STATE BANK OF INDIA PREMISES & ESTATE DEPARTMENT, LOCAL HEAD OFFICE, THIRUVANANTHAPURAM TENDER FOR

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1 STATE BANK OF INDIA PREMISES & ESTATE DEPARTMENT, LOCAL HEAD OFFICE, THIRUVANANTHAPURAM TENDER FOR SUPPLY, INSTALLATION, TESTING, COMMISSIONING & MAINTENANCE OF 1No of (RTU) 320 kva DG SET WITH ACCOUSTIC ENCLOSURE AT CALICUT NEW BUILDING AT MANANCHIRA TENDER SUBMITTED BY [NIT No: 06/ DATED 29/06/2018] Name of the bidder: -.. Address: - Tel/Mob. No: - Submitted to: Asst. General Manager Premises & Estate Department, 4 th Floor, Local Head Office, State Bank of India. Poojappura, Thiruvananthapuram Office Tel. No.: , Fax: agmpre.lhotri@sbi.co.in For clarifications contact Chief Manager (Elect: ), ph: Deputy Manger (Elect:), ph:

2 Supply of 1No of 320KVA DG set Page 2 STATE BANK OF INDIA LOCAL HEAD OFFICE, POOJAPPURA THIRUVANANTHAPURAM COVER- 1 TECHNICAL BID Each page to be signed including blank format of the Price bid and submit in sealed cover marked Cover 1 Technical Bid Supply, commissioning and maintenance of 1 No of 320KVA DG set with acoustic enclosure

3 Supply of 1No of 320KVA DG set Page 3 TECHNICAL BID- (ENVELOPE-I) TABLE OF CONTENTS SECTION NO. PARTICULARS FROM PAGE TO A TENDER DOCUMENT 1 44 NOTICE DETAILED NOTICE INVITING TENDER FORM OF SUBMISSION OF TENDER GENERAL NOTES GENERAL CONDITIONS OF CONTRACT SPECIAL CONDITIONS FORM OF AGREEMENT TECHNICAL SPECIFICATIONS ( GENERATOR ) APPROVED MAKE OF MATERIALS ANNEXURE A 320 KVA DIESEL GENERATOR LIST OF DOCUMENTS TO BE FURNISHED IN COVER ANNEXURE I PRICE BREAKUP FORM ANNEXURE II PROCESS COMPLIANCE FORM ANNEXURE I PRICE CONFIRMATION FORM 42 42

4 Supply of 1No of 320KVA DG set Page 4 INDICATIVE PRICE BID (ENVELOPE II) 1 SCHEDULE OF QUANTITIES (SUPPLY OF 1 No 320 KVA 415V DG SETS WIH ACCOUSTIC ENCLOSURE AS PER ANNEXURE A ) INCLUDING COST OF NON COMPREHENSIVE AMC 43 44

5 Supply of 1No of 320KVA DG set Page 5 SECTION 1.0 NOTICE INVITING TENDER ( NIT ) - 06/ NAME OF WORK 2. LOCATION OF SITE SUPPLY, DELIVERY AT SITE, INSTALLATION,TESTING,COMMISSIONING AND MAINTENANCE OF ONE NO OF READY TO USE DIESEL GENERATOR SET WITH ALL ACCESSORIES AT NEWLY CONSTRUCTED BUILDING OF SBI AT MANANCHIRA NEWLY CONSTRUCTED BUILDING BESIDE SBI CALICUT MAIN BRANCH,MANACHIRA TIME OF COMPLETION OF WORK TOTAL ESTIMATED VALUE OF WORK EARNEST MONEY DEPOSIT(EMD) Within 30 days from the date of work order Rs.32 LACS (Approx.) Rs 32,000 /- in the form of Demand Draft favoring Assistant General Manager (Premises & Estate), State Bank of India, Payable at Thiruvananthapuram drawn in any scheduled/ commercial bank. 6. SECURITY DEPOSIT ( 5% ) A. INITIAL SECURITY DEPOSIT B. RETENTION MONEY 7. PERFORMANCE GUARANTEE 2% of the Contract Value (including EMD) 3% of the Contract Value Nil 10. TENDER RECEIVING AUTHORITY Asst. General Manager, Premises & Estate Dept., State Bank of India, Local Head Office, Poojappura, Thiruvananthapuram LAST DATE FOR SUBMISSION Upto P.M on DATE OF OPENING OF TENDERS P.M on PLACE OF OPENING TECHNICAL TENDERS Premises & Estate Dept., State Bank of India, Local Head Office, Poojappura, Thiruvananthapuram. Subsequent Price bidding through online reverse auction conducted by M/s.E-procurement technologies, India AFTER OPENING OF INDICATIVE PRICE BIDS 14. DEFECT LIABILITY PERIOD 1 Year 15. VALIDITY OF OFFER 90 Days. 16. LIQUIDATED DAMAGES 0.50% per week subject to a maximum of 5% of the contract value for delay after 30 days

6 Supply of 1No of 320KVA DG set Page 6 * - In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time. Complete set of tender documents can be obtained by down loading from Bank s website under procurement news, Please read the INSTRUCTIONS TO TENDERERS thoroughly before submitting the Tenders. Also note to verify the Bank web-site under Tender Notices before the last date and confirm that CORRIGENDA to the Tender Notices issued (if any) has been read and / or complied with.. SBI (State Bank of India) has the right to accept / reject any / all tenders without assigning any reasons thereof. SBI has engaged the service provider (E procurement Pvt Ltd) for sealed bid & Reverse Auction. Only technically and commercially acceptable bidders from SBI shall be eligible to participate in the auction. Further details can be obtained from the office of the under signed. Asst. General Manager (Premises & Estate) For and on behalf of State Bank of India.

7 Supply of one No of 320KVA DG set Page 7 SECTION 2.0 NOTICE INVITING TENDER - Sealed tenders under two bid system in prescribed form, for the work as stated in the NIT, are invited from OEMs/Dealers having service centre within a distance of 300km from Calicut for Supply of one No of 320 KVA, 415V, 3-Phase,50Hz, 1500 RPM (RTU) DG Sets. Price bid of only those tenderers who are prequalified will be considered for e-tendering (reverse auction). Eligibility criteria for prequalification are as follows. i) Authorized dealer or original equipment manufacturer who has got authorized service centre within three hundred kilometers of radial distance from Calicut,Mananchira. ii) Should have supplied at least one similar Diesel generator of capacity equal to 320KVA or more in Kerala during the last 3 years to Govt Departments/ PSUs / Banks / Reputed Corporate Offices, private institutions/ IT, Pharma & Chemical Industries. iii) Average annual financial turnover of the bidder during the period of , , should not be less than 7.5 lakhs. iv) Two year warranty for the engine and alternator v) Submission of all the documents mentioned in section 11.(Page 39) vi) They should have a branch office in Kerala. (Documentary proof with telephone bills / rental agreement etc shall be submitted for verification). TECHNICAL BID (Envelope-I) should contain all following documents A. Tender documents (1-46 pages) duly signed and sealed B. Demand Draft for Rs 32,000/- (EMD). C. Copy of certificate from Manufacturer/OEM declaring that the Tenderer is authorized OEM/dealer for Kerala operations D. Undertaking of the tenderer acknowledged by the OEM/authorized service dealer mentioning willingness to carry out AMC at quoted rates (The actual rates not to be shown). E. Proof for supply of DG of capacity 320KVA or more in Kerala during the last 3 years. F. Satisfactory Performance report/ work certificate issued by clients with addresses, telephone number. G. Audited Balance Sheet with P&L statement for , , H. Original Catalogue of the DG set. I. Full address of service centre within 300km with land phone no. J. Copy of latest CPCB II norms compliance certificate from ARAI or NAL or FCRI or any other authorized government agency.

8 Supply of one No of 320KVA DG set Page 8 PRICE BID (Envelope-II) shall contain Indicative Price Schedule of quantities ONLY. 1. Tenders placed in sealed covers in two separate envelopes duly marked as TECHINICAL BID (Envelope-I), INDICATIVE PRICE BID (Envelope 2) with the name of the work ('Supply of 1 No of 320KVA DG set') written on the envelopes shall be enclosed in a single envelope addressed to Asst. General Manager (Premises & estate), State Bank of India, Poojappura, Thiruvananthapuran will be received till the last date and time for submission of tender as specified in NIT, in the office of the undersigned. Interested parties who fulfill the above eligibility conditions can download the tender form from the Bank's website under the link procurement news or contact the undersigned. Date of availability of tender : to Date of pre-bid meeting : Date of submission of tender Date of Technical Bid opening : at hrs : at hrs 2. No order will be placed against the indicative price bids. However the starting price for reverse auction will be decided based on the indicative price. The supplier should retain with him duplicate set of tender documents. 3. The supply has to be carried out within the time schedule. The tender documents shall be taken as complementary and mutually explanatory of one another but in case of ambiguities or discrepancies, shall take precedence in the order given below; a) Bill of quantities b) Technical specifications c) Special conditions of contract d) General conditions of contract e) Instructions to tenderers, NIT, NIT and General notes. The technical bid shall be opened as specified in NIT by a committee constituted for this purpose, in the presence of the tenderers or their authorized representatives who wish to be present. The technical bids shall be scrutinized and the Indicative Price bids of those Suppliers whose technical bids are acceptable to the Bank shall alone be considered for e tendering and the decision of the Bank in this regard is final and binding. The reverse auction bidding shall be done later after intimation through authorized agency E- Procurement Technologies Ltd. (abcprocure,b-705, Wall Street - II, Opp. Orient Club, Nr. Gujarat College, Ahmedabad ,Gujarat State, India

9 Supply of one No of 320KVA DG set Page 9 Procedure of Reverse Auctioning:- a. Reverse Auction shall be through English Reverse Auction (no ties). b. For the proposed reverse auction, technically and commercially short-listed bidders from the Technical bids submitted shall only be eligible to participate in the auction. SBI will engage the services to our service provider (E-Procurement Technologies Ltd. (abcprocure) a. Who will provide all necessary training and assistance before commencement of on line bidding through Internet b. SBI will inform the vendor in writing in case of reverse auction, the details of service provider to enable them to contact and get trained. c. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be communicated through service provider for compliance. d. Vendors have to the compliance form in the prescribed format (provided by service provider) before start of Reverse auction. Without this the vendor will not be eligible to participate in the event. e. Reverse auction will be conducted on schedule date & time. f. At the end of reverse auction event, the lowest bidder value will be known on the network. g. The lowest bidder has to the duly signed filled-in prescribed format as provided by SBI through service provider within 1 hour of auction without fail which is Annexure III (Price Confirmation Letter) and Annexure I (Price break up ) within 24 hours after completion of reverse Auction. h. At the end of reverse auction process, the lowest Bidder (L1) will be selected on the basis of Total Price, including taxes, as mentioned in the Price breakup format in Annexure I - Bidding Example: i. The final rates of the items will have to be calculated in ratio of total amount quoted by the lowest bidder through reverse auction process and the amount quoted in indicative price bid. j. Example: Indicative Price Bid submitted by vendor:

10 Supply of one No of 320KVA DG set Page 10 Item Rate (R) Qty. Amount A /- B /- C /- Total amount in Indicative Price bid 2000/- The total amount mentioned in indicative price bid is Rs.2, 000/- but the final L-1 amount quoted by the vendor through E-reverse auction is Rs.1, 600/- then the K factor for L-1 vendor will be calculated as under: Ratio K = (Total amount quoted by the lowest bidder through reverse auction process) / (The amount quoted in indicative price bid). K = 1600 /2000 = 0.8 k. The item wise final price to be confirmed by the vendor shall be as under: Item Final Rate= K*(R) Qty. Amount A 100X /- B 200X /- C 300X /- Total amount worked out after e-reverse Auction 1600/- l. The L1 tenderer should submit the detailed break up as per the Price break up format provided as per Annexure-I format within 24 hours of the reverse auction. The price breakup should contain not only the rates but also the value of each item of work entered in a separate column and all the items as per the Banks BOQ format totaled up in order to show the L1 aggregate value of the amount. m. In case SBI decides not to go for Reverse auction procedure for this tender enquiry, the price bids and price impacts, if any already submitted and available with SBI shall be opened as per SBI standard practice. n. The reverse auction will be treated as closed only when the bidding process gets closed in all respects for the item listed in the tender.

11 Supply of one No of 320KVA DG set Page 11 CONTACT INFORMATION E-Procurement Technologies Ltd E-Procurement Technologies Ltd., Contact person :- Sujith Nair Address: B- 704/705, Wall Street II, Opp. Orient Club, Ellisbridge, Ahmedabad , India Contact: Phone: STATE BANK OF INDIA Asst. General Manager, Premises & estate Department,4th Floor, Local Head Office, State Bank of India. Poojappura, Thiruvananthapuram Office Tel. No.: ; Fax: Finalization for Procurement, Installation, Commissioning and Maintenance of 320KVA DG sets with acoustic enclosure a. SBI shall finalize the procurement of the item against this Tender through reverse auction mode. SBI has made arrangement with M/s. E-Procurement Technologies Ltd. (abcprocure) who shall be SBI s authorized service provider for the same. Please go through the guidelines given below and give your acceptance to the same. b. Computerized Reverse auction shall be conducted by SBI, on pre-specified date, while the vendors shall be quoting from their own offices/ place of their choice. Internet connectivity and other paraphernalia requirements shall have to be ensured by vendors themselves. In the event of failure of their Internet connectivity, (due to any reason whatsoever it may be) it is the bidder s responsibility / decision to send communication, immediately to M/s. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) furnishing the price, the bidder wants to bid online, with a request to M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). to upload

12 Supply of one No of 320KVA DG set Page 12 the ed price on line so that the service provider will up load that price on line on behalf of the Bidder. It shall be noted clearly that the concerned bidder communicating this price to service provider has to solely ensure that the message is received by M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) in a readable / legible form and also the Bidder should simultaneously check up with M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) over phone about the clear receipt of the price ed. It shall also be clearly understood that the bidder shall be at liberty to send such communications of prices to be up loaded by M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) only before the closure of Bid time and under no circumstances it shall be allowed beyond the closure of bid time. Such bidders have to ensure that the service provider is given a reasonable required time by the bidders, to upload such ed prices online and if such required time is not available at the disposal of M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) at the time of receipt of the message from the bidders, M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will not be uploading the prices. It is to be noted that SBI or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) are not responsible for these unforeseen circumstances. In order to ward-off such contingent situation, bidders are requested to make all the necessary arrangements / alternatives whatever required so that they are able to circumvent such situation and still be able to participate in the reverse auction successfully. However, the vendors are requested to not to wait till the last moment to quote their bids to avoid any such complex situations. c. Please note that the start price of an item in online reverse auction is open to all the participating technically short-listed bidders. Any bidder can start bidding, in the online reverse auction, from the start price itself or lower. Please note that the first online bid that comes in the system during the online reverse auction can be equal to the auction's start Price, or lesser than the auction's start price by one decrement, or lesser than the auction's start price by multiples of decrement. The subsequent bid that comes in to outbid the L1 rate will have to be lesser than the L1 rate by one decrement value or in multiples of the decrement value. d.m/s. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) shall arrange to train your nominated person(s), without any cost to you. They shall also explain you, all the Rules related to the Reverse Auction/ Business Rules Document to be adopted along with bid manual. You are required to give your compliance on it before start of bid process. e. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be conducted in Indian Rupees (INR). Bidder has to quote Price for the given item as mention in the tender document on Lumpsum basis (Note:-Prices quoted should be inclusive of all Central / State Government levies, taxes, cost of incidental services such as transportation, insurance etc. )

13 Supply of one No of 320KVA DG set Page 13 f. Starting Bid/Bid Decrement: The opening price of the RA and the bid decrement value shall be available to the bidders on their bidding screen. g.bid PRICE: Bidder has to quote Price for the given item on Lumpsum ( Prices quoted should be inclusive of all Central / State Government taxes(gst) etc.as also cost of incidental services such as transportation, insurance along with supply, installation, testing, commissioning charges etc. The technical & commercial terms are as per SBI Tender for the Reverse Auction for Procurement, Commissioning and Maintenance of one number 320KVA DG set 1. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the tender document and shall not be subjected to any change whatsoever. 2. At the end of the reverse auction, bidder has to provide a detail break up for his lowest offer within 24 hour of closing of auction (Annexure I) and Price confirmation letter within 1 hour of closing of auction (Annexure III) Terms & Conditions of Reverse Auction for Procurement, Commissioning and Maintenance of one number 320KVA DG set LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name & Password by M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). The Bidders are requested to change the Password after the receipt of initial Password from M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). All bids made from the Login ID given to the bidder will be deemed to have been made by the bidder. BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to execute the work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the work the as mentioned above at the price that they bid. Should any bidder back out and not make the supplies at per the rates quoted, SBI and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall take action as appropriate. LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the lowest bid will be considered as the bidder s final offer to execute the work. AUCTION TYPE: English Reverse Auction. ( No Ties ) DURATION OF AUCTION: The auction will be of 1 hour duration. In case there is any acceptable bid quoted by any bidder within 5 minutes of closing of the auction, the auction will be extended for another 5 minutes from the time that Bid comes in. However, vendors are advised not to wait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity, network problems, system crash down, power failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU).

14 Supply of one No of 320KVA DG set Page 14 BID DECREMENT: The minimum Bid decrement shall be available to the Bidders at the start of the auction. The bidder can view the same by clicking on the Item details at the start of the auction. The bidder can bid lower than the Lowest Bid in the auction by a decrement, multiple of the minimum Bid decrement or at least of minimum bid decrement plus multiples of Bid Decrement. Also, please note that the start price of an item in online reverse auction is open to all the participating bidders. Any bidder can start bidding, in the online reverse auction, from the start price itself. Also, please note that the first online bid that comes in the system during the online reverse auction can be equal to the auction's start price, or lesser than the auction's start price by one decrement, or lesser than the auction's start price by multiples of decrement. The second online bid and onwards will have to be lesser than the L1 rate by one decrement value, or lesser than the L1 rate by multiples of the decrement value. VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen along with the necessary fields during English Reverse No ties Auction: 1. Leading Bid in the Auction 2. Bid Placed by him 3. Rank of the respective bidder 4. Start Price & Bid Decrement Value AUCTION WINNER: At the end of the Reverse Auction, SBI will evaluate all the bids submitted and will decide upon the winner. OTHER TERMS & CONDITIONS: The Bidder shall not involve himself or any of his representatives in Price manipulation of any kind directly or indirectly by communicating with other suppliers / bidders. The Bidder shall not divulge either his Bids or any other exclusive details of SBI to any other party. SBI s decision on award of Contract shall be final and binding on all the Bidders. SBI along with M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE can decide to extend, reschedule or cancel any Auction. Any changes made by SBI and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE), after the first posting will have to be accepted if the Bidder continues to access the site after that time. M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall not have any liability to Bidders for any interruption or delay in access to the site irrespective of the cause.

15 Supply of one No of 320KVA DG set Page 15 M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) is not responsible for any damages, including damages that result from, but are not limited to negligence. M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will not be held responsible for consequential damages, including but not limited to systems problems, inability to use the system, loss of electronic information etc. Important Note:- All the Bidders are required to submit the scan copy of Process Compliance Statement (Annexure- II) duly signed to M/s E-Procurement technologies pvt ltd on their letter head. All the bidders are requested to ensure that they have a valid Digital certificate well in advance to participate in the online event. Under no circumstances will the bidders be allowed to participate in the online event without Digital Certificate. After the completion of the Auction event, L-1 Bidders have to submit the Price Confirmation Letter (Annexure III) within 1 Hour immediately to M/s E-Procurement technologies pvt ltd /SBI for further proceedings on their letter head. The tenders received shall be numbered in the order of receipt. The covers containing the tenders shall be verified whether they are in sealed condition by the members of the Committee and shall be shown to the tenderers present. On opening of the Tender, only the total tendered amount of each tender shall be read out. The actual / final quoted amount and the lowest tender (L-1) shall be announced only after completion of physical arithmetic checking of the amounts of individual items. This L1 amount shall be probably the starting price for reverse auction. 4. When a supplier signs a tender in an Indian language, the RATES and tendered amount and / or the total amount tendered should also be written in the same language. In the case of illiterate suppliers the rates or the amount tendered should be attested by a witness. Earnest Money Deposit (EMD) for an amount as specified in NIT, is to be deposited with the tender in the form of Demand Draft (favoring ASST. GENERAL MANAGER (PREMISES & ESTATE), STATE BANK OF INDIA, payable at Thiruvananthapuram drawn on any Scheduled/ Commercial Bank ) and otherwise the tender is liable for rejection. E.M.D in the form of Bank Guarantee or any other form is not acceptable. No Interest will be paid on the EMD. EMD of unsuccessful tenderers will be refunded within 30 days of award of Contract. EMD of successful tenderer will be retained as a part of Initial Security Deposit. 5. Initial Security Deposit shall be 2% of the contract value. The successful tenderer has to deposit a sum equivalent to 2% of contract value less EMD, by means of Demand Draft (favoring Asst. General Manager (Premises & Estate), State Bank of India,

16 Supply of one No of 320KVA DG set Page 16 payable at Thiruvananthapuram drawn on any Scheduled/ Commercial Bank), with in a period of 15 days of acceptance of tender. 6. Total security deposit shall be 5% of contract value. Out of this 2% of contract value is in the form of initial security deposit, which includes the EMD. Balance 3% shall be deducted from the running account bills of the work at the rate of 10% of the respective running account bill i.e., deduction from each running bill account will be 10% till total 3% of contract value is reached. Initial security deposit shall be released to the supplier on virtual completion of the work. The Retention money would be released to the supplier after the defects liability period as specified in the contract, subject to satisfactory rectification of defects during the defect liability period. No interest shall be paid to the amount retained by the Bank as Security Deposit. 7. The liquidated damages shall be 0.5% per week, subject to a maximum of 5% of contract value for delay after 30 days. 8. There is no provision for any advance payment including for mobilization purpose for this work. 9. The acceptance of a tender will rest with the Competent Authority, who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all of the tenders received, without assigning any reasons whatsoever. The tenderers shall have no right to question the acts of the Bank. However, adequate transparency shall be maintained by the Bank. All tenders in which any of the prescribed conditions are not fulfilled, or are incomplete in any respect are liable to be rejected. 10. The Bank will accept no condition on the tender from the tenderers. Tender containing any condition leading to unknown/ indefinite liability, are liable to be summarily rejected. Any clarification on the tender may be obtained from the Bank before submission. 11. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the supplier who resort to canvassing will be liable for rejection. 12. The estimated value of work stated in the NIT is approximate and prepared for internal use of the Bank. The tenderer must obtain himself on his own responsibility and his own expenses all information and data which may be required for the purpose of filling this tender document and enter into a contract for the satisfactory performance of the work. The tenderer is requested to satisfy himself regarding the availability of transport and communication facilities, the character, quality and quantity of the materials, labour, the law and order situation, climatic conditions, local authorities requirement, traffic regulations etc. The tenderer should quote their own rates for completing the work, complete in all respects from functional point of view to the entire satisfaction of the Bank. 13. The supplier should quote his rates including all taxes The Supplier shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax, GST etc. and the rates quoted in the tender shall allow for the same. Deduction at source of Income Tax on works contract etc. shall be made by the Bank as per the provisions prevailing from time to time from the Running Account or Final

17 Supply of one No of 320KVA DG set Page 17 Bills and remitted to the concerned Taxation Authorities / State Government on behalf of the Supplier. The rates quoted shall be firm till completion of work and no escalation shall be considered. 14. Time is the essence of the contract. The work should be completed in all respects in accordance with the terms of contract within the period as stated in NIT. 15. Tenders shall remain open for acceptance for a period of 90 days from the date of opening of Technical Bid. If the tenderer withdraws his tender before the expiry of the said period or makes any modifications in terms and condition of the tender which are not acceptable to the Bank or the contract agreement is not executed within fifteen (15) days from the date of letter of acceptance after execution of contract agreement then the Bank without prejudice to any other right or remedy be at liberty to forfeit the earnest money. 16. It will be obligatory on the part of the tenderer to tender and sign the tender documents for all the component parts and after the work is awarded, the successful tenderer shall be bound to implement the contract by signing an agreement and conditions of contract attached herewith within 15 days from the receipt of intimation of acceptance of his tender by the Bank. However, the written acceptance of the tender by the Bank will constitute a binding agreement between the Bank and successful tenderer whether such formal agreement is subsequently entered into or not. 17. The quantities of various items of work given in the schedule of quantities are approximate. The quantities of work may vary at time of allotment/ execution of work. Bank reserves the right to omit/delete any item(s) of work from the schedule at the time of allotment/ before the commencement of work without assigning any reason whatsoever. Supplier will be paid for the authorized actual supply of material at the site duly verified by the concerned officials of the Bank. 18. Clarifications if any, regarding this tender may be obtained during PRE-BID MEETING scheduled for PM on date 19/06/2018 at the office of undersigned. Yours faithfully, Asst. General Manager (Premises & estate)

18 Supply of one No of 320KVA DG set Page 18 SECTION 3.0 FORM OF SUBMISSION OF TENDER To Asst. General Manager (Premises & Estate) State Bank of India, Local Head Office, Poojappura, Thiruvananthapuram-12. Dear Sir(s), Tender for supply of 1 No of 320 KVA, 415V, 3-phase, 50Hz, 1500 rpm DG Sets at SBI, newly constructed building at Calicut 1. We refer to the NIT for the aforesaid supply contract, I/We hereby offer to perform, execute, complete and maintain the works in conformity with the conditions of contract, schedule of quantities and specifications at the respective rates quoted in the Schedule of Quantities. 2. I/ We have satisfied myself/ ourselves as to the site conditions, examined all aspects of the tender conditions, subject to above, I/We do hereby agree, should this tender be accepted in whole or in part, to :- i. Abide by and fulfill all the terms and provisions of the said conditions annexed hereto, 3. I/We have deposited the required earnest money as specified in the NIT which, I/We note, will not bear any interest and is liable for forfeiture; i. If our offer is withdrawn within the validity period of acceptance. ii. If we makes any modifications in terms and condition of the tender which are not acceptable to the Bank. iii. If the contract is not executed within fifteen (15) days from the date of letter of acceptance. iv. If the work is not commenced within fifteen (15) days after execution of contract. 4. I/We understand that the Bank reserves the right to reject any/ all tenders without Or Or Or

19 Supply of one No of 320KVA DG set Page 19 assigning any reason what so ever. Further, we understand that the Bank is not bound to accept the lowest or any tender you receive. Yours Faithfully, Signature Designation Address

20 Supply of one No of 320KVA DG set Page 20 SECTION 4.0 GENERAL NOTES 1. PROCEDURE OF FILLING AND SUBMISSION OF TENDER i) The tenderers should quote their rates in figures and words where the quantities have been indicated in the relevant items of the schedule of quantities. Failure to do so may invalidate the tender. Erasing or over writing shall not be allowed. Corrections in the tender should be avoided. If this becomes unavoidable, the entire rate (and not a portion only) shall be scored out and signed (not simply initialed) by the tenderer as token of such cancellation. A fresh rate in specified manner shall then be correctly written. The rates quoted shall be firm. The rates quoted shall not be subject to any variations due to labour conditions, fluctuations in railway freight and any other conditions whatsoever. Under this clause any increase or decrease in prices of materials and labour rates shall be fully borne by the Supplier. ii) In the event of the tender being submitted by a firm, it must be signed by a member or members of the firm having legal authority to do so, and if called for, the legal documents in support thereof must be produced for inspection and the same in the case of the firm carried out by one member of a joint family. It must disclose that the firm is duly registered under the INDIA Partnership Act. Any tender signed by a member not holding a power of attorney shall be treated as informal. iii) Each page of (BOQ) shall be signed by the authorized person and cutting or corrections shall be duly attested/ signed by him. iv) The tenderer is to quote his rate in ink pen/ ball pen both in words and figures in English. In case of any variation, the rates quoted in the words in the Original copy of the tender shall only be valid. The tender shall be clearly and legibly written and whole writing must be by the hand of the person signing the tender and with the same pen and ink. Failure to do so may invalidate the tender. v) Tenderer shall note that their tenders shall remain open for acceptance for a minimum period of 90days from the date of finalizing the tenders (Price Bid). The tender must be unconditional. Conditional tenders may be summarily rejected. Submission of tenders: The tenders are to be duly signed by the tenderer and submitted in a sealed covers at the office as mentioned in the tender notice. An authorized representative of the tenderer can be present during opening of the tender.

21 Supply of one No of 320KVA DG set Page 21 SECTION 5.0 GENERAL CONDITIONS OF CONTRACT Except where provided for in the description of the individual items in the schedule of quantities and in the specifications and conditions laid down hereinafter and in the drawings, the work shall be carried out as per standard specifications (relevant IS) and under the direction of Employer. 1.0) INTERPRETATIONS/ DEFINITIONS In construing these conditions, the specifications, the schedule of quantities, tender and agreement, the following words shall have the meaning herein assigned to them except where the subject or context otherwise requires: 1.1) Employer: The term employer shall denote State Bank of India with their Local Head office at Poojappura, Thiruvananthapuram and any of its employees representative authorized on their behalf. 1.2) Supplier: The term supplier shall mean the individual or firm or company whether incorporated or not, undertaking the works and shall include legal personal representative of such individual or the composing the firm or company and the permitted assignees of such individual or firms of company. 1.3) Contract Agreement shall mean the documents forming the tender and the acceptance thereof and the formal agreement executed between State Bank of India (client) and the Supplier, together with the documents referred therein including these conditions, the specifications, designs, drawings and instructions issued from time to time by the Bank and all these documents taken together shall be deemed to form one contract and shall be complementary to one another. 1.4) Contract value shall mean the value of the entire work as stipulated in the letter of acceptance of tender subject to such additions there to or deductions there from as may be made under the provision herein after contained. 1.5) 'Specifications shall mean the specifications referred to in the tender and any modifications thereof as may be furnished or approved by the Bank time to time. 1.6) Site: The site shall mean the site where the works are to be executed as shown within boundary on the site plan including any building and erections thereon allotted by the Employer for the Supplier s use. 1.7) The Bank shall mean State Bank of India having its L.H.O. at Poojappura, Thiruvananthapuram and includes its representatives, successors and assigns. 1.8) Bank's Engineer: Bank's Engineer shall mean the Engineer appointed by Bank/ Employer as their representative for the work. 1.9) Engineer: Engineer shall mean the representative of the Bank. 1.10) Drawings: Drawings shall mean the drawings prepared by the Bank and issued to the

22 Supply of one No of 320KVA DG set Page 22 Supplier and referred to in the specifications including any modifications of such drawings as may be issued by him from time to time. The work is to be carried out in accordance with drawings, specifications, the schedule of quantities and any further drawings which may be supplied or any other instruction, which may be given by the Employer during the execution of the work. All drawings relating to work given to the Supplier together with a copy of schedule of quantities are to be kept at site and the Employer/ PMC shall be given access to such drawings or schedule of quantities wherever necessary. In case any detailed Drawings are necessary Supplier shall prepare such detailed drawings and/or dimensional sketches and have it confirmed by the Employer/ PMC as case may be prior to taking up such work. The Supplier shall ask in writing for all clarifications on matters occurring anywhere in drawings, specifications and schedule of quantities or to additional instructions at least 10 days ahead from the time when it is required for implementation so that the Employer may be able to give decision thereon. 1.11) The Schedule of Quantities shall mean the schedule of quantities as specified and forming part of this contract. 1.12) Priced Schedule of Quantities shall mean the schedule of quantities duly priced with the accepted rates of the Supplier after reverse auction. 1.13) Month means calendar month. 1.14) Week means seven consecutive days of 24 Hrs. 1.15) AMC period: Maintenance period of 60 months (5 years) from the date of actual completion of work at its own cost and to the satisfaction of State Bank of India Language The language in which the contract documents shall be drawn shall be in English Errors, Omissions & Discrepancies In case of errors, omissions or disagreement i) Between written description of the item in the specifications and descriptions in bills of quantities of the same item, the former shall be adopted. ii) In case of difference between rates percentage written in figures and words the rate in words shall prevail. iii) Between the duplicate/subsequent copies of the tender, the original tender shall be taken as correct Ownership of drawings

23 Supply of one No of 320KVA DG set Page 23 All drawings, specifications and copies thereof furnished by the Bank are the properties of the Bank. They are not to be used on other work Detailed drawings and instructions The work shall be executed in conformity therewith and the Supplier shall prepare a detailed program schedule indicating therein the date of start and completion of various activities on receipt of the work order and submit the same to the Bank Letter of Acceptance Within the validity period of the tender the Bank shall issue a letter of acceptance to enter into a Contract for the execution of the work as per the terms of the tender. The letter of acceptance shall constitute a binding contract between the Bank and the Supplier Contract Agreement On receipt of intimation of the acceptance of tender from the Bank the successful tenderer shall be bound to implement the contract and within fifteen days thereof he shall sign an agreement in a non judicial stamp paper of appropriate value. 8.0 Copies of Agreement Two copies of agreement duly signed by both the parties with the drawings shall be handed over to the Suppliers Obtaining information related to Execution of Work No claim by the Supplier for additional payment shall be entertained which is consequent upon failure on his part to obtain correct information as to any matter affecting the execution of the work nor any misunderstanding or the obtaining incorrect information or the failure to obtain correct information relieve him from any risks or from the entire responsibility for the fulfillment of contract Commencement of Work The date of commencement of the work will be reckoned from the date of issue of letter of acceptance of the tender by the Bank Time for Completion Time is essence of the supply and shall be strictly observed by the Supplier. The entire work shall be completed within a period of 30 days from the date of work order Payment terms are as follows, No advance payment i. 70% of quoted rate against item wise supply of material at site.

24 Supply of one No of 320KVA DG set Page 24 ii. 30% of quoted rate - against commissioning and handing over Deduction from the bill iii. 3% of quoted rate towards retention amount for defects liability period of one year Release of Security Deposit and Bank Guarantee: Initial Security Deposit [SD] mentioned in above shall be refunded to the Supplier without any interest on satisfactory completion of the work The Retention Money deducted from the bills as per Clause 32.3 above shall be refunded to the Supplier without interest within fifteen days after the end of Defects Liability Period [DLP] provided the Supplier has satisfactorily attended to all defects in accordance with the conditions of contract including site clearance and after deduction of any appropriations thereof. However, this amount shall be released earlier but after issue of VCC, on producing a Bank Guarantee (from any scheduled Bank other than State Bank of India) for the equivalent amount and validity as specified by the Bank (Minimum validity period shall not be less than the defect liability period) Taxes and Deduction at Source The Supplier shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax/ GST etc. and the rates quoted in the tender shall allow for the same. The rates quoted shall be firm till completion of work and no escalation shall be considered The Supplier shall also fully indemnify the Bank in respect of any costs, charges or expenses arising out of any claim or proceedings at law and also in respect of any award of compensation of damages arising there from The Bank shall be at liberty and is hereby empowered to deduct fully the amount of any damages, compensation costs, charges and expenses arising or accruing any such claim of damage from any sum or sums due or to become due to the Supplier Liquidated Damages If the Supplier fails to maintain the required progress in completing the work and clear the site including vacating their office on or before the contracted or extended date of completion without justification in support of the cause of delay, he may be called upon without prejudice to any other right of remedy available under the law to the Bank on account of such breach to pay a liquidated damages at the rate of 0.5% of the contract value shown in tender per week, subject to a maximum of 5% of the contract value Action when the whole Security Deposit is forfeited

25 Supply of one No of 320KVA DG set Page 25 In any case in which under any clause or clauses of this contract, the Supplier shall have rendered himself liable to pay compensation amounting to the whole of his security deposit, the Bank shall have the power to adopt any of the following course as they may deem best suited to the interest of the Bank. a) To rescind the contract of which rescission notice in writing issued to the Supplier by the Bank shall be conclusive evidence and in which case the security deposit of the Supplier shall be forfeited and be absolutely at the disposal of the Bank. b) In the event of any of above courses being adopted by the Bank the Supplier shall have no claim to compensation for any loss sustained by him by reasons of his having purchased or procured any material or entered into any engagements or make any advances on account of, or with a view to the execution of the work or the performance of the contract and in case the contract shall be rescind under the provision aforesaid, the Supplier shall not be entitled to recover or to be paid any sum or any work there to for actually performed under this contract, unless, and until the Bank will have certified in writing the performance of such work and the value payable in respect thereof, and he shall only be entitled to be paid the value so certified Owner s Right to Terminate the Contract If the Supplier being an individual or a firm commit any Act of insolvency or shall be adjudged an insolvent or being an incorporated company shall have an order for compulsory winding up voluntarily or subject to the supervision of Govt. and of the Official Assignee of the liquidator in such acts of insolvency or winding up shall be unable within seven days after notice to him to do so, to show to the reasonable satisfaction of the Bank that he is able to carry out and fulfil the contract, and to give security therefore if so required by the Bank. Or If the Supplier (whether an individual firm or incorporated Company) shall suffer execution to be issued or shall suffer any payment under this contract to be attached by or on behalf of any of the creditors of the Supplier. Or Shall assign or sublet this contract without the consent in writing of the Bank or shall charge or encumber this contract or any payment due to which may become due to the Supplier there under: a) Has abandoned the contract; or b) Has failed to commence the work, or has without any lawful excuse under these conditions suspended the progress of the work for 14 days after receiving from the Bank written notice to commence/proceed, or

26 Supply of one No of 320KVA DG set Page 26 c) Has failed to proceed with the works with such diligence and failed to make such due progress as would enable the works to be completed within the time agreed upon, or has failed to remove the materials from the site or to pull down and replace work within seven days after written notice from the Bank that the said materials were condemned and rejected by the Bank under these conditions ;or has neglected or failed persistently to observe and perform all or any of the acts, matters or things under this contract to be observed and performed by the Supplier for seven days after written notice shall have been given to the Supplier to observe or perform the same or has to the detriment of good workmanship or in defiance of the Bank s instructions to the contrary subject to any part of the contract. Then and in any of the said cases the Bank may not withstanding any previous waiver, after giving seven days notice in writing to the Supplier, determine the contract, but without thereby affecting the powers of the Bank or the obligation and liabilities of the Supplier the whole of which shall continue in force as fully as if the contract had not been so determined and as if the works subsequently had been executed by or on behalf of the Supplier. And, further the bank through the employees may enter upon and take possession of the work and all plants, tools, scaffoldings, materials, sheds, machineries lying upon the premises & estate or on the adjoining lands or roads use the same by means of their own employees or workmen in carrying on and completing the work or by engaging any other Suppliers or persons to complete the work and the Supplier shall not in any way interrupt or do any act, matter or thing to prevent or hinder such other Supplier or other persons employed for completing and finishing or using the materials and plant for the works. When the works shall be completed or as soon thereafter as convenient the bank shall give a notice in writing to the Supplier to remove his surplus materials and plants and should the Supplier fail to do so within 14 days after receipt thereof by him the Bank sell the same by public auction after due publication, and shall adjust the amount realized by such auction. The Supplier shall have no right to question any of the act of the Bank incidental to the sale of the materials etc Settlement of Disputes and Arbitration Except where otherwise provided in the contract all questions and disputes relating to the meaning of the specifications, design, drawings and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions orders or these conditions or otherwise concerning the work or the execution or failure to execute the same whether arising during the progress of the work or after the cancellation, termination, completion or abandonment thereof shall be dealt with as mentioned hereinafter. 1) If the Supplier considers that he is entitled to any extra payment or compensation in respect of the works over and above the amounts admitted as payable by the Bank or in case the Supplier wants to dispute the validity of any deductions or recoveries made or proposed to be made from the contract or raise any dispute, the Supplier