park Forest Historical Society Vice-president. Mr. Shnay announced that six people and one organization will be inducted in to the Park Forest Historical Society on April 3 at Freedom Hall. Those to be inducted are: Helen Brunner, Florence Cunningham, Alvin and Adele Glassner, Dick Humbert, Celia-Ann Toll, and Aunt Martha s Youth Service Center. Manager Mick introduced Janet Muchnik from Tall Grass Arts Association who talked about the April 2 fundraiser, Beaux Arts Costume Ball. Ms. Muchnik discussed the current exhibit, Half the Sky. Manager Mick introduced Denise Richardson, a new business owner. Smart Tracks Family Center is located at 316 Forest Boulevard which offers a variety of training available in technology. Manager Mick introduced Police Chief Tom Fleming. Chief Fleming introduced the Park Forest Shooters coaches, a youth wrestling club and showed a PowerPoint presentation highlighting the program. Chief Fleming noted that the program is free to parents and funded by the vehicle seizure program. Manager Mick asked Deputy Fire Chief Ziegle and Chief Fleming to present citations to Garreth Carpenter and Ron Shockley in recognition of their actions on February 22, 2011, when they rescued Yolonda Collins after the explosion and fire in her home. 2

21 Mayor Ostenburg wanted to thank them for what they did and for setting a good example to many. Manager Mick added that the Saturday rules meeting is scheduled for April 2 at 10:00 am. Village Clerk Clerk McGann read information regarding the April 11 election. Reports of Commission Liaisons and Committee Chairpersons Trustee O Neill reported that Economic and Development Group meet recently and noted a list of their goals for Trustee Kopycinski reported that the Cable Commission has ordered new cameras and editing equipment will be available to the public at the Library. Trustee Dillard said that the Transit-oriented Development (TOD) Steering Committee (including Olympia Fields, Matteson, Richton Park, and Park Forest) met recently with their team that will implement their plan. Trustee Dillard will keep the Board updated. The Recreation and Parks Commission will meet March 22. Trustee Brandon noted that the Youth Commission met March 15. April 1 is Spring Break Fun Day at Forest Trail which will include lots of activity. Citizens Comments, Observations, Petitions Kevin Richardson reported that there has been some vandalism at his home recently and would like some help. Mayor Ostenburg asked Chief Fleming to speak with the resident to see how he can be assisted. CONSENT: Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: 1. Approve the Minutes of the Special Rules Meeting of February 26, 2011 and the Minutes of the Saturday Rules Meeting of March 5, Approve a contract with Weiss Construction for remodeling of 208 Forest Boulevard in the amount of $43,975; a contract with Eltron, Inc. for fire safety work in the amount of $5,780; and with American Fire Protection for sprinkler work in the amount of $3,000, plus a 10% contingency per the landlord cost ($52,775) for a total amount of $58, Authorize the Village Manager to execute an Engineering Services Agreement for the FRA Quiet Zone Project in an amount of $4,800 for Phase I and (if necessary as directed by the Mayor and Board of Trustees) $4,500 for Phase II 3

22 4. Adopt a resolution honoring Faith United Protestant Church on its 60th anniversary. 5. Appoint Jon Vanderbilt, 2829 Western Avenue, to the Recreation & Parks Advisory Board for a term to expire December 31, Appoint Ruby S Dills, 108 Dogwood, to the Recreation & Parks Advisory Board for a term to expire December 31, Appoint Yemisi Johnson, 512 Wildwood Drive, to the Fair Housing Review Board, the Equal Employment Opportunity Review Board and the Zoning Board of Appeals for a term to expire December 31, Approval of the consent agenda was moved by Trustee Kramer and seconded by Trustee Brandon. Mayor Ostenburg asked if there any items that anyone wished removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a roll call vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: Mayor Ostenburg called for the items on the debatable agenda. The debatable agenda included the following item: 6. An Ordinance Amending Ordinance No Adopting the Annual Budget for the Year Commencing July 1, 2010 and Ending June 30, 2011 (First Reading) This item will be on agenda for action at a subsequent meeting after further discussion. Adjournment There being no further business, Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and passed unanimously. Mayor Ostenburg adjourned the meeting 7:58 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

23 VILLAGE OF PARK FOREST Village Board Rules Committee Meeting Monday, May 2, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray, Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Police Chief Tom Fleming, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Information Technology Coordinator Craig Kaufman, Assistant Director of Public Works Roderick Ysaguirre, Deputy Clerk Sandra Black, Assistant Director of Economic Development & Planning Sandra C. Zoellner, Assistant Director of Finance Stephanie Rodas RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Judge Mathias Delort; Bree Breedlove, State Farm Insurance; Chip Young, Superior Space; Patrick Thompson, architect; a number residents, and family and friends of the reelected mayor and trustees Roll Call Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg explained that the Rules Committee Meeting closes out the old year and will continue with the swearing in of officials during the Special Regular Meeting. 1. A Resolution to Support a Cook County Class 8 Tax Incentive for 2562 Western Avenue State Farm Insurance Manager Mick asked Assistant Director Zoellner explain the Cook County Class 8 Tax Incentive regarding this property. The Economic Development Advisory Group meets monthly and evaluates tax incentive applications. After acquiring the property, Ms Breedlove requested that her property tax be reevaluated under this tax incentive. Mr. Young and Mr. Thompson showed slides with their proposed redesign of the property. 1

24 Trustee Brandon asked what green components are there for the building. Mr. Thompson responded that saving the building is green. They will also adding significant insulation to the walls and will install rooftop high efficient mechanical units. This will be on the agenda for action at the May 16 meeting. 2. A Resolution Authorizing the Village Manager to Acquire Property Interests for the Reconstruction of Orchard Drive Manager Mick noted that reconstruction work will be done on Orchard Drive beginning in early Some of the thoroughfare must be widened; some property or rite-of-way may be needed for access or for use in perpetuity. This resolution allows the Manager to negotiate with the consulting engineer. Anything over $20,000 would go before the Board. Manager Mick also said that the resolution was drafted by the Village attorney. Attorney Stephanides noted that this is within the code of ordinance for the Village Manager. This will be on the agenda for action at the next regular meeting. 3. Purchase of Grant Funded Fire Hose Manager Mick reported that this grant was secured to allow for purchase of the fire hose. Due to the amount, it must come before the Board for approval. Deputy Chief Ziegle noted aging fire hose was needed to be replaced. The grant received was in the amount $54,370 with a 10% match from the Village. After researching the bids and product specifications, the $31,000 met their specifications. The amount of hose purchased is approximately ten years of hose replacement. This item will be on the May 16 agenda. 4. Fiscal Year 2011/2012 Budget Introduction Manager Mick asked Finance Director Dankowski to introduce the Fiscal Year Budget and noted that copies of the budget are available at Village Hall and Park Forest Library. Manager Mick and Director Dankowski presented a very detailed PowerPoint presentation that included a budget planning schedule, summary of expenditures, summary of information, financial issues and challenges, organizational charts, and the Vision for Mayor Ostenburg noted that the Illinois Municipal League commended the Village for its openness, being open to public and request of public input. He also noted that grants have been very important to our budget. Our elected officials had been working hard in helping us get funds. Staff, too, has been worked diligently in obtaining grants. Mayor s Comments None 2

25 Manager s Comments Manager Mick introduced Judge Delort who explained a court program that helps those who have fallen behind in their mortgage. The Circuit Court of Cook County established a program called the Mortgage Foreclosure Mediation Program. He advised anyone interested in this program to call Mayor Ostenburg noted that foreclosures are happening everywhere; this is good information to pass along. Manager Mick announced a number of events taking place throughout the Village. Trustee s Comments Trustee Dillard noted that the Recreation and Park Commission will meet May 3 at the Wetlands Discovery Center. Trustee Brandon reported that the Environment Commission will meet May 5. The Youth Commission will meet on May 10. Trustee Kopycinski reported that the Human Relations Commission will meet on May 10. Attorney s Comments No report Audience to Visitors None Adjournment This concluded the rules committee Board meeting. There being no further business. Mayor Ostenburg called for a notion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Brandon and passed unanimously. Mayor Ostenburg adjourned the rules committee meeting at 8:08 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

26 VILLAGE OF PARK FOREST Village Board Special Regular Meeting Monday, May 2, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray, Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Police Chief Tom Fleming, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Information Technology Coordinator Craig Kaufman, Assistant Director of Public Works Roderick Ysaguirre, Deputy Clerk Sandra Black, Assistant Director of Economic Development & Planning Sandra C. Zoellner, Assistant Director of Finance Stephanie Rodas RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Judge Mathias Delort; Judge Raymond Funderburk, Bree Breedlove, State Farm Insurance; Chip Young, Superior Space; Patrick Thompson, architect; a number residents, and family and friends of the reelected mayor and trustees Meeting was called to order at 8:10 pm by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the Board and the audience in the pledge of allegiance. Roll Call Pledge of Allegiance Reports of Village Officers Mayor None Village Attorney None Village Manager None Village Clerk None Reports of Commission Liaisons and Committee Chairpersons None Citizens Comments, Observations, Petitions None 1

27 Swearing-In of Mayor and Trustees Manager Mick suggested that the swearing-in ceremony be carried out according to seniority. Trustee O Neill was sworn in by Judge Raymond Funderburk. Trustee Kopycinski was sworn in by Judge Raymond Funderburk. Trustee Brandon was sworn in by Judge Delort. Mayor Ostenburg was sworn in by Judge Delort. Mayor and Trustee Comments Mayor Ostenburg thanked all in attendance and said he was honored to serve the residents of the community for the next four years. Mayor Ostenburg outlined his five goals for the next four years which included the building of the Abraham Lincoln Airport that will help the south suburbs in many ways, bringing more commerce to this community, and making Park Forest to be a more sustainable community, creating a more pleasant community that includes balance between taxes and amenities, and creating a mayor/citizen advisory council to make sure the residents needs are met. He noted that Park Forest has always been a changing community which is not a bad thing. Trustee O Neill wished to thank those who have given her an opportunity to give back to Park Forest. Trustee Kopycinski thanked a number of people. He plans on working to the best of his ability for the citizens of Park Forest. Trustee Brandon thanked her husband, Calvin and also each of the citizens of Park Forest. She will always be a champion for the Village. Trustee McCray congratulated the Mayor and the Trustees knowing that they will continue improving the quality of life. Trustee Kramer noted that Mayor Ostenburg was the best President he has served under. Trustee Dillard is looking forward to working on the goals with the entire Board. Mayor Ostenburg noted that this is one of the finest Boards he has worked with. The Board and the staff are very committed. Audience to Visitors None Adjournment Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Kopycinski, and passed unanimously. Ayes: 7 Nays: 0 Absent: 0 The motion passed with seven (7) ayes, no (0) nays and no (0) absent. The regular meeting was adjourned at 8:42 p.m. Respectfully submitted Sheila C. McGann Village Clerk 2

28 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, May 16, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Trustee Mae Brandon, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Georgia O Neill ABSENT: Mayor John Ostenburg, Trustee Bonita Dillard, and Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski, Deputy Police Chief Mike McNamara, Deputy Fire Chief Bruce Ziegler, Director of Recreation and Parks John Joyce, Director of Public Health Jenice Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Director of Economic Development and Planning Hildy Kingma, Assistant to Village Manager Denyse Carreras, Information Technology Coordinator Craig Kaufman, Director of Public Works Ken Eyer RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Corrine Johnston, Director of Development IPO; Janet Kester, The Incredible Opportunity Program; Kimberly Kahl and Lois Arms, residents Meeting was called to order at 7:00 p.m. by Trustee Kenneth Kramer. Roll was called by Clerk McGann. Due to Mayor Ostenburg s absence, Trustee Kramer was named President Pro tem and led the Board and the audience in the pledge of allegiance. President Pro tem Kramer read two proclamations. The first honored the silver anniversary of the Park Forest Orchestra/Illinois Philharmonic Orchestra and with Carmon de Leone as musical director leading the IPO to receive a number of awards. Corrine Johnston accepted the proclamation and thanked all who have supported the IPO for the last twenty-five years. The second proclamation named May Public Works Week in the Village of Park Forest noting that the health, safety, and comfort of residents depends of these services. Director Eyer accepted the proclamation. President Pro tem Kramer commended the good work that the public works department does. Reports of Village Officers Mayor Mayor Ostenburg was out of town. Village Manager Manager Mick reported that the budget review process will continue on May 18 and 19 at 5:30 p.m. in Village Hall. There will be a public hearing on the budget at the June 6 Rules meeting. The Aqua Center and Central Park Wetlands Discovery Center will 1

29 host an Environmental Science Expo May 21. Opening day for the Aqua Center is June 4. Tall Grass Arts Association s new exhibit Shouts and Whispers is scheduled for May 20. Village Clerk No Report Reports of Commission Liaisons and Committee Chairpersons Trustee O Neill reported that the Economic Development Advisory Group met May 11 and heard an update from staff liaison Sandra Zoellner. There was an opening of a new banquet facility at Chateau Sylora with owners Jackie and Edward Montgomery in the former Bixby s facility. It will be available for banquets and business meetings. Trustee Brandon reported that the Environment Commission is fine tuning the pesticide ordinance and will bring it to the Board when complete. There will be a free screening of the film Vanishing of the Bees on May 28 at the Unitarian Church. The Youth Commission is working on Youth Day scheduled for August 27. Trustee Kopycinski reported that the Commission on Human Relations will not meet in the summer months but has events planned for the summer. Trustee Kramer reported that the Senior Commission is scheduled to meet June 3. Manager Mick introduced Janet Kuester from the Suburban Youth Symphony Orchestra and SYSO who gave details about this program that brings string instruments back to youth. The Incredible Opportunity Program which offers scholarships to students for violin lessons available to twenty students annually. More information is available at Citizens Comments, Observations, Petitions Kimberly Kahl, 338 Farragut, expressed her concerns about the Village s plans for removing the fence along Route 30 noting also a threat by an employee regarding a petition. Manager Mick said a grant was received to replace the deteriorated fencing; the Village plans on replacing fencing with natural vegetation. Manager Mick was wanted more information regarding any possible threat. He was willing to answer more questions after the meeting. Lois Arms, 107 Nanti, commented on the Thorn Creek Nature Center laying off the naturalists resulting in canceling programs. Manager Mick noted that this is a state of the economy. The Thorn Nature Preserve Commission will look for other options and to come up with best opportunities. CONSENT: President pro-tem Kramer called for a motion to approve the consent agenda. The consent agenda includes the following items: 1. Adopt a Resolution of the Village of Park Forest Approving Class 8 Assessment Status for the Real Estate Located at 2562 Western Avenue in the Village of Park Forest 2

30 2. Adopt a Resolution Authorizing the Village Manager to Acquire Property Interests for the Reconstruction of Orchard Drive 3. Authorize Manager to purchase replacement fire hose from MESIllinois in the amount of $31, Authorize Manager to contract with M & A Cement Work, Inc. of Bensenville, IL for concrete restoration in the amount of $20,699 with a 30% contingency for additional work as determined by the Village Engineer, for a total cost not to exceed $26, Authorize Manager to contract with Holland Asphalt Services, Inc. of South Holland, IL for asphalt restoration in the amount of $29, with a 30% contingency for additional work as determined by the Village Engineer, for a total cost not to exceed $38, Authorized Manger to contract with M & A Cement Works, Inc. of Bensenville, IL in the amount of $38, with a 30% contingency for additional work as determined by the Village Engineer for a total cost not to exceed $50, Approval of the consent agenda was moved by Trustee Brandon and seconded by Trustee Kopycinski. President pro-tem Kramer asked if there were any items that anyone wished removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a roll call vote called by Clerk McGann. The consent agenda was approved with the following results: Ayes: 4 Nays: 0 Absent: 3 The ordinance was approved with four (4) ayes, no (0) nays and three (3) absent. DEBATABLE: None Adjournment This concluded the regular committee Board meeting. There being no further business, President Pro-tem Kramer called for a motion to adjourn. Motion was made by Trustee Kopycinski, seconded by Trustee Brandon, and passed unanimously. President Pro-Tem Kramer adjourned the rules meeting at 7:40 p.m. Respectfully submitted, Sheila McGann Village Clerk 3

31 VILLAGE OF PARK FOREST Village Board Rules Meeting Monday, June 6, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray, Trustee Georgia O Neill STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Police Chief Tom Fleming, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Assistant to the Village Manager Denyse Carreras, Information Technology Coordinator Craig Kaufman, Assistant Director of Public Works Roderick Ysaguirre, Chief Water Plant Operator Ron Erickson, Downtown Manager Sharon Bellino RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Katie Armstrong, resident; Lois Arms, resident; CMAP representatives Jessica Simoncelli, Rosa Y. Ortiz, and Kristin Ihnchak; Susan Acstain, Associate Vice-president of Facilities Development and Management at Governors State University; and a number of residents PUBLIC HEARING Fiscal Year 2011/2012 Budget The Public Hearing was called to order at 7:00 p.m. by Mayor Ostenburg who asked if any one would like to address the Board regarding the Fiscal Year Budget. Katie Armstrong (445 Wildwood) voiced her concerns regarding Fiscal Year Budget, specifically in areas regarding potholes, cost of capital projects, and Thorn Creek Nature Center. Mayor Ostenburg explained that he has contacted local legislatures and the Governor to see about other sources of revenue for Thorn Creek Nature Center, i.e. Illinois Department of National Resources and surrounding villages. Currently, Park Forest and Will County Forest Preserve are the only contributors to Thorn Creek Nature Center. Mayor Ostenburg also explained that funds accumulate in the vehicle fund over the years that are to be used to purchase large ticket items (i.e. ambulance or fire truck.) He added 1

32 that roadway improvements do not come from the general fund but from the motor fuel tax. Lois Arms (107 Nanti) encouraged the Village to continue their support of Thorn Creek. She added that the naturalist will be there till the end of June. Mayor Ostenburg noted that nothing in the budget shows any change in the Village s support of Thorn Creek. The change in services provided is due to funds not coming from the State of Illinois. Mayor Ostenburg asked three times if anyone else wished to address the Board regarding the Budget. Hearing none, Mayor Ostenburg closed the hearing for the Fiscal Year 2011/2012 Budget at 7:14 p.m. Roll Call Rules Meeting was called to order at 7:14 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. 1. An Ordinance Adopting the Budget for all Corporate Purposes of the Village of Park Forest, Cook and Will Counties, Illinois, in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of July, 2011 and Ending on the Thirtieth Day of June, 2012 Mayor Ostenburg opened the meeting explaining the Village s year long budget process that includes discussion, public forums, meetings with the Board department by department, the presentation to the residents for explanation and discussion, and the final adoption at a subsequent meeting. The budget itself is 502 pages that include narratives to show expenditures and goals. Its also includes negative and positive issues and challenges that the Village has addressed. Mayor Ostenburg added that the purpose of the budget is to outline the goals and objectives of the community, provides revenues for programs, and provides for controlling expenditures. The PowerPoint presentation detailed the financial issues and challenges the Village is tackling. Mayor Ostenburg emphasized the Village s Vision for He also noted the mandated budget priorities that include: maintain excellence in governing and create a more participatory government create relationships and programs initiative with all school districts to provide the best education possible for the children of Park Forest increase commercial, business and residential development establish policies that ensure an acceptable and sustainable level of financial environmental and infrastructure components increase awareness of the quality of life in Park Forest Mayor Ostenburg explained with various charts where the monies go from each tax dollar received. Also included was an organization chart with the citizens of Park Forest at the top. He also concluded the presentation noting that the budget is balanced; the Board s goals have been introduced; the Village is adapting to economic conditions; major 2

33 infrastructure improvements are included; major economic development initiatives are continuing; housing quality of life and marketing initiative are included; sustainability planning and initiatives are also included. Mayor Ostenburg asked if there were any questions from the Board. Trustee Kopycinski noted that this is a very close budget that still allows for our three month reserve. He would like more funds available for road repair. This item will be on the agenda for action at the next regular meeting for first reading on June 20 and passage on the June A Resolution to Accept Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning Manager Mick explained that Chicago Metropolitan Agency for Planning (CMAP) recently adopted the GO TO 2040 Plan. Park Forest applied and agreed to partner with CMAP who thought that the Village s sustainability plan was a good compliment to their plan. Manager Mick introduced CMAP representatives Jessica Simoncelli and Kristin Ihnchak who presented a comprehensive PowerPoint presentation that outlined the GO TO 2040 Plan and the CMAP plan the for Village. They detailed the various parts of the plan that included sixteen key top areas in three areas: environment, economy and equity. They reviewed the scope of work and the schedule, Phases I-V explaining that the timeline would begin in July and last about ten months with a completed plan in May. Mayor Ostenburg thanked Ms. Simoncelli and Ms. Ihnchak for their presentation and asked the Board if they had any questions. Trustee Kopycinski asked about the state legislature s funding on education its impact on local governments. Ms. Simoncelli noted that they are waiting to hear what will the recommendations for reform will be. Mayor Ostenburg said that the current system is not an equitable system to finance schools and said that that can be discussed that in tomorrow s workshop. Manager Mick noted that this plan is similar to the Strategic Land Use Plan adopted in 2008 adding that having a plan in place is important to insure funding requests. He believed that CMAP is a good partnership for the Village. 3. Award of Annual Contract for High Calcium Quicklime Manager Mick noted that this a routine purchase but are using the second lowest bidder due to the purchase specifications. Chief Water Plant Operator Erickson explained that the lowest bidder was not able to meet the Village s needs and recommended the second lowest bidder (current supplier) be awarded the contract who will be able to meet specifications. This item will be on the agenda for action at the next regular meeting. 4. Award of Contract for Maintenance of Well #5 Manager Mick asked Chief Erickson to explain this contract. The original bid did not have the proper price or the location of the painting of the pipes. In spite of this, it will still meet our specifications. Attorney Stephanides noted that the contract can be awarded 3

34 without a problem because this is still the lowest bidder. Mayor Ostenburg clarified that there was an error in their original bid, they made the correction, and they still were the lowest bidder and awarded the contract. Trustee Kopycinski asked if there can be some warning when the pumps are chlorinated. Chief Erickson explained that after the pump is chlorinated, the water is pumped to waste and tested. Then it is treated at the plant and distributed to residents. This item will be on the agenda for action at the next regular meeting. 5. A Resolution Authorizing the Sale by Public Auction of Personal Property Owned by the Village of Park Forest Manager Mick stated that four vehicles will be sold at auction. Attorney Stephanides noted that this is within the guidelines of the Village. Trustee McCray asked if the four vehicles have been replaced. Manager Mick explained that these were older vehicles with high maintenance costs. This will on the agenda for action at the next regular meeting. 6. Construction of Police Department Holding Cell #3 Manager Mick asked Chief Fleming to explain the funding of this construction plan. Chief Fleming explained that a modular stainless steel cell will cost $68, The funds will come from the Federal Narcotics Seizure Funds obtained from the DEA. Since a Park Forest Police Officer is assigned to the DEA, monies are received from the DEA through this fund. Mayor s Comments Mayor Ostenburg noted the opening of two businesses, Teona s Boutiques and the South Suburban Food Co-op. Mayor Ostenburg discussed establishing a local chapter of the Chicago Manufacturing Renaissance Council with the hope of bringing together governments, education, and businesses to train the workforce for light manufacturing. Manager s Comments Manager Mick introduced Susan Acstain, Associate Vice-president of Facilities Development and Management at Governors State University. Ms. Acstain presented a detailed PowerPoint presentation of the green endeavors that are planned, underway, and completed at GSU. Manager Mick reported that copies of the Fiscal Budget are available in Village Hall. The first reading of the Budget will be June 20 and the final reading is scheduled for June 27. Manager Mick said that Main Street Nights will begin in June and run for nine consecutive weeks. It is free to the public. He added that 2011 PAAC season will begin June 13. Trustee s Comments Trustee O Neill said that the Board toured the Southland Charter School and was very impressed. Also, the Economic Development Advisory Group will meet June 7. 4

35 Trustee Brandon noted that the Environment Commission met last week and is working on the pesticide reduction policy. The Environment Commission had discussion after screening the film Vanishing Bees. The Youth Commission will meet next week; Youth Day is scheduled for August 27. Trustee Kramer said that the Senior Commission is meeting at Victory Center June 9. Trustee Dillard also saw the film Vanishing Bees and thought it was very interesting to see how food and chemicals interact. Attorney s Comments No report Audience to Visitors None Adjournment This concluded the rules committee Board meeting. Mayor Ostenburg called for a motion to adjourn to executive session for personnel issues. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and a roll call vote was taken with the following results: Ayes: 7 Nays: 0 Absent: 0 The motion was adopted with seven (7) ayes, no (0) nays and no (0) absent. Mayor Ostenburg adjourned the rules meeting at 9:34 p.m. Executive Session Respectfully submitted, Sheila McGann Village Clerk 5

36 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, June 20, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Georgia O Neill ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Village Attorney Paul Stephanides, Deputy Police Chief Clifford Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Jenice Ervin, Director of Public Relations Jason Miller, Director of Economic Development and Planning Hildy Kingma, Information Technology Coordinator Craig Kaufman, Assistant Director of Economic Development & Planning Sandra C. Zoellner, Director of Public Works Ken Eyer, Chief Water Plant Operator Ron Erickson, Assistant Director of Finance Stephanie Rodas RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Members of the Church of the Holy Family; ComEd representatives Toni Eberhart, Bill Frederick, Mike Wara, and Rich O Toole; Nikki Arseneau, SouthtownStar Newspaper Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the Board and the audience in the pledge of allegiance. Reports of Village Officers Mayor Mayor Ostenburg expressed his condolences to the family of Helene Peele, Chairperson of the Senior Commission and consultant with the Park Forest Health Department. Her presence will be missed. Mayor Ostenburg read proclamation congratulating Reverend Wayne Carlson on his retirement from the Church of the Holy Family in Park Forest and thanking him for his good work and service to the community. Mayor Ostenburg read another proclamation naming the month of June Lesbian, Gay, Bi-sexual, and Transgender Pride Month encouraging a positive understanding and appreciation of our differences among our residents promoting dignity and equality for all. Village Manager Manager Mick introduced ComEd representatives Toni Eberhart, Bill Frederick, Mike Wara, and Rich O Toole who gave a PowerPoint presentation updating the Board on the work that has been completed and planned for Trustee Kopycinski asked if the 1

37 new switch box will work better in storms. Mr. Frederick explained that the upgrade will work much better. Mr. Frederick noted that ComEd is working on the problems with downtown outages. Manager Mick reported that the budget review process continues with a public hearing scheduled for the June 6 Board Meeting. Copies of the Budget are available in Village Hall. The first reading is tonight and final reading will be on June 27. Manager Mick noted that the Aqua Center is open. Main Street Nights is continuing on Wednesday. Fourth of July festivities will include a parade at 6:00 p.m., entertainment in Central Park, and fireworks scheduled for 9:30. Mr. Wara talked about the modernization of the smart meter technology and legislation. He added that grid modernization would add $3 per month adding that the benefits offset the costs. Mayor Ostenburg asked about security and was assured that some of the funds go to security with research to keep the system secure. Trustee O Neill asked if finances are the reason that Illinois doesn t have a smart grid. Mr. Wara noted that the current system is geared toward short term and these are long term investments. The transition to overhaul the system hasn t taken place yet. There were no other questions from the Board. Mayor Ostenburg added that the Board convened earlier this evening at 5:30 pm for a Special Rules Meeting and adjourned to Executive Session for personnel matters and ongoing litigation. No action was taken at either meeting. Village Attorney No report Village Clerk No report Reports of Commission Liaisons and Committee Chairpersons Trustee Kramer noted that the Senior Commission met at Victory Center and discussed health care. Trustee Dillard reported that she went to the Park Forest Library for Flag Day, made crafts with the children, and talked about the flag. Trustee Brandon attended a dedication by Habitat for Humanity on June 11. Two new families have homes in Park Forest due to their hard work and a team from Home Depot. Citizens Comments, Observations, Petitions None 2

38 CONSENT: Mayor Ostenburg called for a motion to approve the consent agenda. The consent agenda included the following items: 1. Approve the Minutes of the Special Rules Meeting of April 30, 2001, the Minutes of the Saturday Rules Meeting of May 7, 2011 and the Minutes of the Saturday Rules Meeting of June 4, Adopt a Resolution to Accept Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning 3. Adopt A Resolution Authorizing the Sale by Public Auction of Personal Property Owned by the Village of Park Forest 4. Authorize Manager to contract with Western Lime of West Bend, WI to purchase 1150 tons of high calcium quicklime at $ per ton for a total cost of $149, Authorize Manager to contract with Peerless-Midwest of Mishawaka, IN for Maintenance of Well #5 in the amount of $39, Authorize Manager to contract with Crowder-Detention for the construction of Police Department Holding Cell #3 in the amount of $34,900; said expenditure to be from the federal drug seizure account. 7. Appoint Tracey Sandness of 19 Choate Road to fill an unexpired term on the Environment Commission until December 31, Approval of the consent agenda was moved by Trustee Kramer and seconded by Trustee Dillard. Mayor Ostenburg asked if there any items that anyone wished removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a roll call vote was called by Mayor Ostenburg. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The consent agenda was adopted with six (6) ayes, no (0) nays and one (1) absent. DEBATABLE: Mayor Ostenburg called for the items on the debatable agenda. The debatable agenda included the following items: 8. Ordinance: An Ordinance Adopting the Budget for Fiscal Year 2011/2012 (First Reading) 3

39 This item will be on agenda for action at a subsequent meeting after further discussion. 9. Ordinance: An Ordinance Establishing Prevailing Wages for Public Works in the Village of Park Forest, Cook and Will Counties, Illinois (First Reading) This item will be on agenda for action at a subsequent meeting after further discussion. Adjournment Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Brandon, and passed unanimously. Ayes: 6 Nays: 0 Absent: 1 The motion passed with six (6) ayes, no (0) nays and one (1) absent. The regular meeting was adjourned at 7:51 p.m. Respectfully submitted Sheila C. McGann Village Clerk 4

40 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, June 28, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Georgia O Neill ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Deputy Police Chief Clifford Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Jenice Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Information Technology Coordinator Craig Kaufman, Park Superintendent Rob Gunther RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Meeting was called to order at 7:17 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg led the Board and the audience in the pledge of allegiance. Roll Call Pledge of Allegiance Reports of Village Officers Mayor Ostenburg said that he had attended the Park Forest Historical Society s presentation featuring Willis Johnson and Matanky Realty. Mayor Ostenburg reported that there is a steering committee which is trying to establish a South Suburban Chapter of the Chicago Manufacturing Renaissance Council. The meeting is scheduled for June 29. Village Attorney No report Village Manager Manager Mick congratulated Park Forest Baseball on a successful season. Main Street Nights is held every Wednesday through August 10. There will be a TIF Joint Review Board meeting on June 30. Fourth of July festivities will begin with the parade at 6:00 pm and fireworks will start at 9:15pm. The next Saturday Rules meeting is July 9 due to 1

41 the Fourth of July holiday. The Board is now in the summer relaxed meeting schedule and will continue in July and August. The Commission on Human Relations is accepting nominations for the Good Egg award. There is an August 12 deadline. The Village is exploring a quiet zone for the CN Railroad Crossing. There will be a public outreach meeting July 11 at 5:00 pm. Manager Mick asked all Board Members to turn in their copies of the Budget. Village Clerk No report Reports of Commission Liaisons and Committee Chairpersons Trustee Brandon reported that the Environment Commission will meet July 7. The Youth Commission will meet July 12. Youth Day is scheduled for August 27 with a Back to School theme. Trustee Kopycinski noted that the Commission on Human Relations is looking for nominations for the Good Egg award and the Commission will meet again in September. Trustee Kramer said the Senior Commission will be meeting July 7. Citizens Comments, Observations, Petitions None CONSENT: 1. Authorize Manager to purchase playground equipment for Illinois Park from ParKreation in the amount of $37, Authorize Manager to contract with AAA Tree Service, Inc. for the 2011/2012 urban forestry maintenance contract. DEBATABLE: 3. An Ordinance Establishing Prevailing Wages for Public Works in the Village of Park Forest Cook and Will Counties, Illinois (Final Reading) Move for adoption of the ordinance was motioned by Trustee Kramer and seconded by Trustee Brandon. The ordinance was moved and seconded to adopt this ordinance at final reading. Mayor Ostenburg asked if there were any questions or comments. None being heard, he called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted with six (6) ayes, no (0) nays and one (1) absent. 2

42 4. An Ordinance Adopting the Budget for all Corporate Purposes of the Village of Park Forest, Cook and Will Counties, Illinois, in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of July, 2011 and Ending on the Thirtieth Day of June, 2012 (Final Reading) Move for adoption of the ordinance was motioned by Trustee Kramer and seconded by Trustee Brandon. The ordinance was moved and seconded to adopt this ordinance at final reading. Mayor Ostenburg asked if there were any questions or comments. Trustee Kramer asked for clarification regarding the total expenditures and revenues. Director Dankowski explained (pages ) that the reason expenditures are higher than revenues is because the Village has decided to accumulate the funds for capital projects with the biggest difference in the motor fuel tax. The information is in the funds section in the budget tab. It could be footnoted for next year s budget with explanations. On the main motion, Mayor Ostenburg called for a roll call vote by Clerk McGann. The ordinance was approved following a roll call vote with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was adopted with six (1) ayes, no (0) nays and one (1) absent. Adjournment Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Dillard, and a roll call vote was taken with the following results: Ayes: 6 Nays: 0 Absent: 1 The motion passed with six (6) ayes, no (0) nays and one (1) absent. The regular meeting was adjourned at 7:38 p.m. Respectfully submitted Sheila C. McGann Village Clerk 3

43 VILLAGE OF PARK FOREST Village Board Rules Committee Meeting Tuesday, June 28, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Georgia O Neill ABSENT: Trustee Robert McCray STAFF IN ATTENDANCE: Village Manager Tom Mick, Deputy Village Manager/Finance Director Mary Dankowski; Village Attorney Paul Stephanides, Deputy Police Chief Clifford Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Director of Public Health Jenice Ervin, Director of Public Relations Jason Miller, Director of Community Development Lawrence Kerestes, Information Technology Coordinator Craig Kaufman, Park Superintendent Rob Gunther RECORDER: Village Clerk Sheila McGann OTHERS IN ATTENDANCE: Roll Call Meeting was called to order at 7:00 p.m. by Mayor Ostenburg. Roll was called by Clerk McGann. Mayor Ostenburg thanked all for setting back the meeting for twenty-four hours due to a family situation. 1. Purchase of Playground Equipment for Illinois Park Manager Mick asked Rob Gunther and John Joyce to explain the two proposals. Superintendent Gunther showed the plans for the two and explained that they preferred a more modern design. Manager Mick said that $43,000 is budgeted for equipment plus there is a grant from Sprite Equipment and $4,000 from District 162. Any overage would be used to spruce up the area. Mayor Ostenburg asked if our funds would cover both options. Director Joyce noted that option one is $3000 per square foot and option two is $2400 per square foot. This will be on the agenda at the regular meeting tonight. 2. Urban Forestry Maintenance Contract for FY 2011/2012 Manager Mick asked Superintendent Gunther to walk through the bidding process. He explained that they had contacted six vendors and received bids from two. The costs have been broken down in categories. AAA Tree Service was lower in each category. 1

44 Mayor Ostenburg asked about timelines for removal. Superintendent Gunther said that he has a list ready to go and it is always ongoing. There will be some injecting of ash trees with insecticides that are safe for birds and mammals; it only harms insects. Trustee O Neill asked why there was such a vast difference in their proposal. Superintendent did not see a problem with this. Trustee Brandon asked on the status of removal of trees due to storms. Superintendent Gunther noted that all storm damaged trees from last year are gone. He only expects tree removal now and noted they are on a second cycle of pruning. This will be on the agenda at the regular meeting tonight. 3. An Ordinance Establishing Prevailing Wages for Public Works in the Village of Park Forest Cook and Will Counties, Illinois Manager Mick noted that this comes through every year and will be on the agenda for final reading at tonight s regular meeting. Attorney Stephanides explained that the prevailing wage ordinance comes to the Board every June from the Department of Labor; one scale for Will County and one scale for Cook County. Mayor s Comments None Manager s Comments None Trustee s Comments None Attorney s Comments None Audience to Visitors None Adjournment This concluded the rules committee Board meeting. Mayor Ostenburg called for a motion to adjourn. Motion was made by Trustee Kramer, seconded by Trustee Dillard, and a roll call vote was taken with the following results: Ayes: 6 Nays: 0 Absent: 1 The motion was adopted with six (6) ayes, no (0) nays and one (1) absent. Mayor Ostenburg adjourned the rules meeting at 7:16 p.m. Respectfully submitted, Sheila McGann Village Clerk 2

45 VILLAGE OF PARK FOREST Village Board Regular Meeting Monday, August 15, 2011 Village Hall 7:00 p.m. M I N U T E S IN ATTENDANCE: Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Gary Kopycinski, Trustee Kenneth Kramer, Trustee Robert McCray (7:05), Trustee Georgia O Neill ABSENT: Mayor John Ostenburg STAFF IN ATTENDANCE: Village Manager Tom Mick, Police Chief Cliff Butz, Fire Chief Robert Wilcox, Director of Recreation and Parks John Joyce, Assistant to the Village Manager Denyse Carreras, Director of Public Works Ken Eyer RECORDER: Village Clerk Sheila McGann Meeting was called to order at 7:00 p.m. by Trustee Kenneth Kramer. Roll was called by Clerk McGann. Due to Mayor Ostenburg s absence, Trustee Kramer was named President Pro tem and led the Board and the audience in the pledge of allegiance. Reports of Village Officers Mayor None Village Attorney None Village Manager Manager Mick stated that the Board is on the summer meeting schedule and that a full meeting calendar is available on the Village s website. He also noted that Will County residents requested a meeting with the Will County Tax Assessor which will be held Saturday, August 20. This is not an official meeting for the general public. Village Clerk None Reports of Commission Liaisons and Committee Chairpersons Trustee O Neill noted that the Economic Development Advisory Group are focusing on the 3/50 Project. She explained the importance of supporting your local businesses. Trustee Kopycinski said that the Commission on Human Relations will meet again in September. 1

46 Trustee Dillard reported that the Housing Authority will meet August 18. The Recreation and Parks Commission is currently readjusting their meeting schedule. Trustee Dillard reported on Park Forest s new Hurricane Youth Football League. Their first home game is scheduled for August 28 at Central Park. With four levels of players, they currently have seventy-five players and a wait list. Recreation and Parks is partnering with them regarding the use of the fields. Trustee Brandon reported that August 27 is Youth Day sponsored by the Youth Commission with a back to school celebrations. Trustee Brandon commended Evelyn Sterling and the Community Relations Department on the recent wine and chocolate tasting event. It was very successful. Citizens Comments, Observations, Petitions None Consent Agenda President pro-tem Kramer called for a motion to approve the consent agenda. The consent agenda includes the following items: 1. Adopt a Resolution Authorizing the Disposal of Personal Property Owned by the Village of Park Forest 2. Adopt a Resolution approving an Amendment to South Suburban Special Recreation Association Articles of Agreement (IMRF Participation) 3. Authorize Manager to contract with M.E. Simpson Company, Inc. of Valparaiso, IN for unidirectional water main flushing in an amount not to exceed $50, Authorize Manager to purchase a Case 580SN backhoe from McCann Industries in the amount of $95, Authorize Manager to purchase a 2011 Ford Crown Victoria squad car from Terry Lincoln-Mercury of Peotone, IL; $20,000 of said expenditure to be from Illinois Criminal Justice Information Authority grant. 6. Authorize Manager to purchase 2012 Ford Escape XLT 4WD from Terry Lincoln-Mercury of Peotone, IL in the amount of $22, Authorize Manager to approve a Purchase Order in the amount of $147, to Morton Salt for a maximum purchase of 2,520 tons of road salt. 8. Approve the following appointments: Trustee Ken Kramer as Board Liaison to the Beautification Awards Committee and the Senior Citizen Advisory Commission; as Chair of Board Committee A, member of Board Committee C and as a member of the Board s Legislative Committee. 2

47 Trustee Bonita Dillard as Board Liaison to the Park Forest Housing Authority, the Recreation & Parks Advisory Board; Chair of Board Committee B, member of Board Committee A and as a member of the Board s Legislative Committee. Trustee Mae Brandon as Board Liaison to the Environment Commission and the Youth Commission; as a member of Board Committee A and B. Trustee Gary Kopycinski as Board Liaison to the Commission on Human Relations and the Cable Communications Commission; as a member of Board Committees B and C. Trustee Robert McCray as the Board Liaison to the Park Forest Library and the Plan Commission; as Chair of Board Committee C, member of Board Committee A and as a member of the Board s Legislative Committee. Trustee Georgia O Neill as Board Liaison to the Fair Housing Review Board, the Zoning Board of Appeals, Equal Opportunity Review Board and the Economic Development Advisory Group; and as a member of Committee B and C. Mayor Ostenburg as Chair of the Board s Legislative Committee. Approval of the consent agenda was moved by Trustee Kopycinski and seconded by Trustee Brandon. President pro-tem Kramer asked if there were any items that anyone wished removed from the consent agenda for further discussion. On the motion to approve the consent agenda, a roll call vote called by Clerk McGann. The consent agenda was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 The ordinance was approved with six (6) ayes, no (0) nays and one (1) absent. Debatable Agenda An Ordinance Amending Chapter 6 ( Alcoholic Beverages ) of the Code of Ordinances, Village of Park Forest, Cook and Will Counties, Illinois (Final Reading) President Pro-tem Kramer called for a motion to adopt the ordinance on final reading. Motion to adopt was made by Trustee Brandon and seconded by Trustee Kopycinski. President Pro-tem Kramer asked if there was any other discussion. Hearing none, he asked for a role call vote. Role was called by Clerk McGann. The ordinance was approved with the following results: Ayes: 6 Nays: 0 Absent: 1 3

48 The ordinance was approved with six (6) ayes, no (0) nays and one (1) absent. Adjournment This concluded the regular committee Board meeting. There being no further business, President Pro-tem Kramer called for a motion to adjourn. Motion was made by Trustee Brandon, seconded by Trustee Kopycinski, and passed unanimously. President Pro-Tem Kramer adjourned the rules meeting at 7:17 p.m. Respectfully submitted, Sheila McGann Village Clerk 4

49 VILLAGE OF PARK FOREST BOARD OF TRUSTEES SATURDAY RULES MEETING September 10, 2011 PRESENT: Village Mayor John Ostenburg; Village Trustees Mae Brandon, Bonita Dillard, Gary Kopycinski and Ken Kramer; Village Manager Tom Mick Mayor Ostenburg called the meeting to order at 10:10 a.m. Manager Mick distributed copies of a petition filed by residents on Thomas and Indiana Streets against re-establishing a play area at Illinois Park. He explained that the play equipment at Illinois was originally removed about two years ago because IRMA (Intergovernmental Risk Management Agency) deemed the equipment outdated and a liability issue. He stated that the Village has always intended to obtain new equipment and keep this area as a park. He added that this is the only park that serves the entire East Lincolnwood neighborhood. Manager Mick stated that the new park equipment will be placed on the site of the old tennis courts and will be further from resident property lines than the old equipment. He added that the Village will check to make sure there is appropriate lighting at the park. Manager Mick stated that the new equipment will provide a state of the art park for the use of the community. He added that residents are encouraged to contact the Village if there is a problem with the park. Mayor Ostenburg questioned if there were major issues at this park before the equipment was removed. The Board discussed the petition. Mayor Ostenburg stated that he would respond to the residents that their concerns were duly noted and the police and parks departments will monitor the area and try to keep occurrences to a minimum. He commented that Illinois Park has been servicing the residents in this area for many years. He added that the Village should consider posting the hours of the park so people are aware that the park closes at dusk. Manager Mick informed the Board that the next Neighborhood Meeting will be held on Wednesday, September 28 at Celebration Ministry Church. He stated that this meeting will be for residents south of Sauk Trail between Western Avenue and Indianwood Boulevard in the Cook County section of town. Mayor Ostenburg stated that one of the items of major concern to these residents is the number of water main breaks in the area. He suggested that information be prepared of what water lines have been replaced, when they were replaced, the cost for the replacements, and the next water lines that are recommended as the highest priorities for replacement. Mayor Ostenburg suggested that the Village explore obtaining federal funding for infrastructure needs to aid in water main replacement. The Board discussed other items that could be addressed at the Neighborhood Meeting on September 28. Manager Mick stated that on Wednesday, October 26, there would be a Neighborhood Meeting at Forest Trail for residents of the W streets. Manager Mick reminded the Board that the Fire Department September 11 Memorial Ceremony would be on Sunday, September 11 at 9:15 a.m. at the Fire and Police Memorial site on the corner of Indianwood Drive and Forest Boulevard. Manager Mick stated that there would be a joint meeting between the Village and School District 163 on Monday, September 19, from 6:00-7:00 p.m. before the Village Board meeting.

50 VILLAGE OF PARK FOREST BOARD OF TRUSTEES SATURDAY RULES MEETING September 10, 2011 Page 2 Manager Mick informed the Board that the Good Egg Award would be presented on Monday, September 19 at 6:00 p.m. in Village Hall. Manager Mick stated that the Village would be performing an electronic resident survey to obtain feedback on Aqua Center rates, hours, etc. He added that the Recreation and Parks Board would be meeting on Tuesday, September 20 and would provide feedback of what to include in the survey. Manager Mick stated that the Board Financial Update would be October 15 and goal-setting session would be on Saturday, October 22. Manager Mick stated that the Calvary United Protestant Church Block Party would be today from 11:00 a.m. to 3:00 p.m. Manager Mick informed the Board that the Executive Board of South Com would be meeting on September 15, regarding a referendum on the 911 surcharge. He stated that he would keep the Board updated on this issue. There being no further business, Trustee Kramer made a motion, seconded by Trustee Dillard, to adjourn the meeting. All in favor. Mayor Ostenburg adjourned the meeting at 12:15 p.m. Respectfully submitted, Phyllis Dyrda, Recorder

51 VILLAGE OF PARK FOREST BOARD OF TRUSTEES SATURDAY RULES MEETING October 1, 2011 PRESENT: Mayor John Ostenburg, Trustee Mae Brandon, Trustee Bonita Dillard, Trustee Ken Kramer, Trustee Gary Kopycinski, Trustee Robert McCray and Trustee Georgia O Neill Village Manager Tom Mick Deputy Village Manager and Finance Director Mary Dankowski ALSO PRESENT: Village Attorney Paul Stephanides Mayor Ostenburg called the meeting to order at 10:00 a.m. There were no visitors present; the Board began discussion of two potential 2012 referendums. Copies of two agenda briefings were distributed for reference during discussion. The first briefing detailed a potential referendum related to the increase in the E-911 Surcharge for Park Forest residents. The Board was informed of the increase in expenses related to staffing and technology needs for the continuation of existing levels of service. Park Forest residents currently pay $1.25 per month per phone line in the home while the cost of E-911 service is approximately $6.80 per month per property. The Board discussed the decrease in revenues for E-911 as residents shift from land lines to cell phones. The material distributed and discussed included an analysis of the trends of revenues and expenses related to the Village membership in SouthCom dating back to Village Manager Mick will keep the Board informed on what the other three members of SouthCom are considering or proposing. Mayor Ostenburg requested input from the Board members; the consensus was the Board should move forward in pursuing a 2012 referendum for the increase in the E-911 Surcharge. The second briefing detailed a potential referendum related community choice electrical aggregation for Park Forest residents; by undertaking municipal electrical aggregation the Village may secure the lowest rates per kilowatt per hour. The Board discussed the potential savings to residents. Residents would be allowed to opt out of any aggregate program; the potential referendum would reference this option. The consensus was to move forward in pursuing a 2012 referendum. Logistics for such referendums include an early January deadline to adopt a resolution or ordinance to allow a binding public question to appear on the March ballot. Village Manager Mick noted that given the Boards discussion today, a first reading is probable in October with approval in mid-november. The weekly update to the Board was reviewed. The Board is scheduled to meet for a financial update on the 15 th of October and a goal setting session on October 22 nd. Having no other business to discuss Trustee Kopycinski moved to adjourn the meeting at 10:48 a.m. The motion was seconded by Trustee Dillard; approved unanimously. Respectfully submitted, Sandra Salmen, Recorder

52 AGENDA BRIEFING DATE: October 5, 2011 TO: FROM: RE: Mayor Ostenburg Board of Trustees Sandra Zoellner Assistant Director of Economic Development and Planning Request for approval of a Resolution to support a Cook County Class 8 Tax Incentive for 2560 Western Avenue located in Park Forest, Illinois BACKGROUND/DISCUSSION: Hitesh Shah requests the Village s support for the Cook County Class 8 property tax incentive. The applicant purchased the former Taco Bell restaurant at 2560 Western Avenue for the purpose of relocating his existing retail operation, a convenience grocery and liquor store, Stop & Shop. This is an opportunity for the Village to commit to an existing Park Forest business owner and afford him the opportunity to transition from tenant to property owner. Mr. Shah proposes to significantly improve the property s exterior appearance, renovate the interior, and install energy efficient and modern display cases. The applicant purchased the property in August 2011 from Natron Corporation, a Delaware Corporation, based in Michigan. Approval of the request would be consistent with the Village s approved Development Incentive Policy as the proposed development is located within one of the target areas Norwood Square Shopping Center out lot, it is for the rehabilitation and reutilization of a vacant and therefore underutilized property, it could create new tax revenue, and it will retain existing jobs. It should also have a positive impact on the perception of the area and reduce the vandalism and vagrancy issues. The Economic Development Advisory Group met September 14, 2011 to consider this request for an economic incentive. The members voted unanimously to recommend approval of the Village s support for a Cook County Class 8 property incentive for Hitesh Shah to occupy, and substantially renovate and reoccupy 2560 Western Avenue SCHEDULE FOR CONSIDERATION: This item will appear on the agenda of the Regular meeting of October 17, 2011 for approval.

53 RESOLUTION NO. A RESOLUTION OF THE VILLAGE OF PARK FOREST APPROVING CLASS 8 ASSESSMENT STATUS FOR THE REAL ESTATE LOCATED AT 2560 WESTERN AVENUE IN THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS, P.I.N.: WHEREAS, the Village of Park Forest (the Village ) desires to promote the retention and expansion of business and industry in the Village of Park Forest; and WHEREAS, the Cook County Board of Commissioners has adopted the Cook County Real Property Classification Ordinance which provides for a Class 8 Incentive Classification designed to encourage commercial and industrial development throughout Cook County by offering a real estate tax incentive for the development of new facilities, the rehabilitation of existing structures, and the re-utilization of abandoned buildings; and WHEREAS, the Village of Park Forest has determined that the property, which is a vacant Taco Bell Restaurant, located at 2560 Western Avenue identified by P.I.N , has been substantially vacant since December 27, 2005; and WHEREAS, the Village of Park Forest has determined that the property located at 2560 Western Avenue, Park Forest, Illinois commonly identified by P.I.N has been in a state of neglect, disrepair, substantially vacant and abandoned for a period of five years and nine months since December 2005 and Hitesh Shah proposes to rehabilitate it, reutilize it and reoccupy it as Stop & Shop; and WHEREAS, Hitesh Shah has proven to the Village that such real estate is appropriate for the Class 8 Incentive and that the incentive provided by such classification is necessary for the reutilization of the commercial structure and parking lot. NOW THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of their home rule authority, as follows: Section 1: The Mayor and Trustees hereby find that all of the recitals contained in the preamble to this Resolution are full, true and correct and do incorporate them into this Resolution by this reference. Section 2: That the property identified as P.I.N is hereby declared eligible for Class 8 assessment classification status by Cook County; that the property has been substantially vacant and in disrepair for a period of more than five years and the applicant proposes to retain his business in Park Forest and expand his business operations at this location; that the Village of Park Forest supports and consents to the Class 8 application to the Assessor; that the incentive provided by Class 8 classification is necessary for new development and redevelopment to occur on the property; and, that the Mayor and Village Clerk are hereby authorized to sign any necessary documents to implement this Resolution.

54 Section 3: This Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. PASSED this day of, APPROVED: ATTEST: Mayor Clerk

55 CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk of the Village of Park Forest, a municipal corporation, Cook and Will Counties, Illinois, and, as such, I am the keeper of the records and files and am custodian of the seal of said Village. I do further certify that the foregoing or attached is a complete, true, and correct copy of Resolution No. entitled: A RESOLUTION OF THE VILLAGE OF PARK FOREST APPROVING CLASS 8 ASSESSMENT STATUS FOR THE REAL ESTATE LOCATED AT 2560 WESTERN AVENUE IN THE VILLAGE OF PARK FOREST, 0COOK AND WILL COUNTIES, ILLINOIS, P.I.N.: And was duly passed by not less than a majority of the members of the Board of Trustees at its regular meeting held on October, 2011, approved by the Mayor on said date, and now is in full force and effect. IN WITNESS WHEREOF, I have hereunto affixed my official signature and the corporate seal of said Village this day of October, 2011., Village Clerk ( CORPORATE ( SEAL

56 MEMORANDUM DATE: September 12, 2011 TO: FROM: RE: Applicant: Economic Development Advisory Group Sandra Zoellner, Assistant Director of Economic Development & Planning Application for Cook County Class 8 Property Tax Incentive at 2560 Western Avenue, Park Forest, IL Hitesh Shah, Priya Enterprises D/B/A Stop & Shop 2599 Western Ave. Park Forest, IL Introduction For the past sixteen years, Hitesh Shah rented property at 2599 Western Avenue for a convenience and liquor store. The applicant indicates that he has outgrown his existing location, would like to upgrade the store s appearance, and acquire modern, more energy efficient fixtures. His existing rent structure overwhelms his ability to reinvest in the business at his current location. Cook County Class Property Tax Incentive Cook County offers a tax incentive, known as the Class 8 incentive, which is designed to encourage property owners to undertake new construction, or substantial rehabilitation or reutilization of abandoned buildings for commercial or industrial purposes. The Class 8 incentive assesses qualifying real estate at a reduced assessment level for a period of 12 years from the date that new construction or substantial rehabilitation is completed and reassessed or, in the case of abandoned property, from the date of substantial reoccupation. For commercial property, the assessment is reduced from 25 percent to 10 percent of market value for the first 10 years, to 15 percent in year 11 and 20 percent in year 12. The incentive is renewable with the Village s support. Because Park Forest is located in both Rich and Bloom Townships, the only qualifier for the Cook County Class 8 incentive is support of the municipality. This special allowance is made for the townships targeted by the Cook County Tax Reactivation Program. If the Village supports the requested property tax incentive, the Village Board will be asked to approve a resolution stating its support for the applicant s request of the County incentive. The property owner is then responsible for submitting a formal application to Cook County for this incentive. Requested incentive Mr. Shah requests a resolution from the Village of Park Forest in support of the Cook County Class 8 incentive for 2560 Western Avenue, the former Taco Bell Restaurant. The applicant purchased the property from Natron Corporation, a Delaware Corporation, with offices in Michigan in August Mr. Shah intends to remodel the existing building with windows, exterior lighting, parking, parking lighting, and the exterior surface of the building. All of the

57 taxing bodies are likely to receive more tax dollars following the occupancy and reassessment, however, I am unable to accurately estimate the increase using actual data from the Cook County Assessor or Cook County Treasurer. Following is a nonspecific example to show the impact the Cook County Class 8 Incentive could have. Example without incentive Example with vacancy rate appeal Example with Cook County Class 8 Incentive Fair Market Value $80,000 $80,000 $80,000 improved property Fair Market Value $20,000 $20,000 $20,000 land Commercial assessment Vacancy adjustment (on the improvement, not on the land) Assessed value $25,000 $9,000 $10,000 Cook County Multiplier (estimated) Tax rate (estimated) Tax bill (estimated) $14,767 $5,316 $5,907 Evaluation policy A. The property is located in a priority area for development B. The project is substantial rehabilitation of a vacant commercial property. C. A development agreement is not necessary because Village funds are not committed to the project. D. The applicant provided audited financial records confirming his ability to proceed with the project as described. E. The application is subsequent to the County s findings that properties within Rich and Bloom townships are eligible for this type of incentive with the Village s support. F. No legal fees were incurred. G. No fees have been waived and the applicant did not ask for fee waivers. Evaluation criteria a. The property is located in a priority area. Jobs will be retained in Park Forest. Mr. Shah anticipates hiring an additional full-time and part-time employee. Business retention and expansion are Village goals. b. The project is likely to increase tax revenue for all taxing bodies. All other taxing bodies should be in a better financial position because the prior owner had successfully won a vacancy appeal. Mr. Shah s preliminary construction quotes are roughly $150,000.

58 c. Mr. Shah s renovations will make the building more attractive and structurally sound. Most importantly, the property will be returned to productive use. The applicant will improve the sense of commercial community on a prominent thoroughfare in Park Forest. d. Mr. Shaw s new location may result in an increase in shoppers choosing his store rather than shopping outside of the community. e. Public improvements are not necessarily a requirement in Class 8 applications. The Class 8 requirement is to spur substantial rehabilitation and use of vacant commercial property. f. This criterion does not apply to a Class 8 application. In this instance, but for the Class 8, the applicant would not be able to afford to make the improvements to the property and to own the property once the improvements are made. Based on the adopted policy and criteria, the Economic Development Advisory Group should consider this request for a property tax incentive and make a recommendation to the Board of Trustees. The application, with EDAG s recommendation, will be presented to the Board at their October 3, 2011 meeting.

59 MEMORANDUM TO: FROM: Mayor and Board of Trustees Sam Montella, Chair Economic Development Advisory Group DATE: September 27, 2011 RE: Applicant: Application for Cook County Class 8 Property Tax Incentive at 2560 Western Avenue, Park Forest, IL Hitesh Shah, Priya Enterprises D/B/A Stop & Shop 2599 Western Ave. Park Forest, IL At our regular meeting, September 14, 2011, the Economic Development Advisory Group (EDAG) considered a request for Village support of an application to Cook County Board of Commissioners for a Class 8 property tax incentive. The request was made by Hitesh Shah to enable him to occupy the substantially deteriorated building at 2560 Western Avenue, an out lot at Norwood Square Shopping Center. The applicant indicated that the property tax rate in the Village combined with the purchase and renovation costs make the project viable only with the incentive. The EDAG reviewed information obtained from the application, as well as the memo prepared by staff (see attached) and discussed the importance of supporting existing businesses and their expansion efforts in the Village. EDAG members generally agreed that it is important to provide incentives to existing businesses for their retention and expansion efforts. The EDAG agreed that this relocation and business expansion would benefit the Village of Park Forest and Hitesh Shah. 1. Re-occupancy and rehabilitation of the commercial building at 2560 Western Avenue could bring additional property tax revenue to all taxing districts and will bring the building up to code 2. Mr. Shah provides a service to many and has been a good corporate citizen. His business produces sales tax revenue for the Village. 3. The renovation of the commercial real estate at 2560 Western Avenue will add to the positive image of Park Forest for drivers on Western Avenue 4. Occupancy and reuse of the property should substantially reduce vagrancy and vandalism in the area After discussing this request and the benefits outlined above, the EDAG voted unanimously to recommend approval of the Village s support for a Cook County Class 8 property tax incentive for Hitesh Shah to renovate and reoccupy the property at 2560 Western Avenue.

60 MEMORANDUM VILLAGE OF PARK FOREST TO: FROM: John Ostenburg, Mayor Board of Trustees Thomas K. Mick, Village Manager DATE: October 6, 2011 SUBJECT: A RESOLUTION AUTHORIZING THE TEMPORARY USE OF A CONSTRUCTION TRAILER AS A CLASSROOM FOR SOUTH SUBURBAN COLLEGE BACKGROUND/DISCUSSION: South Suburban College in partnership with Habitat for Humanity Chicago South Suburbs, the Bethlehem Temple Community Development Corporation and a number of other local community based organizations, administers the Chicago Southland YouthBuild (CSYB) program has developed a program which targets young adults ages and includes GED training, construction technology instruction, career & college readiness preparation among other areas. Students enrolled in the CSYB program receive instruction in construction technology from South Suburban College while volunteering on homes owned by Habitat for Humanity Chicago South Suburbs. 412 Wilshire has been selected as site to conduct such a program. Permission is being sought from the Village to park a site-office trailer property to be used as a portable classroom for the CSYB students during the duration of the program year September 2011 June In addition, a sign identifying the program and its supporters is requested. This sign would be placed directly on the trailer. Attached is letter of their request. SCHEDULE FOR CONSIDERATION: This matter will be on the October 17, 2011 Regular Board Meeting for Board approval.

61 RESOLUTION A RESOLUTION AUTHORIZING THE TEMPORARY USE OF A CONSTRUCTION TRAILER AS A CLASSROOM FOR SOUTH SUBURBAN COLLEGE WHEREAS OAI, Inc., in partnership with South Suburban College, Habitat for Humanity Chicago South Suburbs, the Bethlehem Temple Community Development Corporation and a number of other local community based organizations, administers the Chicago Southland YouthBuild (CSYB) program; and WHEREAS CSYB targets young adults ages and includes GED training, construction technology instruction, career & college readiness preparation as well as course work in a number of other areas such as leadership development, environmental literacy, creative writing, substance abuse prevention, counseling, and many others. It is a nine-month program (September June) aimed at empowering young adults from disadvantaged communities to transform their lives for the better; and WHEREAS the CSYB program serves approximately 35 students per year and is generously funded by the Department of Labor. Students enrolled in the CSYB program receive instruction in construction technology from South Suburban College while volunteering on homes owned by Habitat for Humanity Chicago South Suburbs; and WHEREAS For the program year, the CSYB students will be volunteering their time on a Habitat home at 412 Wilshire, Park Forest, Illinois. OAI, Inc. aims to partner with the Village of Park Forest by requesting the Village to allow the CSYB program to park a site-office trailer on the Habitat home property to be used as a portable classroom for the CSYB students during the duration of the program year (September June); and WHEREAS An 8 foot by 22 foot construction trailer is being requested to be located in the rear yard on the driveway; and WHEREAS The organization would like to post a sign (no larger than 16 square feet) on the trailer, promoting the program and identifying all of the project partners, including the Village of Park Forest; and WHEREAS Village Code requires approval for such a use by a Resolution of the Board of Trustees. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, that South Suburban College, is hereby, granted permission to place an 8 foot by 22 foot construction trailer on the located at 412 Wilshire from

62 September 2011 through June ADOPTED this day of October APPROVED: Mayor ATTEST: Village Clerk

63 20 E 147 th Street Harvey, IL Tel: (708) Fax: (708) Memo To: The Village of Park Forest From: OAI, Inc. and South Suburban College CC: Nancy Burrows, South Suburban College, Business & Career Institute Date: September 27, 2011 Re: Chicago Southland YouthBuild in the Village of Park Forest OAI, Inc., in partnership with South Suburban College, Habitat for Humanity Chicago South Suburbs, the Bethlehem Temple Community Development Corporation and a number of other local community based organizations, administers the Chicago Southland YouthBuild (CSYB) program. CSYB targets young adults ages and includes GED training, construction technology instruction, career & college readiness preparation as well as course work in a number of other areas such as leadership development, environmental literacy, creative writing, substance abuse prevention, counseling, and many others. It is a nine month program (September June) aimed at empowering young adults from disadvantaged communities to transform their lives for the better. The CSYB program serves approximately 35 students per year and is generously funded by the Department of Labor. Students enrolled in the CSYB program receive instruction in construction technology from South Suburban College while volunteering on homes owned by Habitat for Humanity Chicago South Suburbs. For the program year, the CSYB students will be volunteering their time on a Habitat home at 412 Wilshire, Park Forest, Illinois. OAI, Inc. aims to partner with the Village of Park Forest by requesting the Village to allow the CSYB program to park a site office trailer on the Habitat home property to be used as a portable classroom for the CSYB students during the duration of the program year (September June). With the Village of Park Forest s permission, we would like to post a sign (no larger than 16 square feet) on the trailer, promoting the program and identifying all of the project partners, including the Village of Park Forest. OAI, Inc. and South Suburban College are eager to answer any questions about the CSYB program and the request included in this memo. Mollie Dowling, Director of OAI Chicago Southland, can be reached at: (708) or mdowling@oaiinc.org. Nancy Burrows, Coordinator for the South S uburban College portion, can be reached at (708) x or nburrows@ssc.edu. More information about OAI, Inc. can be found at Mollie Dowling, Director OAI Chicago Southland Nancy Burrows, South Suburban College

64 MEMORANDUM VILLAGE OF PARK FOREST TO: FROM: John A. Ostenburg, Mayor Village Board of Trustees Thomas K. Mick, Village Manager DATE: October 7, 2011 RE: A RESOLUTION ESTABLISHING TRICK-OR-TREATING HOURS IN THE VILLAGE OF PARK FOREST BACKGROUND/DISCUSSION: The Village historically sets Halloween trick or treating hours via resolution. At the advice of Police Chief Cliff Butz, the attached resolution sets the hours for this year s trick or treating as 3:00 PM to 6:00 PM on Monday, October 31. SCHEDULE FOR CONSIDERATION: This matter will be on the Regular Meeting Agenda of the October 17, 2011 for Board approval.

65 RESOLUTION No. A RESOLUTION ESTABLISHING TRICK-OR-TREATING HOURS IN THE VILLAGE OF PARK FOREST WHEREAS, the Village of Park Forest recognizes the annual tradition of Halloween; and WHEREAS, this tradition will again be recognized on Monday, October 31, 2011; and WHEREAS, in the interest of public safety, the Village of Park Forest encourages all parents to accompany their children during the specific hours established for the purpose of trick or treating. NOW, THEREFORE BE IT RESOLVED by the Village of Park Forest that Trick or Treating will be permissible between the hours of 3:00 p.m. and 6:00 p.m. on Halloween, Monday, October 31, BE IT FURTHER RESOLVED THAT the Mayor and Board of Trustees encourage all Park Foresters to partake in the Safe Halloween activities planned for the hours of 3:00 p.m. to 6:00 p.m. in Downtown Park Forest on Monday, October 31, Passed this day of October, APPROVED: ATTEST: Mayor Village Clerk

66 MEMORANDUM VILLAGE OF PARK FOREST TO: FROM: John A. Ostenburg, Mayor Village Board of Trustees Thomas K. Mick, Village Manager DATE: October 5, 2011 RE: A RESOLUTION CELEBRATING NATIONAL HISPANIC HERITAGE MONTH BACKGROUND/DISCUSSION: The Village has historically recognized various segments of its citizenry which make up the Village as a community. The attached resolution celebrates National Hispanic Heritage Month, which takes place from September 15 to October 15, Of particular note, with the 2010 US Census results, the population of Park Forest now includes more than 6% of the total citizenry with a Hispanic heritage. This represents an increase by more than 27% over those numbers registered with the 2000 US Census. SCHEDULE FOR CONSIDERATION: This matter will be on the Regular Meeting Agenda of the October 17, 2011 for Board approval.

67 Resolution A RESOLUTION CELEBRATING NATIONAL HISPANIC HERITAGE MONTH WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, the Park Forest Commission on Human Relations was established to support the Village s Racial Diversity Program and has been entrusted to be aware of human relations issues locally, nationally and worldwide; and in 1968, Congress authorized President Lyndon Johnson to proclaim National Hispanic American Heritage Week and this observance was expanded in 1988 to a month-long celebration; and during this month, Americans celebrate the traditions, ancestry, and unique experiences of those who trace their roots to Spain, Mexico, the countries of Central and South America, and the Caribbean; and in the Hispanic world, religion has traditionally played a significant role in daily activity. The church influences family life and community affairs, giving spiritual meaning to the Hispanic culture; and throughout our history, Hispanic Americans have enriched the American way of life and we recognize the millions of Hispanic Americans whose love of family, hard work and community have helped unite us as a nation; and the Park Forest Commission on Human Relations encourages residents to participate in National Hispanic American Heritage Month celebrations in their schools and workplaces; and during National Hispanic American Heritage Month, the Village of Park Forest joins with all Americans in celebrating this rich and diverse culture and encourage all citizens to recognize the important role of Hispanics in creating and building this great nation. NOW, THEREFORE, BE IT RESOLVED that the Village of Park Forest, Cook and Will Counties, that Park Forest residents be called upon to observe September 15 October 15, 2011 as National Hispanic American Heritage Month in Park Forest. BE IT FURTHER RESOLVED by the Mayor and Board of Trustees encourage the Park Forest Commission on Human Relations to participate in various celebrations and recognitions of National Hispanic Heritage Month in the days ahead. Approved this day of October, Approved: ATTEST: Mayor Clerk

68 AGENDA BRIEFING DATE: October 6, 2011 TO: FROM: RE: Mayor Ostenburg Board of Trustees Roderick Ysaguirre Assistant Village Engineer Approval for the Completion of Concrete and Asphalt Restoration from Water Main Breaks BACKGROUND/DISCUSSION: Approximately twice a year, DPW solicits for competitive bids or quotes for the restoration of concrete and asphalt areas, throughout the Village, that were removed and/or damaged during a water main break repair, valve replacement, and water shutoff replacement or adjustment. Prior to soliciting, DPW calculates an estimate to determine if the anticipated costs will exceed $20,000 dollars. If so, DPW is required by Village Ordinance to solicit sealed competitive bids, if not, DPW has to option to request quotes. Earlier this year, DPW received quotes from M&A Cement Work, to perform concrete work which was completed at a final cost of $7, and from Pavement Systems to perform asphalt work which was completed at a final cost of $17, Due to the continued water main breaks this year, DPW has additional areas that need to be restored and DPW strives to have all concrete and asphalt work restored before the winter season starts. In an effort to, complete this work as soon as possible and complete this work at a low unit price, DPW requested from M&A Cement and Pavement Systems if they can perform this additional work at the same unit prices from the two previous projects completed earlier this year. At this time, DPW has received a verbal confirmation from both companies to perform this work at the same unit prices. Therefore based on those unit prices, DPW has calculated estimates for this additional work and those estimates are $12, for concrete work and $12, for asphalt work. Based on the above dollar amounts, none of them individually are over $20,000 which would require competitive bidding, but when added together, the concrete work is estimated at $20,035.85, ( final cost + 12, est. cost) and $30,697.00, (17, final cost + 12, est. cost). RECOMMENDATION: Authorize the Village Manager to contract M&A Cement for additional concrete work to be done at a total amount of $20, plus 20% contingency funds. Additionally, authorize the Village Manager to contract for additional asphalt work with Pavements Systems at a total amount of $30, plus 20% contingency funds. SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Regular meeting of October 17, 2011 for approval.

69 2011 Summer Asphalt bid tab SUMMER ASPHALT RESTORATION Pavement Systems, Inc. Holland Asphalt Service John Zarlengo Asphalt Iroqouis Paving Corp. Gallagher Asphalt Corp. Quote's submitted on Sept. 6, 2011, 10:00 a.m. Blue Island, Illinois South Holland, Illinois Chicago Heights, Illinois Watseka, Illinois Thornton, Illinois ITEM QTY. UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE PRICE PRICE Class D Patch Special 5 1/2" (Street) 80 S.Y. $ $ 6, $ $ 6, $ $ 5, $ $ 8, $ $ 13, Class D Patch Special 4" (Driveway) 121 S.Y. $ $ 5, $ $ 7, $ $ 8, $ $ 8, $ $ 9, Traffic Control 1 L.S. $ 1, $ 1, $ $ $ $ $ 2, $ 2, $ $ BID TOTAL $ 13, $ 14, $ 14, $ 19, $ 24, Engineer's Estimate Village of Park Forest ITEM QTY. UNIT UNIT TOTAL PRICE Class D Patch Special 5 1/2" (Street) 80 S.Y. $ $ 6, Class D Patch Special 4" (Driveway) 121 S.Y. $ $ 6, Traffic Control 1 L.S. $ $ BASE BID TOTAL $ 13,055.00

70 2011 Summer Concrete bid tab 2011 SUMMER CONCRETE RESTORATION KRT Concrete M&A Cement Work Engineer's Estimate Quote's submitted on Aug. 5, 2011, 10:00 a.m. ITEM QTY. UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE 1 Separate Walk 5" 70 SF $ 7.00 $ $ 6.95 $ $ 6.00 $ Separate Walk Drive 6 1/4" 75 SF $ 7.75 $ $ 6.95 $ $ 6.00 $ Combo Walk 5" 225 SF $ 7.25 $ 1, $ 6.95 $ 1, $ 6.00 $ 1, Combo Walk Drive 6 1/4" 100 SF $ 7.50 $ $ 6.95 $ $ 6.00 $ Detectable Warning Plate 8 SF $ $ $ $ $ $ Curb and Gutter 36 LF $ $ 1, $ $ 1, $ $ Driveway Apron 487 SF $ 6.75 $ 3, $ 6.95 $ 3, $ 6.00 $ 2, BID TOTAL $ 7, $ 7, $ 6, Requests for Quotes were faxed to, but not received from: Hook's Concrete Sunset Sewer and Water JJ Newell Concrete Davis Concrete Strada Concrete

71 AGENDA BRIEFING DATE: October 11, 2011 TO: FROM: RE: Mayor Ostenburg Board of Trustees Roderick Ysaguirre Assistant Village Engineer Intergovernmental Master Agreement for State maintained traffic signals on State highways within the Village of Park Forest BACKGROUND/DISCUSSION: Since July 1, 2001, the Illinois Dept. of Transportation (IDOT) has been responsible for the maintenance of traffic signals within the Village of Park Forest that are along Western Avenue, which is a State roadway. The existing master agreement between the Village of Park Forest and the Illinois Dept. of Transportation has expired on June 30, This was a ten year maintenance agreement. Under the past agreement, the State would maintain the traffic signals on all legs of the intersections and the Village would reimburse the State quarterly, an amount that relates to a percent of traffic signals that are on the Village legs of the intersection. For example, Main St and Western Ave is a three way intersection with signals on all three legs. The State would maintain the entire intersection, and the Village would have to reimburse the State for 1/3 of the cost to maintain that particular intersection. This 1/3 cost would be for the signals on the Main Street leg of that intersection, IDOT would be responsible for the remaining 2/3 which are for the signals on the north and south side of Main Street, but on Western Avenue. This percentage breakdown responsibility would apply accordingly to the remaining intersections. See the Attached Exhibit A, in the Attached Agreement, for a list of all signalized intersections along Western Avenue and the % of cost responsibility involved by the jurisdictions involved. In this Exhibit, Park Forest s percentage would be under the Local column and apply to only 4 intersections. Village Staff has reviewed the renewal agreement and requested a copy of the expired agreement for comparison and found much of the renewal agreement is the same as the expired agreement except for minor clarifications and deletion of paragraphs that do not apply for Park Forest. As a follow up, staff called Mr. Daryle Drew, the IDOT Traffic Signal Engineer for clarification of the changes and questions staff had that related to paragraphs that state conditions that do not apply to the Park Forest intersections nor to the cost responsibilities. Mr. Drew informed DPW that the wording in this agreement is general and that IDOT uses this same agreement to apply to all areas of the State where this agreement would apply. Mr. Drew informed DPW that one of the main components of information is the Exhibit A and the last column which shows that the State is the Agency performing the Maintenance, thus, the Village needs to be conscience of the agreement terms that apply to,

72 but not limited to, access to utilities, future additional work, modifications to signals, interconnected utilities, notification, requests for maintenance, and reimbursement for work involved. For the duration of the last agreement, the Village used MOTOR FUEL TAX FUNDs for quarterly reimbursements to the State. In the current budget, $24,854 dollars are budgeted for this work. This same budget is used for reimbursement to Cook County for a similar maintenance agreement for traffic signals along Sauk Trail and for work on Village owned and maintained traffic signals. The State solicits competitive bids from electrical contractors to perform the maintenance of Traffic Signals on State Highways, therefore, the monies due quarterly to the State may vary time to time depending on the lowest bidder s bid prices when the State s current contract is rebid. Attached is a copy of a portion of the renewal agreement and Exhibit A along with a copy of the expired Master Agreement and Exhibit A for your review. RECOMMENDATION: Authorize the Village Manager to renew the Intergovernmental Agreement for State maintained traffic signals on State highways within the Village of Park Forest with the Illinois Department of Transportation, for a term effective July 1, 2011 to June 30, 2021 (10 years which can be terminated by either party). SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Regular meeting of October 17, 2011 for approval.

73 Illinois Department of Transportation Division of Highways/Region One I District One 201 West Center Court/Schaumburg, Illinois August23,2011 The Honorable John A. Ostenburg Mayor Village of Park Forest 350 Victory Drive Park Forest, IL Dear Mayor Ostenburg: ~ ~~~UllE rm AUG VILLAGE MANAGERS OFFICE Enclosed for your signature are three (3) counterparts of the Intergovernmental Master Agreement for State maintained traffic signals on State highways within the corporate limits of Park Forest. The existing Master Agreement between the Village of Park Forest and the Illinois Department of Transportation will expire in the near future. Please return the three (3) partially executed agreements to our office for final processing. We will send you a completed Agreement upon its execution by our Springfield Office. It is important that you forward the Agreement to: Mr. Stephen M. Travia, P.E. Bureau Chief of Traffic Operations Illinois Department of Transportation 201 W. Center Court Schaumburg, IL If you have any questions or need additional information, please contact Mr. Daryle Drew, Traffic Signal Engineer, at Very truly yours, Diane M. O'Keefe, P.E. Deputy Director of Highways, Region One Engineer tw By: Stephen M. Travia, P.E. Bureau Chief of Traffic Operations

74 INTERGOVERNMENTAL AGREEMENT This Interagency Agreement is entered into between the Village of Park Forest ("GOVERNMENTAL BODY") and the Department of Transportation("DEPARTMENT JI ) pursuant to the "Intergovernmental Cooperation Act" (5 ILCS 220)and in accordance with The DEPARTMENT's rules at 92 III. Adm. Code Governmental Body and the DEPARTMENT have a mutual interest in and the maintenance and apportionment of energy costs for traffic control devices located on State highways within or near the Governmental Body as shown on the attached Exhibit A, which is hereby made a part of this agreement. 2. In furtherance of said interests of, the entities agree: a. Cost. The DEPARTMENT and the GOVERNMENTAL BODY agree to the maintenance responsibility and to the division of energy costs, for the traffic signals and other traffic control devices listed on the attached Exhibit A. b. Maintenance. Modernization of traffic control devices is not covered under this agreement. It is agreed that the actual maintenance will be performed by the DEPARTMENT indicated on Exhibit A, either with its own forces or through contractual agreements c. Maintenance level. It is agreed that the signals and devices shall be maintained to at least the level of maintenance specified in the attached Exhibit B, which is hereby made a part of this agreement. It is understood this will meet the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. Additional provisions regarding maintenance may be incorporated in this document (Exhibit B) upon agreement by both parties. d. Interconnect & Timing. The DEPARTMENT agrees to maintain all signal equipment and interconnects associated with interconnected signal systems and interconnects with atgrade railroad crossings. The DEPARTMENT, in cooperation with the GOVERNMENTAL BODY, shall determine the Signal timing to coordinate and regulate the flow of traffic. No signal timing shall be changed at any state system intersection without prior DEPARTMENT approval. The DEPARTMENT may elect to allow the GOVERNMENTAL BODY to determine the signal timing to coordinate and regulate the flow of traffic at any location. The GOVERNMENTAL BODY shall inform the DEPARTMENT of any changes made in signal timings. The DEPARTMENT reserves the right to withdraw the privilege of timing signals from the GOVERNMENTAL BODY at any time. Traffic signals interconnected with an at-grade railroad crossing shall not be modified without prior Illinois Commerce Commission and DEPARTMENT notification and approval. Interconnected signals at an at-grade railroad crossing may be repaired to the original condition; however, the Illinois Commerce Commission and the DEPARTMENT must be notified thereof. 1

75 e. Interconnections: Installation & Damage. The DEPARTMENT is not responsible for the cost of installing or maintaining traffic signals not on (but interconnected to traffic signals on) U.S. or State routes. Any damage done to State traffic signals in the attempt to connect local traffic signals shall be repaired to the DEPARTMENT's satisfaction and shall be the responsibility of the GOVERNMENTAL BODY. f. Master Monitoring Costs. Master controllers installed on State intersections for the coordination of traffic signals are primarily used for the traffic signals located on U.S. or State routes. The GOVERNMENTAL BODY may connect traffic signals to a State owned master controller for the coordination or operation of non-state owned traffic signals, for the purpose of synchronizing time or gaining remote access. If the GOVERI\IMENTAL BODY desires a communications link to their office for monitoring purposes, the GOVERNMENTAL BODY shall pay the entire cost of installing and maintaining such monitoring system. g. Payment for Energy Costs. The GOVERNMENTAL BODY will reimburse the DEPARTMENT for the GOVERNMENTAL BODY's proportionate share of the energy charges. h. Indemnity. The GOVERNMENTAL BODY shall indemnify and hold harmless the DEPARTMENT for any and all third party claims for personal injury and property damage arising solely out of the maintenance of the signals and devices listed in Exhibit A, for which the GOVERNMENTAL BODY has responsibility as shown on said Exhibit A. i. Emergency Vehicle Preemption Devices. The costs of installation, timing, phasing, and maintenance of emergency vehicle preemption systems shall be the sole responsibility of the GOVERNMENTAL BODY. Any Governmental Body must notify the DEPARTMENT of any change in the emergency vehicle preemption system. However, the DEPARTMENT reserves the right to approve or reject, at any time, the placement of such systems on its traffic signal equipment. j. Previous Agreements. All traffic signal and traffic control device maintenance and electrical energy provisions contained in presently existing agreements or understandings between the DEPARTMENT and the GOVERNMENTAL BODY for traffic signals and/or other traffic control devices covered by this Master Agreement shall upon execution of this Master Agreement by the DEPARTMENT be superseded and be of no force or effect. All parking ordinances and provisions bearing on items other than traffic signal and traffic control device maintenance and energy charges contained in presently existing agreements or letters of understanding between the DEPARTMENT and the GOVERNMENTAL BODY shall remain in full force and effect. k. Modification. Exhibit A can be modified to add or delete signals or devices, but only by written revision signed by the Regional Engineer, the Engineer of Operations and the authorized representative for the GOVERNMENTAL BODY. The modification shall be 2

76 effective when fully executed and filed with the Department and the Clerk or Secretary of the GOVERNMENTAL BODY. This provision applies only to modification of Exhibit A. I. Plan Review. All traffic signal plans prepared by others for installation on State highways within municipal corporate limits, which are to be added to this agreement, must be reviewed and approved by the DEPARTMENT and the GOVERNMENTAL BODY. m. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic signals, and/or other traffic control devices shall be shared in proportion to the number of approaches maintained by each unit of government. The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system. n. Billing. Bills shall be submitted by the DEPARTMENT on a three (3) month basis. The amount billed shall be the costs incurred less any proceeds from third party damage claims received during the billing period for repair of signals or devices that are the responsibility of the GOVERNMENTAL BODY. i. Any proposed single expenditure in excess of $10,000 for repair or damage to an installation must be approved by the GOVERNMENTAL BODY before the expenditure is made. ii. iii. iv. The hours, or parts thereof, billed for each maintenance item will be at the actual time directly related to the work task. The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. THE DEPARTMENT costs are composed of labor, equipment, materials and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier to include direct and indirect labor related costs, retirement, social security, health, hospitalization and life insurance, holidays, vacation, sick leave and workers compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. The cost for contracted work will be the actual cost for the contractor. 3

77 3. Notice under this agreement shall be as follows: For The DEPARTMENT: For the GOVERNMENTAL BODY: 4. Effective Date. This Agreement shall be effective from July 1, 2011 through June 30, 2021 and may be terminated prior to that date, by either party, upon 30 days written notice. FORTHEGOVERNMENTAL BODY: Signature and Job Title of Authorized Representative Type or Print Name of Authorized Representative Date FOR THE DEPARTMENT: Diane M. O'Keefe, Regional Engineer, Division of Highways Ellen Schanzle-Haskins, Chief Counsel Date (Approved as to form) By: Christine M. Reed, P.E., Director, Division of Highways, Chief Engineer Matthew R. Hughes, Acting Director, Finance & Date Administration Date: By: By: Ann L. Schneider, Secretary of Transportation Date By: s:\gen\wpdocs\traffic\yg\2011\2011_1 \iga -Iga paying idot 3_9(1) final.doc 4

78 EXHIBIT A Following is the list of signalized intersections and locations with traffic control devices along State highways located within or near the Village of Park Forest that are subject to the provisions of the attached Master Agreement to which this list is an exhibit. % OF MAINTENANCE % OF ENERGY CHARGES As of 09/02/2011 AGENCY RESPONSIBILITY RESPONSIBILITY PERFORMING LOCATION STATE LOCAL OTHER STATE LOCAL OTHER MAINT. US 30 (Lincoln Orchard Dr. (S/M) Olympia Fields STATE Western Illinois St. (S/M) Chicago Heights Chicago Heights STATE Western Beacon St. (S/M) Chicago Heights Chicago Heights STATE Western Norwood S.C. (S/M) STATE Western 26th St. (S) STATE Western Main St. (S/M) 66 2/3 33 1/3 66 2/3 33 1/3 STATE Western Sauk Trail (S/CC) STATE Western Monee Rd. (S/M) STATE Western Steger Rd. (S/CC) STATE (S) (M) (CC) = State = Municipal = Cook Co.

79 EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS A. GENERAL PROVISIONS 1. CABINET PACK Wiring diagrams, phase diagrams, and manuals that are required to be in each traffic signal controller cabinet at the time of construction completion shall remain in the cabinet. Written documentation of all traffic signal timing changes shall be provided in the cabinet. All entries shall be written in a clear and concise manner. The agent of the maintaining agency making any entries shall provide his/ her signature and date of entry. These shall be kept in the cabinet to assist the DEPARTMENT on emergency call outs. 2. HARDWARE SPECIFICATIONS All equipment and material used shall comply with the requirements of the DEPARTMENT's Standard Specifications for Road and Bridge Construction. 3. HIGHWAY LIGHTING For maintenance involving combination traffic signal and lighting unit mast arm assemblies and poles, the foundation, traffic signal mast arm assembly, pole and all signal cable shall be considered part of the traffic signal system. The lighting arm, luminaire and all lighting cable shall be part of the highway lighting system. The highway lighting system components of each combination mast arm assembly and pole shall be tested for proper operation and physical condition during the intersection cabinet inspection. All cost of inspecting and maintaining the highway lighting system equipment, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing highway lighting system equipment is the responsibility of the GOVERNMENTAL BODY. 4. EMERGENCY VEHICLE PREEMPTION SYSTEM Test Emergency Vehicle Preemption System (EVPS) equipment for proper operation and physical condition during the intersection cabinet inspection,. All program settings and each sequence of operation must be verified to be correct during each inspection. All cost of inspection and maintaining the EVPS equipment. including the light detectors, light detector amplifiers, radio transmitters and receivers, antennas, confirmation lights, and cables and related components, is the responsibility of the GOVERNMENTAL BODY. In addition to regular inspection and maintenance, all cost of repairing or replacing damaged or missing EVPS equipment is the responsibility of the GOVERNMENTAL BODY. 5. RAILROAD PREEMPTION At all locations with railroad/traffic signal interconnects, respond to any and all emergency and all red flash alarms in a timely manner and notify the Illinois Commerce Commission and the GOVERNMENTAL BODY of the malfunction. None of the traffic signal railroad preempt parameters including but not limited to the phase timings, phase sequences and pedestrian and vehicular clearance intervals can be modified without prior approval from the Illinois Commerce Commission.

80 Maintain unique spare controller data modules or sets of data chips containing the final railroad preemption parameters for each location. Cooperate in any inspection as deemed necessary by the DEPARTMENT or the Illinois Commerce Commission. The DEPARTMENT shall provide contact personnel available at all times to who railroad preemption malfunctions must be reported. 6. DAMAGE REPAIRS Repair or replace any and all equipment damaged by any cause whatsoever. 7. ACCIDENT DAMAGE Be responsible to make recovery for damage to any part of the installation or system from the party causing the damage. Whenever third party claims cannot be recovered, the GOVERNMENTAL BODY shall share in the loss. 8. TEMPORARY TRAFFIC CONTROL Provide temporary traffic control during a period of equipment failure or for when the controller must be disconnected. This may be accomplished through the installation of a spare controller, placing the intersection on flash, manually operating the controller, manually directing traffic through the use of proper authorities, or installing temporary stop signs which will be removed once the signal is in working condition. 9. EMERGENCY PERSONNEL Provide skilled maintenance personnel who will be available to respond without delay to emergency calls. This may be provided by agency forces, contract, or maintenance agreement. Controller failure, lights out, knockdowns, or two (2) red lights out at intersection are considered emergencies. 10. L.E.D. SIGNAL HEADS Install all light emitting diodes (L.E.D.) signal heads according to instructions provided by each head's manufacturer and vendor so as to prolong their life and assure compliance under any warranties. Maintain logs of the dates of the L.E.D. modules installation for warranty and for end of service life determination purposes. B. AS REPORTED OR OBSERVED 1. LAMP REPLACEMENT Replace burned out lamps for all red signal indications within twenty-four (24) hours of notification of burnout or on the next business day following the notification. However, if two or more red indications for an approach are burned out, these lamps must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other burned out lamps within forty-eight (48) hours or next business day of notification of burnout. Lamp changes shall always include a lens cleaning. 2

81 2. SIGNAL ALlG~IMENT Keep signal heads properly adjusted, including plumb, and tightly mounted. All controller cabinets, signal posts and controller pedestals should be tight on their foundations and in alignment. 3. CONTROLLER PROBLEMS Check the controllers, relays, and detectors after receiving complaints or calls to ascertain that they are functioning properly and make all necessary repairs and replacement. 4. L.E.D. SIGNAL HEAD A~ID L.E.D. MODULE REPLACEMENT An L.E.D. module shall be considered failed and shall be replaced if at least one-fourth of the signal indication is dark or if the module fails to meet ITE specification on minimum maintained luminous intensity. Replace failed modules for all red Signal indications within twenty-four (24) hours of notification of failure or on the next business day following the notification. However, if two or more red indications for an approach are failed, these modules must be replaced as soon as possible, and under no circumstances longer than twenty-four (24) hours after notification. Replace all other failed modules within forty-eight (48) hours or next business day of notification of faillure. Provide replacement light emitting diodes (L.ED.) signal heads and modules that fully comply to the latest applicable Institute of Transportation Engineers (I.T.E.) specifications for vehicular and pedestrian L.E.D. signal modules. including but not limited to, color and intensity requirements. The signal and pedestrian housings shall also comply with the applicable IT~ specifications. 5. PAINTING Repaint all signal components exposed to weather as needed. c. WEEKLY 1. MASTER CONTROLLER SYSTEMS At locations that are a part of a closed loop signal system maintained by the GOVERNMENTAL BODY, repair any and all malfunctions in a timely manner so that the signals remain under the control of the master at all times. As needed assist in the implementation of the signal system timing plans. Maintain the central signal system software on a PC so that the signal system is monitored weekly. Check weekly by phone or location visit for any malfunction. Verify software accuracy to central office software. D. ANNUAL 1. CABINET INSPECTION Check the controllers, relays, and detectors to ascertain that they are functioning properly and make all necessary repairs and replacement. Keep interior of controller cabinet in a clean and neat condition at all times.

82 2. OBSERVE SIGNALS Observe the signals at the time of the annual cabinet inspection. This involves stopping and watching for correct detection and timing operation. 3. DETECTION TESTING Test and inspect vehicle detection inductance loops, loop detectors, and pedestrian detection during cabinet visit annually. 4. VIDEO DETECTION TESTING Inspect, maintain, and clean all video detection and surveillance systems annually or as needed, to achieve clean lenses, proper alignment and proper focus. This shall include system camera, lenses, camera housings and hood/shield, pan, tilt, and zoom mechanisms and motors, mounting brackets and hardware, poles, microprocessors, controller, cables and communication equipment, and other related components. Maintenance shall include modifications to programmable detection zones. 5. RELAMP For the remaining incandescent signal heads, clean reflectors, lenses and lamps once at least every twelve (12) months or more often, if necessary. Replacement of lamps shall be performed on the same occasion as the cleaning required in this provision. 6. CONTROLLER CHECK When solid state controllers malfunction, they shall be removed, repaired, and bench checked. Solid state controllers shall not be removed for annual maintenance inspections. This annual check should verify software with central office software and reprint cabinet pack timings sheet. Controller check shall occur during a annual cabinet inspection. 7. FUSE AND BREAKER CHECKS Fuse and breaker check should occur during a annual cabinet inspection. Replace burned out fuses or deteriorated breakers as needed. 8. CLEARANCE TRIMMING Remove any obstruction blocking the line of sight of the traffic signal face to the motorist. The maintaining agency shall trim trees, bushes or any other form of vegetation blocking said lines of sight. The maintaining agency shall remove, or order the removal of, any man-made obstructions such as signs or banners blocking said line of sight. Visibility for line of sight shall meet the standards established and contained in the Manual on Uniform Traffic Control Devices (MUTCD). All trimmed vegetation shall be legally disposed of by the maintaining agency off the right of way. 9. HARDWARE INSPECTIOI\J Inspect all mast arm assemblies, mast arm poles, brackets (or other types of hardware) supporting traffic heads or pedestrian signal heads on an annual basis. The inspection shall focus on the structural elements of the mast arm assembly and must include a close up, arms length investigation of the mast arm, pole, mast to pole connection, base plate, and anchor bolts. The arm of the assembly shall be visually inspected at all signal head connections for any defects, such as cracks or buckles. Inspect the mast arm to pole connection for significant loss of section, cracks in welds or base metal, and deterioration of the connection plates. The bolts 4

83 of the arm to pole connection shall be inspected for tightness and condition. Check the pole for external corrosion, impact damage, rust through perforation, deflection, distortion, or cracking. Closely inspect pole for corrosion near the base plate, especially if mounted on a grout bed. Check welds of the pole to base plate connection for cracks. Inspect base plate for section loss or deformation. Inspect mast arm anchor bolts for any corrosion or bending, and for loose or missing nuts. Upon discovery of any buckles or significant structural defects (loose or missing nuts, severe corrosion or dents, cracks in welds, plate or structure, etc.), take corrective action in a timely manner. s:\gen\wpdocs\traffic\yg\20' 1\20' '_I\reverse master agreement changes accepted exhibit b 3_9_20', (') (2) fin al.docx 5 5

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95 AGENDA BRIEFING DATE: October 13, 2011 TO: FROM: RE: Mayor John Ostenburg Board of Trustees Mary G. Dankowski, Deputy Village Manager/Finance Director Craig Kaufman, IT Administrator Purchase of three new copy machines BACKGROUND/DISCUSSION: The Village replaces copy machines after many years of service. One of the copy machines scheduled for replacement located in the Recreation and Parks Department was purchased in The machine budgeted for the Health Department will be replacing a leased one that required a separate maintenance agreement from the rest of the Village s copiers. The Fire Department budgeted a color copier to accommodate enhanced printing needs. These three machines were budgeted for a total of $24,500. Two bids were received as follows: * Installment separate Martin Whalen $22,130 Willcopy 27,700 * Bids were also received for Toshiba and Ricoh copiers which were not in the specifications and would not be of a like quality. The Village saved on advertising for bids by referring bidders directly to the website. This practice will now be followed going forward. The Village has worked with Martin Whalen for several years and is extremely happy with the service received. Martin Whalen is the recommended bidder. SCHEDULE FOR CONSIDERATION: This matter will appear on the agenda of the Regular Meeting of Monday October 17, 2011 for first reading. i:\public\agenda2011\101711\1st reading-2011 oct 17 3 copy machines.doc 1 of 2

96 Par. Live Grow Discover Home I Elected Officials I Notification I Weather I Contact Us I Pay Utility Bills Park Forest Request for Proposals The Village of Park Forest is seeking proposals for the following items or service. Please read through the entire request for proposal for any instructions or contact information regarding your submission. October Senior Trip Spirit of Chicago Lunch Cruise Published FridaVI August 12/ 2011 Purchase of three Canon ImageRunner series copiers Happenings Around Town Published TuesdaYI August «August 2011» S M T W T P S ~ 7 ~ Month at a Glance» More Events> >.,""1 This Site Sign up for our Newsletter For Newsletters you can trust

97 Par live Grow Discover Mayor John A. Ostenburg. Village Trustees Mae Brandon Bonita Dillard Gary Kopycinski Kenneth W, Kramer Robert McCray Georgia O'Neill Village Clerk Sheila McGann Village Manager Thomas Mick Village Hall 350 Victory Drive Park Forest. Il60466 (70B) 74B-1112 DownTown Management Office 226 Forest Blvd. (708) 503-B153 Fire Department 156 Indianwood Blvd. (70B) 74B-5605 Freedom Hall 410 lakewood Blvd, (708) Health Department 350 Victory DriVe (708) Police Department 200 lakewood Blvd, (708) Recreation and Parks Department 350 Victory Drive (70B) August ls, 2011 Dear Interested Retailer: The Village of Park Forest invites you to respond to a request for proposal. The Village of Park Forest is seeking to purchase three Canon Image Runner copy machines. The models to be purchased are: Quantity 2 - ImageRunner copies/minute B/W printing and scanning 4,150 sheet capacity Automatic duplexing Automatic document feeder Stapling finisher Network printing/scanning Quantity 1-ImageRunner C ppm b/w & 30 ppm full color system Standard 50-sheet single-pass document feeder 4 paper drawers 80 GB Hard Drive & 2 GB RAM Color Network Scanning Color Network Printing Compact Stapling finisher The Village of Park forest foresees that the successful bid will include these specified machines with the minimum specifications listed at the lowest price. The deadline to submit proposals is Friday, September 19 th, Please contact our IT Administrator, Craig Kaufman, at (708) or ckaufman@vopf.com with any questions or concerns.

98 Martin Whalen Office Solutions Village of Park Forest 9/19/2011 Canon Proposal ~Martin. Whalen Location Ion Serial n Item Speed Meter Install Date Purchase $ Recommendation Parks & Recreation 2598 NJF01816 NP ,399,218 3/19/98 $ 10, Canon ir5050n (2011) Fire Department MPG51416 IR ,920 2/19/03 $ 8, Canon irc2030 (2011) Health Minolta (2 units) CanoniR5050N(2011) Price $ 7, $ 6, $ 7, ~LJild in~[)~fjt KJC06241 IR ,423 8/11/05 lease buy-out Keep Fire Department KJC05528 IR ,830 6/29/05 $ 4, Keep Water Dept ZUB04851 IR1370F 13 I 64,227 10/31/03 $ 1, Keep Downtown Park Forest ZTZ02153 IR ,934 1/30/03 $ 1, Keep Print Room MPB01131 IR ,476,700 8/13/01 $ 21, Canon ir8095 (2012L Finance Dept SXP27741 IR ,204 3/28/07 $ 8, Keep Water Plant TJR47812 IR10231F 23 7,226 10/15/08 $ 1, Keep Police/Annie CHE08410 IR ,731 10/15/081 $ 10, Keep Police Dept/Detectives 2601 NJF01939 NP ,327,203 3/19/98 1 $ 10, TBD Police/Adminstrative Hall MPl57546 IR ,623 8/19/03 $ 15, TBD! Police/radio room - Irene MPl23231 IR ,048,296 8/3/06 $ 8, TBD Print Room TND02936 IRC ,979/bw 3/28/07 $ 19, l,156,070/c SUBTOTAL $ 22, Pricing includes delivery, installation, removal/recycling of trade-in units, end user training, and network connectivity. Martin Whalen will install print board on the Canon ir8500 in Print Room for no additional charge. Martin Whalen will provide an MW Academy for no additional charge, which is an in-depth training session that can be performed on-site or at Martin Whalen's training facility in Tinley Park. Topics will include print drivers, secure print, scanning and security.

99 COMMITMENT TO SERVICE EXCELLENCE WILLCOPY 9/14111 WILL SMITH TO: PARK FOREST VILLAGE HALL ATTN: CRAIG KAUFMAN MARY G. DANKOWSKI, CPA SUBJECT: NEW OFFICE EQUIPMENT ITEMS,PRICES AND TERMS: 1 )CANON IMAGERUNNER 5050 OR 5055 COPY IPRINT/SCANI 2)CANON IMAGERUNNER 5050 OR 5055 COPYIPRINT/SCANI 3)CANON IMAGERUNNER ADVANCE C2030 COLOR COPYIPRINT/SCANI TAX 5% ONE3RDDOWNPAYMENT BALANCE FINANCE CHARGE 6% DELIVERY/SETUPINETWORK SETUP REMAINING TOTAL BALANCE $9600 $9600 $8500 $ $29,085 - $9695 $ $41, $41, NOTE: LIKE NEW CANON IR 5050 COPIER WOULD COST YOU $69995 INSTEAD THE CANON IR 5050 YOU REQUESTED IS ACTUALLY 4 YEARS OLD TERMS: $ MONTHLY FOR 24 MONTHS OR $ MONTHLY FOR 36 MONTHS ALL PARTS,LABOR AND TONER INCLUDED FOR A 3 YEAR MAINTENANCE PERIOD. EXCEPTION NOTE: MAXIMUM ALLOWANCE OF COLOR COPIER TONER CARTRIDGES IS 2 COMPLETE SETS(8 CARTRIDGES) DURING A 12 MONTH MAINTENANCE AGREEMENT PERIOD AND ONLY AS NEEDED. KONICA MINOL T A BIZHUB C253 TONER YIELD AND IMAGING UNIT YIELD IS MUCH HIGHER THAN CANON IMAGERUNNER ADVANCE C2030 COLOR COPIER.

100 AGENDA BRIEFING DATE: October 13, 2011 TO: FROM: Mayor John Ostenburg Board of Trustees Mary G. Dankowski, Deputy Village Manager/Finance Director RE: An Ordinance Amending Chapter 102 (Traffic and Vehicles), Article VI (Vehicle Licenses) of the Code of Ordinances, Village of Park Forest, Cook and Will Counties, Illinois, by Amending Sections through BACKGROUND/DISCUSSION: With the 2010 Census the Village has lost population of 1,487. This lost population equates to the following lost revenue: Per Capita Allocation Lost (Estimated) Population Impact Income Tax ,487 $114,499 Use Tax ,487 17,324 Motor Fuel Tax ,487 37,621 $ $169,444 In an effort to recover some of this lost revenue, a review of vehicle sticker rates was conducted. Attached is an analysis from Stephanie Rodas, the Assistant Finance Director, of the Vehicle Ordinance and recommended changes. Primarily the changes are: Vehicle Sticker Rates Current Proposed Passenger Vehicles $40 $50 Trucks over 8,000 lbs School District Vehicles Religious Vehicles Senior Vehicles Disabled Vehicles Motorcycles 30 No change Electric Vehicles 40 $0 through April 30, 2015 This new rate schedule rewards motorcycle use as more energy efficient and electric vehicles. There is no discount for hybrid vehicles as a clear definition is not available (see attached memo). I:\PUBLIC\Agenda2011\101711\1at reading-agenda Item Vehicle Sticker rates-changes.doc 1

101 Also proposed is an increase in late fees. Late Fees Current Proposed May 1 $15 $25 August November 1 30 February 1 40 Vehicles will be considered delinquent after October 31. These changes are anticipated to generate $100,000 in revenue to help offset the lost revenue due to the population decrease. As you can see in the memo several other housekeeping recommendations are made. SCHEDULE FOR CONSIDERATION: This matter will appear on the agenda of the Regular Meeting of Monday October 17, 2011 for first reading. I:\PUBLIC\Agenda2011\101711\1at reading-agenda Item Vehicle Sticker rates-changes.doc 2

102 VILLAGE OF PARK FOREST MEMORANDUM TO: FROM: Mary Dankowski Stephanie Rodas DATE: September 6, 2011 SUBJECT: Vehicle License and Animal License Ordinance Review Over the course of the last few months, I have reviewed our Vehicle License Ordinance and Animal License Ordinance for various components including Board initiatives related to financial and environmental sustainability. Vehicle Stickers Attached you will find a table tabulating the research conducted regarding communities in the Chicagoland area. The research included comparing rates charged for stickers, the types of categories contained with their ordinances, discounts if any and other charges that may be extended. Of particular interest to me was whether communities were extending discounts or fee waivers for hybrid vehicles or electric vehicles. In some cases, I contacted communities directly to gather more information about their discounts. As a result of this research, I have proposed amendments to our existing ordinance (also attached). The amendments proposed are intended to accomplish the following: Per our fiscal policies, we should regularly review our fees. The amendment proposes to increase fees. The last increase was in Incorporate the Board s desire to support green initiatives. The amendment proposes to extend a fee waiver to totally electric or battery powered vehicles. At the onset of this project, we evaluated the possibility of extending a discount to all hybrid cars in general. Close attention was paid to establishing the definition of hybrid and the process for administering the verification of a vehicle as a hybrid vehicle. The modern day term hybrid began to be used in 1997 with Toyota s introduction of the Prius. The term hybrid simply means an automobile that has two or more major sources of propulsion power. What has occurred since 1997 is nearly all manufacturers using the term hybrid with results across the board on the air pollution, fuel efficiency or greenhouse gas emissions. Many models have a hybrid version and not all hybrids are created equal. In fact, the federal tax credits for gas-electric hybrid vehicles was discontinued last year and are not likely to return. Legislators are focusing on the next technology breakthrough: tax credits for plug-in and electric cars. In researching communities offering vehicle sticker credits for green technology, the list was very small. Two were found in Illinois that offered hybrid discounts and upon conversations I:\PUBLIC\Agenda2011\101711\1at reading-agenda Item Vehicle Sticker rates-changes.doc 3

103 we learned from one that it was so difficult to administer, that the ordinance was amended to discontinue the discount after the first year. Two communities offer all-electric discounts and one has had the discount in place for decades (the first electric vehicle was built in 1839!) and the other chose to offer it for a limited period with a process in place to verify the all-electric claim. In searching the data we receive from the Secretary of State, there is not one use of the word hybrid in the entire data set. Recent articles in various publications point to the strong consumer demand for electric vehicles which has been spurred by rising gas prices. All-electric vehicles use no gas and produce no emissions. The mass production of such vehicles is in its early stages but several of the automakers have announced expansion of their lines this year and next with an estimate of 1.5 million electric vehicles in the United States by 2015 and over 10 million possible by In addition to the electric vehicle fee waiver, I am proposing to not increase the fees charged for motorcycles. Cover administrative costs for transfer and replacement sticker processing. The amendment proposes to increase the current fee of $1 to $5. Simplify the categories of rates to ease administration. Categories of vehicles have been removed such as the different classes of recreational vehicles. Simplify the late increase steps and create a delinquent date in order to pursue violators and send the owner to collections. This amendment proposes to reduce the late increases from four different dates to two and raising the second date to an amount that will hopefully encourage residents to purchase their sticker before April 30 th. A delinquent date of October 31 st has been set at which time the database could be turned over to a collections company for action. This action is separate from the process of any ticket violations for offenders. With the fee waiver for the electric vehicles, a process needs to be put in place in order to verify the claim. I have prepared a draft policy and form. Animal Licenses In the aforementioned table, I also indicate the animal license fee of various Chicagoland communities. At this time, I am not recommending an increase to our animal licenses. I would like to work with Jason to do a future communication piece on animal licensing however. Please let me know if you have any questions about the above. In addition to collaborating with other communities, I sought the feedback and insight of the downstairs finance and police department staff. They were very helpful in their review and I feel confident that the proposed changes will improve the efficiency of this process and further the fiscal and environmental sustainability initiatives of the management and Board. I:\PUBLIC\Agenda2011\101711\1at reading-agenda Item Vehicle Sticker rates-changes.doc 4

104 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 102 ( TRAFFIC AND VEHICLES ), ARTICLE VI ( VEHICLE LICENSES ) OF THE CODE OF ORDINANCES, VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS, BY AMENDING SECTIONS THROUGH BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of the Village s home rule powers, as follows: Section 1. Village Code Amended. Chapter 102 ( Traffic and Vehicles ), Article VI ( Vehicle Licenses ) of the Code of Ordinances, Village of Park Forest, Cook and Will Counties, Illinois is amended by amending Sections through to read as follows: Sec Required. (a) For the purpose of this section, the term "resident of the village" shall include a corporation or any business entity whatsoever having its principal place of business in the village. The term vehicle sticker shall have the same meaning as license, vehicle license, vehicle license sticker and vehicle tag. (b) It shall be unlawful for any resident of the village to own a motor vehicle (e.g., registered to a resident at an address in the village) or for any person to use a motor vehicle owned by a resident of the village, within the village, unless the owner of such vehicle is licensed for the current year by the village to use such and the license is displayed on the windshield of the motor vehicle. It shall also be unlawful for any motor vehicle which has its situs or base within the village (e.g., a motor vehicle leased by a resident of the village) and used by the resident and garaged at the resident's home, or a company car, owned by a company with its principal place of business located outside of the village and used by a resident-employee and garaged or leased by a resident of the village, unless such motor vehicle is licensed by the village or by the municipality from which any such vehicle is registered, for use for the current year, and the license is displayed on the windshield of the motor vehicle. (c) Any motor vehicle which is registered with the Secretary of State indicating a village residence or business within the village shall constitute a presumption that the motor vehicle owner or business is required to pay the required license fee and display the vehicle license as stated in this section. Sec Application; issuance. Every owner or operator of a motor vehicle desiring a vehicle license for such vehicle shall file an application with the village clerk, upon a form to be provided by the village clerk. Upon payment by the applicant of the license fee provided in section , the clerk village shall issue or cause to be issued a certificate of license, sticker or tag authorizing the use of such motor vehicle within the village until the expiration of such license. No person shall knowingly furnish false information on an application for a vehicle license. Amendment-Vehicle Sticker Ordinance 1 of 4

105 Sec Fees. (a) The annual fee to be paid for vehicle licenses stickers and tags shall be as follows: (1) Motorcycles, motorbikes and motorscooters $30.00: a. Motorcycles with 150 or more cubic centimeters piston displacement... $30.00 b. Every motorcycle and every motor scooter, including motorized pedicycles, with less than 150 cubic centimeters piston displacement (2) Passenger automobiles other than as mentioned in (12) other than taxicabs (3) Motorbuses (4) Trucks: a. Gross vehicle weight of 8,000 pounds or less b. Gross vehicle weight more than 8,000 pounds (5) Recreational vehicles: a. Gross vehicle weight of 8,000 pounds or less b. Gross vehicle weight of 8,001 to 10,000 pounds c. Gross vehicle weight over 10,000 pounds (6) Vehicles, regardless of horsepowertype, owned by school districts (7) Vehicles, regardless of horsepowertype, owned by religious organizations and which display valid church vehicle license plates issued by the state (8) One vehicle, regardless of horsepowertype, owned by persons over 65 years of age (9) One vehicle, regardless of horsepowertype, owned by a person who has been determined physically disabled by the Social Security Administration (10) All other motor vehicles (1110) Vehicles, regardless of horsepowertype, owned by active duty military personnel assigned to duty outside the Chicagoland region, whose vehicle is registered to the village... No fee (1211) Antique vehicles designated with AV license plates... No fee (12) Vehicles which are totally powered by battery and electricity No fee through April 30, Beginning May 1, 2015 fee required as stated in (2) (b) A half-year fee of 50 percent of the annual fee shall be charged for new vehicles purchased after October 31 or for owners of vehicles who become residents after October 31. (c) All classifications of fees as specified by subsection (a) of this section shall increase by the amounts and in accordance with the following schedule: Amendment-Vehicle Sticker Ordinance 2 of 4

106 TABLE INSET: Calendar Quarter License PaidDate Dollar Increase May 1--July 31 $ August 1--October Any vehicle pursuant to Sec as of May 1 st that has not purchased a sticker by October 31 st shall be considered delinquent and will be sent to collections for all appropriate fees. November 1--January February 1--April Sec Payment of fees; term. (a) The license fee required by section shall be due and payable annually in advance of May 1 of each year, and the license shall be for one year, except as provided in subsections (b) and (c) of this section. (b) The owner of such vehicle coming into possession of a vehicle after May 1 of each license year shall pay an appropriate fee as stipulated in subsection (a) or (b), provided that the license fee is paid by the owner within 30 days of coming into possession of the vehicle. If the vehicle license sticker fee is not paid within 30 days of coming into possession of the vehicle, the owner shall pay the designated fee plus a $10.00 late fee. (c) The owner of such vehicle who becomes a resident of the village after May 1 of the license year shall pay an appropriate fee as stipulated in subsection (a) or (b), provided that the license fee is paid by the owner within 30 days of becoming a resident of the village. If the license fee is not paid within 30 days of becoming a resident of the village, the owner shall pay the designated fee plus a $10.00 late fee. Sec Use of fees. All revenues derived from motor vehicle license sticker fees shall be used for traffic control and safety as shall be determined by the board of trustees. Sec Tag or sticker. (a) A license tag or sticker shall be issued by the village clerk and the sticker shall be displayed on the lower righthand side of the windshield of the motor vehicle so licensed, other than motorcycles, motorbikes and motorscooters. A vehicle tag issued for a motorcycle, motorbike or motorscooter shall be Amendment-Vehicle Sticker Ordinance 3 of 4

107 securely fastened and conspicuously displayed upon the rear of such vehicle. Such tags or stickers shall be numbered serially and a record kept of them by the village clerk. (b) Tags or stickers from prior years or other communities shall be removed from the windshield at the time the new sticker is displayed. (c) No person shall affix or display a village vehicle license sticker upon any vehicle that said license is not registered for. Sec Transfer. Where a vehicle licensed under this article shall be sold during the year for which such license is issued, the seller shall remove or mutilate such license tag or sticker as may have been issued by the village clerk and so notify the clerkvillage. The village clerk, upon request, shall transfer the certificate of license for use on a new vehicle by the same licensee upon the payment of a fee of $ , with such adjustment as may be necessary for differences in the motor vehicle category. Section 2. Severability and Repeal of Inconsistent Ordinances. If any provision of this Ordinance, or the application of any provision of this Ordinance, is held unconstitutional or otherwise invalid, such occurrence shall not affect other provisions of this Ordinance, or their application, that can be given effect without the unconstitutional or invalid provision or its application. Each unconstitutional or invalid provision, or application of such provision, is severable, unless otherwise provided by this Ordinance. All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this Ordinance are to the extent of such conflict hereby repealed. Section 3. Effective Date. This Ordinance shall be take effect from and after its passage and approval and publication as required by law. PASSED this day of APPROVED: John A. Ostenburg Mayor ATTEST: Sheila McGann Village Clerk Amendment-Vehicle Sticker Ordinance 4 of 4

108 AGENDA BRIEFING DATE: October 11, 2011 TO: FROM: RE: Mayor Ostenburg Board of Trustees Hildy L. Kingma, AICP Director of Economic Development and Planning Ordinance Authorizing the Acquisition of 235 Allegheny Street Background The Village has been awarded funds from the Cook County Neighborhood Stabilization (NSP) program to demolish nine vacant, blighted homes on Allegheny Street in the Eastgate neighborhood. Seven of these homes were demolished in September. One of the identified homes, 235 Allegheny Street, is currently owned by the U.S. Department of Housing and Urban Development (HUD). HUD has been notified of the Village s intention to demolish this home if the hazardous conditions are not remediated. However, because this is a HUD-owned home, the Village s ability to issue citations, or even authorize demolition, on this home is limited. As an alternative, HUD has indicated their willingness to sell the property to the Village for $1.00. Once the Village owns the home, it can be demolished with the Cook County NSP funds. The attached Ordinance is a requirement to authorize the purchase of this property. SCHEDULE FOR CONSIDERATION: This item will appear on the agenda of the Regular Meeting of October 17, 2011 for First Reading.

109 ORDINANCE AN ORDINANCE AUTHORIZING THE ACQUISITION OF THE PROPERTY COMMONLY KNOWN AS 235 ALLEGHENY, PARK FOREST WHEREAS, the Village of Park Forest (hereinafter Village ) is an Illinois Home Rule Municipality, pursuant to Article VII, Section 6, of the Constitution of the State of Illinois; and WHEREAS, the United Stated Department of Housing and Urban Development (hereinafter HUD ) is the owner of record of the property commonly known as 235 Allegheny, Park Forest, Illinois, P.I.N (hereinafter Property ) and legally described as follows: LOT 6 IN BLOCK 4 OF THE VILLAGE OF PARK FOREST AREA 1, BEING A SUBDIVISION OF THE NORTHWEST ¼ AND THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 35 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING SOUTH OF THE SOUTH RIGHT OF WAY LINE OF ELGIN, JOLIET AND EASTERN RAILROAD, IN COOK COUNTY, ILLINOIS. WHEREAS, the Village has sent a Notice to Remediate pursuant to 65 ILCS 5/ (e), notifying all owners and lien holders of record that the Property is dangerous, unsafe and an immediate and continuing hazard; and WHEREAS, HUD has indicated that it is willing to convey the Property to the Village for $1 by tendering to the Village a Quitclaim Deed, and the Village desires to accept a Quitclaim Deed from HUD for the Property; and WHEREAS, the Mayor and the Board of Trustees of the Village have determined that it is advisable and in the best interests of the Village to acquire the Property from HUD by Quitclaim Deed, and that the Property is being acquired for a public purpose pursuant to Section 2-2(b) of the Village Code, and pursuant to the Village s home rule authority. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of the Village s home rule powers, as follows: Section 1. Recitals Incorporated. The foregoing recitals are incorporated into this Section 1 by reference as though fully set forth herein. Section 2. Acquisition of Property. The Mayor and the Board of Trustees of the Village hereby determine that it is in the best interests of the Village to acquire the Property via Quitclaim Deed for public purposes as may be determined.

110 Section 3. Execution of Documents. The Village Manager or his designee is hereby authorized and directed to execute any and all documents necessary to effectuate acquisition of the Property via Quitclaim Deed for $1 and to accept the Quitclaim Deed from HUD. Section 4. Severability and Repeal of Inconsistent Ordinances If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance. All other ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 5. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval. PASSED this day of, 2011 APPROVED: ATTEST: MAYOR VILLAGE CLERK

111 AGENDA BRIEFING DATE: October 10, 2011 TO: FROM: RE: Mayor John A. Ostenburg Board of Trustees Thomas K. Mick, Village Manager AN ORDINANCE RELATED TO ELECTRICITY AGGREGATION PARK FOREST RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS BACKGROUND/DISCUSSION: Municipal Electrical Aggregation is a concept in which municipalities may go, en masse, to the electrical energy market on behalf of their residents and smaller commercial/retail customers. As you might have seen in the news (see attached article), there is a growing movement for municipalities to take such action with the intent to secure the lowest (and perhaps greener or greenest?) rates per kilowatt hour. The benefits of municipal electrical aggregation are fairly simple to understand: going to the marketplace with a larger quantity of purchasers will render a better rate than going about it on an individual basis. The Village has done something similar with its supply of electricity to various Village facilities since 2007 via a partnership within the Northern Illinois Municipal Electric Collaborative (NIMEC). Since 2007, the NIMEC collaborative has grown to more than 140 jurisdictions coming together to reap the benefits of aggregation. To undertake such an endeavor, there is an Illinois State Statute (adopted in 2007 and attached for review) which is rather specific on how a community might move forward. Concisely, the Statute stipulates that a referendum must be undertaken. Furthermore, it articulates exactly how the ballot question must be posed for the referendum. The question should be phrased as: Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? A specific requirement in the statute relates to allowing citizens to 'opt out' of any aggregate program that may be undertaken by the municipality. As can be seen from the ballot question, this opt out concept is clearly noted. In the current electrical energy market, residents can already change to suppliers other than ComEd to achieve a better rate per kilowatt hour. While their bills still come from ComEd and ComEd is still the company to be called when outages occur, residents can achieve savings of about 11 to 14% off their electrical bills by making a change. In conversations with two different energy brokers (NIMEC and Blue Star Energy Solutions) it is the understanding of Village Staff that Park Foresters could realize a conservatively estimated 15 to 20% reduction in electricity bills if they have not already switched to another vendor. There are several reasons to consider electrical aggregation for Park Forest. First, it is an opportunity for the Village to serve in a local advocacy role for its citizenry. And, with the opt-out clause

112 included, there would be no binding obligation to participate in the case that a resident might be skeptical and/or have loyalty directly to ComEd or an alternate electrical supplier they have chosen. With a conservative assumption of a 15% reduction in the current average electricity bill of $65 per month, savings to the community total approximately $1.1M (assuming 9,500 electrical accounts). Assuming a 20% reduction in bills, this total savings could be as high as $1.5M. On an individual basis, these conservative assumptions lead to an average household savings of $117 to $156 annually. The funds saved above could be redirected toward paying other bills that Park Foresters might have and/or could be spent at local businesses. One perceived negative with the aggregation concept is that the Village could expect a reduction in the municipal tax revenues generated from electricity bills. Staff analysis of this issue has found that the Village will likely not see such a loss because the municipal utility tax is based on kilowatt volume usage per bill and not the actual fee/dollars paid by the customer. Regarding processing costs, the Village will likely incur some nominal costs for legal counsel in establishing the ballot question resolution or ordinance and the subsequent filing with the County Clerk s Office. Dissemination of public information and/or frequently asked questions related to the issue will result in flyers, etc. with a nominal cost with these items produced at Village Hall. Logistics for a referendum include January 3, 2012 as the last day for local governing boards to adopt a resolution or ordinance to allow a binding public question to appear on the ballot and January 12, 2012 to have the documentation filed with the Offices of the Cook and Will County Clerks. With a March 20, 2012 election date, residents could be saving money on their electricity bill by mid The Village Board had preliminary discussion of this topic at the October 1 st Saturday Morning Rules Meeting. After such deliberations, general direction to Staff and Legal Counsel was to move forward with drafting an Ordinance establishing an official ballot question related to this subject. Attached to this memo is the Ordinance as drafted by Village Attorney Paul Stephanides. One final consideration on this matter is that SSMMA and other councils of governments may consider pooling their respective resident bases toward even larger economies of scale in going to the electricity supplier market. More information will be learned about this in the months ahead and cannot be acted upon by the Village until an affirmative direction has been given by the residents. SCHEDULE FOR CONSIDERATION: This item will be on the October 17 th Regular Board Meeting Agenda for FIRST READING. 2

113 ORDINANCE AN ORDINANCE PROVIDING FOR AND REQUIRING THE SUBMISSION OF THE QUESTION OF WHETHER THE VILLAGE OF PARK FOREST SHOULD HAVE THE AUTHORITY UNDER PUBLIC ACT TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS WHO HAVE NOT OPTED OUT OF SUCH PROGRAM TO THE ELECTORS OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS BY REFERENDUM AT THE GENERAL PRIMARY ELECTION TO BE HELD ON THE 20 TH DAY OF MARCH, 2012 WHEREAS, the Illinois Power Agency Act, 20 ILCS 3855 et seq. (2011), was amended pursuant to Public Act to add Section 1-92 entitled, Aggregation of Electrical Load by Municipalities and Counties (hereinafter referred to as the Act ); and WHEREAS, the Act allows a municipality to operate an electrical aggregation program on behalf of its residents and small commercial retail customers on either an opt-in or an opt-out basis; and WHEREAS, under the Act, if the Village of Park Forest ( Village ) seeks to operate an electrical aggregation program as an opt-out program for its residential and small commercial retail electric customers, then prior to the adoption of an ordinance establishing the electrical aggregation program, the Village must first submit a referendum to its residents to determine whether or not the Village should have the authority to arrange for electricity for its residential and small commercial retail customers on an opt-out basis; and WHEREAS, if the majority of the electors voting on the question vote in the affirmative, then the Village Board of Trustees may implement an opt-out electrical aggregation program for residential and small commercial retail customers; and WHEREAS, the Board of Trustees has determined that it is in the best interest of the Village of Park Forest to operate an electricity aggregation program under the Act as an opt-out program and to submit the question to the electors in a referendum pursuant to the Act. NOW THERFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of their home rule powers, as follows: Section 1. Recitals Incorporated. The foregoing recitals are incorporated into this Ordinance as findings of the Mayor and Board of Trustees. Section 2. Proposition. The following proposition shall be placed on the ballot for the March 20, 2012 General Primary Election: 3

114 Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? YES NO Section 3. Submittal of Proposition. The proposition referenced in Section 2 above shall be submitted to the voters of the Village of Park Forest in accordance with the Election Code of the State of Illinois, 10 ILCS 5/1-1 et seq. (2011), as amended ( Election Code ) at the General Primary Election to be held on Tuesday, March 20, 2012, between the hours of 6:00 a.m. and 7:00 o'clock p.m. (the "Election"). Section 4. Election Precincts and Boundaries. For the purpose of the Election, the Village shall be divided into election precincts and the boundaries of the election precincts and the polling place designated for each election precinct shall be those election precincts and polling places established by the County Clerk of the County of Cook and the County Clerk of the County of Will. Section 5. Notice of Election. The County Clerk of the County of Cook and the County Clerk of the County of Will shall give notice of the Election ( Notice ) in accordance with the Election Code by publishing Notice thereof not more than 30 days nor less than 10 days before the date of the Election in a local, community newspaper having general circulation in the Village, and by posting a copy of the Notice at the principal office of the County Clerk of the County of Will and the County Clerk of the County of Cook at least 10 days before the date of the Election, as required by 12-5 of the Election Code, 10 ILCS 5/12-5. The Village Clerk as the Village s local election official shall also give notice of the Election by posting a copy of the notice at the principal office of the Village as required by 12-5 of the Election Code. Section 6. Newspaper of General Circulation. For purposes of the Election, the Mayor and the Board of Trustees find and determine that the SouthtownStar is a local, community newspaper having general circulation in the Village as required by 12-5 of the Election Code. Section 7. Form of Notice of Election for Cook County. Notice of the Election shall be in substantially the following form for Cook County: NOTICE OF ELECTION VILLAGE OF PARK FOREST COOK COUNTY AND WILL COUNTY, STATE OF ILLINOIS NOTICE IS HEREBY GIVEN that at the General Primary Election held on Tuesday, March 20, 2012, the following proposition will be submitted to the voters of the Village of Park Forest, Cook County and Will County, State of Illinois: 4

115 Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? Voters must vote at the polling place designated for the election precinct within which they reside. The polls at said election will be opened at 6:00 a.m. and will be closed at 7:00 p.m. on said day. Dated this day of, County Clerk, County of Cook, State of Illinois Section 8. Form of Notice of Election for Will County. Notice of the Election shall be in substantially the following form for Will County: NOTICE OF ELECTION VILLAGE OF PARK FOREST COOK COUNTY AND WILL COUNTY, STATE OF ILLINOIS NOTICE IS HEREBY GIVEN that at the General Primary Election held on Tuesday, March 20, 2012, the following proposition will be submitted to the voters of the Village of Park Forest, Cook County and Will County, State of Illinois: Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? Voters must vote at the polling place designated for the election precinct within which they reside. The polls at said election will be opened at 6:00 a.m. and will be closed at 7:00 p.m. on said day. Dated this day of, 2012 County Clerk, County of Will, State of Illinois Section 9. Ballot Proposition for Cook County. The proposition set out above shall be submitted to the voters of Cook County at said Election upon a ballot to be in substantially the following form, with such alterations, changes, deletions, and insertions as may be required by Article 24A, 24B or 24C of the Election Code, if an electronic, mechanical, or electric voter system is used: 5

116 (FACE OF BALLOT) OFFICIAL BALLOT VILLAGE OF PARK FOREST ELECTRICITY AGGREGATION REFERENDUM (INSTRUCTIONS TO VOTERS: Mark cross (x) in the space opposite the word indicating the way you desire to vote.) Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? YES NO On the back of the ballot shall appear the following: OFFICIAL BALLOT Official ballot for voting on the proposition for the Village of Park Forest to have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program, in the Village of Park Forest, County of Cook and County of Will, State of Illinois, at the General Primary Election held on March 20, (Facsimile Signature) County Clerk, County of Cook, State of Illinois Section 10. Ballot Proposition for Will County. The proposition set out above shall be submitted to the voters of Cook County at said Election upon a ballot to be in substantially the following form, with such alterations, changes, deletions, and insertions as may be required by Article 24A, 24B or 24C of the Election Code, if an electronic, mechanical, or electric voter system is used: (FACE OF BALLOT) OFFICIAL BALLOT VILLAGE OF PARK FOREST ELECTRICITY AGGREGATION REFERENDUM (INSTRUCTIONS TO VOTERS: Mark cross (x) in the space opposite the word indicating the way you desire to vote.) 6

117 Shall the Village of Park Forest have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? YES NO On the back of the ballot shall appear the following: OFFICIAL BALLOT Official ballot for voting on the proposition for the Village of Park Forest to have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program, in the Village of Park Forest, County of Cook and County of Will, State of Illinois, at the General Primary Election held on March 20, (Facsimile Signature) County Clerk, County of Will, State of Illinois Section 11. Election Judges. For the Election, those persons appointed by the County Clerk of Cook County and County Clerk of Will County shall serve as election judges in each election precinct. Section 12. Certification of Public Question. On or before January 12, 2012, which is not less than sixty-eight (68) days prior to March 20, 2012, the Village Clerk shall certify to the County Clerk of Cook County and the County Clerk of Will County the public question set forth herein to be voted upon at the Election pursuant to 28-5 of the Election Code, 10 ILCS 5/28-5. Section 13. Conduct of Election. The Election shall be held and conducted and the returns thereof duly certified, all in the manner and time as provided by the Election Code. Section 14. Severability and Repeal of Inconsistent Ordinances. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance. All ordinances in conflict herewith are hereby repealed to the extent of such conflict. 7

118 Section 15. Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. PASSED this day of, APPROVED: ATTEST: MAYOR VILLAGE CLERK 8

119 STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) CERTIFICATION I, Sheila McGann, Village Clerk of the Village of Park Forest, Cook and Will Counties, State of Illinois, DO HEREBY CERTIFY that the attached is a true and correct copy of Ordinance Number, AN ORDINANCE PROVIDING FOR AND REQUIRING THE SUBMISSION OF THE QUESTION OF WHETHER THE VILLAGE OF PARK FOREST SHOULD HAVE THE AUTHORITY UNDER PUBLIC ACT TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS WHO HAVE NOT OPTED OUT OF SUCH PROGRAM TO THE ELECTORS OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS BY REFERENDUM AT THE GENERAL PRIMARY ELECTION TO BE HELD ON THE 20 TH DAY OF MARCH, 2012, which was adopted by the Mayor and Board of Trustees on, IN WITNESS WHEREOF, I have hereunto set my hand in the County of Cook and State of Illinois, on, Sheila McGann, Village Clerk (SEAL) 9

120 Move utility ratepayers sidestepping CornEd, buying in bulk chicagotribune.com Page 10f3 biz 0831-electric-brokers ,0, story chicagotribune.com More utility ratepayers sidestepping CornEd, buying in bulk Growing number of Illinois communities are negotiating for cheaper, and sometimes greener, electricity By Julie Wernau, Tribune reporter August 31,2011 Christmas is coming early for the small Illinois town of Fulton. Only they aren't opening presents; they're opening lower electric bills. advertisement Thanks to a new Illinois law that allows communities to act as brokers on behalf of residents, the first electricity bills are 20 percent cheaper than when CornEd was supplying the power. Larry Russell, Fulton's mayor, estimates the town's 3,481 residents will save about $560,000 over three years that he believes will stimulate the local economy. "That's money that's going back into the community. That's buying from a local store, eating at the local shop," he said ofthe town, located about hours west ofchicago. Fulton is the first ofwhat by year's end are expected to be about two dozen communities benefiting from local governments negotiating bulk purchases of electricity from CornEd's competitors. Oak Brook, Lincolnwood, Grayslake and, recently, Oak Park passed referendums endorsing the concept, called "community choice aggregation." Up to 50 cities are expected to be on board within a year. Moreover, some green-minded residents are urging local governments to use their new clout to negotiate deals that favor electricity produced from wind or sun while lessening dependence on fossil fuels. "We're getting a sense that people are interested in obtaining not only a cheaper power rate, but also a cleaner source ofpower," said K.C. Poulos, Oak Park's sustainability manager.. Roughly 80 percent of Illinois commercial and industrial businesses have negotiated more favorable terms for electricity because they use large amounts of power. Individual residential customers haven't previously been able to strike such deals but can now as part of a large group. "There's strength in numbers," said David Hoover, executive director of Northern Illinois Municipal Electric Collaborative, a firm that consults with local governments that want to negotiate bulk purchases. "We leverage it to make it look like we're not just 100 smaller deals, but one big deal." ,0, /26/2011

121 More utility ratepayers sidestepping CornEd, buying in bulk - chicagotribune.com Page 2 of3 Alternative electric suppliers that have popped up recently began offering rates to individuals that are below CornEd's, but they're not negotiable. The law, passed in 2009, allows local governments to negotiate below those rates. In Fulton's case, the city contracted with FirstEnergy Solutions to supply electricity for its residents and small businesses through July Residents automatically were signed on, although Russell said a handful of residents declined "out of loyalty to CornEd." As part ofthe deal, Fulton also snagged a one-time grant of $13,000 from FirstEnergy, based in Akron, Ohio. FirstEnergy is among a number of alternative suppliers competing for municipal aggregation contracts. With the deal, CornEd is still in charge ofthe electric lines, is the company to call ifthe lights go out and continues to read residents' meters and send monthly bills. But the electricity comes from deals that alternative suppliers find on the open electricity market. The lllinois Power Agency does the same dealing for CornEd a unit of Chicago-based Exelon Corp., which serves about 3.8 million customers across northern Illinois but must follow stricter rules because CornEd is a regulated utility. In addition to lllinois, California, Ohio, Massachusetts, New Jersey and Rhode Island allow community aggregation. Both major Illinois utilities support the concept. "Competitively bid municipal aggregation service, if properly structured, can be a way for residential customers to join together to take advantages of competitive electricity markets and save money," said Judith Rader, an Exelon spokeswoman. CornEd doesn't make its money off the electricity it supplies. It passes along to customers the rate it pays to obtain the electricity from suppliers. CornEd makes its money delivering the electricity, charging consumers even if they switch to another supplier. Shawn Marshall, vice chair ofthe Marin Energy Authority, which operates California's first aggregation program, said large utilities in that state weren't pleased when the program began. "They're not thrilled," Marshall said. "It opens the market, stimulates competition and over time lets consumers' rates go down." In Ohio, where aggregation began in the 1990s, more than 350 programs negotiate bulk electric rates on behalf of 2 million customers, roughly one-sixth the state's population, according to a study prepared by MarshalL The Northeast Ohio Public Energy Council, consisting of 118 member cities serving more than 600,000 customers in northeast Ohio, will save about $28 million next year as a result of the programs. Anthony Rodriguez, spokesman for the Ohio Consumers' Counsel, a residential-utility consumer advocacy group, said consumers have saved money because of aggregation. But he noted that bulk purchases ofnatural gas, which is aggregated in Ohio but not Illinois, have had some hiccups. "They were good deals when these municipalities signed them because the prices ofnatural gas were astronomical, especially after (Hurricane) Katrina. But as prices went down, they were wrapped into these rates that customers were upset over because they were actually paying more money than they would be paying under the utility. II Mark Pruitt, director ofthe Illinois Power Agency, which procures electricity for Illinois, said towns ,0, /26/2011