NESCO Utility. Head Office: Januganj, Balasore **************************************** TENDER DOCUMENTS FOR

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1 0 NESCO Utility Head Office: Januganj, Balasore **************************************** TENDER DOCUMENTS FOR construction of boundary wall with barbed wire fencing at Electrical Store Division, Balia of NESCO Utility TENDER NOTICE NO:- NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: LAST DATE OF SUBMISSION OF TENDER: UPTO 3.00 PM DATE OF OPENING OF TENDER: AT 3.30 PM PLACE: Head Office, NESCO Utility, Januganj, Balasore NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 1

2 NESCO UTILITY Head Office: Januganj, Balasore , Odisha Ph. No , Fax: *************************************************************** TENDER NOTICE NO:- NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: I N D E X SECTION No. DESCRIPTION PAGE NO. TENDER NOTICE 3 SECTION-I INVITATION FOR BIDS (IFB) 4-6 SECTION-II GENERAL TERMS & CONDITION OF CONTRACT(GTCC) 7-18 SECTION-III ANNEXURES 19 ANNEXURE-I DECLARATION FORM 20 ANNEXURE-II PCBG FORMAT ANNEXURE-III(A) COMMERCIAL DEVIATION FORM 24 ANNEXURE-III(B) TECHNICAL DEVIATION FORM 25 ANNEXURE-IV CHECK LIST 26 ANNEXURE-V SELF DECLARATION FORM 27 ANNEXURE-VI FORM FOR EXTENSION OF BANK GUARANTEE 28 ANNEXURE-VII WORKING EXPERIENCE 29 SECTION-IV TECHNICAL SPECIFICATION SECTION-V PRICE BID FORMAT ( Work Item Sl. No.- 1&II) DRAWING DRAWING (enclosed separate file) 2 NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 2

3 NESCO UTILITY Head Office: Januganj, Balasore , Odisha Ph. No , Fax: ******************************************************************* TENDER CALL NOTICE TENDER NOTICE NO: NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: For and on behalf of NESCO Utility the undersigned invites sealed tenders in duplicate in two part bidding system from reputed Bidders having valid Civil Contractor License Class C & above, who comply with the terms & conditions and tender specification for construction of boundary wall with barbed wire fencing at Electrical Store Division, Balia of NESCO Utility. The tender papers can be had from the undersigned at the above address on payment of the cost of Tender Paper indicated below in shape of Account Payee bank Draft drawn on any Nationalized /Scheduled Bank in favour of Administrator, NESCO Utility. payable at Balasore. The cost of tender paper is non-refundable. SCHEDULE OF WORKS TENDERED: Work Sl. No. Name of Works Estimated Value of works (in Rs.) inclusive of GST Class of Contractor EMD (Rs.in lakh) Cost of Tender Paper (Rs.) Period of Completion in Calendar months 1 Construction of boundary wall with barbed wire fencing at Electrical Store Division, Balia of NESCO Utility 17,30, C & above % = Rs. 6720/- 2 month TIME SCHEDULES:- 1 Date & Time for selling of tender documents Dt to Dt up to 5.0 PM 2 Last Date & Time for submission of Tender Dt up to 3.00 PM 3 Date & Time for Opening of Tender (Techno- Commercial Bid) Dt at 3.30 PM The intending bidders can also download the tender document from our website However the bidder has to furnish a Account Payee Bank Draft drawn on any Nationalized/Scheduled Bank in favour of the Administrator, NESCO Utility payable at Balasore for the cost of the Tender Paper indicated above, along with his bid, failing of which the bid will be rejected outright. In the event of any specified date for the sale, submission or opening of bids being declared as holiday for NESCO Utility or any force majeure, the bids will be sold / received / opened up at the appointed time on the next working day. NESCO Utility also reserves the right to accept or reject any or all tenders without assigning any reason thereof, if the situation so warrants. For detail Tender Specification & Terms and Conditions, please visit our website Asst General Manager (C&P) NESCO Utility, Balasore, Odisha NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 3

4 SECTION I INVITATION FOR BIDS (IFB) TENDER NOTICE NO: NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 4

5 INVITATION FOR BIDS SECTION I 1.0 NESCO Utility invites sealed tenders from reputed Civil Contractors with required or requisite class-d and above license for carrying out various different civil works in Store Depot, under NESCO Utility. The bidder must fulfill all the qualification requirements as specified in clause 2.0 stated below. The sealed envelopes shall be duly super scribed as TENDER NOTICE No: NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: E.M.D & TIME SCHEDULES: Description Last date for sale of tender papers Last Date for Submission of Tenders Opening of Tenders (Technical) Completion of work Cost of Tender Paper (Non-Refundable) Earnest Money Deposit(Rs.) Date Dt up to 5.00 PM Dt up to 3.00 PM Dt at 3.30 PM Two calendar month for the Work Rs including in shape of Account Payee demand draft issued in favour of the Administrator,NESCO Utility, payable at Balasore. Rs.17300/- (In shape of Bank demand draft issued in favour of the Administrator,NESCO Utility payable at Balasore. 2.0 Qualifying Criteria: Bidders to be considered as eligible to bid should meet the following qualifications; (a) Bidder must quote for the complete job under a Work. (b) The bidder with sound financial background capable of investing required amount for advance procurement of all materials required for the work need to apply. NESCO Utility shall not supply any material at all for the work. (c) Bidder have to furnish self attested work order copies and works executed within last three years (List of completed works not less than Rs.10 lakh during last three financial years). (d) The minimum Annual Turnover of the bidder should be one time of the estimated cost of the Work at least in one year during last three financial years. The bidder shall furnish audited balance sheet for the last Three Financial years evidencing their Turn over requirement. (e) In addition to above the bidder(s) should submit the following valid documents copies duly self signed in part-i bid as qualifying terms. i. Valid Civil license. ii. PAN card & GST registration. (f) The bidders who have earlier failed to execute the work order(s) of NESCO Utility shall not be eligible to NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 5

6 participate in this tender. (g) Bidders shall furnish required amount of EMD & Tender paper cost as per clause no.1 (h) NESCO Utility reserves the right to waive minor deviation, if they do not materially affect the capacity of the bidder to perform the contract. 3.0 Bids specification document can be obtained from the office of the undersigned on payment of required tender paper cost towards non-refundable cost of bid documents plus 12 % GST through Bank DD drawn in favour of Administrator NESCO Utility payable at Balasore, during office hours from dt till dt on any working day. 4.0 The tender documents can also be downloaded from the following websites In case tender papers are downloaded from these websites, then the bidder has to enclose a Demand Draft, drawn on any Scheduled bank in favour of Administrator NESCO Utility. payable at Balasore covering the cost of bid documents as stated above in a separate envelope with suitable superscription Cost of Bid Documents: Tender Notice No.: & Dt.. This envelope should accompany the Bid Documents. 5.0 The bid is to be submitted in two covers in one packet for said work. (i) Cover-I is to contain EMD, Cost of Tender Paper, self attested copy of valid Contract License, GST Registration Certificate, PAN card, Copy of Balance Sheet of last Three Years (duly certified by a Charted Accountant),List of Works executed within last three years (List of completed works not less than Rs.10 lakh during last three financial years), list of works in hand along with self attested copies of supporting documents, work experience certificate, undertaking/certificates duly filled, affidavit, and documents required as per the relevant clauses of this DTCN. (ii) Cover-II is to contain the price bid duly filled in and signed by the bidder. 6.0 The Bids shall be submitted and received in the office of the undersigned on all office working days up to 3.00 PM of Date In the event the date of opening is a holiday, the next working day shall be treated as the date of opening. 7.0 Part-I of the bid (Technical Bid) will be opened on Dated at 3.30 PM as indicated above, in the presence of the authorized representatives of the Bidders. Bidders shall depute only one representative to attend tender opening if they wish to be represented. The undersigned reserves the right to reject any or all tenders if the situations so warrants. 8.0 All correspondence with regard to the above shall be made to the following address: AGM (Contracts & Procurement) Head Office, NESCO Utility, Januganj, Balasore, ODISHA,Pin , -purchase@nescoodisha.com Asst. General Manager (C& P) NESCO Utility, Balasore, Odisha NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 6

7 SECTION II GENERAL TERMS & CONDITIONS OF CONTRACT (GTCC) TENDER NOTICE NO: NESCO Utility/Civil Works / 27/ 18-19/ 529 Date: NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 7

8 1.0 GENERAL: - NESCO Utility hereinafter referred to as the NESCO Utility is desirous for construction & repairing of various civil works in stores area under NESCO Utility. 2.0 DETAILS OF SCOPE OF THE WORK: i) Detailed survey of work site. ii) Packing and transportation from the manufacturer s works to the site. iii) Receipt, storage, preservation and conservation of equipment at the site. iv) Procurement of materials, loading, unloading and transportation as required. v) Commencement & completion of works within scheduled period. vi) The Civil items of works as per Schedule of quantities of the Agreement shall be supervised, Measured and check measured by the Authorized Engineer of NESCO Utility. vii) The drawings furnished with the tender are tentative and subject to revision or modification as tendered during the execution as per actual necessity. But the tendered rates quoted by the tenderer will hold good in case of such modification of drawings during the time of execution and shall in no way invalidate the contract and no extra monetary compensation will be entertained. The work shall however be executed as per final approved drawing to be issued by the Engineer-in-Charge as and when required. viii) The department reserves the right of authority to reject any or all tenders received without ix) assigning any reason whatsoever. The earnest money will be retained in the case of successful tenderers and will be dealt with as per terms and condition of O.P.W.D. Code. The earnest money will be refunded to the unsuccessful tenderers on application after intimation is sent to rejection of their tenders. The retention of E.M.D. with the Department will carry no interest. x) The contractor shall bear cost of various incidentals, sundries and contingencies necessitated by work in full within the following or similar category. a) All fees and dues levied towards water supply are to be borne by the Contractor. b) Suitable safety equipments for the labour engaged in risky operations are to be supplied by the contractor at his own cost. c) Compensation including cost of any legal suit for injury to persons or property arising out of execution of the work and also any sum, which may become payable due to operation of the workmen compensation act, shall have to be borne by the contractor. NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 8

9 xi) After the work is finished all surplus materials should be removed from the site of work, preliminary work such as vats, mixing platforms, etc. should be dismantled and all materials removed from the site and premises left neat and his should be inclusive in the rates. No extra payment will be made to the Contractor in this account. xii) It should be understood clearly that no claim what-so-ever will be entertained to extra items of works quantity of any item besides estimate amount unless written order is obtained from the competent authority and rate settled before the extra items of work or extra quantity of any items of work is taken up. xiii) The tenderers shall have to abide by the C.P.W.D. safety code rules introduced by the Govt. of India, Ministry of Works and Housing & Supply in their standing order no.44150, dtd xiv) No part of the contract shall be sublet without written permission to the Engineer in Charge or transfer be made by the power of attorney authorizing others to receive payment on contractors behalf. xv) Form work including complete false work shall be designed by the Contractor without any extra cost to employer and the NESCO Utility will have the right to inspect the scaffolding, centering and shuttering made for the work and can reject partly of fully such structures, if found defective in their opinion. Any eventually such as loss of lives or properly due to failure of centering and shuttering shall be the responsibility of the Contractor regarding compensation of all claims thereof. xvi) Cement shall be used by bags and weight of one bag of Cement should be 50 (fifty) Kg. net & the Engineer-in-Charge or his representative shall have the right to test the weight & quality from time to time. xvii) The tenderers shall make all arrangements for proper storage of materials but no cost for raising shed for store and pay of security guard etc. will be borne by the Department. NESCO Utility is not responsible for any theft or loss of materials at site. It is contractor s risk. Under any such plea, if the tenderer stops the work he shall have to pay the full penalty as per clauses of the contract. xviii) The contractor should at his own cost arrange necessary tools and plants required for efficient execution of work and the rates quoted should be inclusive of transportation, hire and running charges of such plant and cost of consumables. NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 9

10 xix) The Fly ash brick should be good qualities. The bricks should be approved by the Engineerin-charge before use in the work and should conform to the minimum strength as per National Building Code. xx) That for the purpose of jurisdiction in the event of disputes if any of the contract would be deemed to have been entered in to within the State of Orissa and it is agreed that neither party to the contract will be competent to bring a suit in regard to the matter by this contract at any place outside the State of Orissa. xxi) Schedule of quantities is accompanied in Cover-II (Price Bid). It shall be definitely understood that the NESCO Utility does not accept any responsibility for the correctness or completeness of this schedule and that this schedule is liable for alternation or omissions, deductions or alternations set forth in the conditions of the contract and such omissions, deductions, additions or alternations shall no way invalidate the contract and no extra monetary compensation, will be entertained. xxii) In case of any complaint by the labour working about the non payment or less payment of his wages as per latest minimum Wages Act, the Engineer in Charge will have the right to investigate and if the contractor is found to be in default, he may recover such amount due from the contractor and pay such amount to the labour directly under intimation to the local labour office of the Govt. xxiii) The contractor shall not employ child labour. xxiv) The contractor should arrange the materials like Steel, Cement, and paint etc. of approved quality and specification at his own cost for completion of the work with the time schedule. No extension of time will be granted on the application of the contractor due to delay in procurement of materials. 3.0 VALIDITY:- The offer shall be valid for a period not less than 180 days from the date of bid opening. 4.0 PRICE: Bidders are required to quote firm price as per the prescribed format enclosed in Section V, Price Bid Format. The quoted price shall be firm and inclusive of GST, freight & insurance and other levies, if any. NESCO Utility shall not be liable to pay anything extra over and above the quoted price The additional Performance Security of exact amount of differential cost between estimated cost put in the tender minus the quoted amount in shape of Demand Draft / Term Deposit Receipt pledged in favour of the Administrator, NESCO Utility payable at Balasore may be imposed only for NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 10

11 successful bidder, which can be required to be provided within such stipulated time as may be provided in the tender process or else the bid of the successful bidder would be cancelled and the security deposit would be forfeited, if permissible in law, and further proceeding for blacklisting would be initiated as per law. 5.0 RECEIPT AND OPENING OF THE BID: Bids as described under clause 5.0 ( S e c. I ) shall be received in the office of the NESCO Utility and shall be opened on the scheduled date and time. The NESCO Utility s authorized representatives shall open bids in the presence of Bidder s representatives on the date and time for opening of bids as specified in the Invitation to Bid or in case any extension has been given thereto, on the extended bid opening date and time notified Only one representative for each bidder shall be allowed to witness the opening of bids. The representative must produce suitable authorization in this regard to be eligible to witness the bid opening on behalf of the bidder. Bidders representatives who are present shall sign in a register evidencing their attendance The Bidders names, bid prices, modifications, bid withdrawals and the presence or absence of the requisite bid guarantee and such other details as the NESCO Utility, at its discretion, may consider appropriate will be announced at the opening. No electronic recording devices will be permitted during bid opening Information relating to the examination, clarification, evaluation and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process. Any effort by a Bidder to influence the NESCO Utility s processing of Bids or award decisions may result in the rejection of the Bidder's Bid. 6.0 EVALUATION OF BIDS & AWARD OF CONTRACT 6.01 To assist in the examination, evaluation and comparison of Bids, the NESCO Utility may, at its discretion, ask the Bidder for a clarification of its Bid. All responses to requests for clarification shall be in writing and no change in the price or substance of the Bid shall be sought, offered or permitted NESCO Utility will examine the Bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the Bids are generally in order The NESCO Utility s evaluation of a Bid will take into account, in addition to the Bid price, the following factors, in the manner and to the extent indicated in this Clause: (a) Work Schedule (b) Deviations from Bidding Documents 6.04 The NESCO Utility will award the Contract to the successful Bidder whose Bid has been determined to be the lowest - evaluated responsive Bid, when the lowest bidders is not ready NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 11

12 and/or capable to undertake the entire work envisaged, then the NESCO may explore the possibility of the execution of works through other bidders if they are willing to execute at L1 rate. Such exploration shall be carried out in a sequential order starting with L2 bidder then with L3 bidder and so on. If the lowest evaluated price (L1) is same for more than one responsive bidder(s), then in such event the Contract will be finalized through a transparent lottery system In case of omission of any item in the price bid or the price for the item has not been quoted by the firm, then zero cost shall be loaded to the bid and the contract shall be awarded with zero cost that means the firm will have to bear the cost of that item entirely as the item price shall be considered as inclusive anywhere in other items. The bidder shall have to give an undertaking to the effect that prices for any item not quoted shall be treated as free supply or to be done free of cost. 7.0 EARNEST MONEY DEPOSIT (EMD): The Tender must be accompanied by Earnest Money Deposit as described in the Tender Notice e i t h e r in shape of Bank D e m an d D ra ft in favour of Administrator, NESCO Utility. payable at Balasore. Bids without EMD will be rejected out rightly No adjustment of any previous deposit or any amount payable from O w n e r / Purchaser shall be entertained for EMD. EMD amount so submitted shall not carry any interest payable to the bidder The Earnest Money so deposited shall be forfeited: (a) if the Bidder: i) withdraws its bid during the period of bid validity specified by the Bidder in the Bid Form; or (b) in the case of a successful Bidder, if the Bidder fails: (i) to sign the Contract, or (ii) to furnish the required Contract Performance Bank Guarantee The EMD of unsuccessful bidders shall be returned within 30 days from the date of finalization of the order. 8.0 NESCO UTILITY S RIGHT TO VARY QUANTITIES AT TIME OF AWARD: While placing orders and / or during execution of contract, NESCO Utility reserve the right to increase or decrease the specified of the tender quantity as per actual site requirement to complete NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 12

13 the works without any change in price or other terms and conditions. 9.0 SUPERVISION AND INSPECTION:- The works to be done as per specification by using good quality materials. Authorized representative of NESCO Utility will supervise the works during ongoing period and inspect the materials while using and after completion of the work COMPLETION AND COMPLETENESS OF THE EQUIPMENT: Time being the essence of the contract; the work shall be completed within 2 months as mentioned in tender notice including supply of all the materials, erection from the date of award of contract NESCO Utility however reserves the right to re-schedule the completion period, if required DEVIATION FROM SPECIFICATION: - The bidders are requested to study the specification and the attached drawings thoroughly before tendering so that if they make any deviations, the same are prominently brought on a separate sheet under the headings Deviations as per formats provided under Section-III, Annexure III(A) & III(B). All such deviations to the technical & commercial terms of the specification shall be indicated in a separate list as indicated above. In absence of such deviation schedule, it will be presumed that the bidder has accepted all the conditions stipulated in the tender specification, not withstanding any deviations mentioned elsewhere in the Bid. However the acceptance of deviation is not binding on the NESCO Utility GUARANTEE PERIOD: The Civil works shall be expressly guaranteed for satisfactory operation against defects in design and workmanship for a period of 12 months from the date of completion of the work The above guarantee certificate shall be furnished in triplicate to the NESCO Utility by the contractor for approval. Any defects noticed during the above period shall be rectified by the Contractor free of cost to the Utility provided such defects are due to faulty design, bad workmanship or bad materials used on receipt of written notice from the NESCO Utility. The Contractor as notified by the NESCO Utility shall rectify any such defects within one NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 13

14 month failing which the NESCO Utility will set right the defects through other agency and recover the cost so incurred either from any pending Invoices or Bank Guarantee PENALTY FOR DELAY IN COMPLETION OF CONTRACT: If the contractor fails to complete the works by the scheduled period or any extension granted thereby, the contractor shall be liable for payment of penalty amounting to 0.5% (half percent) of the contract price per week of un-finished works subject to the maximum of 5% (five percent) of the total contract value and subject to force majeure conditions. The penalty for liquidated damage as mentioned above will be levied if any deviation to be schedule on any item of work due to the fault of the contractor is observed Penalty amount can be realized from the proceeds of the Contract Performance Bank Guarantee, if the situation so warrants Extension of works completion period could be with / without levy of penalty with the discretion of NESCO Utility CONTRACTOR S DEFAULT: If the Contractor neglects to execute the works with due diligence and expedition or refuses or neglects to comply with any reasonable order given to him, in writing by the Engineer in connection with the works or contravenes the provisions or the contract, the NESCO Utility may give notice in writing to the Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice, the NESCO Utility shall be at liberty to employ other workmen and forthwith execute such part of the works as the contractor may have neglected to do or if the NESCO Utility thinks fit, without prejudice to any other right, he may have under the Contract to take the work wholly or in part out of the Contractor s hands and re-contract with any other person or persons to complete the works or any part thereof and in that event the NESCO Utility shall have free use of all Contractor s equipment that may have been at the time on the Site in connection with the works without being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the same, and the NESCO Utility shall be entitled to retain and apply any balance which may otherwise be due on the Contract by him to the Contractor, or such part thereof as may be necessary, to the NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 14

15 payment of the cost of executing the said part of works or of completing the works as the case may be. If the cost of completing of works or executing part thereof as aforesaid shall exceed the balance due to the Contractor, the Contractor shall pay such excess. Such payment of excess amount shall be independent of the liquidated damages for delay which the Contractor shall have to pay if the completion of works is delayed In addition, such action by the NESCO Utility as aforesaid shall not relieve the Contractor of his liability to pay liquidated damages for delay in completion of works Such action by the NESCO Utility as aforesaid the termination of the Contract under this clause shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee TERMINATION OF CONTRACT ON NESCO UTILITY S INITIATIVE: NESCO Utility reserves the right to terminate the Contract either in part or in full due to reasons other than those mentioned under clause entitled Contractor s Default. The NESCO Utility shall in such an event give fifteen (15) days notice in writing to the Contractor of his decision to do so The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they related to the work terminated and terms satisfactory or the NESCO Utility, stop all further sub-contracting or purchasing activity related to the work terminated, and assist NESCO Utility in maintenance, protection, and disposition of the works acquired under the Contract by the Purchaser. In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstance prevalent at the time of termination to be determined by the arbitrator without stopping the work but to carry out the left over work to other agency FORCE MAJEURE: - The Contractor shall not be liable for any penalty for delay or for failure to perform the contract for reasons of Force Majeure such as acts of God, acts of the Public enemy, acts of Govt., Fires, Flood, Epidemics, Quarantine restrictions, Strikes, Freight Embargos and provided that the Contractor shall within ten (10) days from the beginning of such delay notify the NESCO Utility NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 15

16 in writing of the cause of delay. The NESCO Utility shall verify the facts and grant extension as facts justify EXTENSION OF TIME: - If the delivery of the equipments / materials is delayed due to reasons beyond the control of the Contractor, the Contractor shall immediately inform within 3 days to the NESCO Utility in writing of his claim for an extension of time. The NESCO Utility on receipt of such notice may agree to extend the contract period as may be reasonable but without prejudice to other terms & conditions of the contract SAFETY PRECAUTIONS:- The agency shall observe all applicable regulations regarding safety at the Site. Any compensation due on account of accident at site shall be to the contractor s account STORE:- Storing of materials from supply to erection shall be arranged by the contractor at his own cost. No compensation shall be made by the NESCO Utility for any damage or loss of materials during storing, transit transportation and at the time of erection INSURANCE: - Contractor shall arrange adequate Transit-cum-storage-cum-erection policy and shall submit the copy of the same to the NESCO Utility. The policy shall initially remain valid for a period of sixty days over & above of the contractual guarantee period and shall be extended as required till handing over. Contractor shall be responsible for lodging of claim with the insurer as well as for all required follow up with the insurer for settlement of claim in case of loss/damage/theft of material during transit/storage/erection till the completed works is handed over to the Purchaser and is accepted by the authorized representative of the Purchaser in writing. Contractor shall also arrange adequate cover for his employees / labourers engaged in the works as well as arrange third party insurance cover to indemnify any possible damages to public at large not connected with the works process. Any claim(s) pertaining to this shall be the responsibility of the Contractor. The contractor shall undertake free replacement of the materials damaged or lost during transit, which will be intimated by the Consignee within 30 days of receipt of the materials at NESCO Utility s stores. NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 16

17 21.0 ENGINEER IN CHARGE:- Authorized Engineers of the NESCO Utility shall be the Engineer in charge for the Works CONTRACT PERFORMANCE BANK GUARANTEE: Within 15 days of issue of the Work Order or Letter of Award, whichever is earlier, the Contractor shall submit Contract Performance Bank Guarantee issued by a scheduled Bank, in favour of the Administrator NESCO Utility, covering 10% of the total value of the contract The said Bank Guarantee shall be prepared in the prescribed proforma as attached in Section III, Annexure - II. The Bank Guarantee furnished shall be executed on Non- judicial Stamp paper worth of Rs 100/- (Rupees Hundred only), purchased in the name of the issuing bank, as per the prevalent rules. The Bank Guarantee so provided shall be en-cashable on the Balasore branch of the issuing Bank The Contract Performance Bank Guarantee shall remain valid for a period not less than 90 days over and above the guarantee period, basing on stipulated completion period in the W.O. towards security and acceptance thereof, failing which the work orders (W.O) will be liable for cancellation without any further notice with forfeiture of E.M.D No interest shall be allowed by the NESCO Utility on the above Performance Security Deposit TERMS OF PAYMENT: In the interest of expeditious execution of work, payment of one interim bill (Running A/c bill) shall be made by the Drawing and Disbursing Officer; NESCO Utility after completion of 60% of total works awarded, verification, certification of Engineer in-charge % payment shall be released within 30 days from the date of submission of certified bill after completion of the work, joint measurement, verification by the concerned Engineer-in-charge subject to submission & approval of performance security Bank Guarantee of amount 10% of the contact value. In case of non-submission of Contract Performance Bank Guarantee, 90% payment will be made on completion of entire work and verification thereof. Balance 10% amount shall be released after cover the Guarantee period as mentioned. NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 17

18 24.0 PAYING OFFICER: D.D.O, NESCO Utility, Corporate Office, Balasore 25.0 NESCO UTILITY S RIGHTS: - The NESCO Utility reserves the right to accept any bid or reject any or all bids or cancel / withdraw invitation of bid or to vary the quantity for placement of order without assigning any reason to such decision. Such decision by the NESCO Utility shall bear no liability DISPUTE RESOLUTION AND JURISDICTION: - (a) Any disputes arising out of this contract shall be referred to the AO, NESCO Utility who shall decide the case as sole Arbitrator. (b) For the purpose of dispute resolution, this agreement shall be governed by the provision of Arbitration and Conciliation Act, (c) All disputes shall be subjected to exclusive jurisdiction of the Courts at Balasore and the writ jurisdiction of Hon ble High Court of Odisha at Cuttack TRANSFER AND SUB-LETTING The Contractor shall not sublet, transfer, assign or otherwise part with the Contract or any part thereof, either directly or indirectly, without prior written permission of the NESCO Utility DRAWINGS Within 7 days of contract commencement the contractor shall submit, for approval by the Engineer in Charge, a schedule of the drawings to be produced. The schedule shall also provide a program of drawing submission, for approval by the Engineer in Charge. All drawings and design should be submitted to Engineer-In-Charge within the period specified above The following documents which are not submitted with the Bid, will be deemed to be part of the Bid: Sl. Particulars No 1 Notice Inviting tender 2 Instruction to the Bidders 3 Conditions of Contract. 4 Specifications 5 Drawings NIT : NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: Page 18

19 SECTION - III ANNEXURE TENDER NOTICE NO:- NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: NESCO Utility/Civil Works /27/18-19/529 dtd Page 19

20 ANNEXURE I DECLARATION FORM To, AGM (Contracts &Procurement) Head Office, NESCO Utility, Januganj, Balasore, Odisha, Sir, Having examined the above specifications together with the Tender terms and conditions referred to therein 1 I / We the undersigned do hereby offer to execute the contract covered there on in complete shape in all respects as per the rules entered in the attached contract schedule of prices in the tender. 2 I / We do hereby under take to have executed the contract within the time specified in the tender. 3 I / We do hereby certify to have purchased a copy of the tender specifications by remitting Cash / Demand draft & this has been duly acknowledged by you in your letter No Dt Signed this.day of 20 Yours faithfully (Signature of Bidder with Seal of Company) NESCO Utility/Civil Works /27/18-19/529 dtd Page 20

21 ANNEXURE II PROFORMA FOR CONTRACT PERFORMANCE BANK GUARANTEE (To be executed on Rs. 100/- Non-judicial Stamp Paper purchased in the name of the BG Issuing Bank) W.O. No- Date- Scope of Work- Name of Contractor- To The Administrator, NESCO Utility, Balasore. This Guarantee Bond is executed this day of by us the (Name of Bank) at P. S. Dist State Code No.. Whereas NESCO Utility, Head Office, Januganj, Balasore , Odisha registered under the Company Act 1956 (here in after called the O wner ) has placed Work Order No. Date (here in after called the Agreement ) with M/s (hereinafter called the Contra ctor ) for ( S cop e o f Work) and whereas NESCO Utility has agreed (1) to exempt the Agency from making payment of security deposit, (2) to release 100% payment of the cost of w o r k s as per the said agreement and (3) to exempt from performance guarantee on furnishing by the Contractor to the NESCO Utility a composite Bank Guarantee of the value of 10% (ten percent) of the Contract price of the said Agreement. 1. Now, therefore, in consideration of NESCO Utility having agreed (1) to exempt the Contractor for making payment of security deposit, (2) to release 100% payment to the Contractor and (3) to exempt from furnishing Performance Guarantee in terms of the said Agreement as aforesaid, We the (Name of Bank), Address (Code No. ) (here in after referred to as the Bank ) do hereby undertake to pay to the NESCO Utility an amount not exceeding Rs. (Rupees ) only against any loss or damage caused to or suffered by NESCO Utility by reason of any breach by the said Contractor (s) of any of the terms or conditions contained in the said Agreement. 2. We, the (Name of Bank) do hereby undertake to pay the amounts due and payable under the guarantee without any demur, merely on a demand NESCO Utility stating that the amount claimed is due by way of loss or damage caused to or suffered by NESCO Utility by reason of any breach by the said Contractor (s) of any of the terms or conditions contained in the said Agreement or by the reason of any breach by the said Contractor s failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. (Rupees ) only. NESCO Utility/Civil Works /27/18-19/529 dtd Page 21

22 3. We, the (Name of Bank) also undertake to pay to NESCO Utility any money so demanded not withstanding any dispute or dispute raised by the Contractor (s) in any suit or proceeding instituted / pending before any court or Tribunal relating thereto our liability under this Agreement being absolute and unrevocable. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractor (s) shall have no claim against us for making such payment. 4. We, the (Name of Bank) further agree that the guarantee herein contain shall remain in full force and affect during the period that would be taken for the performance of the said Agreement and it shall continue to remain in force endorsable till all the dues of NESCO Utility under by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till NESCO Utility certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Contractor (s) and accordingly discharge this guarantee and will not be revoked by us during the validity of the guarantee period. Unless a demand or claim under this guarantee is made on us or with (Local Bank Name, Address and Code No.), Balasore in writing on or before (Date) we shall be discharged from all liability under this guarantee thereafter. 5. We, the (Name of Bank) further agree that NESCO Utility shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Contractor (s) and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Contractor (s) or for any forbearance act or omission on part of NESCO Utility or any indulgence by NESCO Utility to the said Contractor (s) or by any such matter or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so relieving us. 6. The Guarantee will not be discharged due to change in the name, style and constitution of the Bank and or Contractor (s). 7. We, the (Name of Bank) lastly undertake not to revoke this Guarantee during its currency except with the previous consent of NESCO Utility in writing. Dated Day of Two Thousand. Notwithstanding anything contained herein above. Our liability under this Bank Guarantee shall not exceed Rs. (Rupees ) only. The Bank Guarantee shall be valid up to (Date) only. We or our Bank at Balasore (Name & Address of the Local Bank) are liable to pay the guaranteed amount depending on the filing of claim and any part thereof under this Bank Guarantee only and only if you serve upon us or our local Bank at Balasore a written claim or demand and received by us or by Local Branch at Balasore on or before Date otherwise bank shall be discharged of all liabilities under this guarantee thereafter. For (Indicate the name of Bank) Witness Executing Bank Manager (name, designation & 1. Power of Attorney No. / Signing Power No.) 2. NESCO Utility/Civil Works /27/18-19/529 dtd Page 22

23 N.B.: (1) Name of the Contractor: (2) No. & date of the Work order / agreement: (3) Amount of W.O.: (4) Name of Works: (5) Name of the Bank: (6) Amount of the Bank Guarantee: (7) Name, Address and Code No. of the Local Branch: (8) Validity period or date up to which the agreement is valid: (9) Signature with seal of the executants in each page of BG: (10) Signature of the Constituent Authority of the Bank with seal: (11) Name & addresses of the Witnesses with signature: (12) The Bank Guarantee shall be accepted only after getting confirmation from the respective Bank. NESCO Utility/Civil Works /27/18-19/529 dtd Page 23

24 ANNEXURE III (A) Bidder s Name & Address To, DETAILS OF COMMERCIAL DEVIATIONS AGM (Contracts & Procurement) Head Office, NESCO Utility, Januganj, Balasore, Odisha, Dear Sirs, Sub: Commercial Deviation for Construction of Name of the project. The following are the Commercial Deviations and variations from and exceptions to the specifications and documents for the subject Work. These deviations and variations are exhaustive. Except for these deviations, the entire work shall be performed as per your specifications and documents Ref./Page As specified in the Commercial deviation and variation Volume/Clause No. Specification to the specification Date: (Signature).. Place: (Printed Name). (Designation).. (Common Seal) Note: 1. Continuation sheets, of like size and format, may be used as per Bidder s requirements and annexed to this Schedule. 2. This will be read out during opening of Part-I Bid. NESCO Utility/Civil Works /27/18-19/529 dtd Page 24

25 ANNEXURE III (B) DETAILS OF TECHNICAL DEVIATIONS Bidder s Name & Address To, AGM (Contracts & Procurement) Head Office, NESCO Utility, Januganj, Balasore, Odisha, Dear Sirs, Sub: Technical Deviation for Construction of Name of the project. The following are the Technical Deviations and variations from and exceptions to the specifications and documents for the subject Project. These deviations and variations are exhaustive. Except for these deviations, the entire work shall be performed as per your specifications and documents Ref./Page As specified in the Technical deviation and variation Volume/Clause No. Specification to the specification Date: (Signature).. Place: (Printed Name). (Designation).. (Common Seal) Note: 1. Continuation sheets, of like size and format, may be used as per Bidder s requirements and annexed to this Schedule. 2. This will be read out during opening of Part-I Bid. NESCO Utility/Civil Works /27/18-19/529 dtd Page 25

26 ANNEXURE IV CHECK LIST To, Bidder s Name & Address AGM (Contracts & Procurement) Head Office, NESCO Utility, Januganj, Balasore, Odisha, Pin Dear Sirs, Sl. Item Description Status of the Remarks No. Submission of data Bid Guarantee Yes /No If yes please give details No, amount, validity & date of issue. 2. Qualifying Data Yes /No 3. Commercial Deviation Yes /No 4. Technical Deviation Yes /No 5. Cost of withdrawn of Yes /No Deviations 6. Bid validity Yes /No If yes state here the period. 7. Period of completion Yes/No If, yes please state here the period of completion. 8. Additional information offered by bidder State here briefly N.B.:- The contents of this schedule will be read out during opening of Part-I Bid. Signature of Bidder Date & Seal: NESCO Utility/Civil Works /27/18-19/529 dtd Page 26

27 ANNEXURE-V Sir, SELF DECLARATION FORM Name of the NESCO Utility/Purchaser: Tender Notice No: I / we, the undersigned do hereby declare that, I / we have never ever been blacklisted and / or there were no debarring actions against us for any default in supply of material / equipments or in the performance of the contract entrusted to us in any of the Electricity Utilities of India. 2. In the event of any such information pertaining to the aforesaid matter, found at any given point of time either during the course of the contract or at the bidding stage, my bid/contract shall be liable for truncation / cancellation / termination without any notice at the sole discretion of the NESCO Utility /purchaser. Place- Date- Yours faithfully, Signature of the bidder With seal (This form shall be duly filled-up and signed by the bidder & submitted along with the original copy of the Bid.) NESCO Utility/Civil Works /27/18-19/529 dtd Page 27

28 ANNEXURE-VI FORM OF EXTENSION OF BANK GUARANTEE (ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) Ref. No. Dated: The Administrator, NESCO Utility, Balasore. Dear Sirs, Sub: Extension of Bank Guarantee No. for Rs. favouring yourselves expiring on account of M/s. in respect of contract No. dated (hereinafter called original bank guarantee). At the request of M/s. we bank Branch office at having its head office at do hereby extend our liability under the above mentioned guarantee No. Dated for a further period of Years/months from to expire on except as provided above, all other terms and conditions of the original bank guarantee No. _ dated shall remain unaltered and binding. Please treat this as an integral part of the original guarantee to which it would be attached. Yours faithfully, For Manager/Agent/Accountant Power of Attorney No. Date: SEAL OF BANK Note: The non-judicial stamp paper of worth Rs.100/- shall be purchased in the name of the bank, which has issued the bank guarantee. NESCO Utility/Civil Works /27/18-19/529 dtd Page 28

29 ANNEXURE-VII WORKING EXPERIENCE Name of Employ er Name of location and name of work Contract price in Indian Rupees/ Agreemen t no. LIST OF BUILDING WORKS EXECUTED Major Items of works Date of starting the work as per Agreemen t Stipulated date of completion of the work as per Agreement Actual date of completi on of the work Reasons for delay in starting/ completio n, if any Note: The above information is to be certified by the Engineer in Charge / Employer not below the rank of Executive Engineer. Signature of the Tenderer Date NESCO Utility/Civil Works /27/18-19/529 dtd Page 29

30 SECTION IV TECHNICAL SPECIFICATION OF MATERIALS TENDER NOTICE NO:- NESCO Utility/Civil Works/ 27/ 18-19/ 529 Date: NESCO Utility/Civil Works /27/18-19/529 dtd Page 30

31 (A) TECHNICAL SPECIFICATION OF CIVIL PORTION OF WORK Materials of following specification are to be used in work. The Tenderer are expected to possess and be well conversant with the following IS standard and code of practice. 1. Cement Will be as per I.S. 269/255 (However the grade of cement to be selected by the Engineer-in-Charge of work and compressive cube test before commencement of work in each batch). 2. Steel I.S. 432 (Plain) and 1786 (Tor) 3. Vibrator I.S Aggregate I.S. 383, I.S Water for mixing and curing Shall be clean, free from injurious amount of oil, salt, acid, vegetable materials and other substances and harmful to concrete in conformity to I.S. 456 and I.S Sand / Fine Aggregate I.S. 2116, Binding wire I.S. 280 (galvanized minimum 1 mm) 8. Rain water pipe I.S Construction joints I.S Steel Window Frame I.S. 1038/ Steel Door Frame I.S. 4351/ Fitting & Fixtures joinery Conforming to I.S. 7452/82 strictly conform to I.S. for works specification and as per direction of Engineer-in-Charge. ITEM OF WORK 1. Concrete shall be with conformity to I.S Foundation shall be with conformity to I.S Stone masonry (R.R.) shall be with conformity to I.S.1597 (Part-I) 4. C.R. Masonry shall be with conformity to I.S Brick masonry shall be with conformity to I.S NESCO Utility/Civil Works /27/18-19/ 529 dtd Page 31