Gautam Buddha University

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1 (Established by the Uttar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida Website : BID FORM FOR THE PROCUREMENT OF STATIONERY ITEMS UNDER ANNUAL RATE CONTRACT

2 (Established by the Uttar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida Tender Procurement of Stationery Items under Annual Rate Contract Opening Date 08 th July 2014 Closing Date & Time 28 th July 2014 upto p.m. Last date & Time of Bid Submission Technical Bid Opening Date, Time & Place Earnest Money Deposit Tender Fee Completion Period 28 th July 2014 upto 05:00 p.m. 30 th July 2014 on Noon Venue : Conference Room of the Registrar Office, 1 st Floor, Administrative Building, G.B.U., Gr. Noida. (Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time). Rs.25, (Refundable) Rs (Non-refundable) Within 1 week from the date of Purchase Order issued Bid System Two Tier : 1) Technical Bid 2) Financial Bid Technical Bid Shall Contain Financial Bid i. All documents in support of commercial terms & conditions and eligibility criteria. ii. Bidders Performa. iii. Tender Fee by way of demand drafts / pay orders only. iv. EMD by way of F.D.R./B.G. for at least a year of validity. The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers.

3 (Established by the Uattar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida TECHNICAL BID (BIDDER S PROFORMA) (To be submitted in separate envelope) Name of the Organization with complete address Pl. mentioned whether a Government Company / Public Ltd. / Private Ltd. / Partnership / Proprietorship Date of incorporation/registration (pl. enclose photocopy of cert.) Specify the number of years in this line of activity by the company PAN/TIN registration No. (pl. enclose photocopy of cert.) Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.) Provide the contacted person name, postal address, telephone & fax numbers, and address Mention delivery period from the date of the placement of an official purchase order Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account) Detail of the similar item(s) supplied during last three years at IITs, NIT s or Central / State Universities or any Academic Institute of National Repute (please enclose Performance Certificate/Purchase Order) Name of the item(s) P.O. Value (Rs.) Name of the Institution, item supplied.

4 Whether your firm have been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three years (pl. enclose affidavit on Rs.10/- stamp) (Yes / No) DECLARATION I/We hereby declare that the information given in the technical bid by the undersigned is correct and fulfill all conditions as published in the tender document. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No. :...

5 (Established by the Uttar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida LIST OF STATIONERY ITEMS REQUIRED UNDER ANNUAL RATE CONTRACT Sr. No. Stationery items Required Brand Paper A4 Size Power or Xerox Paper A3 Size File Board Green Laces All pin Gems Clip steel with plastic coated 30 mm Slip Pad No. 44 Flags/Page Marker White Board Marker Permanent Marker Stamp pads (Blue/Black Colour) Pin Container Drawing Pin with Plastic top Ball pen number Gel Pen Pilot pen Power or Xerox Best Brands/Quality Best Brands/Quality Bell or Omex Bell or Zen Neelgagan or Saraswati Oddy or 3M Luxur or Reynolds Luxur or Reynolds Fibre Casttle or Kores Omega or Kebica Saya or equivalent brand Raynolds or Cello Cello or Raynolds Luxur V 5 and Luxur V 7

6 Gum tube 22 ml. Fevi Stick - 8gm Scale 12 Plastic Scale 6 Plastic Pencil HB Sharpner Eraser non-dust (normal) Stapler - 10-D Stapler - HP-45 Punch single hole Punch double hole Stapler Pin No. 10 Stapler Pin No. 24/6 Correction Pen Cello tape white 1/2 65 mtrs. Cello tape white 1 65 mtrs. Brown Tape 2 Register Ruled 120pages Register Ruled 240pages Register Ruled, 480 pages Camelin or Piddilite Fevicol or Camelin Faber Castell or Camelin Faber Castell or Camelin Nataraj or Apsara Nataraj or Apsara Nataraj or Apsara Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Luxur or Reynolds Wonder or Shree Wonder or Shree Wonder or Shree Neelgagan or Lotus Neelgagan or Lotus Neelgagan or Lotus

7 Index file No. 90 Highlighter (multi-coloured) Note Sheets (parchment) Pad of 100 sheets legal size Scissor 8 Damper Dak pad Calculator (12 digit) Post it slips 3x3 Post it slips 3x2 Binder Clips of different sizes Bond Paper 100 gsm. A4 Size Blank CD with cover Pen Drive, 4GB Pen Drive, 8GB Pen Drive, 16GB White Chalk - Non Dust Coloured Chalk Non Dust White Board Duster Magnetic for green board Pencil Cell AA, AAA size Paper cutter Neelgagan or Vibhor Faber Castelle or Luxur Neelgagan or Saraswati Saya or Kebica Omega or Kebica Neelgagan or Crown Citizen or Casio Oddy or 3M Oddy or 3M Bambalio or other equivalent brand Bilt or other equivalent brand Moser baer or HP Moser Baer or Transcend Moser baer or Transcend Moser baer or Transcend Apsara or Kores Apsara or Kores Rollex or equivalent brand Every ready or Nippo Kebica or Saya

8 (Established by the Uattar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida GENERAL TERMS AND CONDITIONS 1. Detailed information about the items are available in tender document, which can be downloaded from the University website 2. Two bids system of tender will be adopted. (i) (ii) The bid containing bidder performa, EMD, Tender Fee and eligibility documents. Bid containing financial offer. Technical and financial bids should be submitted in separate covers. These two envelops shall be sealed in a common cover and addressed to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar (U.P.) superscribing Tender against Notification Advt. GBU/S&P/11/2014, Name of supply: Stationery Items under Annual Rate Contract so as to reach us on or before last date of bid submission. 3. The Technical Bid and Financial Bid should be duly filled-up. 4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF and eligibility documents will be opened at first stage and if same is found according to required specifications, the bid containing financial offer shall be opened in second stage. 5. The Technical Bid shall contain all documents in support of quoted item, EMD, Tender Fee, terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item. 6. The Financial Bid shall contain price schedule only. The rates and units shall not be overwritten in the price schedule. The price shall be both in words and figures. 7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturershould meet the following qualifying criteria. The firm should be a registered supplier for such supplies. Following documents (duly signed and stamped) are required to be submitted with Technical Bid, to qualify eligibility criteria: (a) (b) (c) Sales Tax/VAT registration certificate PAN and TIN registration certificate The firm/company should have experience of supplying & installation for similar Equipments/Instruments to institutes of National repute. The company should also furnish a list of clients of last 3 years.

9 (d) (e) (f) (g) (h) (i) Audited copy of balance sheet with trading, profit & loss account for the last three financial years should be submitted. Name of branch offices & service centres after sales arrangements. Earnest Money Deposit (EMD) is required to be submitted in the form FDR/Bank Guarantee pledged in favour of alongwith the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited. Authorized signatory should sign on all pages. Bids without authorized signature will be rejected. The Vendor must have had a minimum annual turnover of Rs. 10 lakhs for the past three consecutive fiscal years. The vendor shall submit an affidavit on stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges. 8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered. 9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance. 10. The rate quoted should be F.O.R. Stores & Purchase Deptt., Gautam Buddha University (Gautam Budh Nagar, Greater Noida, UP) in rupees only inclusive of all charges e.g. packing, forwarding local taxes, railway freight, transit insurance etc. 11. The cost of the tender is Rs.1050/- (Rupees One Thousand) inclusive of taxes (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of payable at Delhi and should be attached with technical bid envelope. 12. The EMD of the successful bidder will be refunded after expiry of the warranty period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case. 13. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate. 14. Detailed information with the mention of make and model of each item should be clearly given. Tenders without specified make and model/version and other particulars may be rejected. 15. The Rate Contract will generally be valid for a period of one year and may be extended further for a period mutually decided by the competent authority on the same terms & conditions. However, the competent authority may permit the revised rate of the contractual items after expiry of each contractual period only on the request of firm, if necessary. 16. Prices charged for the stores supplied under Rate Contract should under no event be higher than lowest prices at which the party sells the items of identical description to any other organization during the period of contract. 17. Losses or damage in transit will be borne by the Supplier. The supplier may, if he so desires, get the goods insured and include such charges in the tendered rate. 18. Offered prices (fin. bid) should be valid for at least 180 days from the last date of receipt of tenders. 19. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Gautam Buddha Nagar and not elsewhere. 19. (a) The items delivery time should be preferably within 2 weeks after the date of issuance of the purchase order. If the delivery time is quoted more than that, GBU reserves all rights to permit the bidder to compete. (b) The Penalty Clause is as under:-

10 Should the bidder fail to deliver the goods within stipulated period, the Competent Authority may, at his discretion, allow an extension in time subject to recovery from the bidder as agreed liquidated damages, and not by way of penalty, a sum equal to the percentage of the value of tender amount which the bidder has failed to supply for period of delay as stated below:- i.delay up to one week 1% ii.delay exceeding one week but not 2% exceeding two weeks iii.delay exceeding two weeks but 5% not exceeding one month iv.delay exceeding one month 5% for each month and part there of subject to maximum 10% (c) In case of failure to supply the goods within stipulated delivery period and in accordance with the specifications given in the quotations, the University shall be free to cancel the order. 20. Supply of the placed order in part will not be accepted. 21. The payment shall be made only after the delivery of items in good condition and putting those in satisfactory working conditions. No advance payment shall be released. 22. No revision of price bid will be allowed once the price bids are opened. 23. No increase in price will be allowed after our purchase order(s) are placed. 24. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 25. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and technical specifications, only then the financial bids of the firms meeting eligibility criteria, technical specifications / requirements would be opened. 26. Conditional tenders will not be accepted. 27. Any cutting and overwriting in the financial bid will not be accepted. 28. GBU reserves the right to change the order quantity or split the orders among multiple vendors without assigning any reason (s) whatsoever. 29. GBU reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 30. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere. Registrar

11 (Established by the Uattar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida ACCEPTANCE We accept the above terms and conditions and shall comply with them strictly. (SIGNATURE OF THE BIDDER) WITH SEAL NAME : ADDRESS :... :... :... Tel./Mobile No. :..

12 (Established by the Uttar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida FINANCIAL BID FOR STATIONERY ITEMS Sr. No. 1. Stationery items Paper A4 Size Required Brand Power or Xerox Quoted Brand Unit Unit Price Tax Total Price 2. Paper A3 Size Power or Xerox File Board Green Laces All pin Best Brands/Qua lity Best Brands/Qua lity Bell or Omex 6. Gems Clip steel with plastic coated 30 mm Bell or Zen Slip Pad No. 44 Flags/Page Marker Neelgagan or Saraswati Oddy or 3M 9. White Board Marker Luxur or Reynolds 10. Permanent Marker Luxur or Reynolds Stamp pads (Blue/Black Colour) Pin Container Fibre Casttle or Kores Omega or Kebica Drawing Pin with Plastic top Ball pen number Saya or equivalent brand Raynolds or Cello 15. Gel Pen Cello or Raynolds 16. Pilot pen Luxur V 5 and

13 Gum tube 22 ml. Fevi Stick - 8gm Scale 12 Plastic Scale 6 Plastic Pencil HB Sharpner Eraser non-dust (normal) Stapler - 10-D Stapler - HP-45 Punch single hole Punch double hole Stapler Pin No. 10 Stapler Pin No. 24/6 Correction Pen Cello tape white 1/2 65 mtrs. Cello tape white 1 65 mtrs. Brown Tape 2 Register Ruled 120pages Register Ruled 240pages Register Ruled, 480 pages Luxur V 7 Camelin or Piddilite Fevicol or Camelin Faber Castell or Camelin Faber Castell or Camelin Nataraj or Apsara Nataraj or Apsara Nataraj or Apsara Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Kangaro or Max Luxur or Reynolds Wonder or Shree Wonder or Shree Wonder or Shree Neelgagan or Lotus Neelgagan or Lotus Neelgagan or Lotus

14 Index file No. 90 Highlighter (multi-coloured) Note Sheets (parchment) Pad of 100 sheets legal size Scissor 8 Damper Dak pad Calculator (12 digit) Post it slips 3x3 Post it slips 3x2 Binder Clips of different sizes Bond Paper 100 gsm. A4 Size Blank CD with cover Pen Drive, 4GB Pen Drive, 8GB Pen Drive, 16GB White Chalk - Non Dust Coloured Chalk Non Dust White Board Duster Magnetic for green board Pencil Cell AA, AAA size Neelgagan or Vibhor Faber Castelle or Luxur Neelgagan or Saraswati Saya or Kebica Omega or Kebica Neelgagan or Crown Citizen or Casio Oddy or 3M Oddy or 3M Bambalio or other equivalent brand Bilt or other equivalent brand Moser baer or HP Moser Baer or Transcend Moser baer or Transcend Moser baer or Transcend Apsara or Kores Apsara or Kores Rollex or equivalent brand Every ready or Nippo

15 56. Paper cutter Kebica or Saya Note: Tenderers can add items other than above which may be useful for office use.

16 (Established by the Uttar Pradesh Act 2002 UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature) Greater Noida ACCEPTANCE I/We accept the above terms and conditions and shall comply with them strictly. DECLARATION 1. The rates quoted are inclusive of all taxes and F.O.R University Stores. 2. The information given in the financial bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) WITH SEAL NAME : ADDRESS :... :... :... Tel./Mobile No. :..