Southwest Ranches Town Council

Transcription

1 Southwest Ranches Town Council REGULAR MEETING Agenda of October 25, 2018 Southwest Ranches Council Chambers 7:00 PM Thursday Griffin Road Southwest Ranches, FL Mayor Doug McKay Vice Mayor Freddy Fisikelli Town Council Steve Breitkreuz Gary Jablonski Denise Schroeder Town Administrator Andrew D. Berns Town Financial Administrator Martin Sherwood, CPA CGFO Town Attorney Keith M. Poliakoff, J.D. Assistant Town Administrator/Town Clerk Russell C. Muniz, MMC In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation, a sign language interpreter or hearing impaired to participate in this proceeding should contact the Town Clerk at (954) for assistance no later than four days prior to the meeting. 1. Call to Order/Roll Call 2. Pledge of Allegiance 3. Iworq Code Enforcement Software Implementation - Robert Solera Community Development Director Quasi-Judicial Hearings Please be advised that the following item on the Council agenda is quasi-judicial in nature. All witnesses who will testify on any item in this portion of the Agenda will be sworn. Participants who are members of the general public need not be sworn and will not be subject to cross-examination if they are not sworn. However, the Council shall not assign un-sworn testimony the same weight or credibility as sworn testimony in its deliberations. The applicant has the burden of proof. After the applicant's concluding remarks, the hearing will be closed and no additional testimony, material or argument will be allowed unless the Council chooses to request additional testimony. The members of the Town Council will then deliberate. All evidence relied upon by reasonably prudent persons in the conduct of their affairs may be considered in these proceedings, regardless of whether such evidence would be admissible in a court. Hearsay evidence may supplement or explain other evidence, but shall not alone support a conclusion unless it would be admissible over objection in court. The material in the Town Council agenda will be considered as evidence without authentication. Anyone representing an organization must present written evidence of his or her authority to speak on behalf of the organization in regard to the matter under consideration. Each person who appears during a public hearing shall identify himself

2 or herself and give their address, and if appearing on behalf of an organization state the name and mailing address of the organization. The Council may, on its own motion or at the request of any person, continue the hearing to a fixed date, time and place. No notice shall be required if a hearing is continued to a fixed date, time and place. Any Applicant shall have the right to request and be granted one continuance; however, all subsequent continuance shall be granted at the discretion of the Council and only upon good cause shown. 4. Resolution re-approving the Akai Estates Site Plan A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, RE-APPROVING THE AKAI ESTATES SITE PLAN FOR THE CONSTRUCTION OF SIXTEEN SINGLE FAMILY DWELLING UNITS WITHIN THE TARA PLAT, LOCATED AT THE SOUTHWEST QUADRANT OF GRIFFIN ROAD AND UNIMPROVED SW 184TH AVENUE; AUTHORIZING THE MAYOR, TOWN ADMINISTRATOR AND TOWN ATTORNEY TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. 5. Public Comment All Speakers are limited to 3 minutes. Public Comment will last for 30 minutes. All comments must be on non-agenda items. All Speakers must fill out a request card prior to speaking. All Speakers must state first name, last name, and mailing address. Speakers will be called in the order the request cards were received. Request cards will only be received until the first five minutes of public comment have concluded. 6. Board Reports 7. Council Member Comments 8. Legal Comments 9. Administration Comments Resolutions 10. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE TOWN HOLIDAY SCHEDULE FOR THE CALENDAR YEAR 2019; AND PROVIDING AN EFFECTIVE DATE. 11. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE TOWN COUNCIL MEETING SCHEDULE FOR THE CALENDAR YEAR 2019; AND PROVIDING FOR AN EFFECTIVE DATE. 12. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE EIGHTH AMENDMENT TO THE AGREEMENT WITH CSI CODE SERVICES, INC. ( CSI ); INCREASING THE COMPENSATION EFFECTIVE OCTOBER 1, 2018; ADDING AN ADDITIONAL CODE OFFICER; AUTHORIZING THE MAYOR, TOWN ADMINISTRATOR, AND TOWN

3 ATTORNEY TO ENTER INTO AN AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. 13. Approval of Minutes a. September 27, 2018 Regular Meeting 14. Adjournment PURSUANT TO FLORIDA STATUTES , THE TOW N HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS COUNCIL W ITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, THE AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, W HICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE TOW N FOR THE INTRODUCTION OR ADMISSION OF OTHERW ISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERW ISE ALLOW ED BY LAW.

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5 Town of Southwest Ranches Griffin Road Southwest Ranches, FL (954) Town Hall (954) Fax Town Council Doug McKay, Mayor Freddy Fisikelli, Vice Mayor Steve Breitkreuz, Council Member Gary Jablonski, Council Member Denise Schroeder, Council Member Andrew D. Berns, Town Administrator Keith M. Poliakoff, JD, Town Attorney Russell Muniz, Assistant Town Administrator/Town Clerk Martin D. Sherwood, CPA, CGMA, CGFO, Town Financial Administrator COUNCIL MEMORANDUM TO: Honorable Mayor McKay and Town Council VIA: Andy Berns FROM: Jeff Katims DATE: 10/10/2018 SUBJECT: Resolution re-approving the Akai Estates Site Plan Recommendation Approval of the application for site plan re-approval subject to the specified conditions. Strategic Priorities A. Sound Governance Background Council approved the Akai Estates Site Plan on December 8, The site plan expired because the applicant did not apply for permits within the requisite period. The applicant has submitted a new application for re-approval of the exact same site plan that Council originally approved. Fiscal Impact/Analysis N/A Staff Contact: Jeff Katims, AICP, CNU-A ATTACHMENTS: October 25, 2018 Regular Meeting Page 1 of 79

6 Description Upload Date Type SP Akai - TA Approved 10/19/2018 Resolution Staff Report 10/19/2018 Executive Summary 2016 Site Plan Resolution 10/10/2018 Backup Material SIte Plan 10/23/2018 Exhibit October 25, 2018 Regular Meeting Page 2 of 79

7 RESOLUTION NO A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, RE-APPROVING THE AKAI ESTATES SITE PLAN FOR THE CONSTRUCTION OF SIXTEEN SINGLE FAMILY DWELLING UNITS WITHIN THE TARA PLAT, LOCATED AT THE SOUTHWEST QUADRANT OF GRIFFIN ROAD AND UNIMPROVED SW 184 TH AVENUE; AUTHORIZING THE MAYOR, TOWN ADMINISTRATOR AND TOWN ATTORNEY TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Council approved Application No. SP-57-14, Akai Estates Site Plan, for 16 single-family homes on the Tara Plat ( Plat ) on December 8, 2016, subject to conditions; and WHEREAS, the developer failed to apply for building permits within the twelve months allotted for same in Sec of the Unified Land Development Code, causing the site plan to expire; and WHEREAS, Akai Estates, LLC ( Owner, which shall include its successors and assigns in title) submitted Application No. SP for the reapproval of the Akai Estates Site Plan; and WHEREAS, the Town Council finds that the Site Plan continues to comply with the applicable requirements of the Town of Southwest Ranches Unified Land Development Code and the Town of Southwest Ranches Comprehensive Plan. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA: Section 1. That the foregoing WHEREAS clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. Section 2. That, at a duly noticed public hearing held on October 25, 2018 following the review of the staff report and all written and oral evidence received during the public hearing, the Town Council hereby approves Application No. SP for reapproval of the Akai Estates Site Plan, which is unchanged from the 2016 approval pursuant to Resolution No , subject to Owner complying with the same conditions as those set forth in such Resolution, which are restated as follows: 1. Approval of accompanying Application No. VC to vacate and re-dedicate drainage easements within the Plat. Page 1 of 3 Resolution No October 25, 2018 Regular Meeting Page 3 of 79

8 2. Execution and Recordation of a Temporary Ingress/Egress Easement to connect Akai Drive to Griffin Road prior to issuance of the first building permit for a principal building. 3. Execution and Recordation of an Ingress/Egress Easement to extend the internal street (Akai Drive) to the north, as new access for Lots 1 through 4 (originally to be accessed directly from SW 184 th Avenue) prior to issuance of the first building permit for a principal building. 4. The HOA shall be responsible for maintenance of the public right-of-way within the plat. Owner shall record an indemnification, indemnifying the Town for the public right-ofway within the Plat prior to issuance of the first building permit for a principal building. 5. Final approval of the HOA documents by the Town Attorney prior to their recordation, prior to issuance of the first building permit for a principal building. Such HOA documents shall not restrict the keeping of animals in a manner more stringent than the ULDC. 6. Provide certified cost estimate for onsite and designated offsite improvements (if any not bonded to Broward County) and surety bond in the amount of 125 percent of construction costs prior to issuance of the first building permit. Such improvements shall include the demucking and sodding or mulching of the multi-use trail. 7. Record a document in the Broward County Public Records, to be approved as to form by the Town Attorney, providing notice to potential purchasers that there are substantial improvements required in connection with the site plan approval that have not been bonded or otherwise guaranteed, and that the Town will not issue a building permit for any home until such time as the improvements have been bonded with the Town. 8. SBDD approval required for plantings in drainage easements. 9. Broward County Highway Construction and Engineering Division approval required for signage, landscaping and frontage road improvements within the Griffin Road Right-of- Way. 10. Construction of any models with associated signage and parking, and any construction trailer shall require Administrative approval. 11. Administrative site plan modification will be required for the re-establishment of the signage and any entrance features at the permanent community entrance. 12. Applicant shall pay to the Town of Southwest Ranches an amount equal to the total expenses incurred by the Town in the processing and finalizing of this application. This includes, but may not be limited to, expenses for engineering, legal, and any related expenses that the Town has or will incur as a direct cost of this application. 13. No gates are permitted in conjunction with the guardhouse. Speed bumps or a similar device may be employed to slow cars as they approach the guardhouse. Page 2 of 3 Resolution No October 25, 2018 Regular Meeting Page 4 of 79

9 Section 3. The Mayor, Town Administrator and Town Attorney are each authorized to execute any and all documents necessary to effectuate the intent of this Resolution. Section 4. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED by the Town Council of the Town of Southwest Ranches, Florida, this day of October, 2018 on a motion by and seconded by. McKay Ayes Fisikelli Nays Breitkreuz Absent Jablonski Abstaining Schroeder Doug McKay, Mayor ATTEST: This is to certify that this Resolution and Final Order has been filed by the undersigned for the records, and a copy provided to the Applicant and/or authorized agent this day of, Russell Muñiz, MMC, Assistant Town Administrator/Town Clerk Approved as to Form and Correctness: Keith Poliakoff, J.D., Town Attorney Page 3 of 3 Resolution No October 25, 2018 Regular Meeting Page 5 of 79

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11 TOWN OF SOUTHWEST RANCHES TOWN COUNCIL AGENDA REPORT October 25, 2018 SUBJECT: LOCATION: Site Plan Application SP Generally located at the southwest quadrant of Griffin Road and SW 184 th Avenue. PETITIONER/ Akai Estates, LLC / Felipe Vergara, Manager OWNER: 333 Las Olas Way, Unit No. 1 Fort Lauderdale, FL LAND USE PLAN DESIGNATION: ZONING: Rural Ranch A-1, Agricultural Estate District PUBLIC NOTICE: Legal notice in newspaper, mail notice, sign posting on property EXHIBITS: Staff Report, Proposed Resolution, Resolution No , site plan, notification map and mailing label list BACKGROUND AND ANALYSIS The Town Council approved the Akai Estates Site Plan on December 8, 2016, subject to several conditions (see Resolution No , attached). The Council also approved the relocation and reconfiguration of several drainage easements. The ULDC allows an applicant twelve months to submit building permits for all improvements shown on an approved site plan. The applicant did not do so, causing the site plan to expire on December 8, The applicant has submitted a new application for re-approval of the exact same site plan that Council originally approved. The original staff analysis is provided below, and is still applicable. RECOMMENDATION Staff recommends that Council reapprove the 2016 Akai Estates site plan with the same conditions that applied to the original approval, as set forth in Resolution No and restated in the Resolution for the current application. ORIGINAL (2016) SITE PLAN ANALYSIS The applicant is requesting approval of a site plan to develop 16 single-family homes on approximately 37 acres located at the southwest quadrant of Griffin Road and unimproved SW 184 th Avenue and legally described as the Tara Plat, which was recorded in 1997 in Plat Book 162, Page 20 of the Broward County Public Records ( Property ). The Property has a land use plan designation 1 October 25, 2018 Regular Meeting Page 7 of 79

12 of Rural Ranch and is zoned A-2, Agricultural Estate District, which permits residential development at 1 unit per 2 net acres, or 1 unit per 2.5 gross acres. The platted lots are a minimum of 2.0 acres in area, but were platted before the Town restricted canals and wet drainage easements from counting toward required lot area. Accordingly, the existing platted lots are nonconforming with respect to minimum required lot area. The Town approved the Downey Equestrian Ranches Site Plan in At that time, the site plan mirrored the plat, and provided for Lots 1 through 4 to directly access SW 184 th Avenue, which was to be constructed by the developer to the point of intersection with the entrance street that would serve Lots 5 through 16. As part of the 184 th Avenue construction, the developer was required to relocate the existing 184 th Avenue Canal approximately 40 feet to the west. The Downey Equestrian Ranches Site Plan expired due to lack of construction. A new developer, Akai Estates, LLC acquired the Property in early 2014 and initiated the site plan approval process about a year later. While developing construction plans for SW 184 th Avenue, it became apparent that the road could not be constructed in proper alignment with Bonaventure Boulevard without right-of-way from R R Garden Center located at the southeast corner of Griffin Road and unimproved SW 184 th Avenue. By August, 2015 the Town, developer and Broward County agreed on a solution to provide temporary access to the community from Griffin Road until such time as the county obtains the needed right-of-way and constructs SW 184 th Avenue to the platted community entrance street (Plat Amendment Application No. DE-19-15). The temporary access involves a frontage street parallel to, and within the Griffin Road Right-of-Way, and a northerly extension of the platted north-south street internal to the subdivision (Akai Drive) to connect with the temporary frontage road. The frontage road will connect to the church driveway about 225 feet west of the Property, and would have a pass-through gate that would open and close automatically for all inbound and outbound vehicles. The Broward County Highway Construction and Engineering Division will be the agency responsible for approving the frontage road alignment, geometry and design. The extension of Akai Drive will be fully contained within an existing wet drainage easement that is to be vacated (see discussion below), resulting in no net change to the area of Lots 1 through 4. When SW 184 th Avenue is eventually constructed, the future HOA will be responsible for removing the temporary frontage road and all other temporary improvements and restoring the right-of-way and area within Lot 1 to final landscaped condition. The HOA documents and separate agreement with the County require that these actions be completed within 90 days of the opening of SW 184 th Avenue to traffic from Griffin Road. The developer has executed easement documents prepare by the Town Attorney s Office for temporary access to Griffin Road, the northerly extension of Akai Drive and a turnaround easement for the future cul-de-sac at the north end of the Property once access to Griffin Road is closed. The Non-Vehicular Access Line (NVAL) and conditions of plat approval were amended accordingly, and involved a series of changes that included eliminating the requirement that the developer construct SW 184 th Avenue and relocate the canal, closing the NVAL openings onto SW 184 th for Lots 1 through 4, and authorizing temporary access from Griffin Road via a temporary frontage drive. In addition to the access issue, the developer was required to reconfigure the drainage system because the SW 184 th Avenue Canal no longer connected to the C-11 Canal. The developer vacated the platted drainage easements through South Broward Drainage District ( SBDD ) and dedicated new easements. The developer has filed Application No. VC for Town Council vacation and acceptance of the same easements for which SBDD did so. Part of the drainage improvements required by SBDD include deepening and widening the SW 184 th Avenue Canal. The Property will drain into the canal and on-site lake (originally a single lake and 2 October 25, 2018 Regular Meeting Page 8 of 79

13 now to be bifurcated by the northerly extension of Akai Drive to provide access to Lots 1 through 4). Drainage will be mostly via Surface Water Management Area swale conveyance, supplemented by drainage boxes and lot corners piped into the canal. SBDD has determined that the system s capacity and configuration will allow future connections from the west. SBDD requires all swale conveyance systems to be recertified every 5 years. The HOA, to be established by the developer, will maintain the drainage system and internal street, including the portion of Akai Drive that is public right-of-way. The final HOA documents incorporate these requirements, and have been reviewed by the Town Attorney. The draft HOA documents also prohibit street lights and prevent the HOA from restricting the keeping of livestock and poultry in any manner that is more restrictive than the ULDC. A multi-use recreation trail will traverse the plat, connecting the unimproved SW 49 th Street right-ofway to the west to the 184 th Avenue right-of-way to the east, partially within the future community entrance from SW 184 th Avenue between Lot 5 and the east lake. A community entrance sign is proposed within the Griffin Road Right-of-Way, and is subject to county permitting. The sign complies with the ULDC. A contemporary entrance feature 16 feet in height is proposed within the temporary ingress/egress easement in Lot 1. The entry feature is similar to a consists of two wall-like structures on either side of the inbound lane connected on the top by beams over the inbound lane. 3 October 25, 2018 Regular Meeting Page 9 of 79

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15 SP Location Map Griffin Road SW 184 th Avenue 4 October 25, 2018 Regular Meeting Page 11 of 79

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21 K:\365040\Downey Ranches\P&D\DWG\COVER.dwg October 25, 2018 Regular Meeting Page 17 of 79 April 2014 N W E S C-1

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26 C:\Users\Ralph Tait\Dropbox\GJC-Drop Box\2014-Jobs\ SW Ranches\ Site Plan Approval\ Architectural\ A-4.dwg, A-4, 11/14/ :22:39 AM, _AutoCAD PDF (General Documentation).pc3 October 25, 2018 Regular Meeting Page 22 of 79 1 FLOOR PLAN 2 WEST ELEVATION 3 EAST ELEVATION 4 5 MONUMENT SIGN ELEVATION 6 NORTH/SOUTH ELEVATION MONUMENT SIGN DETAIL SINGLE FAMILY DEV. FOR DOWNEY RANCHES GRIFFIN ROAD TOWN OF SOUTHWEST RANCHES, FLORIDA j g c GUSTAVO J. CARBONELL, P.A. AS NOTED A-4 - R.E.T G.J.C. 12/20/

27 October 25, 2018 Regular Meeting Page 23 of 79 1 ENTRY GATES PLAN VIEW 2 3 ENTRY GATES NORTH ENTRY STUCTURE SINGLE FAMILY DEV. FOR DOWNEY RANCHES GRIFFIN ROAD TOWN OF SOUTHWEST RANCHES, FLORIDA j g c GUSTAVO J. CARBONELL, P.A. AS NOTED A R.E.T G.J.C. 12/20/

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32 K:\365040\Downey Ranches\P&D\DWG\DETAILS.dwg October 25, 2018 Regular Meeting Page 28 of 79 EXFILTRATION TRENCH DETAIL PRIMARY CANAL MINIMUM DESIGN SECTION AND CANAL MAINTENANCE EASEMENT SECONDARY CANAL MINIMUM DESIGN SECTION AND CANAL MAINTENANCE EASEMENT C-41

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36 ASPHALT LIMEROCK BASE 6" 12" COMPACTED SUBGRADE MIN. LBR. 100 COMPACTED TO 98% AASHTO T-180 MIN. 70 CARBONATES EXIST. ASPHALT EXIST. LIMEROCK EXIST. SUBGRADE 6" ADDITIONAL REINFORCING BARS SAWCUT & STRIP BACK EXIST. ASHALT AND ROCKBASE AS SHOWN AND CONNECT TO EXIST. PAVEMENT EXTEND FLUME TO 2' BEYOND BACK SLOPE OF SWALE K:\365040\Downey Ranches\P&D\DWG\DETAILS.dwg October 25, 2018 Regular Meeting Page 32 of 79 C-41

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41 K:\365040\Downey Ranches\P&D\DWG\PPP.dwg October 25, 2018 Regular Meeting Page 37 of 79 MATCH LINE SEE SHEET 0 60' 120' 41

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43 K:\365040\Downey Ranches\P&D\DWG\PPP.dwg October 25, 2018 Regular Meeting Page 39 of 79 NOTES: 1. CONTRACTOR IS TO SUBMIT THE NOTICE OF INTENT (NOI) APPLICATION PROVIDED ON THE DEP WEB SITE ALONG WITH THE APPLICATION FEE FOR SMALL CONSTRUCTION PROJECTS (LESS THAN 5 ACRES) OR FOR LARGE CONSTRUCTION PROJECTS (5 OR MORE ACRES) TO THE NOTICES CENTER. PLEASE CHECK WITH F-DEP FOR CURRENT PERMIT FEES. AUTHORIZATION IS GRANTED 48 HOURS AFTER THE DATE OF THE COMPLETE NOI APPLICATION IS POST-MARKED TO DEP. THE NOTICES CENTER WILL SEND AN ACKNOWLEDGMENT LETTER AFTER RECEIVING AND PROCESSING YOUR COMPLETE NOI APPLICATION AND FEE. 2. RESUBMIT NOI PACKAGE EVERY FIVE YEARS (IF CONSTRUCTION ACTIVITY EXCEEDS FIVE YEARS). 3. THE APPLICATION FEE IS SUBJECT TO CHANGE. ALWAYS CONFIRM THE AMOUNT BY CALLING THE NOTICES CENTER AT (866) THE ADDRESS FOR NPDES STORMWATER NOTICES CENTER IS: FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION 2600 BLAIR STONE ROAD, MS#2510 TALLAHASSEE, FL THE MAILING ADDRESS FOR SOUTH FLORIDA WATER MANAGEMENT DIRSTICT IS: P.O. BOX 24680, WEST PALM BEACH, FL

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48 October 25, 2018 Regular Meeting Page 44 of 79 A A A A S.W. 184th Ave. A A A B A A A B A A A A S.W. 184th Ave. A B A B TREE DISPOSITION PLAN A A B B A B GRIFFIN ROAD 1. JFS Design Inc. TD-1 AKAI ESTATES LANDSCAPE ARCHITECTURE LC TOWN OF SOUTHWEST RANCHES FLORIDA, SEC jimmy@jfsdesignfl.com

49 October 25, 2018 Regular Meeting Page 45 of 79 S.W. 184th Ave. SOUTH SECTOR MATCH LINE B-B CENTRAL SECTOR TYPICAL LOT LANDSCAPE PLAN MATCH LINE A-A SITE LANDSCAPE PLAN S.W. 184th Ave. NORTH SECTOR GRIFFIN ROAD 1. JFS Design Inc. L-1 AKAI ESTATES LANDSCAPE ARCHITECTURE LC TOWN OF SOUTHWEST RANCHES FLORIDA, SEC

50 October 25, 2018 Regular Meeting Page 46 of 79 S.W. 49th STREET AKAI DRIVE NORTH SECTOR AKAI DRIVE FUTURE SIGNAGE EAST LANDSCAPE BERM NORTH SECTOR LANDSCAPE PLAN AKAI DRIVE 1. JFS Design Inc. L-2 AKAI ESTATES LANDSCAPE ARCHITECTURE LC TOWN OF SOUTHWEST RANCHES FLORIDA, SEC

51 October 25, 2018 Regular Meeting Page 47 of 79 AKAI DRIVE TYPICAL LOT LANDSCAPE PLAN AKAI DRIVE CENTRAL SECTOR AKAI DRIVE AKAI DRIVE 1. CENTRAL SECTOR LANDSCAPE PLAN L-3 AKAI ESTATES TOWN OF SOUTHWEST RANCHES FLORIDA, SEC S.W. 49th STREET JFS Design Inc. LANDSCAPE ARCHITECTURE LC

52 October 25, 2018 Regular Meeting Page 48 of 79 SOUTH SECTOR AKAI DRIVE AKAI DRIVE 1. SOUTH SECTOR LANDSCAPE PLAN L-4 AKAI ESTATES TOWN OF SOUTHWEST RANCHES FLORIDA, SEC JFS Design Inc. LANDSCAPE ARCHITECTURE LC

53 October 25, 2018 Regular Meeting Page 49 of 79 TYPICAL PLANTING SCREEN FOR ABOVE-GROUND UTILITIES SHRUB PLANTINGS BUILDING DETAIL FIRE HYDRANT CLEAR ZONE FERTILIZATION: PLANTING SOIL: PALM PLANTING DETAIL PALM PLANTING DETAIL TREE PLANTING DETAIL SHRUB PLANTING DETAIL GROUNDCOVER DETAIL MINIMUM TREE CLEARANCE FROM LIGHT FIXTURES TYPICAL PLANTINGS FOR GROUND-MOUNTED EQUIPMENT LANDSCAPE DETAILS, NOTES, SPECS., ETC. LANDSCAPE NOTES 1. LC LANDSCAPE ARCHITECTURE JFS Design Inc. AKAI ESTATES L-5 TOWN OF SOUTHWEST RANCHES FLORIDA, SEC

54 October 25, 2018 Regular Meeting Page 50 of 79 PLANTLIST PROPOSED TREES AKAI DRIVE AKAI DRIVE PALMS SHRUBS ACCENT PLANTS AND GROUNDCOVERS SOD TOPSOIL: 1. AKAI DRIVE TYPICAL LOT LANDSCAPE PLAN L-6 AKAI ESTATES TOWN OF SOUTHWEST RANCHES FLORIDA, SEC JFS Design Inc. LANDSCAPE ARCHITECTURE LC

55 October 25, 2018 Regular Meeting Page 51 of 79 NON-TRAFFIC AND NON-CULTIVATED AREAS VEHICLE TRAFFIC AREAS FLORIDA BUILDING CODE- APPENDIX F PIPE INSTALLATION-DEPTH OF COVER FLORIDA BUILDING CODE- APPENDIX F PART V- A-6 4 ZONE 26 GPM JB RS C GV IRRIGATION LEGEND SPECIAL NOTES: SOUTH IRRIGATION PUMP STATION GRIFFIN ROAD SITE IRRIGATION PLAN NORTH IRRIGATION PUMP STATION 1. jimmy@jfsdesignfl.com LC LANDSCAPE ARCHITECTURE JFS Design Inc. AKAI ESTATES IRR-1 TOWN OF SOUTHWEST RANCHES FLORIDA, SEC

56 October 25, 2018 Regular Meeting Page 52 of GPM 2" v. spray N-4 ZONE AKAI DRIVE MATCH LINE C-C ZONE 76 GPM 2" v. spray N-6 ZONE 60 GPM 2" v. rotors N-5 75 GPM 2" v. spray N-8 ZONE 63 GPM 2" v. rotors N-7 ZONE EAST SECTOR EAST SECTOR MATCH LINE C-C MATCH LINE A-A MATCH LINE B-B GRIFFIN ROAD AKAI DRIVE ZONE N-3 56 GPM 2" v. rotors ZONE N-2 74 GPM 2" v. rotors GRIFFIN ROAD SECTOR IRRIGATION PLAN WEST SECTOR MATCH LINE A-A MATCH LINE A-A WEST SECTOR 1. LANDSCAPE ARCHITECTURE JFS Design Inc. LC IRR-2.1 AKAI ESTATES MATCH LINE A-A TOWN OF SOUTHWEST RANCHES FLORIDA, SEC MATCH LINE B-B

57 ZONE 4" Suction Line into Lake SOUTH IRRIGATION PUMP STATION 67 GPM 2" v. rotors S-1 ENTRANCE DRIVE SOUTH SECTOR MATCH LINE A-A 73 GPM 2" v. spray N-9 AKAI DRIVE ENTRANCE DRIVE NORTH SECTOR NORTH IRRIGATION PUMP STATION ZONE 73 GPM 2" v. spray N-10 AKAI DRIVE ENTRANCE DRIVE SOUTH SECTOR ENTRANCE DRIVE NORTH SECTOR MATCH LINE A-A MATCH LINE A-A 74 GPM 2" v. spray MATCH LINE A-A MATCH LINE D-D MATCH LINE A-A MATCH LINE D-D MATCH LINE A-A ZONE ZONE ZONE 76 GPM 2" v. spray N-1 MATCH LINE B-B 76 GPM 2" v. spray N-4 ZONE AKAI DRIVE MATCH LINE B-B MATCH LINE D-D JFS Design Inc. 1. MATCH LINE A-A MATCH LINE A-A SECTOR IRRIGATION PLAN MATCH LINE D-D N-11 LC IRR-2.2 TOWN OF SOUTHWEST RANCHES FLORIDA, SEC LANDSCAPE ARCHITECTURE AKAI ESTATES October 25, 2018 Regular Meeting Page 53 of 79

58 October 25, 2018 Regular Meeting Page 54 of 79 MATCH LINE H-H MATCH LINE H-H AKAI DRIVE LAKE-1 EAST SECTOR ZONE S-5 60 GPM 2" v. rotors LAKE-1 WEST SECTOR ZONE S-4 60 GPM 2" v. rotors MATCH LINE A-A MATCH LINE A-A AKAI DRIVE MATCH LINE G-G MATCH LINE G-G MATCH LINE F-F MATCH LINE F-F MATCH LINE E-E MATCH LINE E-E S.W. 49th STREET MATCH LINE A-A MATCH LINE A-A AKAI DRIVE ZONE S-3 70 GPM 2" v. rotors spray ZONE S-2 67 GPM 2" v. rotors 4" Suction Line into Lake ZONE S-1 67 GPM 2" v. rotors SOUTH IRRIGATION PUMP STATION 1. LAKE-1 EAST SECTOR LAKE-2 WEST SECTOR SECTOR IRRIGATION PLAN IRR-2.3 AKAI ESTATES TOWN OF SOUTHWEST RANCHES FLORIDA, SEC JFS Design Inc. LANDSCAPE ARCHITECTURE LC

59 Town of Southwest Ranches Griffin Road Southwest Ranches, FL (954) Town Hall (954) Fax Town Council Doug McKay, Mayor Freddy Fisikelli, Vice Mayor Steve Breitkreuz, Council Member Gary Jablonski, Council Member Denise Schroeder, Council Member Andrew D. Berns, Town Administrator Keith M. Poliakoff, JD, Town Attorney Russell Muniz, Assistant Town Administrator/Town Clerk Martin D. Sherwood, CPA, CGMA, CGFO, Town Financial Administrator COUNCIL MEMORANDUM TO: Honorable Mayor McKay and Town Council VIA: Andrew D. Berns, Town Administrator FROM: Russell Muñiz, Assistant Town Administrator/Town Clerk DATE: 10/26/2017 SUBJECT: Town Holiday Schedule - Calendar Year 2019 Recommendation Town Staff is requesting Town Council s consideration and approval of the Town holiday schedule for calendar year Strategic Priorities A. Sound Governance Background The holidays identified in this schedule are consistent with the local and federal government schedules for calendar year Fiscal Impact/Analysis No impact. Staff Contact: Russell Muñiz Assistant Town Administrator/Town Clerk ATTACHMENTS: Description Upload Date Type October 25, 2018 Regular Meeting Page 55 of 79

60 Town Holidays - TA Approved 10/19/2018 Resolution October 25, 2018 Regular Meeting Page 56 of 79

61 RESOLUTION NO A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE TOWN HOLIDAY SCHEDULE FOR THE CALENDAR YEAR 2019; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council desires to establish an official 2019 holiday schedule for the Town of Southwest Ranches; and WHEREAS, the Town s administrative offices shall be closed in observance of the holidays delineated below. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Southwest Ranches, Florida: Section 1: The above-referenced recitals are true and correct and are incorporated herein by reference. Section 2: The Town Council hereby approves the following official holiday schedule for the Town of Southwest Ranches for calendar year Schedule: Month Date Holiday Day January 1 st New Year s Day Tuesday January 21st Martin Luther King, Jr. Day Monday February 18 th President s Day Monday May 27 th Memorial Day Monday July 4 th Independence Day Thursday September 2nd Labor Day Monday November 11th Veteran s Day Monday November 28 th Thanksgiving Thursday November 29 th Day After Thanksgiving Friday December 24 th Christmas Eve (Close at 1 p.m.) Tuesday December 25 th Christmas Day Wednesday December 31 st New Year s Eve (Close at 1 p.m.) Tuesday 1 October 25, 2018 Regular Meeting Page 57 of 79

62 PASSED AND ADOPTED by the Town Council of the Town of Southwest Ranches, Florida, this _25 th _ day of _October 2018_, on a motion by and seconded by. McKay Ayes Fisikelli Nays Breitkreuz Absent Jablonski Schroeder Attest: Doug McKay, Mayor Russell Muñiz, Assistant Town Administrator/Town Clerk Approved as to Form and Correctness: Keith M. Poliakoff, J.D., Town Attorney October 25, 2018 Regular Meeting Page 58 of 79

63 Town of Southwest Ranches Griffin Road Southwest Ranches, FL (954) Town Hall (954) Fax Town Council Doug McKay, Mayor Freddy Fisikelli, Vice Mayor Steve Breitkreuz, Council Member Gary Jablonski, Council Member Denise Schroeder, Council Member Andrew D. Berns, Town Administrator Keith M. Poliakoff, JD, Town Attorney Russell Muniz, Assistant Town Administrator/Town Clerk Martin D. Sherwood, CPA, CGMA, CGFO, Town Financial Administrator COUNCIL MEMORANDUM TO: Honorable Mayor McKay and Town Council VIA: Andrew D. Berns, Town Administrator FROM: Russell Muñiz, Assistant Town Administrator/Town Clerk DATE: 10/26/2017 SUBJECT: Town Council Meeting Schedule - Calendar Year 2019 Recommendation Town Staff is requesting Town Council s consideration and approval of the Town Council meeting schedule for calendar year Strategic Priorities A. Sound Governance Background Section 4.01 of the Town Charter requires the Council to hold at least 11 monthly meetings in each fiscal year. Special meetings may be held on the call of the Mayor or upon the call of three members of the Council. Dates have been reviewed to ensure no conflict exists with established holidays. Fiscal Impact/Analysis No impact. Staff Contact: Russell Muñiz Assistant Town Administrator/Town Clerk October 25, 2018 Regular Meeting Page 59 of 79

64 ATTACHMENTS: Description Upload Date Type Town Council Meeting Schedule - TA Approved 10/22/2018 Resolution October 25, 2018 Regular Meeting Page 60 of 79

65 RESOLUTION NO A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE TOWN COUNCIL MEETING SCHEDULE FOR THE CALENDAR YEAR 2019; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Article IV, Section (a) of the Charter of the Town of Southwest Ranches provides that the Town Council shall hold at least eleven (11) monthly meetings each year; and WHEREAS, in an attempt to have some consistency with its meeting dates, when conflicts do not exist, the Town desires to have regular meetings on the second and fourth Thursday of the month; and WHEREAS, the Town Council has the authority to establish additional meetings and to change meetings dates as may be necessary. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Southwest Ranches, Florida: Section 1: The above-referenced recitals are true and correct and are incorporated herein by reference. Section 2: The Town Council hereby approves the meeting schedule, attached hereto and incorporated herein by reference as Exhibit A, for the Town Council meetings for calendar year Section 3: The Town Council reserves the right to amend this Resolution to establish additional meetings and to change meetings dates, as may be necessary. In addition, additional meetings may be added without amendment to this Resolution provided that proper notice is given. Section 4: Nothing stated herein shall be interpreted to prevent special meetings or additional meetings to be called in accordance with the Town s Charter. Section 5: This Resolution shall become effective immediately upon its adoption. 1 October 25, 2018 Regular Meeting Page 61 of 79

66 PASSED AND ADOPTED by the Town Council of the Town of Southwest Ranches, Florida, this 25 th day of October, 2018, on a motion by and seconded by. McKay Ayes Fisikelli Nays Breitkreuz Absent Jablonski Schroeder Attest: Doug McKay, Mayor Russell Muñiz, Assistant Town Administrator/Town Clerk Approved as to Form and Correctness: Keith M. Poliakoff, J.D., Town Attorney October 25, 2018 Regular Meeting Page 62 of 79

67 Exhibit A 2019 Town Council Proposed Meeting Schedule Regular Town Council Meetings are attempted to be held at 7:00 PM on the SECOND and FOURTH THURSDAY each month. However, September meetings reflect tentative changes needed to accommodate state law pertaining to budget adoption which may require further change. Meetings may be canceled by the Town Council if there is no imminent business to discuss. JANUARY 24 FEBRUARY 14, 28 MARCH 14, 28 APRIL 11, 25 MAY 9, 23 JUNE 13, 27 JULY 11, 25 AUGUST 8, 22 SEPTEMBER 12, 26 (Tentative) OCTOBER 10, 24 NOVEMBER 14 DECEMBER October 25, 2018 Regular Meeting Page 63 of 79

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69 Town of Southwest Ranches Griffin Road Southwest Ranches, FL (954) Town Hall (954) Fax Town Council Doug McKay, Mayor Freddy Fisikelli, Vice Mayor Steve Breitkreuz, Council Member Gary Jablonski, Council Member Denise Schroeder, Council Member Andrew D. Berns, Town Administrator Keith M. Poliakoff, JD, Town Attorney Russell Muniz, Assistant Town Administrator/Town Clerk Martin D. Sherwood, CPA, CGMA, CGFO, Town Financial Administrator COUNCIL MEMORANDUM TO: Honorable Mayor McKay and Town Council VIA: Andrew D. Berns, Town Administrator FROM: Emily Aceti, Community Services Manager DATE: 10/25/2018 SUBJECT: CSI Contract Amendment Recommendation Town Council consideration for a motion to approve the resolution. Strategic Priorities A. Sound Governance B. Enhanced Resource Management C. Reliable Public Safety Background On March 29, 2006, pursuant to Resolution No , the Town Council approved an agreement with Code Services, Inc. (''CSI'') to provide code enforcement services to the Town of Southwest Ranches ( Town''). On September 29, pursuant to Resolution No , the Town approved the Seventh Amendment to its Agreement with CSI, which included additional compensation, payment for the lease of office space, post-disaster services, and an extension for the term of the Agreement through September 30, The Town and CSI desire to modify its Agreement with CSI to increase CSI s compensation. and to provide for an additional code officer. This Eighth Amendment to the Agreement seeks to effectuate the agreement of both parties for this modification. October 25, 2018 Regular Meeting Page 65 of 79

70 Fiscal Impact/Analysis This amendment increases the Community Development - Code Enforcement & Zoning Account # $64, See attached Program Modification outlining the allocation. Staff Contact: Emily Aceti, Community Services Manager ATTACHMENTS: Description Upload Date Type CSI 8th Modification Reso and Agreement - TA Approved 10/19/2018 Resolution Program Modification FY 2019 Approved Budget 10/22/2018 Backup Material October 25, 2018 Regular Meeting Page 66 of 79

71 RESOLUTION NO A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA, APPROVING THE EIGHTH AMENDMENT TO THE AGREEMENT WITH CSI CODE SERVICES, INC. ( CSI ); INCREASING THE COMPENSATION EFFECTIVE OCTOBER 1, 2018; ADDING AN ADDITIONAL CODE OFFICER; AUTHORIZING THE MAYOR, TOWN ADMINISTRATOR, AND TOWN ATTORNEY TO ENTER INTO AN AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on March 29, 2006, pursuant to Resolution No , the Town Council approved an agreement with Code Services, Inc. (''CSI'') to provide code enforcement services to the Town of Southwest Ranches ( Town''); and WHEREAS, on April 6, 2006, pursuant to Resolution No , the Town Council modified the agreement to provide for additional hours of code enforcement services at an adjusted cost; and WHEREAS, on June 14, 2007, pursuant to Resolution No , the Town Council approved the First Amendment to its Agreement with CSI, providing for an additional code enforcement officer; and WHEREAS, on February 19, 2009, pursuant to Resolution No , the Town Council approved the Second Amendment to its Agreement with CSI, which extended the term of the Agreement for an additional three years until February 19, 2012; and WHEREAS, on January 12, 2012, pursuant to Resolution No , the Town Council approved the Third Amendment to its Agreement with CSI, which extended the term of the Agreement through April 30, 2012; and WHEREAS, on March 22, 2012, pursuant to Resolution No , the Town Council approved the Fourth Amendment to its Agreement with CSI, which extended the term of the Agreement until March 31, 2015; and WHEREAS, on January 10, 2013, pursuant to Resolution No , the Town Council approved the Fifth Amendment to its Agreement with CSI, which approved CSI's selection of Robert Solera as the Town's Chief Code Officer; and WHEREAS, On September 15, 2014, pursuant to Resolution No the Town approved the Sixth Amendment to its Agreement with CSI, which included the provision of additional zoning services and it extended the term of the Agreement until September 30, 2017; and October 25, 2018 Regular Meeting Page 67 of 79

72 WHEREAS, on September 29, pursuant to Resolution No , the Town approved the Seventh Amendment to its Agreement with CSI, which included additional compensation, payment for the lease of office space, post-disaster services, and an extension for the term of the Agreement through September 30, 2022; and WHEREAS, the Town desires to modify its Agreement with CSI to increase CSI s compensation. and to provide for an additional code officer. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SOUTHWEST RANCHES, FLORIDA: Section 1. The above-referenced recitals are true and correct and are incorporated herein by reference. Section 2. The Town Council hereby approves the Eighth Amendment to the Agreement with Code Services, Inc. (CSI) as specifically delineated in Exhibit "A", attached hereto and incorporated herein by reference. Section 3. The Town Council hereby authorizes the Mayor, Town Administrator, and Town Attorney to enter into the modification in substantially the same form as that attached hereto as Exhibit "A," and to make any and all changes necessary and proper to effectuate the intent of this Resolution. Section 4. This Resolution shall take effect immediately upon its adoption. [Signatures on Following Page] 2 October 25, 2018 Regular Meeting Page 68 of 79

73 PASSED AND ADOPTED by the Town Council of the Town of Southwest Ranches, Florida, this day of October, 2018, on a motion by and seconded by. ATTEST: McKay Fisikelli Breitkreuz Jablonski Schroeder Ayes Nays Absent Doug McKay, Mayor Russell Muñiz, Assistant Town Administrator/Town Clerk Approved as to Form and Correctness: Keith Poliakoff, J.D., Town Attorney October 25, 2018 Regular Meeting Page 69 of 79

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75 EXHIBIT A EIGHTH MODIFICATION TO AGREEMENT THIS EIGHTH MODIFICATION TO AGREEMENT entered into as of the day of October, 2018 between the Town of Southwest Ranches, a municipal corporation of the State of Florida (the Town ) and CSI Code, Services, Inc., a corporation of the State of Florida ( Consultant ), for the purpose of amending the Agreement between the Town and Consultant dated April 10 th, 2006 (the Original Agreement ). WITNESSETH: WHEREAS, on March 29, 2006, pursuant to Resolution No , the Town Council approved an agreement with Code Services, Inc. (''CSI'') to provide code enforcement services to the Town of Southwest Ranches ( Town''); and WHEREAS, on April 6, 2006, pursuant to Resolution No , the Town Council modified the agreement to provide for additional hours of code enforcement services at an adjusted cost; and WHEREAS, on June 14, 2007, pursuant to Resolution No , the Town Council approved the First Amendment to its Agreement with CSI, providing for an additional code enforcement officer; and WHEREAS, on February 19, 2009, pursuant to Resolution No , the Town Council approved the Second Amendment to its Agreement with CSI, which extended the term of the Agreement for an additional three years until February 19, 2012; and WHEREAS, on January 12, 2012, pursuant to Resolution No , the Town Council approved the Third Amendment to its Agreement with CSI, which extended the term of the Agreement through April 30, 2012; and WHEREAS, on March 22, 2012, pursuant to Resolution No , the Town Council approved the Fourth Amendment to its Agreement with CSI, which extended the term of the Agreement until March 31, 2015; and WHEREAS, on January 10, 2013, pursuant to Resolution No , the Town Council approved the Fifth Amendment to its Agreement with CSI, which approved CSI's selection of Robert Solera as the Town's Chief Code Officer; and WHEREAS, On September 15, 2014, pursuant to Resolution No the Town approved the Sixth Amendment to its Agreement with CSI, which included the 4 October 25, 2018 Regular Meeting Page 71 of 79

76 provision of additional zoning services and it extended the term of the Agreement until September 30, 2017; and WHEREAS, on September 29, pursuant to Resolution No , the Town approved the Seventh Amendment to its Agreement with CSI, which included additional compensation, payment for the lease of office space, post-disaster services, and an extension for the term of the Agreement through September 30, 2022; and WHEREAS, the Town and CSI desire to modify its Agreement with CSI to increase CSI s compensation. and to provide for an additional code officer. WHEREAS, this Eighth Amendment to the Agreement seeks to effectuate the agreement of both parties as specifically described herein. NOW, THEREFORE, for and in consideration of the premises and for Ten Dollars ($10.00) and for other good and valuable consideration the receipt and sufficiency whereof is hereby acknowledged, the parties hereto agree that the Original Agreement shall be amended as follows: 1. The foregoing recitals are true and correct. 2. Section 2.1 Scope of Services shall be amended solely to remove the required minimum hours of service. 3. Section 4.1 of Article 4 Compensation shall be amended to read as follows: 4.1 CSI shall provide Code Compliance Services, as described herein and in Exhibit A, to the Town for an Annual Fee of Two Hundred and Nine Thousand Five Hundred and Sixteen Dollars and Zero Cents ($209,516.00). This total contract price shall be allocated as follows: One level III code officer, who shall manage the entire department, and who shall work a minimum of 40 hours per week, shall receive $74,064 annually; One level III code officer, who shall work a minimum of 40 hours per week, shall receive $55,000 annually; One level I code officer or higher, who shall work a minimum of 40 hours per week, shall receive $38,000 annually; One code coordinator, who shall work a minimum of 40 hours per week, shall receive $41,952 annually; and $500 annually for IWorq code enforcement software. Such total amount shall be paid in equal monthly installments, in accordance with the Town s payment schedule, in the amount of $17, per month. In the event that the Town s Code Enforcement Staff is not filled as indicated above, or in the event that the software has not been purchased, 5 October 25, 2018 Regular Meeting Page 72 of 79