HARRISBURG AREA COMMUNITY COLLEGE Vol. No. 41 Date 8/5/03 Minutes

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1 HARRISBURG AREA COMMUNITY COLLEGE Vol. No. 41 Date 8/5/03 Minutes Trustees Ronald C. Brown, Presiding Marsha M Davis Daniel P. Delaney Christopher Gulotta John S. Jordan Margarita M. Kearns Velma A. Redmond (by phone) Harlon L. Robinson Donald E. Schell Patricia H. Vance Mark A. Whitmoyer Cabinet Edna V. Baehre Larry Adams Patrick Early Anthony J. Filippelli John Ford George A. Franklin Chip Jackson Michael B. Klunk David Morrison Meredith Tulli Jennifer Weaver I. CALL TO ORDER BY CHAIRPERSON called the meeting to order at 12:02 p.m. II. ROLL CALL AND RECOGNITION OF VISITORS Solicitor Steven Flaherty, Esq. Visitors J. Hume, Faculty Council Alberta Hamm, SGA Stephen Hietsch Dr. Thomas C. Starke Dr. Baehre introduced to the trustees Dr. Thomas C. Starke, Dean of Math, Science, and Allied Health. III. PRESENTATIONS BY INDIVIDUALS FROM THE COLLEGE AND COMMUNITY IV. PRESENTATIONS: Process Mapping -- David Morrison David Morrison, Executive Assistant to the President, discussed process mapping and its use in redesigning processes throughout the College, from strategic enrollment management in the Workforce and Economic Development Division to the issuance of keys to College

2 offices and buildings. Process mapping tools enable users to first identify the way a process currently operates and create an "is" map outlining that process. After analyzing the "disconnects" in the process, the users develop a "should" map that resolves the disconnects and outlines a plan for improvement in the process. The College undertook the study of process mapping and its uses a year ago and has since trained 12 Cabinet members and other administrators. V. OLD BUSINESS -- None VI. MINUTES: 3 June 2003 and 8 July 2003 As recommended by the President, the Board approved the minutes of the above noted regular meeting and special meeting. Moved: Donald E. Schell Seconded: Marsha M Davis VIl. RECOMMENDATIONS/REPORTS FROM THE BOARD OF TRUSTEES A. ELECTION OF OFFICERS OF THE BOARD OF TRUSTEES (Res. 41.3) Upon the recommendation of the Nominating Committee, the Board of Trustees elected officers of the Board for the year , as specified by Moved: Patricia H. Vance Seconded: Christopher Gulotta VIII. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE CHAIR -- None IX. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE PRESIDENT A. College and Other Matters Dr. Baehre Dr. Baehre, joined by Chip Jackson and Patrick Early, reported on the College's successful sponsorship of the Nike "Ultimate Spin" basketball camp, attended by 77 area youth aged 9 through 15. Dr. Baehre and John Ford also reported on the attendance of 250 to 300 area high school students in various camps at the College and Harrisburg High School's summer school program, which was also held on campus. It was noted that all of these activities are representative of the excellent programs the College offers to young people in the community it serves. Dr. Baehre also thanked the trustees for enabling her to attend the Institute for Educational Management at Harvard University for two weeks in July. X. PERSONNEL Mr. Robinson A. Personnel Recommendations 1. Appointments/Change in Assignment and (Res. 41.4) Salary/Retirement Personnel Recommendations submitted through the Personnel Committee, as specified by

3 Moved: Harlon L. Robinson Seconded: Donald E. Schell B. Information 1. Appointments/Separations (I-1) XI. TREASURER'S REPORT A. Monthly Report of Revenues and Expenditures May 31, 2003 (Res. 41.5) the Monthly Financial Report for the month ended May 31, Seconded: Christopher Gulotta XII. COLLEGE FACILITIES XIII. BUSINESS AND FINANCE None A. UPGRADE OF CLOCK TOWER CARILLON FACES (Res. 41.6) AND CONTROLS upgrading of clock tower carillon faces and controls with Maas-Rowe Carillons, Inc., for the amount of $13,980.00, as specified by B. PURCHASE AND INSTALLATION OF LIGHTING (Res. 41.7) CONTROL CONSOLE FOR PERFORMING ARTIST SERIES purchase and installation of a lighting control console for the Performing Artist Series from Barbizon Capitol, Inc., for the low bid of $12,886.22, as specified by C. CONTRACT FOR INSTALLATION OF AUDIO-VISUAL (Res 41.8) EQUIPMENT the contract for installation of audio-visual equipment at the Wildwood Campus with J.P. Lilley & Son, Inc., for the amount of $9,544.00, as specified by The Board approved the above thee resolutions, Res. 41.6, Res. 41.7, and Res. 41.8, with a single motion. Seconded: Harlon L. Robinson

4 XV. GIFTS A. SCHOLARSHIPS (Res. 41.9) Upon the recommendation of the President, the Board of Trustees accepted the scholarships as specified by Seconded: Patricia H. Vance XVI. GRANTS --None XVII. ACADEMIC AFFAIRS Mr. Whitmoyer A. ADVISORY COMMITTEES (Res ) appointments/reappointments to College advisory committees as specified by Moved: Mark A. Whitmoyer Seconded: Donald E. Schell B. MEDICAL ASSISTING, CLINICAL CARE CERTIFICATE (Res ) PROGRAM Medical Assisting, Clinical Care Certificate Program, as specified by C. HEALTH SCIENCE CAREER DEGREE PROGRAM (Res ) Medical Assisting, Clinical Care Certificate Program, as specified by The Board approved the above two resolutions, Res and Res , with a single motion. Moved: Mark A. Whitmoyer Seconded: Harlon L. Robinson

5 D. LODGE: RADIOLOGIC TECHNOLOGY PROGRAM (L-1) XVIII. STUDENT SERVICES None XIX. EXECUTIVE SESSION The Board entered executive session at 12:40 p.m. to discuss a real estate matter. The Board reconvened at 1:35 p.m. to take action on Resolution 41.13, regarding refinancing of Phase I of the Lancaster Campus construction and initial financing of Phase II. Moved: Seconded: Christopher Gulotta Donald E. Schell XX. ADJOURNMENT The meeting was adjourned at 1:37 p.m. The Board of Trustees meeting scheduled for Tuesday, September 2, 2003, will be held in Blocker Hall, room 105.