TENDER DOCUMENT FOR APPOINTMENT OF SUB-LICENSEE TO SET UP & OPERATE MILK STALLS AT RAILWAY STATIONS IN THE STATE OF ODISHA

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1 TENDER DOCUMENT FOR APPOINTMENT OF SUB-LICENSEE TO SET UP & OPERATE MILK STALLS AT RAILWAY STATIONS IN THE STATE OF ODISHA Submission of Filled in Tender Document: Upto 1400 Hours Dtd Opening of Tender : 1500 Hours Dtd Name of the Tenderer : Address : Telephone No. : FAX No. : No. : THE ODISHA STATE CO-OPERATIVE MILK PRODUCERS FEDERATION LTD. D-2, SAHIDNAGAR, BHUBANESWAR Ph.No.(0674) / / / COST - Rs Vat 5%

2 THE ODISHA STATE CO-OPERATIVE MILK PRODUCERS FEDERATION LTD. D/2, SAHID NAGAR, BHUBANESWAR Telephone No , , Fax No APPOINTMENT OF SUB-LICENSEE TO SET UP & OPERATE MILK STALLS AT RAILWAY STATIONS IN THE STATE OF ODISHA Sealed tenders are invited in two bid system from interested parties to set up & operate Milk Stalls at their own cost for selling OMFED products as per the guidelines of OMFED and Railway Authority as Sub-licensee at different Railway Stations in the State of Odisha. Tenders shall be accepted up to Hours dtd & shall be opened on the same day at 1500 Hours. For details, please visit our website

3 // 1 // THE ODISHA STATE CO-OPERATIVE MILK PRODUCERS FEDERATION LTD. D/2, SAHID NAGAR, BHUBANESWAR TENDER DOCUMENT Appointment of Sub-licensee to set up & operate Milk Stalls at different Railway Stations in the State of Odisha as mentioned hereunder. Railway Station No. of Milk Stall Platform No. Rourkela 01 04/05 Rajgangpur Rajgangpur 01 02/03 Badbil Jharsuguda-(Rourkela end & Sambalpur end) Jharsuguda 01 02/03 a) Available of Tender Document - The tender document can be available at Omfed Corporate Office, D-2, Sahidnagar, Bhubaneswar from on payment of Rs.1050/- including 5% VAT only in cash on working days up to hrs of This can also be downloaded from website A separate Demand Draft of Rs.1050/- drawn in favour of OMFED payable on any Nationalized Bank at Bhubaneswar shall be submitted by the interested vendors in case of downloaded tender documents. b) Date and time of submission of , 1400 Hours Tender Document c) Date and time for opening of Tender : (i) Technical Bid , 1500 Hours (ii) Financial Bids of eligible - to be communicated later on Bidders d) Contract period - 03 years A category stalls & 05 years D category stalls subject to review of performance every year during contract period.) e) Likely date / month of commencement of Contract - 1 st April, 2015 g) If any of the above scheduled date is declared as holiday for the Federation, the said programme will be held on next working day at same time & venue. OMFED reserves the right to accept or reject any or all the tenders without assigning any reason thereof.

4 // 2 // SCOPE OF WORK AND GENERAL TERMS & CONDITIONS: The Odisha State Cooperative Milk Producers Federation Ltd., Bhubaneswar requires the services of well established and financially sound Vendors to set up & operate Milk Stalls as Sub-licensee for selling Omfed products at different Railway Stations on payment of license fee as decided by the Railway Authority from time to time in the State of Odisha as mentioned below: Sl No, Railway Station Categor y P.F No. Nos.of Stalls 1st year license fees Dairy Name i Rourkela A 4/5 01 Rs.75,000/- Rourkela Dairy ii Barbil D Rs.30,000/- Keonjhar Dairy iii Rajgangpur D Rs.30,000/- Rourkela Dairy iv Rajgangpur D 2/3 01 Rs.30,000/- Rourkela Dairy v Jharsuguda (Rourkela end) A Rs.75,000/- Sambalpur Dairy vi Jharsuguda (Sambalpur end) A Rs.75,000/- Sambalpur Dairy vii Jharsuguda A 2/3 01 Rs.75,000/- Sambalpur Dairy (1) Interested parties may apply in the prescribed form along with EMD of Rs.10,000/- in shape of demand draft in favour of OMFED,Bhubaneswar payable on any Nationalized Bank at Bhubaneswar. Offer without EMD shall be rejected. Application to be addressed to the CMD OMFED, D-2 Sahidnagar, Bhubaneswar in a sealed envelope duly superscribed- Application for OMFED Milk Stall at Station, PF No and should be submitted in the OMFED Head Office D-2, Sahidnagar Bhubaneswar from hrs up to hrs of Date: After which no application will be entertained. All documents of both the essential and desirable should be submitted with the application duly attested by a Gazetted Officer. The OMFED authority reserves the right to reject any or all applications without assigning any reason whatsoever. (2) The tenure of contract will be for 03 years for Railway Stations at Jharsuguda & Rourkela and 05 years for Rajgangpur and Barbil and the same may be renewed at the discretion of Railway Authority after every term of specified years subject to satisfactory performance, payment of required license fee, dues and arrears if any by the Sub-licensee. (3) Modular Stall shall be constructed by the Vendor/Sub-licensee at his own cost as per specification & at the earmarked location of the Railway Authority. (4) Temporary construction is to be made by the Vendor and under no circumstance permanent brickwork shall be allowed for the purpose. (5) The Vendor/Sub-licensee shall have to deposit minimum lump sum License fee subject to revision as per catering policy of Railway Authority decided from time to time. (6) Lump sum license fee will be required to be deposited in advance with OMFED for the entire terms of the contract and the balance amount of revised License fee as decided if any by the Railway authority shall be deposited by the Sub-licensee within one month on receipt of intimation from the Federation.

5 (7) The Sub-licensee shall arrange electricity and water supply connection to the stall and make payment there for regularly on actual consumption basis. (8) An individual/firm/company will be allowed to hold maximum of one stall at a Station. (9) After allotment of Stall, tripartite Agreement will be executed among the Railway, Omfed & the Sub- Licensee. (10) The Sub-licensee shall have to obtain Food license, trade license & Medical certificate from the competent authority & renew the same from time to time. (11) The products will be supplied to the Sub-licensee at whole sale price as per indent alongwith advance payment. The Sub-licensee will arrange for lifting of the items from the distribution Van to the Stall inside the Rly. Plat Form.. Omfed Ice-cream supply arrangement may be made at Retail Price subject to availability in that area. (12) The Photo copy of all the supporting documents with self attestation should be submitted along with the application form. (13) The Sub-licensee shall not claim for any compensation in the event of failure on the part of the Federation to deliver the products in time due to breakdown of plant / distribution vehicle or for any other reasons. (14) The Sub-licensee shall put to sale exclusively Omfed products in the stall allotted to him and arrange for lifting of products as per target given from time to time. (15) Performance of the Sub-licensee shall be reviewed from time to time and the contract is subject to termination on the basis of performance review made by the Federation. (16) Successful bidder will deposit License fee and interest free Security Deposit as agreed by him within Ten working days on receipt of intimation. If the bidder fails to deposit the Security Deposit within 10 working days, OMFED reserves the right to reject his bid treating him as unsuccessful bidder unless the date line for deposit of Security Deposit is extended by OMFED. (17) The Security Deposit will be retained by OMFED during the contract period which is refundable without any interest after the contract period unless forfeited in case of breach of agreement. After deposit of the Security money within the prescribed date line, an agreement will be signed between the bidder and Railway and OMFED for the said purpose. Cost of execution of agreement shall be borne by the bidder. In the event of failure on the part of the selected bidder to execute the agreement within the stipulated time, EMD deposited by him along with tender shall stand forfeited. (18) The Technical Bid and Financial Bid shall be submitted in two separate sealed cover indicating thereon specification of Bid. The above two sealed Bids should be submitted in a sealed cover super-scribing TENDER FOR APPOINTMENT OF SUB-LICENSEE TO SET UP & OPERATE MILK STALL ON PLATFORM No- AT RAILWAY STATION DUE ON. (19) Tenders filled in all respect must be sent by Regd. Post/ Courier/ Person to reach Omfed, D-2, Sahidnagar, Bhubaneswar on or before 1400 Hours dtd Incomplete tenders and tenders received after specified time shall not be accepted. Omfed shall not be responsible for any type of delay in arrival of tender. Once tender is accepted cannot be allowed for withdrawal. (20) The Technical bid will be opened by a Committee at 1500 Hours dtd at Omfed s Conference Hall, D-2, Sahidangar, Bhubaneswar in presence of interested tenderers/ their authorized Representatives.

6 (21) If the Technical Bid of any particular bidder is not found in order then his Financial Bid shall not be taken into consideration without any notice. The Financial Bids of Technical Bid qualifiers shall be opened at 1500 Hours dtd. in the Conference Hall of Omfed, D/2, Sahidnagar, Bhubaneswar, in the presence of interested tenderers/ their authorized representatives, who wish to be present on the spot at that time. The date shall be communicated accordingly. (22). EMD of successful bidder will be adjusted towards security deposit. The EMD of unsuccessful bidder shall be refunded within one month of finalization of order in the shape of Account Payee Cheque. (23) Security Deposit/EMD as the case may be, of the successful bidder shall be forfeited in the event of failure on his part to carry out the instructions contained in the work order/authorization letter within the given time (24) If the tenderer does not meet statutory requirement to the satisfaction of the management as stipulated above, Competent Authority shall reserves the right to reject the tender outright at the time of opening of tender. (25) The Omfed Management is at liberty to relax the eligible criteria if feel necessary considering the nature of work. (26) Selection of Sub-licensee shall be made taking into consideration the highest offer for Security Deposit amount and experience in dealing with catering/food items under Railway/ Govt organization. i. Educational Qualification (with documentary proof) ii. iii. Previous experience in dealing with food items/ catering business (with documentary proof) from Railway/ Govt. Period of experience - Certificate to be submitted from Railway/Govt. 27. ESCALATION CLAUSE : The license fee is non-refundable & subject to revision as per catering policy of Railway Authority which shall be borne by the Sub-licensee and deposited with the Federation on the basis of intimation to that effect. 28. Penalty: In the event of bidder fails to execute the work within the schedule period, OMFED reserves the right to impose the penalty as decided by the Authority and also forfeit the EMD/Security Deposit. 29. Disputes: i) The Federation and the bidder shall make every effort to resolve any dispute/disagreement in connection with the bid amicably by direct negotiation. However, the decision of Chairman-cum-Managing Director, OMFED will be final & binding in case the disagreement or dispute if not resolved by mutual negotiation.

7 ii) Legal dispute if any, concerning to this supply shall be subject to such courts as exercising civil Jurisdiction over Bhubaneswar. TECHNICAL BID REQUIREMENTS: Documents to be submitted by the interested parties / bidder:- i) Filled in tender application. ii) Original Money Receipt of Tender Purchase Form cost of Rs.1050/- or Demand Draft. iii) EMD of Rs.10,000/- in shape of Demand Draft in favour of OMFED, Bhubaneswar. iv) Photocopies of Trade License, Income Tax PAN No., VAT, TIN Regn. No. & Experience Certificate.. vi) Recent Pasport size Photograph &Identity Proof (Aadhar Card, PAN Card, Voter ID, Driving License) in case the bidder is an individual. vii) TDS Certificate if any for consecutive 2 years ( & ) shall be furnished.

8 APPLICATION TECHNICAL BID FOR APPOINTMENT AS SUB-LICENSEE TO SET UP & OPERATE MILK STALL ON PLATFORM NO. OF RAILWAY STATION. Tender Notice No:. Dated:.. 1. Name of Bidder : Recent Pasport size Photograph of individual bidder alongwith Identity Proof (Addhar Card, PAN Card, Voter ID, Driving License) shall be submitted with the application. 2. Cost of Tender Paper : Rs. (Original D/D or M/R is to be enclosed. 3. Details of Earnest Money Deposit : DD No. date of Rs. drawn on Bank. 4. Name of Proprietor / Partner / Director : along with proof as authorized person to sign the document & deed etc. 5. Full Address of Registered Office/ : Permanent address in case an Individual. Telephone No. FAX No. Address : : : 6. Full address of Operating / Branch : Office/ Present Address in case the bidder is an individual Telephone No. : FAX No. : Address : 7. Educational Qualification in case bidder is an individual 8. Previous experience in Rly Stall/ catering business : :

9 9. Banker of the Bidder : (Attach certified copy of statement of A/c for the last three years) 10. Details of the License. : (Valid trade license obtained From competent authority Xerox and attested copy to be enclosed) 11. Solvency : 12. Moral Character : 13. Financial Status of the applicant : 14. PAN / GIR No. : (Attach attested copy) 15. VAT/TIN Registration No. : (Attach attested copy) 16. Experience certificate. : (Attach attested copy) 17. E.S.I Registration No. : (Attach attested copy) 18. Financial turnover of the Bidder for the last 2 Financial Years. Financial Year Amount (Rs. Lacs) Remarks, if any Specific Consent Specific consent of the bidder is essential on the following points which are mentioned else where in this tender document. Please put Tick Mark on the choices to indicate your consent. a. Point No. 6 of Technical bid I agree/ disagree b. Point No.16 of Technical bid I agree/ disagree 20. Additional information, if any: (Attach separate sheet if required)

10 DECLARATION 1. I, Son / Daughter / Wife of Shri Proprietor / Director / authorized signatory of M/s., mentioned above, am competent to sign this declaration and execute this tender document; 2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them; 3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. Name: Signature of Bidder Seal : Date : Place:

11 APPLICATION FINANCIAL BID FOR APPOINTMENT AS SUB-LICENSEE TO SET UP & OPERATE MILK STALL ON PLATFORM NO. OF RAILWAY STATION. 1. Name of Bidder : 2. Amount of interest free Security Deposit to be deposited within ten days of receipt of allotment letter. : 3. Whether agreed to deposit total amount of yearly licensee fee in advance for the contract period at the time of allotment of stall as indicated in the terms and conditions : Yes/ No DECLARATION I/We do hereby declare that I/We have gone through the above mentioned terms & conditions and agree to accept the same for submission of the tender & execution of the work in all respect. Full Signature of Bidder Place : Date : Address for correspondence : Telephone No.: Application can be downloaded from official website www. omfed.com from the date of publication of Notice up to hrs of date:

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