(A) Boys Top Standard 1 st to 12 th. Standard Hosteller. Day scholar. Total. In figures. In words

Transcription

1 Government of Maharashtra Tribal Development Department Office of the Commissioner, Tribal Development, Maharashtra State, Nashik. Adivasi Vikas Bhavan Old Agra Road Highway, Ram Ganesh Gadkari Chowk, Nashik Tender for Supply of Readymade Night Dress (Top, Pyjama) for students of Government Ashram Schools ) Name & Address of Manufacturer /Supplier :- 2) Registration number of the firm/ organization :- 3) VAT Registration number :- 4) PAN number :- 5) Earnest Money Deposit (EMD) Amount :- 6) EMD Demand Draft number & date :- (A) Boys Top Standard 1 st to 12 th Standard Hosteller No.of students Day scholar Total Total Quantity 1 st nd rd th th th th th th th th th In figures Rate (Rs.) per piece In words 1

2 (B) Boys PYJAMA Standard 1 st to 12 th Standard No.of students Hosteller Day Total scholar Total Quantity 1 st nd rd th th th th th th th th th In figures Rate (Rs.) per piece In words (C) Girls Top Standard 1 st to 12 th Standard No.of students Hosteller Day Total scholar Total Quantity 1 st nd rd th th th th th th th th th In figures Rate (Rs.) per piece In words 2

3 (D) Girls PYJAMA Standard 1 st to 12 th Standard No.of students Hosteller Day Total scholar Total Quantity 1 st nd rd th th th th th th th th th In figures Rate (Rs.) per piece In words Note :- 1) The Readymade Night Dress (Top, Pyjama) are to be provided as per the specification given in Annexure-I with the tender form and as per the sizes mentioned in Annexure-II. 2) Rates to be quoted separately for the sizes mentioned Annexure-II. The quantity to be supplied is given approximately and can change without prior notice at any stage. 3) I/We have read all the conditions and agree to abide by the same and these conditions shall be binding on me/us. 4) The demonstrative samples of Readymade Night Dress (Top, Pyjama) are available for seeing at the office of the Commissioner, Tribal Development, Maharashtra State, Nashik so as to have fair idea of colour and stitching pattern of the Readymade Night Dress (Top, Pyjama). 5) Bidders will be evaluated on the basis of the total cost of all units together and not on the basis of individual units. 6) This statement is to be submitted in Commercial Bid (envelop No.2) Date :- Place :- Signature of the tenderer Name, post and seal 3

4 Tender conditions for the supply Readymade Night Dress (Top, Pyjama) to the students of the Government Ashram Schools under the control of the Commissioner, Tribal Development Department Commissioner, Tribal Development, Maharashtra State, Nashik. Tenders are invited (on the website site from the manufacturers (or their authorized dealers) for the purchase of Readymade Night Dress (Top, Pyjama) for the students of Government Ashram Schools under the control of Commissioner, Tribal Development, Maharashtra State, Nashik. Tenders would be accepted only online in Two Bid System. Sr.No. Name of the item Specification Estimated cost Rs. 1. Readymade As per the Night Dress (Top, Annexure-I Pyjama) Earnest money deposit Rs. 6,09,00,000/- 18,27,000/- Online Sale of tender forms & Online Bid Preparation Online Bid Submission Date and time of opening of Technical tenders (15.00 pm) to (upto pm.) (18.00 pm) to (upto pm) from am to pm If it is not possible, due to any reason, to open the tenders on the date and time given above then the tenders will be opened on the date and time that the Purchase Committee will decide. New conditions, other than the ones that are enumerated in this form, can be incorporated at the discretion of the Purchase Committee and these will be incorporated in the contract. 1. Tenders should be submitted in the prescribed formats only. 2. Conditional and incomplete tenders will not be considered. 3. Attested documents to be uploaded with the tender are ENVELOP NO. 1 (TECHNICAL BID) (3-A) Essential documents in the technical bid a) Duly signed prescribed tender form b) Demand draft of earnest money deposit Rs. 15,00,000/- Or Latest Exemption certificate, regarding EMD given by the competent authority. 4

5 c) Latest CST/VAT clearance certificate (at least upto December 2011) or application submitted to competent authorities for getting VAT clearance certificate or exemption certificate given by the competent authority. d) VAT registration number certificate. e) Latest Registration certificate under Bombay Shops Act, f) If the tenderer is a registered Small Scale Industry for the item for which the tender is called then the latest certificate given by the Director of Industries in this regard must be attached with the tender. g) If the tenderer is a distributor then he should attach the original authorization letter issued to him by the producer in the proforma given in Annexure-III. h) Turnover certificate and balance sheets of last 3 years duly signed by a Chartered Accountant. The average turnover of last three years of the tenderer must be over Rs. 6,00,00,000/-(Rs. Six crore). i) Profession Tax clearance certificate issued by the competent authority or exemption certificate issued by the competent authority. (3-B) Complimentary documents in the technical bid a) Experience certificates and detailed information regarding the tender processes of similar nature in which the tenderer has participated previously. b) Information regarding the machinery available with the manufacturer useful for this tender. NOTE :- All the above documents must be attested and duly signed with seal. (3-C) ENVELOP NO. 2 (COMMERCIAL BID) a) The rates should be filled in the proforma given with the tender form. Rates filed any where else will not be considered. All the rates should be filled with all the taxes and rates inclusive and with supply to the destinations given (Government Ashram Schools) in the tender form. 4. The tenderer should submit 6 samples of the Readymade Night Dress (Top, Pyjama) (3 of boys and 3 of girls) before the opening date and time of Technical bid.] The samples should be submitted duly sealed and labeled. 5. All the witness and sureties shall be persons of status and their full name, occupation and address shall be stated below their signature. All the signatures should be dated. 6. If any of the information furnished by the bidder is found to be incorrect, the bid / contract is liable to be rejected / terminated and the EMD / Security Deposit will be forfeited and further necessary action will be taken as per the Rules. 7. Canvassing in any form or any approach, official or otherwise by the bidder to influence the consideration of his bid shall render the bill liable to be summarily rejected. 8. At the time of opening of tenders, envelop No. 1 will be opened first. The samples of the tenderers who qualifies in the technical bid will be sent to the recognized laboratories for inspection. All the expenses regarding inspection will be borne by the tenderer. The detailed technical specification is given in Annexure-I and the sizes in Annexure-II 5

6 9. Incomplete technical bids or the tenderers whose samples fail in the laboratory tests will not be considered for the opening of the commercial bid. 10. A demand draft of an amount of 3% of estimated cost of the tender drawn on any Nationalised Bank and payable to Assistant Project Officer, Commissionerate, Tribal Development, Maharashtra State, Nashik must be sent to the office of Commissioner, Tribal Development, Maharashtra State, Nashik before the opening date and time of the Technical bid as EMD. This EMD will not fetch any interest. The EMD of the tenderers, whose tenders have been rejected, will be refunded on the request in that regard. But the successful tenderer will have to deposit the Security Deposit and will have to enter into an agreement within the stipulated time period failing which the EMD will be forfeited. 11. The successful tenderer will have to make an agreement on a stamp paper. And the Stamp Duty and all the expenses in this regard will be borne by the tenderer. 12. An amount equal to 5% of the actual cost of the tender as a Security Deposit will be required to be deposited with the Commissioner, Tribal Development, Maharashtra State, Nashik within a period of 7 days. The EMD, if already paid, can be adjusted against the Security Deposit. The security deposit will not fetch any interest. The security deposit will be refunded after all the supply is over and after complying with all deficiencies and lacunas as per tender conditions. 13. The rates in the commercial bid should be inclusive of all the rates and taxes and with supply to the site of Government Ashram schools under the control of the Commissioner, Tribal Development, Maharashtra State, Nashik. The estimated number of Readymade Night Dress (Top, Pyjama) to be supplied is given in the separate chart attached herewith. The actual demand may increase or decrease and all the rights in this regard are reserved with the Commissioner, Tribal Development, Maharashtra State, Nashik. Sr. No. Name of the Project Office Ashram Schools / Junior colleges Annexure-V 14. The successful tenderer/s will have to submit 30 certified samples as per the samples submitted with the tender form. Separate charges for the samples will not be payable. Samples will have to be submitted within 15 days from the date of confirmed purchase order and supply should be completed within 45 days from the date of submission of samples. If the supply is not started within the stipulated time period then the contract will be terminated, security deposit will be forfeited and appropriate legal action will be taken to compensate the loss caused to the department. Also the name of the tenderer will be black listed and he will not be eligible to participate in future tenders of Tribal Development Department. 15. The successful tenderer/s will have to supply the Readymade Night Dress (Top, Pyjama) to Ashram schools. The cost of transport and other incidental charges will be borne by the tenderer. The tenderer will have to observe that all the Readymade Night Dress (Top, Pyjama) supplied to the Ashram schools fits the students properly. Odd sizes will have to be replaced with proper sizes, immediately. 16. The quantity of Readymade Night Dress (Top, Pyjama) to be supplied is tentative and actual quantity may vary. All rights to increase or decrease the quantity of Readymade Night Dress (Top, Pyjama) to be supplied are reserved with the Commissioner, Tribal Development, Maharashtra State, Nashik. 6

7 17. If required quantity of Readymade Night Dress (Top, Pyjama) is not supplied or if the supply is not completed within the stipulated period, Readymade Night Dress (Top, Pyjama) will be purchased from other sources if necessary, and the excess price difference, if any, will be recovered from the tenderer. 18. Material not complying with the specification should be replaced within 10 days. Also the responsibility of such stocks will be with the tenderer. 19. Supplied Readymade Night Dress (Top, Pyjama) will be tested for specifications. The random samples will be taken as per receipt of the lots. And they will check against the certified samples already supplied to the Project Offices. Nonconforming Readymade Night Dress (Top, Pyjama) will be rejected and the same will have to be changed within 10 days without any additional charges. 20. The rates accepted in the tender will be valid for 6 months. And they will be binding on the tenderer. 21. After supply as per the certified samples the bills in triplicate will have to be submitted to the Commissioner, Tribal Development, Maharashtra State, Nashik. The prescribed receipts duly signed by the concerned Head Master of a Government Ashram School along with the report of the Project Officers must be attached with the bills. Without these receipts payment will not be released. 22. Payment will be made as per availability of funds and the tenderer can not claim interest on the delayed payments of the bills, due to any reason. Also no legal action can be taken in this regard. 23. Penalty will be levied on the delayed supply of the material at the rate of ½ % per week. The maximum limit of the penalty will be as follows: a) If the cost of material not supplied within the stipulated period is less than Rs. 1 lakh then 10% of such value. b) If the cost of material not supplied within the stipulated period is Rs. 1 lakh or more than Rs. 1 lakh then 5% of such value. c) If there is a likely delay due to any unavoidable circumstances the time limit to supply the material can be extended at the discretion of the Commissioner, Tribal Development, Maharashtra State, Nashik and his decision in this regard will be final. For this purpose the tenderer will have to apply with justification before the expiry of the given time period. 24. No price rise on any ground can be claimed during the period of supply % payment will be released on the basis of the receipts from the Government Ashram Schools and bills produced by the tenderer in the prescribed format as enumerated in clause 19. Remaining 20% amount will be paid after getting the random samples tested from the laboratory. 26. The amount of security deposit will be 5% of the value of the supply order. And security deposit will be refunded only after all the supply is over and all the payments, payable have been made to the tenderer. 7

8 27. The Commissioner, Tribal Development, Maharashtra State, Nashik has all the rights to accept or reject one or all the tender either partially or fully without assigning any reasons therefor. 28. In case of dispute the decision of the Commissioner, Tribal Development, Maharashtra State, Nashik will be final and binding on the tenderer. 29. Tenders must be submitted in the prescribed format and by prescribed channel only. 30. Laboratory testing fess of Rs. 7,000/- (Rs. Seven Thousand) or the actual laboratory testing charges, whichever is higher must be paid in cash in the office of the Commissioner, Tribal Development, Maharashtra State, Nashik. 31. Legal jurisdiction will be Nashik. 32. Department will not be responsible for any delay due to internet, electricity, computer etc. failure problem. 33. Tender send by , fax or hand delivery will not be accepted. Commissioner,Tribal Development, Maharashtra State, Nashik I / We have read all the terms and conditions carefully and I / We agree to abide by these conditions and these will be binding on me / us. Hence the signature and seal. Place :- Date :- Signature, Name & Seal 8

9 Annexure-I TECHNICAL SPECIFICATIONS FOR PRINTED AND PLAIN FARIC FOR NIGHT DRESS Sr.No. Particulars Specification 1. GSM 180 ( + /- 5 %) 2. Count of yarn 24 s approximately 3. Ph value 6 to 8 4. Blend composition 100% cotton 5. Shrinkage 6% maximum 6. Elongation 6% maximum 7. Bursting strength (kpa) 350 minimum 8. Type of weave Knitted 9. Colour fastness to Washing Perspiration Rubbing Light 4 or better 4 or better 4 or better 4 or better Note :- The product should be marked as follows:- 1) Blend 2) Size 3) Manufacturer s Name 4) Year of manufacturing 5) Trade mark/brand Name 6) Logo of Tribal Development Department. 9

10 ANNEXURE-II Sizes for Readymade Night Dress (Top, Pyjama) Chart A Boys Top Standard 1 st to 12 th Sizes Tolerance Particulars 4/5 5/6 6/7 7/8 8/9 9/10 10/11 11/12 13/14 15/16 16/17 17/18 in cms. CHEST C/B LENGTH SHOULDER ARM HOLE S/L LENGTH S/L OPEN NECK WIDTH NECK DROP /- 1 NECK RIB HEIGHT /-0.5 Chart B Boys PYJAMA Standard 1 st to 12 th Particulars Sizes 4/5 5/6 6/7 7/8 8/9 9/10 10/11 11/12 13/14 15/16 16/17 17/18 Tolera nce in cms. WAIST LENGTH LEG OPEN THIGH FRONT RISE BACK RISE /2 SEAT

11 Chart C Girls Top Standard 1 st to 4 th Sizes Toleran Particulars ce in 4/5 5/6 6/7 7/8 8/9 9/10 10/11 11/12 13/14 15/16 16/17 17/18 cms. 1 /2 CHEST / 2 WAIST / BOTTOM SHOULDER ARMHOLE SLV LENGTH SLV OPEN HPS LENGTH Chart D Girls PYJAMA Standard 1 st to 12 th Sizes Toler Particulars ance 4/5 5/6 6/7 7/8 8/9 9/10 10/11 11/12 13/14 15/16 16/17 17/18 in cms. 1 / 2 WAIST / 2 HIPS / 2 THIGH FRONT RISE BLACK RISE LEG OPEN OUTSEAM LENGTH ELASTIC /

12 ANNEXURE-III Manufacturers Authorization Proforma No. Date : To, The Commissioner, Tribal Development, Maharashtra State, Adivasi Vikas Bhavan, Nashik Dear sir, Subject :- About giving authority. We an Established and reputed manufacturer of various types of fabrics needed for Night Dress having unit at do hereby authorize M/s. (Name and address of bidder) to represent us to tender, negotiate and conclude the contract for the above good, manufactured by us, with you against invitation for bid No. due on. No company / firm or individual other than M/s. are authorized to tender, negotiate and conclude the contract in regard to this business against this specific invitation for bid. Yours faithfully, Name for & on behalf of M/s. (Name of Manufactures) Note : - This letter of authority should be on original letter head of the manufacturing concern and should be signed by a person competent and having power of attorney to bind the manufacturers. 12

13 ANNEXURE-IV List of Integrated Tribal Development Project Offices and number of Government Ashram Schools under their jurisdiction Sr. No. Name of the Integrated Tribal Development Project Office No. of Ashram Schools / Junior colleges 1 Pen Taluka Pen District Raigad 16 2 Shahapur Taluka Shahapur, District Thane 24 3 Dahanu Taluka Dahanu, District Thane 35 4 Jawhar Taluka Jawhar, District Thane 30 5 Ghodegaon Taluka Ambegaon, District Pune 24 6 Nashik Taluka & District Nashik 41 7 Kalwan Taluka Kalwan, District Nashik 41 8 Rajur Taluka Akole, District Ahmedngar 25 9 Yawal Taluka Yawal, District Jalgaon Taloda Taluka Taloda, District Nandurbar Nandurbar Taluka & District Nandurbar Aurangabad Taluka & District Aurangabad Akola Taluka & District Akola Dharni Taluka Dharni District Yeotmal Kinwat Taluka Kinwat, District Nanded Pandharkawada Taluka Pandharkawada, District Yeotmal Nagpur Taluka & District Nagpur Chandrapur Taluka & District Chandrapur Gadchiroli Taluka & District Gadchiroli Chimur Taluka Chimur District Chandrapur Aheri Taluka Aheri, District Gadchiroli Bhamaragad Taluka Bhamragad, District Gadchiroli Deori Taluka Deori, District Chandrapur 16 Total No.of schools