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1 ESIC E-Tender enquiry form for the supply of Suture Material e-tender enquiry form (Free of cost) Employees State Insurance Corporation SANATHNAGAR, Hyderabad 38 ISO 9001:2008 certified Phone No: , LAST DATE OF SUBMISSION OF ONLINE e-tender Dt:

2 Tender No:799-U-13-5/ESIC/SNR/ Dated: E-Tenders in Double bid system are invited from manufacturers / authorized dealers / distributors for the supply of Surgical suture material for ESIC Medical College & Hospital, Sanathnagar, Hyderabad 38. Detailed information regarding the items application / tender forms, EMD details, specifications, terms and conditions can be downloaded from the following websites: The interested bidders shall submit their tender(s) through online mode only at the e-procurement portal Note: please note tender forms with all supported documents are to be uploaded in e- procurement portal only and hard copies are not required to be submitted. Only EMD to be submitted by post/in person to this office Any corrigendum to this tender will be notified through the aforesaid websites only. The undersigned reserves the right to accept or reject any or all the bids without assigning any reason at any stage. E-TENDER SCHEDULE FOR SURGICAL SUTURE MATERIAL S. N Details Dates & time 1. Period of availability of e-tender Enquiry From Dt: document on ESIC website- CPP Portal- and ESIC e-procurement portalhttps://esictenders.eproc.in 2. Pre bid meeting at 2:00 PM 3. Last date of EMD submission, Manual Bid and Online Bid submission Dt: up to 4.00PM 4. Opening of Technical Bid Dt: , at 10:00 AM 5. EMD Amount 2% of quoted value In favour of ESI account no.-i, payable at Hyderabad. 6. Security Deposit Will be Calculated on finalisation of the tender 7. Expected value of Tender Rs. 40,00,000/- 8. Bid Validity 365 days from the last date of submission of e- Tender Tenderers have to download the tender enquiry documents from the web site or central public procurement portal and submit the tender. In the event of any of the above mentioned dates being declared as a holiday / closed day, tenders will be received / opened on the next working day at the appropriate time. The enquiry documents are not transferrable. All Tenders must be accompanied by EMD as mentioned against each item. Tenders without EMD shall be rejected. For DEAN

3 Important Instructions for Bidders regarding Online Payment All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate (DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders. Bidders should get Registered at Bidders should add the below mentioned sites under Internet Explorer Tools Internet Options Security Trusted Sites Sites of Internet Explorer o o o Also, Bidders need to select Use TLS 1.1 and Use TLS 1.2 under Internet Explorer Tools Internet Options Advanced Tab Security. Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (nonrefundable) in favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit Card, Credit Card or NetBanking for participating in the Tender. Bidders can contact our Helpdesk at / Support.asp

4 Tender No: 799-U-13-5/ESIC/SNR/ Dated: Sub: Invitation of Tender for procurement of Surgical Suture material Reg. The Dean, ESIC Medical College& Hospital, Sanathnagar,Hyderabad-38, invites e- tender in Double Bid system for procurement of surgical suture material as per the specifications enclosed. Bidders are requested to submit the requisite information / documents as per the following annexures :- Annexure I ( Compulsory documents or check list) Annexure II ( Forwarding of tender documents) Annexure III ( Tender Terms and Conditions) Annexure IV ( Company Profile) Annexure V ( Declaration Form) Annexure VI ( Request for refund of EMD) Annexure VII (Price Bid) Annexure VIII (Price Schedule) Annexure - IX ( Specifications) For DEAN

5 TENDER DOCUMENT The Dean, ESIC Medical College, Hospital, Sanathnagar, Hyderabad, invites e- tenders from eligible and qualified Bidders for supply of following surgical suture material items for proposed to use for ESIC Medical College & Hospital, Sanathnagar, Hyderabad. List of Surgical Suture Materials:- S.NO Item name DESCRIPTION Absorbable surgical suture(synthetic) (Braided coated polyglactin 910) Absorbable surgical suture(synthetic) (Braided coated polyglactin 910) Endloop suture chromic 4. Hemarrodial Stappler 2rows 5. Hemarrodial Stappler 3rows 6. Needles ½ circle 7. Needles 3/4 circle 8. Polyglactin 5.0 ½ circle reverse cutting 9. Polyglactin 4.0 ½ circle reverse cutting 10. Polyglactin 3.0 reverse cutting 11. Polypropylene 4.0 reverse cutting 12. Polypropylene 5.0 reverse cutting 13. Polypropylene 3.0 reverse cutting 14. Polyglecaprone 3.0 reverse cutting 15. Monofilament polyamide black Monofilament polyamide black Monofilament polyamide black Monocryl 3.0 cutting 19. Mersilk 3.0 reverse cutting (POLYGLACTIN 910 VIOLET) 180 CM, SIZE 1, 1/2 CIRCLE ROUND BODY, 1/2 CIRCLE TAPERCUT, 40MM DOUBLE NEEDLE (POLYGLACTIN 910 VIOLET) 140 CM, SIZE 2-0, 1/2 CIRCLE ROUND BODY, 1/2 CIRCLE TAPERCUT, 30MM DOUBLE NEEDLE (NATURAL ABSORBABLE NON NEEDLED PRE KNOTTED CHROMIC CATGUT) 50 CM LOOP Remark: Bidder has to deposit the Earnest Money Deposit (EMD) mentioned against the items in the form of demand draft drawn in favour of ESI Saving Fund Account No. 1 payable at Hyderabad. If the date of opening of tender happens to be a holiday, the tender will be opened on the next working day. EMD to be submitted / dropped on or before the date and time mentioned above, in the tender box kept at the MS Office, ESIC Medical College & Hospital, Sanathnagar, Hyderabad. For DEAN.

6 ANNEXURE I COMPULSORY DOCUMENTS (OR) CHECK LIST 1. Compulsory documents for Technical Bid : S.No. Title Status (Fill Yes or No) 1. Have you enclosed EMD of required amount for the quoted schedules? Please mention value of EMD &Date of issue from Bank. 2. Have you submitted tender specific manufacturer s authorization as per Section? 3. Have you submitted a. The certificate of incorporation/firm Registration, if a firm b. Valid trade license if a trader. 4. PAN Number of the firm/partner/ owner as the case may be 5. GST Registration certificate. 6. Have you furnished Annual Report (Balance Sheet and Profit & Loss Account) for last three years prior to the date of Tender opening? (15-16, , ) 7. Have you accepted all terms and conditions of TE document? 8. Purchase Order copies in the bidders name for the quoted items to Government Hospitals/reputed institutions 9. Experience/Performance of last three years of similar nature, supply of surgical suture material to the hospitals of central government/state government / PSU / Autonomous Bodies/Local Bodies etc. 10. Certificate that the quoted items have not been supplied to any other organization/institution at a rate, lower than quoted here in last three months 11. Have you uploaded the copy of tender document signed on each page Page no.(all documents to be serially numbered by the bidder) 1. Compulsory documents for Price Bid : (Fill Yes or No) 1 Price Bid for the quoting items 2 Price Catalogue for all the quoted items

7 ANNEXURE - II TENDER FOR THE SUPPLY OF SURGICAL SUTURE MATERIAL REQUIRED FOR USE IN ESIC MEDICAL COLLEGE &HOSPITAL, SANATHNAGAR,HYDERABAD To The Dean, ESIC Medical College & Hospital, Sanathnagar, Hyderabad-38. Sir, Sub: Forwarding of Tender document for Surgical suture material - Reg. * * * We have pleasure in submitting our tender for : Surgical suture material We enclose herewith a Demand Draft No. Dt. for Rs. drawn in favour of the ESIC account no.-i, payable at Hyderabad towards Earnest Money Deposit. We bind ourselves to the conditions prescribed in the Tender Notification. We agree to have the Earnest Money forfeited in case of failure in full or part to undertake the contract upon the acceptance of this tender. OFFICE SEAL: SIGNATURE: DESIGNATION: NAME &ADDRESS:

8 ANNEXURE III TENDER TERMS AND CONDITIONS 1. Tenders will be opened at MS Chamber at ESIC Medical College & Hospital, Sanathnagar, Hyderabad-38, on the stipulated date and time in the presence of the tenderers /representatives who choose to be present. 2. The two part bids i.e. Techno - commercial (Unpriced Bid) and Price bid prepared by the Bidder shall comprise of the following: (A) Techno - commercial Bid (Unpriced Bid) a. Bid Security (EMD) should be furnished in accordance with instructions. b. Detailed technical specification of items quoted along with catalogue / literature, make and model of the suture material offered without indicating price.(manidatory) c. Statements of Deviations from tendered commercial conditions, if any. d. Statement of deviations parameter wise from tendered specifications, if any. e. Authority letter from manufacturer, in case tender is submitted by agents. f. Tenderers have to indicate the name and address of the bankers. g. The certificate of incorporation/firm Registration, if a firm/ Valid trade license if a trader. h. PAN Number of the firm/partner/ owner as the case may be i. GST Registration certificate. j. IT Returns,Balance Sheet and Profit & Loss Account for last three years prior to the date of Tender opening. k. Purchase Order copies in the bidders name for the quoted items to Government Hospitals/reputed institutions(p.o should be in , /2016/17) purchase orders of old periods will not be considered. l. Satisfactory /Performance certificate of last three years of similar nature, supply to the hospitals of central government/state government/psu/autonomous Bodies/Local Bodies etc. m. Certificate that the quoted items have not been supplied to any other organization/institution at a rate, lower than quoted here in last three months n. The list of the items quoted should be specified clearly in the form of separate list which is mandatory for further process of evaluation of tender.non-submission of this items will render the bid liable for rejection. o. Each and every page of the quotation should be separately numbered and duly signed with firm stamp. (B) Price Bid a. The information given at Techno - commercial bid should be reproduced in price bid with prices indicated. Any deviation in this regard will render the bid liable for rejection. b. Rates should be typed in words as well as in figures, free from erasing, cutting and overwriting.

9 c. Price quoted should match with the items quoted in techno - commercial bid. d. Each and every page of the quotation should be separately numbered and duly signed with firm stamp. e. In case the price quoted cannot be matched with the items/quoted in technical bid, the bid shall be liable to be rejected. f. The quoted price should be all inclusive lump sum price offered for each item including cost of the individual suture material and Sales Tax/VAT. g. The rates quoted should be F.O.R ESIC Medical College Hospital, Sanathnagar, Hyderabad- 38. No other charges in addition will be payable on any account over and above the lump sum price quoted in the price bid. h. Only Techno - commercial bid (un-priced bid) will be opened first on the date mentioned in the presence of bidders who chose to be present. The price bid of the firm who are technically viable fulfilling the specifications and all other conditions alone, will be considered for evaluation i. A certificate that the quoted items have not been supplied to any other organization / institution at a rate, lower than quoted here, should be enclosed. j. If it is found at any stage that the goods as stated have been supplied at a lower price, then that price, with due allowance for elapsed time will be applicable to the present case and the difference in cost would be refunded by the supplier to the purchaser, if the contract has already been concluded. k. Accessory rate list must be enclosed and may be considered in finalizing the tender. 3. Tender currencies: The tenderer supplying indigenous goods shall quote only in Indian Rupees. 4. Bid Security (EMD) : Each tender must be accompanied by a EMD as mentioned against the equipment in the form of Demand Draft only drawn in favour of ESI Fund account no.-i, payable at Hyderabad. The tenders not accompanied by EMD are liable for rejection. For EMD exemption, if any necessary documents for exemption should be submitted, otherwise tender will be liable for rejection. Advance Stamp Receipt for the refund of EMD should be enclosed with the tender document. The EMD of unsuccessful tenderers shall be refunded after the award of tender to the successful tenderer. 5. The manufacturers or their authorized distributor/stockist would be considered for the tender. 6. The contract should not be sublet without the prior written permission of the Dean/Medical Superintendent. 7. Either the authorized Indian agent on behalf of the principal/oem or principal/oem himself can bid but both cannot bid simultaneously for the same item/product in the same tender. 8. If an agent submits bid on behalf of the principal/oem, the same agent shall not submit a bid on behalf of another principal/oem in the same tender for same item/product. 9. Successful bidder shall not be entitled to any rate revision of price for any reason except that allowed by Government of India. 10. The rates quoted should be valid for two year from the date of approval of the Tender and the quantity mentioned is on the basis of present requirement which are to be supplied within the period mentioned in the tender. During the currency of Tender, orders are to be

10 executed by the successful Tenderer at the tender rate as per future requirements, therefore the quantity in the tender is indicative only and likely to increase. 11. Copies of Purchase Order for having supplied the quoted equipment to Government Hospitals/reputed institutions should be enclosed. The rates quoted in the purchase order should not be deleted or made illegible. A certificate duly authenticated from any other users of the equipment about satisfactory performance should also be enclosed. 12. Tenderer should be able to provide dry & wet demonstration of the product quoted by them, to the Technical Evaluation Committee in Sanathnagar, Hyderabad, within the stipulated period. The date for demonstration shall be fixed with mutual consent on telephone/ and the same shall be confirmed in writing or by fax. In any case, not more than two weeks time shall be given to arrange for demonstration. 13. The company will get only one chance for demonstration. In case, the company fails to arrange the demonstration, the tender shall be liable for cancellation. 14. The successful bidder should furnish Performance Security 10% of the value of the contract. 15. The Dean ESIC Medical College & Hospital, Sanathnagar, Hyderabad will be at liberty to terminate the tender proceedings without assigning any reasons thereof. The bidder will not be entitled for any compensation whatsoever in respect of such termination. 16. No articles shall be supplied to the hospital except on requisition in writing signed by an officer authorized by him/her in writing to do so. 17. Bidders in their own interest shall ascertain the eligibility of whatsoever concessions and exemptions are eligible and applicable to the ESIC Medical College & Hospital, Sanathnagar, Hyderabad and shall advise the purchaser and quote accordingly. 18. Delivery Schedule : Within 14 days from the date of despatch of supply order. The delivery should be at the place shown by the receiving officer within the premises of the ESIC Medical College & Hospital, Sanathnagar, Hyderabad at the cost of the supplier. If the successful tenderer fails to execute the supply within the stipulated period, Penalty of 2% of the value of the order will be levied per week or a part of week will be recovered subject to maximum of 10 percent. Failure to execute the supply will lead to cancellation of supply order and the Performance security will stand forfeited. 19. The supply of Surgical suture material should engraved ESIC SUPPLY on each individual box. 1. i) Part supply should be avoided as far as possible. In case of part supply of any items mentioned in the supply order or either quantity/goods requisitioned, the supplier shall mention specifically when the balance will be supplied but supply all items so left out should be made, in any case not later than 14 days from the date of despatch of P.O, failing which the portion not supplied will be deemed to have been cancelled, and shall be treated as failure to supply. ii) Bills for part supply shall not normally be admitted for payment. Bills normally shall be

11 preferred only after executing the supply order in full. The items should be delivered at the Hospital Stores Department i.e. Door Delivery at Supplier s Cost, before 2.00 PM on all working days. iii) In case of failure of supply, the goods as per the supply order, the supply order shall be placed either on the next lowest rate supplier/bidder or any other sources available and difference of price will be recovered from the supplier either from the Security deposit or from any sum due to him. 2. The supplier shall attach the certificate of Quality testing of items while supplying ESIC Medical college & Hospital, sanathnagar, Hyderabad. 3. i) Reserves the right to test any of the item supplied. ii) All rejected items shall be lifted by the supplier at his own cost. iii) The supplier should mention the brand name for the price they have quoted, to supply. 20. Terms and Mode of Payment Terms: 1) The supplier shall enter into a contractual agreement with the purchaser and the cost incurred in this connection shall be borne by the supplier. 2) Timely supply of quality items is the essence of the contract. The supplies shall be delivered within 14 days from the date of dispatch of the order. If the supplier fails to execute the supply order within the stipulated date, penalty of 2% of the value of the order calculated at the contracted rate per week or part thereof will be levied; the maximum penalty for late supply shall, however, not exceed 10% of the total value of the order. 3) If the items are not supplied by the scheduled date, the order in respect of the quantity not supplied is liable to be cancelled at the supplier s risk and expenses. The additional expenditure if any, involved in procuring similar supplies from other sources shall, in that case, be recoverable from the supplier from any amount payable or Security Deposit. Mode of Payment: The payment towards the supply is subject to receipt of inspection note/performance certificate to the effect that the items supplied are conforming to the supply order placed. 1) Bills for the supplies should be submitted along with the supplies but in any case not later than 7 days from the date of supply. The stamped pre-receipted bill in triplicate in the name of Dean, ESIC Medical College & Hospital, sanathnagar, Hyderabad shall be submitted to the hospital along with a copy of the receipt showing delivery of goods ordered, obtained from him. Order No. & date shall appear in all correspondence, delivery challans and invoices. 2) Bills shall be prepared in whole rupees i.e. (fraction of Rupee below 50 Ps. to be ignored and 50Ps. above be rounded to the next higher rupee). 3) Items supplied should not be older than 1/6 th of its shelf life from the date of manufacture. 21.Termination for Default: The purchaser may, without prejudice to any other remedy for breach of contract, terminate the Contract in whole or part by giving a written notice of default to the supplier, if the supplier fails to deliver within the period specified in the contract, or within any extension thereof granted by the purchaser.

12 In the event of the purchaser terminating the contract in whole or in part, the purchaser may procure upon such items and in such manner as it deems appropriate, the goods similar to those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods. However the supplier shall continue the performance of the contract to the extend not terminated. C.If the selected firm holder defaults in supply or makes part supply/non supply the items more than three times during the contract period the purchaser can terminate the contract and purchaser can also black list the supplier from the further participation in any ESI tenders. 22.Resolution of Disputes The purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation, any disagreement or dispute arising between them under or in connection with the Contract. i) If after 30 days from the commencement of such informal negotiations, the purchaser and the supplier have been unable to resolve amicably a contract dispute, either party may require that the dispute be referred for resolution in the formal mechanisms such as an arbitrator nominated by the Dean, ESIC Medical college & Hospital, sanathnagar, Hyderabad. The award of the arbitrator shall be final and binding on both parties of the contracts. The venue of the arbitration shall be such place as may be fixed by the arbitrator in his sole discretion. The Arbitration and conciliation act, 1996, the rules there under and any statutory modification or reenactments thereof shall apply to the arbitration proceeding. Purchaser reserves the right to modify and/or relax any of the terms and conditions of the tender/contract. For DEAN

13 1. Name of the firm 2. Full Address: 3. Telegraphic Address/ Id: 4. Telephone No. 5. Telex/Fax No. 6. Date of Establishment of firm: 7. Is Your Firm registered under ANNEXURE IV COMPANY PROFILE 1. The Factories Act 2. Companies Act 3. Any other Act 8. Name & address of your Bankers. Stating the name in which the Account stands (Please give Account details) 9. Are you on the list of approved? Contractors of any other authority (if so please give details) 1. Give details of any Govt. contract Executed during the last 12 months 2. Any other information which you Consider necessary to furnish DATE SIGNATURE: NAME & ADDRESS: NAME & ADDRESS:

14 ANNEXURE V DECLARATION FORM We..having our office at do declare that we have carefully read all the conditions of Tender for the supply of... and abide by all the conditions set forth therein by the Dean, ESIC Medical College & Hospital, Sanathnagar, Hyderabad-38. We further declare that we..possess valid licence bearing No valid upto... DATE: SIGNATURE: SEAL: NAME & ADDRESS:

15 From To The Dean, ESIC Medical College & Hospital Sanathnagar, Hyderabad-38. ANNEXURE VI Sub: Request for refund of EMD Amount reg. * * * With reference to your advertisement dated, we have submitted tender for Surgical suture material. In case we are not the successful bidder, we request you to kindly refund the EMD amount of Rs.. The Cheque may be kindly be drawn in favour of Beneficiary s Name : Account No. : A/C Savings Current : IFSC Code No. : Bank Name : Branch Name & Address : Yours faithfully, (SIGNATURE & SEAL)

16 PRE-RECEIPT Received an amount of Rs vide cheque No... dated... from ESI Corporation towards refund of EMD amount. RevenueStamp (SIGNATURE & SEAL) ANNEXURE VII PRICE BID FOR THE SUPPLY OF SURGICAL SUTURE MATERIAL I/We hereby offer to supply surgical suture material at Medical College & Hospital, Sanathnagar, Hyderabad-38 as per the specifications in the Tender, at the rate given below and agree to hold this offer for two years from the date of approval of tender and for further period if extended. Signature of Bidder with date and seal

17 ANNEXURE VIII PRICE BID FOR THE SUPPLY OF SURGICAL SUTURE MATERIAL I/We hereby offer to supply surgical suture material at Medical College & Hospital, Sanathnagar, Hyderabad-38 as per the specifications in the Tender, at the rate given below and agree to hold this offer for two years from the date of approval of tender and for further period if extended. S. No. Item Description Rate Per Unit (Rs.) Taxes, if Applicable (in Rs.) Total Amount (Rs.) Buyer Buyer Vendor Vendor Rate Per Unit + Taxes * In case the taxes not specified, quoted rate considered as inclusive of taxes. * The L1 will be selected by comparing the rates along with taxes. Signature of Bidder with date and seal

18 ANNEXURE-IX LIST OF SUTURE MATERIAL WITH SPECIFICATIONS S.NO Item name DESCRIPTION Absorbable surgical suture(synthetic) (Braided coated polyglactin 910) Absorbable surgical suture(synthetic) (Braided coated polyglactin 910) Endloop suture chromic 4. Hemarrodial Stappler 2rows 5. Hemarrodial Stappler 3rows 6. Needles ½ circle 7. Needles 3/4 circle 8. Polyglactin 5.0 ½ circle reverse cutting 9. Polyglactin 4.0 ½ circle reverse cutting 10. Polyglactin 3.0 reverse cutting 11. Polypropylene 4.0 reverse cutting 12. Polypropylene 5.0 reverse cutting 13. Polypropylene 3.0 reverse cutting 14. Polyglecaprone 3.0 reverse cutting 15. Monofilament polyamide black Monofilament polyamide black Monofilament polyamide black Monocryl 3.0 cutting (POLYGLACTIN 910 VIOLET) 180 CM, SIZE 1, 1/2 CIRCLE ROUND BODY, 1/2 CIRCLE TAPERCUT, 40MM DOUBLE NEEDLE (POLYGLACTIN 910 VIOLET) 140 CM, SIZE 2-0, 1/2 CIRCLE ROUND BODY, 1/2 CIRCLE TAPERCUT, 30MM DOUBLE NEEDLE (NATURAL ABSORBABLE NON NEEDLED PRE KNOTTED CHROMIC CATGUT) 50 CM LOOP

19 19. Mersilk 3.0 reverse cutting