1 Life Insurance Corporation of India Divisional Office, Jeevan Prakash Circuit house Road,Jodhpur PIN Ph Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi ( District Jodhpur). t Issued to Details of the Vendor: Current Mobile No: Current Telephone No Address: M/S
2 Divisional Office, Jeevan Prakash Circuit House Road Jodhpur PIN , Phones E Mail: TENDER SCHEDULE Name of work: Tender for Shifting of Policy Dockets and Racks from RMF Center Jodhpur to RMF Center at Phalodi ( Dist-Jodhpur ). Description of the Work LIC of India, Divisional office, Jodhpur intends to Shift its RMF Centre,1676 Nos [Approx] of Racks made of Mild Steel of Approx Size 3-0 [long] x 1-3 [wide] x 8-0 [high] containing lacs of Policy dockets and 106 No of Racks of same size as mentioned above containing lacs Documents in Bundles lying at RMF Centre Ground Floor,1 st floor,2 nd floor and 3 rd floor in Krishi Mandi Choraha, Mandore Road,Jodhpur and 45 No of Racks of samesize Containing 1.10 lacs [Approx] Policy Dockets and 16 Blank Racks of the same size lying At RMF Centre-II, LIC Branch Office, E-Sector Shastri Nagar,Jodhpur are to be Shifted to Ground Floor, first floor,second floor and third floor in RMF Centre, LIC Branch Office Campus, Phalodi Dist. Jodhpur on as is and where is basis. The job involves shifting Of policy Dockets/Documents [ Strictly rackwise, shelfwise ] and steel racks and Rearranging the same as per previous position and condition.
3 Name of work Estimated Cost t Divisional Office, Jeevan Prakash,Circuit House Road JODHPUR, Pin , Phones , PERIOD FOR COMPLETION EARNEST MONEY DEPOSIT TENDER SCHEDULE : Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi (District Jodhpur) : Rs.10,00,000.00/-(Rupees ten lacs only) : 25 days : Rs /-(Rupees ten thousands only) S.No. Description 1. EARNEST MONEY DEPOSIT Remarks Rs.10,000/- (Rupees ten thousands only) shall be deposited by the Vendor in the form of Cash on LIC Cash Counter (timing from hours to Hours from Monday to Friday and hours to Hours on Sat. day ) OR in form of Demand Draft or Pay order in favour of LIC of India Payable at Jodhpur. ( Cheque shall not be acceptable ) EMD shall be refundable within 30 days from date of Finalization of the Tender or adjustable of the Lowest Vendor to the Security Deposit. 2. Defects Liability period 3 months from the date of completion of work 3. Date of commencement Either 7 days from the date of acceptance
4 letter is issued to the Vendor, OR the day on which Vendor is instructed to take possession of the site, whichever is earlier. 4. Completion Time 25 days from the date of commencement 5. Liquidated Damages ( Damages for Delay of the Work ) 6. Minimum value of works for interim bill 7. Period for honoring Final Payment. Quantum of liquidated damages 0.5 % of Accepted Contract Value per day of delay subject to a maximum of 10% of the Accepted Contract sum Interim Payment shall be made on the Satisfactory Shifting of 1000 Nos of Racks along with Policies docket and on the submission of the Bill by the Vendor. 30 (thirty) days from Satisfactorily Shifting of all the Policy Docket along with Racks, on the submission of the Final Bill by the Vender. 8. Security Deposit. Security Deposit shall be 10 % of the Final 9. Fire, Transits, Workmen Compensation & Third Party risk Insurance. 11. Working Hours for Completion of the Work. 12. Last date of submission of tender acceptable Tender Amount, EMD shall be adjustable in the Security Deposit. Security Deposit shall be refunded only after 30 days from satisfactory completion of the work All type of Insurance to be taken by the Vendor in the joint name of LIC and Vendor, as per the letter of Acceptance Hours to Hours( Except Sunday or Holidays as per LIC Leave Calendar ) up to Hrs
5 SPECIAL NOTE: 1.) The quoted rates shall be inclusive of all taxes such as sales Tax, Octroi, work contract tax, excise duty, VAT or any other tax, cess and duties levied by the Central/State government. The Vendors are requested to get them registered with Central Excise Department & submit a copy of the Service Tax number provided by the department. 2.) The Vendors are requested to raise the bills with bifurcation of :- A. Transport Charges. B. Other Charges i.e. Labour, Packing Charges, Loading and Unloading Charges, Sr. Divisional Manager
6 Divisional Office, Jeevan prakash,circuit House Road JODHPUR Pin Phones E Mail: M/s Date: 26/06/2015 Dear Sir, Re.: Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi. Sealed tender in Two Bid Systems on percentage rate basis are invited for the above work as per enclosed schedule for quantities and other conditions and specifications. We forward herewith a copy of the tender which should be duly filled Tender shall be submitted in Two Separate Envelop mentioning Envelop No (i) : Technical Bid for Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi. Envelop No (ii): Financial Bid for Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi. Both the Envelop No (i) & (ii) shall be put in Bigger size Envelop and This Envelop shall also mentioned Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi and submitted along with an Earnest Money Deposit of Rs.10, (Rs.Ten thousand only) at the above address in a sealed envelope in Envelop No (i) : Technical Bid duly super scribed with subject work and due date of opening so as to reach on or before 1500 hours on The Technical Bid of the tenders shall be opened on the same day in the presence of Vendors or their accredited representatives desirous to attend at hours. The Vendors should ensure that their tenders are received on or before the date and time specified. No consideration shall be given for postal or any other kind of delay. The Tender received without containing EMD of Rs.10, [ Rupees ten thousand only) shall be rejected out rightly. LIC of India reserves the right to reject any tender/ all tenders without assigning any reason thereof and doesn't bind itself to accept the lowest or any tender. Yours faithfully, Sr. Divisional Manager
7 GENERAL CONDITIONS OF THE CONTRACT 1. WORK : The word "WORK " wherever referred is of the " Shifting of 1676 nos Racks (approx) Containing of Approx 45 Lacs Policy Docket and 106 nos Racks (approx) Containing of Approx Lacs Documents Kept in Bundles, it may vary for 2 % + or - ) Premises from Existing RMF Center having Address Mandore krishi Mandi choraha,jodhpur from Ground First,Second & Third Floor. And 45 nos Racks Containing 1.10 lacs Docket and 16 blank Racks from LICBranch-2,Shastri Nagar,Jodhpur to Premises at LIC RMF Center Phalodi at Ground, First,Second and Third Floor having approximate distance is about 135 KM where the work has to be carried out as directed giving least inconvenience to occupants at Existing RMF Center Jodhpur. 2. WORKING HOURS : Work can be carried out from 8.00 Hours to Hours or from the department for which no extra shall be payable and the Vendor should cover for all such events in his quoted rates. Also, shifting of the Policy Dockets and Racks and other related documents, Furniture if any, etc. and rearranging the same so as to not to disturb the functioning of office may also be involved. In such an event, Vendor shall comply with instructions of Officers -in-charge. Rates quoted for various items of work shall cover for all such events and no separate payment will be made. 3. LAST DATE: The tender should be submitted in a sealed cover in Two Envelop mentioning Technical Bid and Financial Bid and Both the Envelop shall be kept in One Main envelop mentioning Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi Distt Jodhpur, last date of submission of tender on the envelope, in the office as per address given in enclosed appendix to the conditions of contract. 4. EARNEST MONEY DEPOSIT: The amount of EMD is to be remitted in favour of "LIC of India" in cash or in the form of demand draft issued by any bank and payable at Jodhpur. The amount of EMD shall be Rs. 10,000 /- -(Rupees Ten thousand only) as detailed in Appendix to the conditions of Contract. No interest shall be payable on Earnest money deposit lying with LIC of India.
8 5. SECURITY DEPOSIT: Security Deposit shall be 10 % of the Final acceptable Tender Amount; EMD shall be adjustable in the Security Deposit. Security Deposit shall be refunded only after 3 months from satisfactorily completion of the work. 6. The Vendors are requested to put their firm's endorsement on each page of the tender document in token of acceptance. 7. The Vendor is to fully indemnify the LIC of India against any type of loss/ accident caused due to the negligence of Vendor and the Vendor should take all precautions for smooth execution of the work. 8. CONTRACT LABOUR ACT: The Vendor shall pay his labour as per the Contract Act and observe hours of work and conditions of employment according to the existing rules under contract labour act. Further it shall be Vendor's responsibility to ensure that regular payments to his workers are made. The Vendor shall fully indemnify LIC of India from any claim under Vendor Lab our Act. Labour license to be obtained from Central Labour Commissioner if applicable. 9. WORKMEN'S COMPENSATION ACT: The Vendor shall fully indemnify the LIC of India from all claims for injury caused to any person whether a workmen or not and LIC of India shall not be bound to defend any claim made under the Workmen's Compensation Act. All Vendors have to obtain Workmen Compensation policy in the joint name of LIC of India and the Vendor for the value as directed, which shall remain in force till the completion of the work. 10. THIRD PARTY RISK INSURANCE : The Vendor shall be responsible for all injuries/ damages to his men, material and property etc. which may arise from the work, for negligence of himself and/ or his workers and shall fully indemnify the LIC of India, for such expenses which shall be solely to the Vendor's own account. All Vendors have to obtain Third party Insurance cover policy in the joint name of LIC of India and the Vendor for the value as directed, which shall remain in force till the completion of work.
9 11. TRANSITS INSURANCE: The Vendor shall be responsible for all Transits Insurance for goods like Policy Docket, Documents and Racks. Transits Insurance cover policy in the joint name of LIC of India and the Vendor for the value as directed, which shall remain in force. 12. FIRE INSURANCE: The Vendor shall be responsible for all Fire Insurance for goods like Policy Docket and Racks. Fire Insurance cover policy in the joint name of LIC of India and the Vendor for the value as directed, which shall remain in force. 13. All the Insurance Policy shall be taken by Vendors in the Joint Name of Sr. Div. Manager, LIC of India, Divisional Office, Jodhpur and in the Name of Vendor him self. Premium of the Policies are born by the Vendor only. The Vendors is required to submit all the Insurance Policies to us before Commencement of the Work, after getting Insurance Policies, The Work Commencement Order shall be handed over the Vendor. 14. The Vendor is also required to deposit the Copy of the Registration certificate of the Vehicle carting the Policies goods and copy of the Driving licence of the Drivers. 15. No alterations or additions are to be made by the Vendors to the text of Schedule of rates and other tender papers. Violation of this instruction entails rejection of the tender at the discretion of the Sr. Divisional Manager, L I C of India, Jodhpur. 16. The Vendor is required to check the numbers of pages and should be found missing or in duplicate, or the figure or writing indistinct, he must inform the Sr. Divisional Manager in order that the correct meaning may be decided upon before the date for the submission of the tender. Should the Vendor be in doubt about the precise meaning of any item or figure, for any reason whatsoever, he must inform the Sr. Divisional Manager in order that the correct meaning may be decided upon before the date for the submission of the tender. No liability whatsoever will be admitted nor claim allowed in respect of errors in the Vendor's tender due to mistake in the Schedule of Quantities which should have been rectified in the manner described above. 17. Vendors have to quote their rates on percentage basis (both in words and figure) for the enclosed schedule of items for all trades in appropriate Columns in the enclosed quotation formats. In case rates written in figures are not tallying with rate written in words, the rate quoted by Vendor in words shall be taken for consideration.
10 18. Vendors will have to submit their Interim bills in triplicate based on the Work Carried out by them and Final Bill has to be submitted in totality. 19. The Vendor shall be responsible for and shall replace or make good at his own expense any material lost or damaged. 25. If the work is likely to be delayed than the scheduled time limit, the Vendor shall in advance seek the extension in time limit before the expiry of time with all supporting valid reasons/documents for consideration of Extension of Time by the Competent Authority. And decision of the Sr. Div. Manager, L I C of India, Jodhpur shall be Final and it Shall be binding on both the Parties. 21. The Number of Racks and Polices Docket mentioned as above are tentative its subject to variation of + /- 2 % of Variation given in Quantity, However payment will be made only on LUMP SUM basis on the Completion of the Project and Interim Payment, made is required to be deducted from the Final Bill Amount. 22. The Final bill of the work should be submitted within 30 days of completion of work failing which LIC shall finalize the bill, which shall be binding on the Vendor. 23. In case of dispute the decision of the Sr. Divisional Manager, LIC of India, Jodhpur shall be conclusive and binding on the Vendor. 24. Vendors to please note that the work is to be carried out in co-ordination with other agencies/ occupants with least disturbances as directed. The Vendor should observe that his work shall not cause any nuisance to the public in general and to the neighboring occupants in particular. 25. VALIDITY: The tender shall be valid for acceptance for a period of 3 months from the last date of receipt of tender. 26. LIC reserves the right to accept any tender or to accept the tenders in part or to reject any or all the tenders without assigning any reason thereof.
11 27. All the pages of the tender papers are to be signed by the Vendors any overwriting or use of white ink is to be duly initialed by the Bidder. The corporation reserves the right to reject the incomplete tenders. 28. In case of failure of the completion of specified jobs by the Vendor on or before the date specified, the Corporation will be at liberty to change or cancel the order and the job may be awarded to another lowest bidder. And the Vendor shall make good any loss or damage that the Corporation may suffer thereby or shall pay to the Corporation liquidated damages that may be recovered from security deposit or the entire security deposit may be forfeited. 29. The Bidder must engage a furniture repairing person for tightening the loose / tottering racks at the new place so that the racks can be kept on the floor firmly. Any damages to Floor shall has to be repaired by the Vendors, if Vendors fail to do the same, it shall be done by LIC on Vendors Risk and Cost Basis. 30. Besides racks and dockets some office furniture like tables, chairs, tube lights are to be shifted to the new place. 31. The Interested bidders are advised to Visit both the Premises in during the Office Hours i.e to Hours on Working Days and to hours on Sat. Days to assess the Quantum of the Actual Work to be carried out by them. 32. The Bidders are requested to attend the Pre Bid Meeting, Specific Date of Pre bid meeting shall be intimated to Vendors at appropriate time. Sr. Divisional Manager
12 Technical Bid Page No: 1 Life Insurance Corporation of India Divisional Office,JEEVAN PRAKASH,CIRCUIT HOUSE ROAD, JODHPUR PIN , Tel Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi District JODHPUR. Technical Bid Technical Bid Page No: 2
13 INSTRUCTIONS FOR FILLING AND SUBMISSION OF TECHINCAL BID 1. Please note that no consideration will be given for postal delays 2. Vendors to note that all particulars required as per the form and Annexure shall be filled in completely in relevant strictly as per the format. 3. The forms not submitted strictly as per the above instructions within stipulated period are liable to be rejected, 4. The Vendors are advised to follow the instructions given below : (a) Enrolment Form shall be filled-up in clean handwriting in capital letters or typed and It shall be Signed by the authorized person of the Firm, authorization documents shall also be enclosed with Technical Bid ( TB ) (b) Full address of the site of work, owner or authority under whom the works have been carried out should be given (Please refer Annexure). (c) The agencies should ensure to submit the satisfactory Completion Certificate giving the value of work, year of completion and it should also tally with the value of final bill. (d) The annual turnover should be based on latest Income Tax Clearance Certificate duly cleared by Income Tax Department or audited balance sheet, copy of which should be enclosed. 5. Please note that the Financial Bid shall be opened of the selected vendors after securitizing of the Technical Bid. No Vendors shall claim to open the Financial Bid. The Date of Opening of the Financial Bid shall be intimate to selected Vendors at an later date, Vendors or authorized persons of the Vendors may be present at the time of the opening of the Financial Bid. Encls. : Enrolment Form Signature of Vendors Sr. Divisional Manager
14 I / We give the following details for your consideration. t Technical Bid Page No: 3 Sl.no QUERY ANSWER 1 Name of the firm : 2 Address 3 PAN No TIN No. VAT Registration No. Service Tax Registration No. 4 Contact Details Office Phone No. Mobile No. Fax No. 5 E Mail Address 1. 2.
15 Technical Bid Page No: 4 6 Month and year in which the firm was established in present name 7. Earnest Money Details: DD No Amount of DD Drawn Bank Details 8 Fill and enclose giving details of enrolment with other organizations. 9 Enclose latest income tax clearance Certificate Certificate enclosed for Assessment year 10 Fill in & enclose Annexure giving full particulars about Similar Type of major works completed during past Three years NOTE: List of only those works which are carried out by firm having Work completion certificate 11 Fill in Enclose Annexure List of Work is in Progress:
16 DECLARATION t Technical Bid Page No: 5 I/We understand and agree that the appropriate Life Insurance Corporation of India Authority has the right as he may decide, not to open the Financial Bid in any particular case and also to reject all the Bids received by the Life Insurance Corporation of India list of Vendors in the event of my/our furnishing false particulars in the enrolment form or submitting non-bonafide Bids or for technical or other delinquency in regard to which the decision of appropriate Life Insurance Corporation of India Authority shall be final and conclusive. I/We certify that the particulars furnished in the enrolment forms are correct and that should it be found that I/We have given a false certificate or that if I/We fail to notify the fact of my/our subsequent amalgamation with another Vendor or firm, the Life Insurance Corporation of India may remove my/our name from the list of Vendors and any contract that I/We may be holding at the time may be rescinded. PLACE : DATE : SIGNATURE OF VENDOR
17 II. ENROLMENT WITH OTHER ORGANISATIONS: Technical Bid Page No: 6 Sr. No. Name & Address of Authority with whom you are enrolled Year of Enrolled
18 Technical Bid page No.7 LIST OF MAJOR WORKS COMPLETED DURING LAST THREE YEARS Sr. Name and complete Postal Address of Order Nature of Work Authority under whom work was carried out Ref. No. & Date Contract Amount (Rs. In Lac) Is copy enclosed Value of work as per final bill (Rs.) Completion of work Date Month Year (1) (2) (3) (4) (5) (6) (7) (8) (9) Penalty levied for delay of completion, if any
19 Technical Bid Page No. 8 LIST OF WORK IN HAND Sr. Name and complete Postal Address of Order Present Position Site of work & Owner Authority under Ref. Amount Is copy Nature of Work whom work was No. (Rs. In enclosed carried out & Lacs.) Date (1) (2) (3) (4) (5) (6) (7) (8)
20 Financial Bid Page No: 1 Life Insurance Corporation of India Divisional Office, JEEVAN PRAKASH,CIRCUIT HOUSE ROAD, JODHPUR PIN ,Tel.no Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi DISTRICT JODHPUR. Financial Bid
21 Financial Bid Page No: 2 Scope Work of the LIC of India, Divisional Office, Jodhpur intends to Shift RMF Center Containing of 1737 Nos ( Approx) of Racks Made of Mild Steel of Approx Size 3-0 (Long ) X 1-3 ( Wide ) X 8-0 ( High ) containing of lacs of Policy Docket [ + / - 10 % ] on the Variation in the Qty of Policy Docket and Racks) situated at Existing Ground 1 st 2 nd and 3rd Floor in LIC Office,Mandore Krishi Mandi Choraha & LIC Branch Unit-2,Shastri Nagar Jodhpur to Ground,1 st,2 nd & 3 rd floor in RMF Center, LIC Branch Office Campus, Phalodi on LUMP SUM as where basis, including Shifting of all Racks and Dockets, and cartage to Phalodi and Placing of Docket in Position as directed by LIC authorities, etc complete. The Vendor is further required to quote their percentage in words also. The final Total amount after quoted percentage shall also written in figure and words. Description In Figure In Words only Total amount of Tender Rs 10,00, (Rupees Ten Lacs Only) Vendor Quoted : ( Tick and Quote any one of the below ) Below % the above Tender Amount % At Par Above % the above Tender Amount % Final Total amount after quoted % in Figure Total amount in Words -- Rupees
22 Financial Bid Page No: 3 I / We agreed with the all the terms & condition mentioned in the above Tender, we have understood all the scope of the work mentioned above, we shall abide by all the tender Conditions. The above rates are inclusive of all Taxes, Insurance Premiums are to be born of the Vendors. Place: Date : Signature with stamp of the Vendor P.S.: 1. The Conditional Tender Shall Not be Acceptable at any Cost, it Shall be rejected out rightly. 2. All the Pages are required to be signed by the Vendors. Sr. Divisional Manager
23 Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi ( Distt : Jodhpur) ENVOLOPE NO 1 ( Big Size ) To, The Chairman of Store Committee. LIC of India, Divisional Office, Jeevan Prakash,Circuit House Road, Jodhpur PIN From :
24 Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi( Distt : Jodhpur) ENVOLOPE NO 2 : ENVOLOPE FOR TECHNICAL BID To, t The Chairman of Store Committee, LIC of India, Divisional Office, Jeevan Prakash, Circuit House Road, Jodhpur PIN From : Tender for Shifting of Policy Dockets and Racks from Jodhpur to RMF Center at Phalodi( Distt : Jodhpur) ENVOLOPE NO 3 : ENVOLOPE FOR PRICE BID To, The Chairman of Store Committee. LIC of India, Divisional Office, Jeevan Prakash, Circuit House Road, Jodhpur PIN From :