THANE MUNICIPAL CORPORATION, THANE. RAJIV GANDHI MEDICAL COLLEGE & CHHATRAPATI SHIVAJI MAHARAJ HOSPITAL, KALWA. E-TENDERING
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1 THANE MUNICIPAL CORPORATION, THANE. RAJIV GANDHI MEDICAL COLLEGE & CHHATRAPATI SHIVAJI MAHARAJ HOSPITAL, KALWA. E-TENDERING TERMS AND CONDITIONS FOR PURCHASE OF INDIAN MEDICAL JOURNALS FOR YEAR Thane Municipal Corporation reserves the right to reject all or any tender in part or completely without assigning any reason thereof. 2 Earnest money deposited as specified in tender notice must be paid with tender form in cash/demand draft payable to Thane Municipal Corporation Thane. at the extention counter Bank of Maharashtra Mahapalika Bhavan Thane. and receipt of the same should be produced at the time of filling of the tender, failing which the tender will be rejected 3. If INDIAN MEDICAL JOURNALS are to be supplied through distributor, the tenderer must mention Name and Address of distributor appointed along with the consent letter from the distributor and or change of distributor,after filling the tender will not be considered. 4 INDIAN MEDICAL JOURNALS should be supplied as per publisher s publication within 60 days period from the date of publication, without concrete proof and period for supply will not be considered 5 Library discount should be given separately for each item 6 If INDIAN MEDICAL JOURNALS are not supplied within specific period a fine as decided during agreement will be levied per day and will be recovered from the pending bill or from the tender deposite of tenderer 7 If Thane Municipal Corporation requires to purchase INDIAN MEDICAL JOURNALS from other supplier due to failure of tenderer to supply ordered books within specific period the excess amount,incurred in such purchase will be recovered from the tenderer s pending bill or from tender deposite 8 The INDIAN MEDICAL JOURNALS must be supplied as per specification quoted by the tenderer in the tender form 9 Rejected /loss/missed INDIAN MEDICAL JOURNALS should be replaced immediately by tenderer at their own cost. 10 Thane Municipal Corporation is not bound for purchase the same estimated quantity books as mentioned in tender form however the tenderer has to supply ordered quantity of books as per tender rate sanctioned.
2 11. Rates should be quoted inclusive of all taxes ( e.g.excise duty,sales tax,octroi tax,etc) along with packing and forwarding charges and charges in Indian Currency 12. Ordered INDIAN MEDICAL JOURNALS must be supplied BY HAND DELIVERY in Central Library, Rajiv Gandhi Medical \ College,Kalwa,Thane.on all working days between to hours. INDIAN MEDICAL JOURNALS supplied through post parcel,railway,st parcel will be rejected 13. The Thane Municipal Corporation will make payment of bill only after fulfillment of all requirement of the bill within three months period Part payment of bill under any circumstances will not be accepted. 14. Three tenderer will be selected for each tender item as First Second Third selection respectively.if first selection tenderer fails To supply the INDIAN MEDICAL JOURNALS within specified period, the order will automatically get cancelled and the books will be ordered to next selected tenderer. 15. In case of any dispute in respect of supply or any other matter in regards to sanctioned tender decision of Dean, Rajiv Gandhi Medical College,Kalwa, Thane Municipal Corporation Thane will be final. Tenderer will have to bear all expenses of both parties on any matter raised to court for which the claims will be filed in Thane Municipal Corporation Area ( i.e. Namely Thane Civil/Criminal Court) 16. Security deposit amounting to 5 % of the total ordered cost will be deducted from the final payment and will be kept with Thane Municipal Corporation
3 THANE MUNICIPAL CORPORATION, THANE. RAJIV GANDHI MEDICAL COLLEGE & CHHATRAPATI SHIVAJI MAHARAJ HOSPITAL, KALWA. TERMS AND CONDITIONS OF TENDER FOR SUPPLY OF INDIAN MEDICAL JOURNALS FOR CENTRAL LIBRARY OF RAJIV GANDHI MEDICAL COLLEGE & CHHATRAPATI. SHIVAJI MAHARAJ HOSPITAL, KALWA.THANE. YEAR E-TENDERING Sealed tenders are invited through e-tendering by two-bid system from reputed publishers, distributors and suppliers for the supply of INDIAN MEDICAL JOURNALS Tender should remain valid for 180 days from the due date of tender. Tenderers specifying validity less than 180 days shall be rejected outright.conditional tenders will not be accepted. ENVELOPE NO:- I TECHNICAL PART Envelope No I will contain following documents in serial order: 1 Forwarding letter in prescribed Performa as per Annexure no. I. 2 Statement of particulars of publisher /distributor/supplier etc. in prescribed Performa as per Annexure II. 3 E.M.D. (earnest money deposit) paid challan copy Every tenderer will have to deposit an amount of By cash or D.D. D.D.should be drawn in name of TMC E Tendering Vide challan credited in the Bank of Maharashtra Thane Municipal Corporation account. No interest shall be paid on deposit. 4 Shop & Establishment clearance certificate 5 VAT Certificate 6 Membership of Bombay / Delhi Book sellers Association Letter should be attached 7 Details about the past experience certificate in respect of supply of medical books to state /central Govt. or their undertaking /semi Govt. bodies and local authorities (with out disclosing rates their in ) not older than 5 years (only Exp.certificates orders will not be considered) 8 Good Office Committee Membership Registration with Currency Conversion rates (TO BE SUBMITTED IN ENVELOPE NO: I)
4 ENVELOPE NO:-II COMMERCIAL PART This envelop will be opened for scrutiny only when documents as mentioned above in envelope No. I are found acceptable The date and time of opening of envelope II will be intimated to the responsive tenderer under certificate of posting and the date of opening will not be earlier than seven days from the date of issue of letter the same will also be notified on notice board of the hospital no complaints for non receipt of such letter will be entertained. Envelope No II should contain 1. Item wise rates in prescribed form The rates should be quoted inclusive of all taxes, transportation, octroi, packing and forwarding etc. 2 Discount offered on each item should quoted separately 3 Rates for all items are compulsory (TO BE SUBMITTED IN ENVELOPE NO: I) GENERAL TERMS AND CONDITION 1. The decision of The Dean Rajiv Gandhi Medical Collage is final and binding. The Dean Rajiv Gandhi Medical Collage do not pledge himself to accept the lowest or any tender and reserves the right to accept the lowest or any tender and reserves right to split the quantity amongst the eligible Tenderers and to relax any of the conditions of this tender.the Dean Rajiv Gandhi Medical Collage reserves right to reject any or all tenders with out assigning any reason. 2. The tender papers and other documents submitted by the tenderer should be properly arranged numbered signed stamped and bonded. 3. All individual pages of tender form should be signed by authorized signatory of the firm. The signing of each page of tender form is essential, as the tenderer has to abide by the terms and conditions of tender. The stamp of firm should accompany the signature. (Failing which the tender will be rejected outright) 4. Liquidate damage: - The condition of the tender for damage for late delivery as liquidates damages. In the event of late delivery, the purchaser (Then Municipal Corporation) is entitled to recover fine from tenderer by way of liquidator damage as shown below after the agreed delivery period is over. Without concrete proof and genuine reasons extension period for supply will not be consider. Application for such extension should be made before expiry of supply date. The Dean Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Kalwa reserves the right to accept or reject such application without assigning any reason thereof.
5 SR NO ORDER COST FINE PER DAY 1 Rs.2000/- Rs.5/- 2 Rs.2001/- to Rs.6000/- Rs.10/- 3 Rs.6001/- to Rs.10000/- Rs.15/- 4 Rs to Rs.20000/- Rs.20/- 5 Rs to Rs.50000/- Rs.50/- 6 Rs to Rs /- Rs.100/- 7 Rs to Rs /- Rs.150/- 8 Rs onwards Rs.250/- 5. If Thane Municipal Corporation requires to purchase goods from other supplier due to Failure of tenderer to supply ordered goods within specified period, the excess amount incurred in such purchase will be recovered from Tenderers pending bill or the tender deposit. 6. Ordered items must be supplied along with three copies of delivery challans and bills and also original Octroi paid receipt at Central Library, Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Thane Municipal Corporation, Kalwa, Thane on all working days between to Items supplied through post parcel, railway parcel, S.T. parcel will not be accepted. 7 Tenderer will have to execute agreement on a twenty rupees stamp Paper in 1+1 copies with Thane Municipal Corporation, within 15 days period from the date of tender sanction letter issued by the corporation, failure to execute the agreement on Tenderers part, tender deposit shall be forfeited without prior information to the tenderer. In case of any dispute in respect of supply or any other matter in regards to sanctioned tender The Dean Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Kalwa decision will be final. Tenderer will have to bear all expenses of both the parties on any matter raised to court, for which the claims will be filled in Thane Municipal Jurisdiction.` 8 Tenderer should quote the rates of all items in prescribed tender form only. 9 All the documents attached must be attested and the tender documents in envelope I as well as II must be serially numbered 10. INDIAN MEDICAL JOURNALS should be supply latest edition, old edition INDIAN MEDICAL JOURNALS will not be accepted. Pages should not be torn and spolit. 11. It will be a tenderers responsibility to supply undelivered INDIAN MEDICAL JOURNALS..
6 12 Sanction rates of INDIAN MEDICAL JOURNALS should be valied for 180 days and Tenderer are bound to supply INDIAN MEDICAL JOURNALS in this rate. 13 Provide delivery challan with bills in triplicate enclosed with PAN Card of establishment & cancelled chq. Dr.(Mrs.)C.Maitra DEAN Rajiv Gandhi Medical College& Chhatrapati Shivaji Maharaj Hospital Kalwa, Thane.
7 ANNEXURE I (TO BE SUBMITTED IN ENVELOPE I) From To Dean Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Kalwa SUB: -Supply of INDIAN MEDICAL JOURNALS Sir, I/We am/are authorized signatories of M/s And I/We hereby undertake as follows: 1. I/We hereby undertake to supply Medical Books in dements specified by The Dean Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Kalwa Thane at the rates quoted by me/us, according to the instructions and the terms and conditions of tender. 2. The rates quoted against each item by me/us in the tender are inclusive of all taxes, duties, octroi, packing, installation charges, fright charges etc. Insurance of the goods, wherever required will be done. 3. Necessary documents as required are enclosed herewith in the order in which they are mentioned. 4. I/We understand that tender deposit submitted is likely to be forfeited in event of lapses on my/our part to comply with the terms and conditions of the tender as also on supplying items of substandard quality or if proven to have followed unscrupulous practice/s apart from the liability of penal action for violating the law of the land. 5. I/We have carefully read and understood the terms and condition to avoid any omission. I/We shall abide by these conditions. I/We will follow them very scrupulously. 6. I/We also take cognizance of the fact that failure to furnish the information called for by the Dean Rajiv Gandhi Medical Collage & Chhatrapati Shivaji Maharaj Hospital, Kalwa Thane or to comply with any requirements laid down under the conditions will be considered as disqualification and the tender be rejected on that account. 7. I/We undertake to abide by the instructions, & the terms and conditions of the tender, and I/We have signed all the papers of tender and filled up prescribed from along with the tender. Yours faithfully, (Signature of the Tenderer with stamp. )
8 ANNEXURE II PROFORMA TO BE SUBMITTED ALONGWITH TENDER (TO BE SUBMITTED IN ENVELOPE NO: I) (Statement of particulars of Manufacturers/Distributors/Agents etc.) (Put a tick mark where applicable, write N.A. where not applicable) 1. Name and address of the firm: b) Registered head office, postal address and Tel. no. c) Mumbai office address with Tel. no. (If any) d) Total annual sales turnover in the last financial year 2. a) Is the firm registered under the Indian companies act 1013, companied act I of 1956or any other act, in force if so, furnish certified copy of certificate of registration. b) In case of limited companies, furnish a copy of the memorandum articles of association. c) In case of proprietorship/partnership firms names of proprietor/ partner/directors with address (Two in order of % of share) along with the copies of the certificate from the register of firms/companies. 3. Ownership status of the firm Maharashtra govt. /other state govt. /Central govt. /Joint sector/ Cooperative / SSI/ Private/ Foreign Company) 4. Whether tendering as a Manufacturer/ Agent/ Distributor/ Trader. (State your category)
9 5. Name /post of the officer /address phone no. Whom this office in case of any urgent problem should contact. I/We hereby declare that particulars furnished above are true to the best of my/our knowledge and belief that if any of the particulars is found to be materially incorrect/misleading my/our tender shall be liable to be rejected and I/We are liable for penal action as per terms specified in the terms and conditions of the tender. Date: Full signature of the tenderer With official seal and address
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