Harrisburg Area Community College Board of Trustees Meeting November 4, 2008

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1 Harrisburg Area Community College Board of Trustees Meeting November 4, 2008 Trustees Present Terry L. Burrows Frank A. Conte Marsha M Davis Daniel P. Delaney Loren H. Kroh William M. Murray Charles R. Peguese Robert J. Phillips Thomas B. Richey Nailah I. Rogers Timothy L. Sandoe Donald E. Schell Jeffrey A. Shaffer (phone) Toni H. Sharp Peter C. Wambach Mark A. Whitmoyer Excused Sally S. Klein Patricia H. Vance Cabinet Ronald R. Young Dr. Larry J. Adams Dr. Winnie A. Black Dr. Kathleen R. Kramer Dr. Stuart J. Savin Patrick M. Early George A. Franklin David J. Morrison Jean M. Treuthart Meredith E. Tulli Jennifer L. Weaver Guests David A. Keller, Solicitor Jennifer Tharpe, CEO Cynthia Nicotera, Faculty Council Stephen Williams, SGA Sean Fortney, SGA Brett Matteo Amy Bosio Roll Call and Recognition of Visitors: Mr. Schell called the meeting to order and acknowledged that a quorum was present. Approval of Consent Agenda: Moved: Marsha M Davis Seconded: Charles R. Peguese Motion carried Discussion and Action on Any Committee Report Items Removed From Consent Agenda: Resolution College Governance Authority in the Absence of the President: Mr. Burrows recommended deleting the phrase and set policy and adding the College s Chief Financial Officer to the administrators identified as the Interim Executive Leadership Committee. Moved: Terry L. Burrows Seconded: Timothy L. Sandoe Motion carried Resolution Memorial to Senator James J. Rhoades Moved: Peter C. Wambach Seconded: Charles R. Peguese Motion carried Noting that education lost an incredible friend with the death of Sen. James J. Rhoades, Mr. Wambach said he had conveyed the College s appreciation and expression of sympathy to several of Sen. Rhoades s children at the visitation preceding his funeral. It was further noted that a copy of the resolution would be sent to Mrs. Rhoades.

2 Resolution Honorary Degree of Doctor of Public Service for Benjamin Olewine III Moved: Peter C. Wambach Seconded: Mark A. Whitmoyer Motion carried Calling it an honor to offer the resolution, Mr. Wambach moved that the Board of Trustees recognize philanthropist Benjamin Olewine III with the Honorary Degree of Doctor of Public Service to be conferred at Commencement ceremonies on December 15, Mr. Schell noted that Mr. Olewine had recently been inducted to the Central Pennsylvania Business Journal s Hall of Fame and that his portrait would be permanently displayed with the other award winners in the C. Ted Lick Wildwood Conference Center. Presentations From the College and Community: None Staff Presentation: Student Government Update SGA President Stephen Williams and Vice President Sean Fortney reviewed the organization s recent accomplishments and plans. The SGA was founded in 1964 and continues to provide a significant college-wide voice for students, enhance student life at the College, and provide leadership opportunities and experience for students. Its structure is based on US government structure, with executive, legislative and judicial branches. Representation among male and female students is equal. The organization currently manages 24 active student clubs and is working on a variety of projects, including assisting with the development of the Luminis Web portal, providing tickets for 25 young people in the community to attend the Rennie Harris Project Pure Movement performance at the Rose Lehrman Arts Center, holding fundraising events to benefit the Allison Hill Community Center, and updating the SGA Constitution. The SGA officers invited the Trustees to attend the organization s meetings, which are held on Mondays and Wednesdays at 1:00 p.m. at Cooper Student Center, Room 101. The SGA s Web site is Board Education Topic: Future Perfect : A Tool For Viewing HACC's Long Term Financial Picture George Franklin introduced Brett Matteo and Amy Bosio of Public Financial Management, Philadelphia, who demonstrated the Future Perfect software system, a tool for financial strategic planning. Future Perfect, a relatively new product in use at 57 locations, enables schools to create a model for quantitative analysis that can be quickly updated to reflect changes based on multiple variables. Its flexibility and ease of use make it possible to make proactive, organic financial forecasts. Mr. Franklin said he would negotiate a price with PFM and would make a recommendation to the Trustee Finance Committee. Recommendations/Reports From The Board of Trustees: None Recommendations/Reports from the Chair: Board Chair Donald E. Schell announced that the capital campaign for Midtown had reached $3.4 million with the receipt of $1 million from the Stabler Foundation. Mr. Schell also announced that on Nov. 3 he accepted, on Dr. Baehre s behalf, the Cliff Jones Award presented to her by The Central Penn Business Journal. Named after its very first honoree, the Cliff Jones Award recognizes an individual in Central Pennsylvania from the public sector, including government, education and non profits, who has had an impact on the local business community. Mr. Schell also informed the Trustees that he has started a business that had retained Matt Tunnell of Powers and Associates to investigate potential grant funding. Mr. Schell informed the Trustees that he would abstain from any Board of Trustees voting issues that involve Powers and Associates. He said Mr. Tunnell s activities on behalf of his new business venture would likely be concluded by January. Recommendations/Reports From The President: Acting President Ronald Young reported that

3 enrollment for the fall term had surpassed 20,000, with 20,097 students currently enrolled, a 6% increase over fall The greatest growth was taking place at the York, Virtual, and Lebanon campuses. Spring enrollment, also 6% ahead of spring 2008 figures, was led by increases at the Gettysburg Campus. He announced that campus Season of Goodwill parties would be held as follows: Dec. 5 Gettysburg, Lancaster, and York Dec. 6 Lebanon Dec. 12 Harrisburg Adjournment: The Board of Trustees next meeting, on Tuesday, December 2, 2008, will be held in the C. Ted Lick Wildwood Conference Center. Page Regular Agenda Roll Call and Recognition of Visitors: Mr. Schell 1 minute The Chair will call the meeting to order, noting that a quorum is present, and will introduce visitors. Approval of Consent Agenda:* Mr. Schell 5 minutes The Chair will ask for approval of the items in the Consent Agenda. Discussion and Action on Any Committee Report Items Removed From Consent Agenda Mr. Schell 5 minutes Board Education Topic: Future Perfect : A Tool For Viewing HACC's Mr. Young 30 minutes Long Term Financial Picture George A. Franklin, Jr., MBA, CPA Staff Presentation: Student Government Association Update Mr. Young 5 minutes Stephen Williams, SGA President Recommendations/Reports From The Board of Trustees Mr. Schell 5 minutes Recommendations/Reports From The Chair Mr. Schell 5 minutes Recommendations/Reports From The President Enrollment Winter Commencement - December 15, 2008, 7:00 p.m., Cooper Student Center Adjournment: The Board of Trustees meeting scheduled for December 2, 2008, will be held in the Board Room of Blocker Hall, Room 106. Mr. Young Mr. Schell 5 minutes 1 minute Page Consent Agenda Review and Approval of Previous Minutes Chair 46 College Governance Authority in the Absence of the President Chair 47 Memorial to Senator James J. Rhoades Chair 48 Honorary Degree of Doctor of Public Service for Chair Benjamin Olewine III 49 Personnel Recommendations Mr. Delaney Appointments/Retirement I-3 Personnel Information Items Mr. Delaney 50 Domestic Partner Benefits Eligibility Mr. Delaney 51 Classified and Administrative Salary Schedule Mr. Delaney 52 Report of Revenues and Expenditures Mr. Burrows

4 53 Contract to Construct a Police Tactics Training Building at the Dr. Murray John J. Shumaker Public Safety Center 54 Contract to Seal Coat the North Parking Lot at the Lancaster Dr. Murray Campus 55 Contract to Develop Business Risk Assessment and 3 Years of Mr. Burrows Internal Audit Services for All Campuses 56 Purchase of Cisco Network Equipment for All Campuses Mr. Burrows 57 Purchase of Printing and Processing of Spring 09 Non-Credit Mr. Burrows Tabloids for All Campuses 58 Gift-In-Kind Donation From David Angert Mr. Burrows 59 Gift-In-Kind Donation From Gifts-In-Kind International Mr. Burrows 60 Gift-In-Kind Donation From Kleinfelter Chevrolet Mr. Burrows 61 Scholarships Mr. Burrows 62 Acceptance of Title I Grant Activities for the South Central Workforce Investment Board 63 Acceptance of Pennsylvania Partners in the Arts Grant From Pennsylvania Council on the Arts Mr. Burrows Mr. Burrows

5 HARRISBURG AREA COMMUNITY COLLEGE Board of Trustees Vol. No. 46 Date 11/4/08 Res. No. 46 Page No. 46A TITLE: COLLEGE GOVERNANCE AUTHORITY IN THE ABSENCE OF THE PRESIDENT BE IT RESOLVED THAT THE BOARD OF TRUSTEES Authorize the President to appoint the following named Cabinet members to function as an Interim Executive Leadership Committee (IELC) that shall act on behalf of the President s office during the temporary absence of the President, having the authority to make decisions to ensure the ongoing business of the College, and having access to the same information as the President during the time the committee functions in the capacity as President: Provost and Vice President, Academic Affairs and Enrollment Management Vice President, College & Community Development Vice President, Finance & College Resources Vice President, Human Resources & Organizational Development BE IT FURTHER RESOLVED that the President be authorized to identify the Provost and Vice President, Academic Affairs and Enrollment Management, as Chair of the IELC and as the officially designated Acting President. BACKGROUND Purpose In the temporary absence (incapacity to carry out duties of the office during anticipated or unanticipated absence) of the President, where there is very limited or no ability to communicate on a scheduled or unscheduled basis, the Interim Executive Leadership Committee (IELC) shall act on behalf of the President s office. Appointment The President shall select the four members of the Cabinet to function as the IELC and identify a Chair, who serves as the officially designated Acting President with Board of Trustees approval. Authority The IELC shall have the authority to make decisions and set policy to ensure the ongoing business of the College. The IELC may have access to the same information as the President during the time it is functioning in the capacity as President. In the case of an anticipated absence of the President, the President may identify issues on which action is not to be taken unless

6 HARRISBURG AREA COMMUNITY COLLEGE Board of Trustees the President is unable to return to office at the designated date plus 5 days. In

7 HARRISBURG AREA COMMUNITY COLLEGE Board of Trustees Vol. No. 46 Date 11/4/08 Res. No. 46 Page No. 46B TITLE: COLLEGE GOVERNANCE AUTHORITY IN THE ABSENCE OF THE PRESIDENT (Continued) the case of an unanticipated absence, the Committee Chair and Board Chair must agree upon what issues or decisions must have Board approval. These might include changes to compensation and benefits, significant financial and legal matters, hiring or terminations of senior managers, management of significant relationships and public actions etc. (The President s job description is attached for reference.) Length of Term Anticipated Absence If the absence of the President is known, the IELC has the President s authorities and responsibilities at the beginning of the day designated, 1200 AM and ending at 11:59:59 PM of the last designated day. Unanticipated Absence If the absence of the President is sudden and unanticipated, the IELC has the President s authorities and responsibilities as soon as the Chairman has been advised by a person who is, by common sense standards, recognized as an authority and the Chairman can confirm the President s lack of ability to execute the office. Confirmation that the President cannot execute the office, must be agreed upon by the members of the IELC and the Chairman of the Board of Trustees. Failing agreement on the capacity of the President to execute the office, the Chairman of the Committee and the Chairman of the Board of Trustees together pursue confirmation that the President is or is not able to execute the office. When new evidence is sufficient by the judgment of either Chairman, the evidence is brought to the IELC and the Board to achieve agreement that the President is or is not able to execute the office. With the lack of a return to work date, the IELC must evaluate the probability of the President s return, anticipating the capacity to execute the office. If it is clear that the President s return will extend beyond 6 months, the IELC, with Board approval may initiate a search committee. The IELC may operate up to 6 months and after that time the Committee may be extended for up to 3 month intervals by Board approval. Should members of the IELC need to be replaced during their service, the IELC may make recommendations and the Board must elect replacements by majority vote.

8 HARRISBURG AREA COMMUNITY COLLEGE Board of Trustees Vol. No. 46 Date 11/4/08 Res. No. 46 Page No. 46C TITLE: COLLEGE GOVERNANCE AUTHORITY IN THE ABSENCE OF THE PRESIDENT (Continued) Backfill/Temporary Staffing The IELC Chair and the Chair of the Board may agree to backfill for members of the IELC to ensure a reasonable workload. Transition to New President In the event that the President leaves the College (retirement, resignation, dismissal), the Board has the responsibility to decide whether to make use of the IELC or to hire an interim president while the national search for a replacement is under way. Communication A communication plan should be in place for external and internal constituents to ensure smooth transitions into and out of IELC e leadership. In the absence of a plan, the IELC Chair and the Board Chair are to approve such communications. Compensation The President, upon return, or the Chair of the Board, in absence of a return, may award additional compensation to members of the IELC based upon duration, performance and available resources. Yea 16 Nay 0 Passed X First: Terry L. Burrows Second: Timothy L. Sandoe Opposed: 0 Abstained: 0