Total no. of prospective bidder s representatives present in the Pre-bid meeting: 17

Transcription

1 PROCEEDINGS OF THE PRE-BID MEETING HELD ON , PM IN THE CONFERENCE HALL, OSMCL FOR PROCUREMENT OF ANTI-MALAIA DRUGS, COMBI-PACKS, INSECTICIDES & LARVICIDES, TESTING KITS, STIRRUP PUMPS. [Bid Reference No. : OSMCL/ /DRUGS-DHS-Mal./01, OSMCL/ /DRUGS-DHS-CP/02, OSMCL/ /OHC-DHS-I&L/01, OSMCL/ /OHC-DHS-KIT/02, OSMCL/ /EQP-DHS/04] Members Present: 1. Dr. M.Pradhan, Jt. DHS, NVBDCP 2. Dr. K.C.Sahoo, GM (Procurement), OSMCL 3. Dr. B.K.Swain, GM (Logistics), OSMCL 4. Mr. S.K.Nayak, Manager (QA), OSMCL 5. Mr. P.Dash, Sr. Consultant (P&IM), SHSRC 6. Mr. S. Parida, Consultant (P & L), NVBDCP Total no. of prospective bidder s representatives present in the Pre-bid meeting: 17 The queries raised by the prospective bidders were discussed and the following decisions were made : I. Bid Ref. No. : OSMCL/ /OHC-DHS-Kit/02 : Test Kit Sl. Item Name 1 Bivalent Kit & NS1 Elisa Kit Queries raised by the prospective bidders Whether the quantities mentioned in the schedule of requirement (Section IV) is no. of test Kit or no. of tests. In BOQ (Price Schedule) : Whether the price to be quoted is per Test or per test kit Whether technical bid will be submitted in hard copy or not Clarification /Amendment in response to the queries Amended The quantity mentioned in the schedule of requirement is amended as no. of Tests (approx.). Accordingly, the unit pack is to be read as Test / Box instead of Test Kits / Box. Bivalent Kit : 82,50,000 Tests NS1 Elisa Kit : 48,000 Tests Amended In BOQ (Price Schedule): The price is to be quoted per test. Clarification: A Copy of the all the documents uploaded in the technical bid shall also to be submitted alongwith the Original EMD & Tender document Cost envelop on or before the scheduled online technical bid opening. However, the copy of all documents to be submitted

2 2 Bivalent Kit EMD amount for Rs.25,60,000/- is too high Time of delivery period till 120 days instead of 60 days. Pack size may be considered as 30 test or 50 test EMD in the shape of BG may be allowed Is it possible to reduce the number of destinations should be the same as uploaded in e-tender portal. Copy of the documents to be submitted shall be only for the purpose of clarity / better visibility of the documents uploaded in case of any scanned documents uploaded (like product catalogues etc.) is not clear. But in that case, the documents shall be considered for evaluation if the scan copy of the same is uploaded. No Change in the EMD amount. No change in the delivery period mentioned in the bid document. No Change in the Pack size of 10 Tests per Box. No change No Change in the no. of destination mentioned in the bid document. II. Bid Ref. No. : OSMCL/ /DRUGS-DHS-Mal./01: Anti-malaria Drugs Sl. Item Name 1 Chloroquine Phosphate Tablet 2 Tab. Diethyl Carbamazine Citrate Queries raised by the prospective bidders As the item is under EPM rate contract, it should be deleted from the tender. The perforation for 3 tablets each will take maximum time of manufacturing and hence may be considered without perforation. For Tab. Tab. Diethyl Carbamazine Citrate, Local SSI may be allowed to participate Clarification /Amendment in response to the queries Amended. This item is deleted from the list of the tender schedule as this item is under valid EPM Rate contract (Local SSI Units) No Change in the perforation requirement as mentioned in the technical specification. No Change in the turnover clause as mentioned in the tender document. This item is not under the four items as

3 3 Technical Specification Section VII (All Items) : (Monograph Pharmacopoeia) with turnover clause of Rs.35 Lakhs per annum. per Govt. of H&FW Dept. letter no dtd (with proceedings of meeting with Chief Secretary dtd ) to compete through National Competitive Bidding with lesser turnover of Rs.35 Lakhs per annum and certain percentage of quantity reservation. Clarification: All drugs under this tender reference no. (except Item Inj. Artesunate) should confirm to the requirement of IP (Indian Pharmacopoeia) 4 Technical Specification Section VII (All Items) : Commercial Conditions Clarification regarding shelf life 1 Clause (EMD) Local MSEs registered in Odisha shall be exempted from paying earnest money. 2 Clause 6.27 (Performance Security) Local MSEs registered in Odisha shall pay 25% of the prescribed performance security. For Inj. Inj. Artesunate: Each Amp. shall contain 1 ml. of Sodium Bicarbonate Injection (5%W/v) and each Amp. Shall contain 5 ml. of Na Cl. Injection (0.9% W/v) Clarification & Amendment: D 14018, D14995 : 2 Years D 14034, D14035, D14004 : 5 Years D : 3 Years Technical Specification (All Items) : No Change. As per Finance Department, Govt. of Odisha office memorandums (No.13290/F dated and 4939/F dated ) which are deemed to be part of Odisha Government Financial Rules, the local MSEs registered with respective DICs, Khadi, Village, Cottage & handicraft Industries, OSIC & NSIC shall pay 25% of the prescribed security deposit / EMD (Under concessional payment of security / Earnest Money) while participating in tenders of Government Departments. No Change. As per Finance Department, Govt. of Odisha office memorandums (No.13290/F dated and 4939/F dated ) which are deemed to be part of Odisha

4 3 Clause The performance security may be returned to the bidder after receipt of the standard quality test report. 4 Clause (Payment) As the payment shall be made after receipt of the standard quality test report from the empanelled lab of OSMC, the time duration be specified. Government Financial Rules, there is no provision of concessional payment of performance security (Para 22 of the Finance Dept. memorandum no. 4939/F dated Clarification The purchase order may be placed in phases during the rate contract period. The performance security shall be submitted based on the value of the purchase order of each phase. The performance security shall be returned after completion of all contractual obligation including receipt of the Standard Quality Test report from the empanelled lab of OSMC. Clarification The payment shall be made after receipt of the standard quality test report from the empanelled NABL labs of OSMC. It will normally take days to get the quality test report from the empanelled NABL laboratories. III. Bid Ref. No. : OSMCL/ /OHC-DHS-I&L: Larvicides/Insecticides Sl. Item Name 1 Mosquito Larvicide Oil (MLO) Queries raised by the prospective bidders Being a new local SSI unit in Odisha, the clauses of turnover criteria & proof of supply of more than 50% quantity of the schedule of requirement may be deleted. 2 BTI WP BIS certificate as mentioned in the specification is not applicable for this item In technical Specification Composition: The word Bacillus and Delta should be there before Clarification /Amendment in response to the queries No Change in the turnover and proof of supply of 50% quantity of the schedule of requirement mentioned for the item : MLO Amended The product shall have CIB registration instead of BIS / CIB registration. Amended The composition to be read as Bacillus Thuringiensis and Delta Endotoxin.

5 3 Diflubenzuron 25% WP Thuringiensis and Endotoxin respectively. Under Specification (Shelf Life /Efficacy): Clarify the line : The firm shall have to be furnished alongwith the bid document. As this item is newly approved by NVBDCP, the proof of supply of 50% is to be waived off. Commercial Conditions 1 Samples Whether Samples to be submitted through post /courier/ Person 2 Clause Copy of the amendments published if any signed by the bidder shall be enclosed as part of the technical bid. Pl. clarify whether the tender document itself is to be submitted duly signed by the bidder. 3 Cause Whether the performance security is to be submitted upon receipt of LOI or purchase order. Clarification The copy of the CIB registration certificate have to be furnished in the technical bid. Amended For this item the clause 5.2 e is amended as : Proof of supply to State or Central Govt. or Govt. hospitals / Corporate Hospitals / PSU Hospital / Muncipal Hospital / Municipality / Pvt. Hospitals / UN Agencies / Corporate Sectors / Authorized agency of the State / Central Govt. / PSU as a manufacturer /Importer or otherwise (through distributor) in last three years and purchase copies in support of that as per format at Format T9 to be submitted. Samples can be submitted by post / courier / Person before the scheduled date & time of sample submission. Clarification The copy of the tender document need not be submitted. Only the formats & the copy of the documents as mentioned in Check list duly signed by the bidders has to be uploaded in the technical bid. Clarification Upon receipt of LOI, the agreement is to be signed within 10 days. Since this is a rate contract tender, after signing of contract, purchase order(s) shall be issued (may be phase wise) and the performance security has to be furnished based on the value of the purchase order(s).

6 4 Clause % payment shall be released against submission of Performance security of 10% of the contract / purchase order values (excluding taxes). Pl. clarify whether the taxes to be excluded are : VAT, CST, Entry Tax 5 Agreement Format Under Clause 5 (Annexure I) (Annexure I) in the schedule column: Clarify the meaning of Absl. Rate (Rs.) 6 Schedule of Request for Delivery of Requirement consignment at CDS, (Section IV) Bhubaneswar 7 Section V (SCC Clause e 8 Section V (SCC Clause b Whether supplies made by authorized stockist / distributor of the manufacturer would be considered In addition to the CIB registration, the declaration towards source of technical should be asked for. Clarification Performance security of 10% of the contract / purchase order values (excluding taxes) to be furnished. The taxes to be excluded are VAT, CST & Entry Tax. Clarification Absl. Rate (Rs.) is the unit price per Kg / Ltr. / Tab. etc. (as the case may be) No Change in the place of delivery as mentioned in the bid document. Yes. In that case, the manufacturer name (product of the manufacturer) has to be established in the purchase order copies. No change in the prequalification criteria clause b IV. Bid Ref. No.: OSMCL/ /DRUGS-DHS-CP/02: Anti-Malria Combipack Sl. Item Name 1 Drug Code : D38013 : Anti-Malaria Combipack (Adults) 2 All Items (Drug Code : D38013, D14023, D14024, D14025, D14026) Queries raised by the prospective bidders Technical Specification should be : Each combipack containing 3 tablets of Artesunate 1 Tab.(200 mg.) & 2 tablets of Sulphadoxine Pyremethamine ( ) mg OR 3 tablets of Sulphadoxine Pyremethamine ( ) mg each Colour Code for the combipack Clarification /Amendment in response to the queries Amended Amended specification should be read as : 1 st Row (Day 1) : one tablet of Artesunate (200 mg) and two tablets of Sulphadoxine Pyremethamine (750 mg mg) each OR 3 tablets of Sulphadoxine Pyremethamine ( ) mg each. 2 nd Row (Day 2) : One tablet of Artesunate (200 mg) 3 rd Row (Day 3) : One tablet of Artesunate (200 mg) D38013 (White), D14023 (Pink), D14024 (Yellow), D14025 (Green), D14026 (Red)

7 V. General for all tender reference Nos.: Logograms, Labelling The Odisha Govt. Supply Not for Sale alongwith the logo of OSMC has to printed on each unit Strip / Box / Carton / Vial /Amp / Bottle / Packet / Drum (as the case may be). In case of tablets, in addition to the Odisha Govt. Supply Not for Sale alongwith the logo of OSMC in the strips, each tablet also should be embossed with the word OG which is meant for Odisha Govt. * Note: The amendment mentioned above are to be treated as amendment in the technical specification & terms and conditions of the above tender reference. All other technical specifications & terms & conditions that are not mentioned above will remain same. Sd/- Managing Director OSMC

8 Odisha State Medical Corporation Limited (OSMCL) (A Government of Odisha Enterprise) Website : proc.osmcl.od@nic.in Bid Reference No. OSMCL/ /DRUGS-DHS-Mal./01 e-tender DOCUMENT FOR SUPPLY OF ANTI-MALARIA DRUGS Regd. Office: In front of Ram Mandir, Convent Square, Unit III, Bhubaneswar Tel. : (0674)

9 Sl. NO. INDEX DESCRIPTION PAGE NO. 1 NOTICE INVITING TENDER SECTION I INSTRUCTION TO BIDDERS SECTION II GENERAL DEFINITION & SCOPE OF CONTRACT SECTION III TENDER SCHEDULE SECTION IV SCHEDULE OF REQUIREMENT SECTION V SPECIAL CONDITIONS OF CONTRACT (TIME LIMITS & PRE-QUALIFICATION CRITERIA) SECTION VI GENERAL CONDITIONS OF CONTRACT SECTION - VII TECHNICAL SPECIFICATIONS 46 9 SECTION - VIII FORMATS OF BID SUBMISSION SECTION -IX ANNEXURES REQUIRED TO BE EXECUTED BY THE SELECTED BIDDERS

10 NOTICE INVITING BID Odisha State Medical Corporation Limited (OSMCL) In front of Ram Mandir, Convent Square, Unit III, Bhubaneswar Tel. : (0674) Website : proc.osmcl.od@nic.in Bid Reference No. : OSMCL/ /DRUGS-DHS-Mal./01 Date: Online Bids through e-tender portal ( are invited from eligible bidders for supply of Drugs as per the particulars mentioned below: Sl. No. Particulars 1. Date & time of release of bid 2. Date & time of Pre-bid meeting 3. Date & time of Online bid submission 4. Date & time of online Technical bid opening 5. Date & time of Sample Submission , 3 PM Date and time , PM Venue : Conference Hall, Odisha State Medical Corporation Ltd., In front of Ram Mandir, Convent Square, Unit III, Bhubaneswar Start Date & Time End Date & Time , 3 PM , 5 PM , 11 AM Not Applicable 6 Date of opening of Price Bid To be informed to the qualified bidders The bid document with all information relating to the bidding process including cost of bid document, EMDs, Prequalification criteria and terms & conditions are available in the websites: and The Authority reserves the right to accept / reject any part thereof or all the bids without assigning any reason thereof. Sd/ Managing Director OSMC Ltd.,Odisha 3

11 Memo No. /OSMC Dt Copy submitted to the Principal Secretary to Govt. H&FW Dept. for kind information. Sd/ Managing Director OSMC Ltd.,Odisha Memo No. /OSMC Dt information. Copy forwarded to the Director of Health Services / Jt.Director, NVBDCP for Sd/ Managing Director OSMC Ltd.,Odisha Memo No. /OSMC Dt Copy forwarded to the State Head Portal, IT Cell, Odisha Secretariat, Bhubaneswar for information. Sd/ Managing Director OSMC Ltd.,Odisha Memo No. /OSMC Dt Copy forwarded to the Chief Manager (Technical), State Procurement Cell, Nirman Saudh, Bhubaneswar for information. Sd/- Managing Director OSMC Ltd.,Odisha 4

12 SECTION I INSTRUCTION TO BIDDERS 1.1 The Odisha State Medical Corporation Limited - OSMCL (Tender Inviting Authority) is a Govt. of Odisha Enterprise for providing services to the various health care institutions under the Department of Health & Family Welfare. One of the key objectives of the OSMCL is to act as the central procurement agency for all essential drugs, equipment and other health commodities for all health care institutions (hereinafter referred to as user institutions) under the department. 1.2 This Bid Document contains the following: Section I : Instruction to bidders Section II : Scope and Description of Contract Section III : Bid Schedule Section IV : Schedule of Requirement Section V : Specific Conditions of Contract Section VI : General Conditions of Contract Section VII : Technical Specifications Section VIII : Formats for bidder for Submission of Bid (Technical bid) Section IX : Annexures [Formats for the successful bidder(supplier) after finalization of bid] 1.3 The bid documents published by the Bid Inviting Officer (Procurement Officer Publisher) in the e-procurement portal will appear in the Latest Active Tender. The Bidders/ Guest Users can download the Bid documents only after the due date & time of sale. The publication of the bid will be for specific period of time till the last date of submission of bids as mentioned in the Bid Schedule (Section III) after which the same will be removed from the list of Latest Active Tender. The bid document is also available at website : PARTICIPATION IN BID PORTAL REGISTRATION: 5

13 The bidder intending to participate in the bid is required to register in the e-procurement portal using his/her active personal/official ID as his/her Login ID and attach his/her valid Digital signature certificate (DSC) - Class II or III to his/her unique Login ID. He/She has to submit the relevant information as asked for about the bidder. The portal registration of the bidder is to be authenticated by the State Procurement Cell after verification of original valid certificates/documents such as (i) PAN and (ii) Registration Certificate (RC) / VAT Clearance Certificate (for Procurement of Goods) of the concerned bidder. The time period of validity in the portal is at par with validity of RC/ VAT Clearance. Any change of information by the bidder is to be re-authenticated by the State Procurement Cell. After successful authentication, bidder can participate in the online bidding process LOGGING TO THE PORTAL: The Bidder is required to type his/her Login ID and password. The system will again ask to select the DSC and confirm it with the password of DSC as a second stage authentication. For each login, a user s DSC will be validated against its date of validity and also against the Certificate Revocation List (CRL) of respective CAs stored in system database. The system checks the unique Login ID, password and DSC combination and authenticates the login process for use of portal DOWNLOADING OF BID: The bidder can download the bid of his / her choice and save it in their system and undertake the necessary preparatory work off-line and upload the completed bid at their convenience before the closing date and time of submission CLARIFICATION ON BID: The registered bidder can ask questions related to bid online in the e- procurement portal but before the pre-bid meeting. The Officer inviting the bid / Procurement Officer-Publisher will clarify queries related to the bid PREPARATION OF BID The detail guideline for preparation of bid is mentioned at General condition of Contract- Section VII (Clause & 6.17) 6

14 1.4.6 PAYMENT OF EMD AND COST OF BID DOCUMENTS: The detail guideline for payment of EMD & Cost of Bid Documents is mentioned at General Condition of contract- Section VII (Clause ) SUBMISSION AND SIGNING OF BID The detail guideline for submission of & signing of bid is mentioned at General Condition of Contract- Section VII (Clause ) 7

15 SECTION II General Definitions & Scope of Contract 2.1 General Definitions Department means Health & Family Welfare Department, Government of Odisha Government means Government of Odisha Bid / Tender Inviting Authority is the Managing Director or authorized person of OSMCL by the Managing Director, who on behalf of the User Institution/Government or the funding agencies calls and finalize bids and ensure supply, installation and after sales service of the equipments procured under this bid document Bid Evaluation Committee & Technical Committee are Committees authorized by the Managing Director of OSMCL to decide on the purchase of the drugs and equipments to be procured by the OSMCL User Institutions are the Govt. health care institutions under the Health & FW Department, Government of Odisha for which the items under this bid is procured Funding agencies are usually Directorates of Health & FW Department, Govt. of Odisha like Directorate of Health Services, Directorate of Family Welfare, Directorate of Public Health, Directorate of Medical Education & Training, Directorate of Drugs Control Administration etc. and Societies like OHS&FW, SIHFW etc. that provide funds for the procurement of drugs and equipments on behalf of whom the bid is invited by the Tender Inviting Authority Blacklisting/debarring the event occurring by the operation of the conditions under which the bidders will be prevented for a period of 3 years from participating in the future bids of Tender Inviting Authority/User Institution, more specifically mentioned in the Specific Conditions of Contract (Section V) and General Conditions of Contract (Section VI) of this bid document, the period being decided on the basis of number of violations in the bid conditions and the loss/hardship caused to the Tender Inviting Authority/User Institution on account of such violations. 8

16 2.2 Scope The bids are invited for the supply of the items, the details of which are mentioned in Section IV, needed for the government health institutions of Odisha on behalf of the Government of Odisha. The Odisha State Medical Corporation Ltd. - OSMCL (hereinafter called as the Tender Inviting Authority) is acting as the central procurement agency as well as service provider for the institutions. The main objective is to obtain competitive price through centralized procurement. For this, OSMCL, on behalf of the Depart of Health & Family welfare, Government of Odisha, will undertake and oversee the procurement process, ensure that the successful bidders supply the item (s) at the locations/institutions specified Rate Contract: This is a Rate contract Bid, the rate of which will be valid for a period of one year from the date of finalization of rate contract. However, the approx. quantity requirement is mentioned in the Schedule of Requirement Section IV, which may vary increase or decrease to an extent of 15%. The bidders are expected to quote their best rates for the items. The technical specifications, approx. quantity and locations, under the first instance of supply are also mentioned in Section IV of this bid document. During the rate contract period, only OSMCL is authorized on behalf of Health & Family Welfare Department, Govt. of Odisha to place purchase orders for the supply of item(s) to be procured under this bid during the validity of the rate contract period If the Tender Inviting Authority choose to place repeat order(s) during the rate contract period for supply of the item(s), then the successful bidder is bound to supply the same as approved at the same rates and under the same terms and conditions of this bid The bidders can withdraw at any point of time, after the minimum price firmness period of 180 days, but not after accepting the Letter of Intent or entering into agreement with OSMCL. 9

17 3.1. Bid Details SECTION III TENDER SCHEDULE 1. Bid Reference No. OSMCL/ /DRUGS-DHS-Mal./01 2. Cost of Bid Document Rs. 2,100/- ( inclusive 5% VAT ) for any or all the item(s) 3. Earnest Money Deposit (In shape of Demand Draft) Sl. Name of Item EMD (Rs.) 1 Inj. Artesunate 2,21,000/- 2 Tab. Chloroquin Phosphate 58,000/- 3 Tab. Primaquin Phosphate 55,500/- 4 Tab. Primaquin Phosphate 18,500/- 5 Inj. Quinine Di- 7,650/- Hydrochloride 6 Tab. Quinine Sulphate 2,500/- 7 Tab. Diethylcarbamazine Citrate 1,30,000/- Note: The bidder may quote for any or all the item(s) by submitting the required EMD for that item 4. Validity of bid 180 days from the last date of bid submission Performance Security Validity of Performance Security 3.2. Important Dates: 10% of the Contract price excluding taxes (for successful bidders) Up to 90 days after the date of completion of the contractual obligations including warranty period if any Sl. No. Particulars 1. Date & time of release of bid 2. Date & time of Pre-bid meeting , 3 PM Date and time , PM Venue : Conference Hall, Odisha State Medical Corporation Ltd., In front of Ram Mandir, Convent Square, Unit III, Bhubaneswar 10

18 3. Date & time of Online bid submission 4. Date & time of online Technical bid opening 5. Date & time of Sample Submission Start Date & Time End Date & Time , 3 PM , 5 PM , 11 AM Not Applicable 6 Date of opening of Price Bid To be informed to the qualified bidders 11

19 SECTION IV SCHEDULE OF REQUIREMENT 4.1 Item(s) Tendered: Sl. Description Specification / Strength 1 Inj. Artesunate 60 mg/vial (with sodium Bicarbonate 1ml+5ml NaCl) 2 Tab. Chloroquin Phosphate (Coated) (Aluminium foil/blister pack) 3 Tab. Primaquin Phosphate (coated) (Aluminium foil/blister pack) 4 Tab. Primaquin Phosphate (coated) (Aluminium foil/blister pack) 5 Inj. Quinine Di- Hydrochloride 6 Tab. Quinine Sulphate (coated) (Aluminium foil/blister pack) 7 Tab. Diethylcarbamazine Citrate (Coated) (Aluminium Foil / Blister Pack) 250 mg/tab(coated) equivalent to 150 mg Chloroquine Required Quantity (In absolute quantity) 4,60,000 Vials 52,51,250 Tablets 7.5 mg/tab. 61,33,750 Tablets 2.5 mg/tab. 36,83,750 Tablets 300 mg/ml 2 ml/ Amp 300 mg/tab 100 mg / Tab 11,200 Amps 1,33,000 Tablets 4,00,00,000 Tablets Place of delivery Central Warehouses at DHHs, MCHs, CH, RGH, CDS 12

20 Sample to be submitted : Not Required. DHH : District l Headquarter Hospitals (30) MCH : Medical College Hospitals (3) [SCB, Cuttack / MKCG, Berhampur / VSS, Burla] CH : Capital Hospital, Bhubaneswar RGH : Rourkela Govt. Hospital, Rourkela CDS : Central Drug Store, Bhubaneswar 4.2 Technical Specifications: The detailed technical specifications of each item are mentioned in Section VII. 13

21 SECTION V SPECIAL CONDITIONS OF CONTRACT 5.1 Time Limits Prescribed Sl. No Activity Delivery period Submission of Performance Security and entering into contract Time for making payments by Tender Inviting Authority Time Limit 60 days from date of issuance of Supply Order 10 days from the date of issuance of Letter of Intent. Within 60 days from the date of submission of invoice alongwith proper documents. 5.2 Pre qualification of Bidders: Tenderer shall be either a manufacturer or loan licensee or an importer (having valid import license and product registration certificate issued by the Drugs Controller General of India). a) In case of manufacturer or Loan licensee, it shall have a valid manufacturing drug license or valid renewal drug license issued by the State Licensing Authority / Central Licensing Approving Authority (wherever applicable). If the validity of drug license expires on the date of bid opening, validity certificate / renewal application acknowledgement certificate in lieu of valid manufacturing license / renewal license from licensing authority will have to be submitted. b) In case of importer, it should have a valid import license and product registration certificate issued by the Drugs Controller General of India In case of manufacturer, it shall have valid GMP certificate as per Revised Schedule M of Drugs & Cosmetics Rule 1945 / COPP (Certificate of Pharmaceutical Products) certificate issued by the concerned licensing authority. 14

22 5.2.3 In case of importer, WHO GMP (of Manufacturer) /COPP shall be submitted. Note : Valid certificate mean the certificates should be valid on the date of opening of technical bid Distributors / Suppliers / Agents / C&F Agents / C&A Agents are not eligible to participate in the tender on behalf of any company Tenderers (manufacturer/ importer) shall have a minimum turnover of Rs.15 Crores or more in each of the year for last three financial years in India i.e , and ( Provisional statement of account shall not be considered). The proof of turnover is to be furnished in the format T6 certified by the Chartered accountant & supported by audited annual audited statements The tenderer must be registered under CST Act or Odisha VAT Act Tenderer / manufacturing unit which has been blacklisted / debarred by any other state Government or Central Govt. Organisation due to (a) quality failure of the drug(s) supplied or (b) submitting fake or forged documents cannot participate in the Tender for that item(s) during the period of blacklisting / debarment Tenderer should have experience in supplying quoted item(s) as per tender specification to the State or Central Government or Government Hospitals / Corporate Hospitals / PSU Hospitals / Municipal Hospitals / Pvt. Hospitals in India / UN agencies / Corporate Sectors / Authorized agency of the State / Central Govt. / PSU as a manufacturer or otherwise during the last three years (Proof of supply to be submitted in Format T7 ) Tenderer should have at least 3 (three) years market standing for the quoted item(s) as per tender specification (In Format T8 / Market standing certificate, issued by the licensing authority to establish the 3 15

23 years market standing of for the quoted item(s) as per tender specification) The bidder have to submit the EMD (s) & the Bid document cost as mentioned in Section-III Samples if mentioned in Section IV (Schedule of Requirement) has to be submitted within the stipulated time. 5.3 Form C or Form D shall not be issued by the Tender Inviting Authority. Therefore, if the bidders are quoting CST, they shall indicate the percentage (%) of tax as applicable without Form C or D in the relevant price schedule format. 16

24 SECTION VI GENERAL CONDITIONS OF CONTRACT 6.1 Contents of the Bid Document: This Bid Document contains the following: Section I : Instruction to Bidders Section II : General Definition & Scope of Contract Section III : Bid Schedule Section IV : Schedule of Requirement Section V : Special Conditions of Contract Section VI : General Conditions of Contract Section VII : Technical Specifications Section VIII : Formats for bidder for Submission of Bid (Technical Bid) Section IX : Annexures [Formats for the successful bidder (Supplier) after finalization of bid] 6.2 Bid Document: The detailed technical specifications and terms and conditions governing the supply, installation, commissioning and the after sales service of the items bided are contained in this Bid Document The bid document shall be made available in the website and for downloading. Bidder shall submit Bid Document cost (mentioned in Section III) as described in clause 6.5 and non submission of the same shall be one of the primary reasons for rejection of the offer in the first round The documents shall be submitted online through the e-tender portal Bidders have to enroll themselves in the e-procurement portal and digital signature certificate is required The general guidelines on e-tender process is as mentioned below : Bidders should have a Class II or III Digital Signature Certificate (DSC) to be procured from any Registration Authorities (RA) under the Controller of certifying agency (CCA). Once, the DSC is obtained, 17

25 bidders have to register in the e-procurement portal for participating in this bid. Website registration is a one-time process without any registration fees. However, bidders have to procure DSC at their own cost Bidders may contact e-procurement support desk of OSMCL over telephone at , or State Procurement cell help desk , for assistance in this regard The e-tender process comprises the stages viz. downloading the bid document, pre-bid meeting (as applicable to each bid), bid submission (technical cover and financial cover), opening of technical bid and opening of financial bids for the technically qualified bidders Payment of Bid Document Cost & EMD: The details of payment of document cost & EMD is mentioned at clause The details of documents (in PDF format) for online submission of technical bid is mentioned at clause The blank price bid format should be downloaded and saved on bidder s computer without changing file-name otherwise price bid will not get uploaded. The bidder should fill in the details in the same file and upload the same back to the website Prices quoted by the Bidder shall be fixed during the bidder's performance of the contract and not subject to variation on any account. A bid submitted with an adjustable/variable price quotation will be treated as non - responsive and rejected. 6.3 Responsibility of Verification of Contents of Bid Document: The purchasers of the bid document shall examine all instructions, forms, terms and specifications in the Bid Document and verify that all the contents mentioned under clause 6.1, are contained in the Bid Document Failure to furnish any information required by the bid documents and submission of an offer not substantially responsive to it in every respect shall be at the bidder s risk and may result in the rejection of the bids, without any further notice. 18

26 6.4 Guidelines for Preparation of Bid The Bidder shall bear all costs associated with the preparation and submission of its bid and OSMCL, hereinafter referred to as Tender Inviting Authority, will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. The documents to be submitted online is mentioned in clause In the event of documentary proof as required being not enclosed, the Bid shall be liable to be rejected. All pages of the bid, except for unamendable printed literature, shall be signed by the authorized person or persons signing the bid along with the stamp of the bidder Language of Bid:- The Bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by the bidder and the Tender Inviting Authority, shall be in English language. Supporting documents and printed literature furnished by the bidder may be written in another language provided they are accompanied by an authenticated accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Bid, the English translation shall govern The bid (in English Language only) for the supply of items mentioned in Section IV shall be submitted along with detailed specifications. A technical leaflet /brochure / literature shall be furnished The documentary evidence regarding past performance shall be submitted along with the Bid shall be produced duly attested by the bidder on every page and serially numbered. Any interlineations, erasures or over writing shall be valid only if they are initialed by the person (s) signing the offer Bidder shall submit a declaration letter as per the format given as Format T5 and copy of amendments published if any signed by the bidder or the authorized representative shall be enclosed as part of the technical bid as a proof of having read and accepted the terms and conditions of the bid document An offer submitted in vague /ambiguous financial terms and the like, shall be termed as non-responsive and shall be summarily rejected Clarifications to specific requests shall be responded through and general clarifications, affecting all the bidders shall be published in the official website of the Tender Inviting Authority ( However, it shall be the duty of the prospective bidder to ensure that the 19

27 clarifications sought for has been properly received in time by the Tender Inviting Authority Any clarification on the e-tender procedure shall be obtained from OSMCL and the contact numbers are Payment for e-tenders (Bid document Cost & EMD) The bid document cost and EMD shall be paid by the bidder in the following manner through the e-tender system: 1. The bid document fee & EMD shall have to be furnished in shape of Demand Draft from any nationalized/scheduled bank in India in favour of Managing Director, Odisha State Medical Corporation Ltd., payable at Bhubaneswar. 2. The bidder has to furnish the scan copy (in PDF format) of the demand draft (s) alongwith other required document of technical bid through online submission on or before the due date & time of submission of technical bid. 3. However, the original instrument of the bid document cost & EMD(s) in a sealed envelop must reach the Tender Inviting Authority by post / courier on or before the opening of technical bid, failing which the bid shall be rejected. The sealed envelop containing the bid document cost & EMD should be clearly superscribed as : Bid document cost & EMD, Bid Reference No. and the name of the bidder. 6.6 Bid Document Cost The bidder has to submit the bid document cost as mentioned in Section III and non-submission of Bid Document Cost as mentioned in Section III shall be one of the primary reasons for rejection of the offer in the first round All bidders shall pay bid document cost as per the instructions provided in clause 6.5. Bidders are liable to pay bid document cost even if any relaxation is allowed in EMD. 6.7 Earnest Money Deposit (EMD) : The amount of the EMD(s) to be submitted per item is mentioned at Section III and Non- submission of EMD as mentioned in Section III 20

28 shall be one of the primary reasons for rejection of the offer in the first round Local MSEs registered in Odisha with the respective DICs, Khadi, Village, Cottage & Handicraft Industries, OSIC, NSIC shall pay 25% of the prescribed EMD, subject to submission of the valid registration certificate from the concerned authority None of the bidders other than those specified in clause 6.7.3, are exempted from the remittance of EMD EMD of unsuccessful bidders will be discharged/returned as promptly through online transfer The successful bidder's EMD will be discharged upon the bidders signing the contract and furnishing the performance security No interest will be paid for the EMD submitted The EMD will be forfeited, if a bidder; misrepresents facts or submit fabricated / forged / tampered / altered / manipulated documents during verification of bidding process withdraws its bid after the opening of technical bid; a successful bidder, fails to sign the contract after issuance of Letter of Intent fails to furnish performance security after issuance of Letter of Intent. 6.8 Deadline for Submission of Bid Bidders shall upload all the necessary documents in the e-tender portal before the last date & time for online submission and the Tender Inviting Authority shall not be held liable for the delay The Tender Inviting Authority may, at its discretion, extend the deadline for submission of Bid by amending the Bid Document, in which case, all rights and obligations of the Tender Inviting Authority and the bidders previously subjected to the deadline shall thereafter be subjected to the same deadline so extended. 6.9 Modification and Withdrawal of Bids The bidder can modify or withdraw bids submitted online before the last date & time for online submission. 21

29 6.10 Period of Validity of Bid The bid must remain valid for minimum 180 days (six months) from the date of opening of price bid. A bid valid for a shorter period shall be rejected by the Tender Inviting Authority as non-responsive The successful bidder upon entering into a contract can withdraw from the contract by giving one month prior notice after 180 days of price firmness, but not after the execution of agreement or issuance of Supply order for any of the agreed items Withdrawal or non-compliance of agreed terms and conditions after the execution of agreement or issuance of Supply Order will lead to invoking of penal provisions and may also lead to black listing/debarring of the successful bidder Rejection of Bids: The bids shall be rejected in case the bidder fails to meet the prequalification criteria as specified in Clause 5.2 of Section V At any point of time, the Tender Inviting Authority reserves the right to reject the bid if the bidder fails to fulfil the terms & conditions of the bid document including technical specification, demonstration (wherever required), furnishing of relevant document as per the satisfaction of Tender Inviting Authority Notices The Tender Inviting Authority shall publish the following information on its website or e-tender portal at the appropriate time as part of ensuring transparency in the bid process; The bid notices, documents, corrigendum, addendum etc if any Amendments to the bid conditions, if any, especially after the prebid meeting Results of the responsiveness of the technical bids and minor infirmities/clarifications sought List of bidders qualified,reasons for rejection of unqualified bidders. 22

30 Results of the demonstration of the items (if required), reasons for rejection and provisional list of bidders qualified for price bid opening Final List of technically qualified bidders Summary of Online price bid opening Notice, if any, relating to the contract given by one party to the other, shall be sent in writing by or fax and confirmed by post. The procedure will also provide the sender of the notice, the proof of receipt of the notice by the receiver. The addresses of the parties for exchanging such notices will be the addresses as incorporated in the contract The effective date of a notice shall be either the date when delivered to the recipient or the effective date specifically mentioned in the notice, whichever is later Other Terms and Conditions Technical Specifications and Standards:- The Goods & Services to be provided by the successful bidder under this contract shall conform to the technical specifications and quality control parameters mentioned in Section VII of this document The bidder shall be responsible for payment of any charges due to any statutory authorities such as Income Tax, Sales Tax, Customs Duties etc In the event, if it found that there is some statutory deduction to be made at the source, the Tender Inviting Authority will have the authority to do so Pre-Bid Meeting A pre-bid meeting will be convened to clarify the doubts of the prospective bids. The Tender Inviting Authority may or may not amend the terms and conditions as well as technical specifications of the bid document after the pre-bid meeting on the basis of feedback obtained during such meeting with a view to obtain maximum number of competitive bids Date of pre-bid meeting is mentioned in Section III. 23

31 Pre-bid meeting is called by the Tender Inviting Authority to explain briefly about the requirements as well as the terms and conditions of the bid document and to get the views of the prospective bidders, or any clarifications sought by the prospective bids on bid terms & conditions / specifications etc., as part of ensuing transparency in the bid process It is an opportunity for the prospective bidder to obtain all the details about the bided items, conditions governing the bids and also to get the explanation of any ambiguous condition that may be present in the bid document It is also an opportunity for the Tender Inviting Authority to assess the market and obtain feedback on the technical specifications/features etc requested by the User Institution/funding agency, so as to make amendments in the bid document on the basis of expert advice Failure to attend the Pre-bid meeting will not be a disqualification, but a loss of opportunity for the prospective bidders to understand about the items bided and the bid conditions Filled up Bids (Online Submission) will be accepted only after the date of pre-bid meeting Amendment of Bid Documents: At any time prior to the dead line for submission of Bid, the Tender Inviting Authority may, for any reason, modify the bid document by amendment The amendments shall be published in e-tender portal, and the bidder shall submit copy of amendments published if any signed by the bidder or the authorized representative shall be enclosed as part of the technical bid as a proof of having read and accepted the terms and conditions of the bid document The Tender Inviting Authority shall not be responsible for failure to inform the prospective bidders for any notices published related to each bid. Bidders are requested to browse e-tender portal or website of the Tender Inviting Authority for information/general notices/amendments to bid document etc. on a day to day basis till the bid is concluded before submission of bid Submission of Bid 24

32 The bids are to be submitted on-line in two parts in the e-tender portal. Each process in the e-procurement is time stamped and the system can detect the time of log in of each user including the Bidder PART-I as TECHNICAL BID shall be submitted on-line only in the e-tender portal with all the required documents as mentioned in clause PART II as PRICE BID (in the required Format) has to be submitted online only. The price bid format (excel sheet available in e-tender portal) is specific to a bid and is not interchangeable. The price bid format file shall be downloaded from the e-tender portal and quote the prices in the respective fields before uploading it. The Price bids submitted in any other formats will be treated as non-responsive. Multiple price bid submission by bidder shall lead to cancellation of bid The bidder should check the system generated confirmation statement on the status of the submission SIGNING OF BID The bidder shall digitally sign on all statements, documents, certificates uploaded by him, owning responsibility for their correctness / authenticity. If any of the information furnished by the bidder is found to be false / fabricated / bogus, the EMD/Bid Security shall stand forfeited & his/her name shall be recommended for blocking of portal registration and the bidder is liable to be blacklisted SECURITY OF BID SUBMISSION: All bid uploaded by the bidder to the e-procurement portal will be encrypted The encrypted bid can only be decrypted / opened by the authorised openers on or after the due date and time RESUBMISSION AND WITHDRAWAL OF BIDS: Resubmission of bid by the bidders for any number of times before the final date and time of submission is allowed. 25

33 Resubmission of bid shall require uploading of all documents including price bid a fresh If the bidder fails to submit his modified bids within the pre-defined time of receipt, the system shall consider only the last bid submitted The Bidder can withdraw it s bid before the closure date and time of receipt of the bid by uploading scanned copy of a letter addressing to the Procurement Officer Publisher (Officer Inviting Bid) citing reasons for withdrawal. The system shall not allow any withdrawal after expiry of the closure time of the bid The bidder should avoid submission of bid at the last moment to avoid system failure or malfunction of internet or traffic jam or power failure etc The details of the documents to be uploaded online are mentioned in Clause List of Documents in Bid Submission The list of documents (Scanned documents to be uploaded online in PDF format) as a part of Technical Bid (PART I) is as mentioned below: Bid Document cost [(Scanned copy of the instrument in PDF)] Earnest Money Deposit (s) [Scanned copy of the instrument in PDF)] [Original instrument of the bid document cost & EMD(s) in a sealed envelop must reach the Tender Inviting Authority by post / courier on or before the opening of technical bid, failing which the bid shall be rejected] Format T1 (Check List) Format T2 (Details of Items quoted) Format T3 (Details of EMD submitted) Format T4 (Details of Bidder) 26

34 Format T5 (Declaration Form) Format T6 (Annual Turnover Statement by Chartered Accountant) Copies of the annual audited statement / Annual Report for , , (Provisional statement of account shall not be considered) Format T7 (Performance Statement during the last three Years) Copies of purchase orders & end user certificates in support of the information furnished in Format T Format T8 (Market Standing Certificate) / Market Standing certificate in the format of the drug licensing authority Format T9 (Declaration for compliance of GMP) Photo copy of valid manufacturing license /Loan License / Import license for each and every product quoted by the drug licensing authority Valid Drug Endorsement for each quoted product / Product registration certificate (In case of Importer) Valid up-to-date Good manufacturing practice certificate as per revised schedule-m (GMP) / COPP Certificate by the drug licensing authority Valid up-to-date WHO GMP / COPP certificate (in case of importer) by the drug licensing authority Copy of ISO/BIS Certificate (if any) Copy of the VAT / CST registration certificate Copy of PAN Copy of IT Returns of the financial years , & A Copy of the all the documents uploaded in the technical bid shall also to be submitted alongwith the Original EMD & Tender document Cost on or before the scheduled online technical bid opening. 27

35 However, the copy of all documents to be submitted should be exactly the same as uploaded in e-tender portal. Copy of the documents to be submitted shall be only for the purpose of clarity / better visibility of the documents uploaded in case of any scanned documents uploaded (like product catalogues etc.) is not clear. In that case, the documents shall be considered for evaluation if the scan copy of the same is uploaded. Note : No price information to be furnished in the Technical bid Opening of Technical Bid The technical bid opening is online. The date of technical bid opening is only published in advance. The date of opening of price bid will be decided after sample verification for those bidders who qualify in the technical bid evaluation and shall be informed in advance The on-line opening of the technical bid and the price bid shall be done by the Tender Inviting Authority or his authorized representatives as per bid schedule. The prospective bidders or his/her representative can access to the on-line bid opening by logging in to the e-tender portal with the registered digital signature. Bidders or his/her representative may not come to the office of the Tender Inviting Authority for the opening of either technical or price bids In the event of the specified date for opening of bid being declared holiday, the Bid shall be opened at the appointed time and venue on the next working day In the event of the bid and claims in the on-line documents are materially missing or of substantial error or unqualified for want of required qualifications, shall stand disqualified and rejected. However, minor infirmities in the submission of documents will be allowed to be rectified by obtaining required clarification by the Tender Inviting Authority so as to ensure qualification of maximum number of competitive offers to the final round The bidder shall be responsible for properly uploading the relevant documents (in the format specified) in the e-tender portal in the specific location and the Tender Inviting Authority shall not be held liable for errors or mistakes done while uploading the on-line bid. 28