TENDER FOR DISMANTLING, RE-INSTALLATION, TESTING AND COMMISSIONING OF 16 PANEL VHF (BAND-II) ANTENNA SYSTEM FOR ALL INDIA RADIO TOWER AT COCHIN FOR

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1 TENDER FOR DISMANTLING, RE-INSTALLATION, TESTING AND COMMISSIONING OF 16 PANEL VHF (BAND-II) ANTENNA SYSTEM FOR ALL INDIA RADIO TOWER AT COCHIN FOR DIRECTOR GENERAL ALL INDIA RADIO BROADCAST ENGINEERING CONSULTANTS INDIALIMITED 56/A17, Block-C, Sector-62, NOIDA P a g e

2 CONTENTS S.No TITLE 1. : TENDER SCHEDULE AND CRITICAL DATES 2. : PREFACE AND SCOPE OF WORK 3. : GENERAL CONDITIONS O F CONTRACT 4. : CLAUSES OF CONTRACT SPECIFICATION 5. : SUMMARY 6. : BILL OF QUANTITIES 2 P a g e

3 TENDER SCHEDULE AND CRITICAL DATES Sealed quotations are invited by BECIL, 56/A17, Block-C, Sector-62, NOIDA for Dismantling, Re -Installation, Testing and commissioning of 16 Panel VHF FM antenna system for all India radio tower at Cochin. Work Earnest Money Deposit (In Rs.) Time of completion Date of issuing of tender Last Date of receipt of Tender Time and date of opening Dismantling, Re- Installation, Testing and commissioning of 16 Panel VHF FM antenna systems for all India radio tower at Cochin. 12,000/- 6 Weeks from the date of availability of shutdown permission at 11:30 Hrs at 15:00 Hrs Quotations should be forwarded to:- General Manager (Radio), Broadcast Engineering Consultants India Limited (BECIL), 56/A17, Block-C, Sector-62, Noida rajender@becil.com Phone: Fax : The Tender should be as Tender for Dismantling, Re- Installation, Testing and commissioning of 16 Panel VHF FM antenna systems at ALL India Radio Tower at Cochin 3 P a g e

4 ELIGIBILITY CRITERIA. TENDER D OCUMENT 1. The company/bidder should be Proprietorship or Partnership or registered under Indian Company Act 1956 and relevant documents must be submitted with the bid. 2. The Company /Bidder should have completed similar job of work in last three year. The relevant document must be submitted with Bid. Address of Corporate office of BECIL: BROADCAST ENGINEERING CONSULTANTS INDIA LIMITED 56/A17, Block-C, Sector-62, NOIDA Tender for Dismantling, Re-Installation, Testing and commissioning of 16 Panel VHF FM antenna systems for all India radio tower at Cochin. To be submitted at BECIL Corporate office on at 11:30hrs. Tenders will be opened on the same day on at hrs. Note- The Competent Authority does not bind himself to accept the lowest or any other tender and reserves to himself the authority to reject any or all of the tenders received without the assignment of any reason.all Tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. 4 P a g e

5 TENDER DOCUMENT PREFACE AND SCOPE OF WORK PREFACE: 1. BROADCAST E N G I N E E R I N G C O N S U L T A N T S I N D I A LIMITED invites tender for Dismantling, Re- Installation, Testing and commissioning of 16 Panel VHF FM antenna systems for all India radio tower at Cochin. 2. Type of work: Dismantling, Installation, testing and commissioning of 16 Panel VHF FM antenna system for all India radio tower at Cochin 3. List of Items to be executed. All the jobs are to be done so as to complete the system, which includes the followings also: a) Dismantling of existing 16 Panel VHF FM antenna system from the BAND-II aperture of DDK tower at Cochin b) Dismantling of existing antenna interface from the BAND-II aperture of DDK tower at cochin as per the drawing no: BECIL/AIR/16 P. VHF Antenna/Interface-01/Round Leg & Revised Clamp. c) Installation of New Antenna interface as per the drawing no : BECIL/AIR/16 P. VHF Antenna/Interface-01/Round Leg/R2. d) Re-installation of 16 Panel VHF Fm Antenna system as per the OEM specifications on the existing tower Note: - Any discrepancy/ dispute regarding scope of work will be decided by BECIL that shall be binding on the Contractor. 4. One sets of drawings and antenna instruction manuals will be issued by the BECIL free of cost but subsequent copies will be Rs.100/- per set to the Contractor. 5. The Contractor at his owns cost shall provide elec tri c ity, wat er, pumps/ generator& store for cement and tools and plants (T&P). 5 P a g e

6 GENERAL CONDITIONS OF CONTRACT 1. The contractor's rates must include the cost of transportation of labour, T & P to the site etc. 2. The concrete/ mortar mix shall be determined on the basis of standard weights. 3. For interpreting the specification the following order of decreasing importance shall be followed: a) Drawings b) Instructions from the BECIL Personnel in writing c) Conditions of Contract 4. Any defect developed within Defect Liability Period of one year from the date of virtual completion will have to be rectified by the Contractor at his own cost. 5. The Contractor shall not be entitled to any compensation for any loss suffered by him on account of any delay in commencing or executing the work, whatsoever is the cause for such delays. 6. After acceptance of the tender, the tenderer shall submit the order of acceptance within 2 days of the information of acceptance. In any case of delay, the Earnest Money may be forfeited and the order may be get cancelled. 7. No extension of time will be allowed to the contractor due to weather conditions prevalent in the area. The contractor is expected to take all the precautions at his own cost so that the workmanship and the materials are not affected in the inclement weather. 8. The work as described in the Contract & specification shall be completed within 8 weeks from the date award of work and approval of shutdown period whichever is later. 9. EMD: An earnest money deposit (EMD) of Rs 12,000/- as given below will be submitted by the Tenderer in a separate envelope along with the tender proposal in the form of DD in favor of Broadcast Engineering Consultants India Limited payable at New Delhi. The EMD of the successful tenderer shall be returned after submission of PBG, whereas the EMD of the unsuccessful tenderer shall be returned within 15 days of the finalization of the contractor. The EMD shall not carry any interest. 10. BECIL reserve the right to decide & Palce work order on L1 basis on site/zone wise cost offered by bidders. BECIL decision will be final and will be binding on all bidders. 11. The Competent Authority does not bind himself to accept the lowest or any other tender and reserves to himself the authority to reject any or all of the tenders received without the assignment of any reason.all Tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. 6 P a g e

7 PRO VISIONS FOR LABOURS 1 Labour Payments to labour shall be as per law & shall be paid to the satisfaction of BECIL personnel. Photostat copy of receipt of payment made is to be supplied to the BECIL personnel by the contractor if desired by him. 2 Medical facilities (as per law) for workers will be provided by the Contractors including their insurance during the complete work at each site. 3 As the work involve high risk therefore it is compulsory that all the labours shall be got insured according to the work compensation policy or equivalent. Without this the labour or any other person are not allow to enter in the premises of AIR HPT sites. SECURITY OF MATERIALS Safe custody of Materials supplied by the BECIL is the responsibility of the Contractor, including its watch and ward. N.B. It may be noted that the installation work is to be carried out at the working station of HPT sites. As such the Contractor shall have to adhere to all security norms / procedure & instructions of the station-in-charge during complete period /while carrying out the work at site. CLAUSES OF CONTRACT 1. DEFINITIONS M/S Broadcast Engineering Consultants India Ltd. (BECIL) - The Principal. THE CONTRACTOR (To whom work is awarded) a) Any of those mentioned above as such in the agreement shall include their Legal representatives, assignees or successors and are treated throughout the contract document as if each were of singular number and masculine gender. b) The Site shall mean the site of the contract work including any building, tower and i n s t a l l a t i o n thereon and any other land allotted by the Principal for contractor s use. c) The term Sub-contractor, as employed herein, includes those having a direct contract with the Contractor and it includes one who furnishes material worked to a special design according to the plans or specification of the work but does not include one who merely furnished material & not so worked. Anyone doing work on a piece rate basis shall be deemed a sub-contractor. 7 P a g e

8 d) Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm /Contractor or if delivered at or sent by registered mail to the last business address know to him who gives this notice. e) The term work of the Contractor or sub-contractor includes labour. f) All time limits stated in the Contract Document are the essence of the Contract. g) The law of the place of work shall govern the construction under this Contract. h) The date of virtual completion of a project. or specified area of project is the date when Installation is sufficiently completed in accordance with the contract document as modified by any change on variation orders agreed by the parties; so that the Principal can occupy the project for the use it was intended. 2. CONTRACT DOCUMENT The following documents shall constitute the contract documents. a) Preface b) General Condition of Contract. c) Bill of Quantities d) Drawing issued by BECIL from time to time. 2.1 The contract o r d e r is Complementary. What is called for in any one shall be as binding as if called for by all. The contract document shall remain in the custody of the Principal. 2.2 After the award of the contract, the Contractor will arrange and get approved from the BECIL personnel all such further drawings and details as may be necessary along with structural drgs. from a Structural Engineer by BECIL.These drawings shall be a reasonable development of the work described in the contract document. 2.3 The Contractor shall keep one copy of the specification, with descriptive schedule or other like document referred to in this clause and one copy of the Contract Drawings and such other drawings and supplied to him from time to time so as to be available to the Principal or his representative at all reasonable times. 2.4 Upon final payment under the clauses of these conditions, the contractor shall, if requested by BECIL forth with, return to BECIL all drawings, details specifications and other document of like nature which bears his name or that of the Consultant. 8 P a g e

9 3. TYPE OF CONTRACT The Contract shall be an Item Rate Contract. 4. CONTRACT DRAWINGS 4.1 BECIL shall issue the basic drawings of installation as & when required. Claim for delay in getting this drawings wi ll not be accepted. A request for preparing required / additional drawings shall be sent to the BECIL for any basic drawing 10 days in advance through the BECIL personnel at site. 4.2 In general the drawings supplied by BECIL shall indicate the dimension, position and type of construction. Any additional drawings like working details, structural details etc shall be got done by the contractor for approval of BECIL. The specification shall indicate the method of execution of each item of work. 4.3 Error, inconsistencies discovered in the drawings and specifications shall be promptly brought to the attention of the Architect, through the BECIL personnel at site for interpretation or correction. Local conditions, which may affect the work, shall likewise be brought to the BECIL personnel attention. If at any time, it is discovered that work being done which is not in accordance with the Contract drawings and specifications, the Contractor shall correct the work immediately. Corrections of defective work shall notto be basis for any claim for extension of time of completion. The contractor shall not carry on work except with the knowledge of the BECIL personnel or his representative. 4.4 Figured dimensions on the scale drawing and large size details shall govern construction. Large size details shall take precedence over smallscale drawings. Any work done before receipt of such details and not in accordance with the same, shall as directed, be removed and replaced or adjusted by the contractor without expense to BECIL. The general conditions apply with equal force to all the works including authorized extra work. 4.5 All the drawings and specifications and copies there of furnished by the BECIL are BECIL s property. They shall not be used on any other work and shall be returned to the BECIL at his request on Completion of the Contract. 5. ERRORS Any error in description or omission of items from the contract bills shall not vitiate this contract but shall be corrected and deemed to be a variation required by BECIL representative. 9 P a g e

10 6. SCOPE AND INTENT 6.1 SCOPE: - The general character and scope of the work is illustrated and defined by specification and by the signed Drawings. If the Contractor shall find any discrepancy in or divergence between the contract drawings and or the Contract Bill shall immediately given to the BECIL personnel a written notice specifying the discrepancy or divergence and the BECIL personnel shall issue instruction in regard there to. 6.2 INTENT: - The contractor shall carry out and complete the work in every aspect in accordance with the Contract and with the direction of and to the reasonable satisfaction of the BECIL personnel and Principal. BECIL from time to time, may issue further drawings and which are collectively referred to as BECIL personnel s instruction. All such drawings and instructions shall be consistent with the contract document, true development there of, and reasonable inferable there from. 6.3 The Contractor shall not without the written consent of the Principal,assign this contract or sublet any portion of the work failing which the Principal may serve a notice in writing rescinding the contract where upon the security deposit may be forfeited. 7.0 BECIL INSTRUCTIONS 7.1 If within seven days after receipt of written notice from the BECIL personnel required for compliance to an instruction & the Contractor does not comply there with, then BECIL may employ and pay other person/ firm to execute any work what so ever at Contractor s risk and cost. 7.2 All instructions issued by the BECIL personnel shall be in writing. Any instruction issued orally shall be of immediate effect but shall be got confirmed in writing by the Contractor within seven days and if not dissented by the BECIL personnel, the Contractors confirmation shall take effect as from the expiry of the said period of seven days. 8. FACILITIES AND CO-OPERATION In case of the work indicated on the drawings but not included in the schedule of work, the Contractor shall provide necessary facilities and co-operation for execution of such work including all cutting, filling or patching of his work that may be required or execute such work so as to receive the work of other contractor shown upon or reasonably implied by the drawings and specification for the completed structure and he shall make good after them the BECIL 10 P a g e

11 personnel may direct. Any cost caused by the defective or ill- timed work is to be borne by the party responsible thereof. 9. SETTING OUT BECIL personnel responsible for site supervision shall determine any lines level which may be required for the execution of the work and shall furnish to the Contractor by way of accurately dimensioned drawing such information which shall enable the Contractor to set out the work at ground level. The contractor shall set out the level of work and shall be responsible for the accuracy of the same. 10. POSSESSSION The Contractor shall be allowed admittance to the site on the date of Commencement stated in the letter and shall regularly proceed with and complete the same on or before the date of completion subject never the less to the provision for the extension of time. 11. TREASURES Any treasures, coins or objects of Antiquity. Which may be found at the site shall be handed over to the Principal. 12. SAMPLES BECIL personnel shall check, in consultation with the Principal/ Consultant, approve samples with reasonable promptness for being in conformity with the design concept of the project and for being in confirmation in the contract document. The work shall be carried out in accordance with the approved samples and Shop drawings. 13. WORK SCHEDULE CHART The Contractor shall prepare PERT chart/ Bar chart and submit the same for approval of BECIL. 14. ACCESS TO THE WORK BECIL personnel, the Principal and their representatives shall at all reasonable time have access to the works and to the workshops or other places of the contract where work is being prepared for the Contract including workshops of sub contractors. 11 P a g e

12 15. BECIL PERSONNEL STATUS AND DECISIONS 15.1 The term BECIL personnel means the Engineer/Site Incharge appointed or nominated by BECIL who shall supervise and be in charge of the work at site. Such work shall be subject to be guidance of the BECIL officials and under control and direction of the Principal BECIL personnel shall be the Principal s representative during the construction period. He shall periodically visit the site, familiarize himself generally with the progress and the quality of the work to determine in general if the work is proceeding in accordance with contract document BECIL personnel or its representative shall have power to give notice to the Contractor or to his representative for non approval of any work or material and such work shall be suspended or the decision of the principal be obtained. The work will, from time to time, be examined b y the BECIL personnel but such examination shall not in any way exonerate the Contractor from obligation to remedy any defects which may be found to exist at any stage of the works or after the same is completed. Subject to the limitation of this clause the contractor shall take instructions only from the BECIL personnel Decisions: BECIL personnel shall within a reasonable time give decision on all claims of the Contractor and all other matters relating to the execution and progress of the work. The BECIL personnel may in consultation with the Principal so desire to find it necessary, and from time to time issue further drawings, details and/ or written instructions, written directions and written explanation Dismissal: The Contractor shall on the written request of BECIL personnel / Principal immediately dismiss from the work any person employed thereon by him who may be in the opinion of the BECIL personnel and/ or the Principal be incompetent. The same Person may not be employed on the work without the permission of the Jr. Manager or the Principal as the case may be CONTRACTORS FIELD ORGANISATION AND EQUIPMENT 16.1 Equipment: The contractor shall provide and install all necessary hoists, ladders, Scaffolding, tools, plants, motors, pumps, all transport for labour and plant necessary for the proper carrying out execution and completion of the work to the satisfaction of the BECIL personnel /Principal. 12 P a g e

13 17.0 MEASUREMENT OF WORK DONE /CERTIFICATES AND PAYMENTS 17.1 The BECIL personnel shall except as otherwise provided, ascertain and determine by measurement the value in accordance with the contract of the work done. All measurement of all items having financial value shall be entered in Measurement book and /or level field book so that a compete record is obtained of all work performed under the Contract At the period of interim certificate named in the appendix to these conditions, the BECIL personnel shall issue a certificate stating the amount due to the Contractor from the Principal and the contractor will be entitled to payment thereof within the period for honoring certificate. Interim valuations shall be made whenever the BECIL personnel considers it to be necessary. The certificate shall be issued when the Contractor executes the net work of 25% of the contracted amount The amount stated as due in an interim certificate shall be total value of the work properly executed and of the materials and goods delivered to or adjacent to the work for use thereon up to and including a date not less than seven days before the said certificate, less any amount which may be retained by the Principal and less any installment previously paid under this condition The Principal shall retain 10% of the total value of the work done as security deposit subject to the conditions agreed upon in respect thereof in the contract documents The Contractor shall be entitled to the payment of the final balance in accordance with the final certificate Issued in writing by the BECIL personnel at the expiry of the period referred to as the Defects Liability Period of twelve months from the date of virtual completion or as soon as after the expiry and all defects made good according to the true intent and meaning here of which ever shall last happen provided always that the issue by the BECIL personnel of any certificate during the progress of the work or after completion shall not relieve the contractor from his liability. In case of dishonesty or fraud or fraudulent concealment relating to the works or material or of any matter dealt with in the certificate and in case of all defects and insufficiency in the work or materials which on reasonable examination would have disclosed.the rates of extra items though approved during the currency of work are subject to changes in the final bill which can be finally approved by the Principal or Consultant of the Principal, if Principal so desires The measurement and valuation of the work shall be completed with in the period of final Valuation and measurement stated in the appendix to these conditions. The Contractor shall be supplied with the copy of the priced bill of 13 P a g e

14 valuation not later than the end of the said period and before the issue of final certificate. 18 CLAIMS FOR EXTRAS When any instruction or decision given involves an extra amount or whereby the Contractor may plan to claim an extra amount it shall be the responsibility of the Contractor to inform the Principal of the extra amount and get written authorization from the Principal before proceeding with the work involved. 19. DEDUCTION FOR UNCORRECTED WORK If the BECIL personnel deems it inexpedient to correct work damage or not done in accordance with the Contract, an equitable deduction from the contract price shall be made by the Principal there of on the basis which is applicable for extra work/items. 20. FLUCTUATIONS The Contractor shall not claim any extra for fluctuation of prices and the contract price shall not be subject to any rise for prices except as provided for especially in any clause in the Contract Document. 21. WORKMANSHIP All workmen shall be of best trade practices and the Contractor shall immediately remove from the works workman which in the opinion of the Principal or their representative are defective or unsuitable and shall substitute proper workman at his own cost. 22. INSPECTION: The contractor shall furnish promptly without additional charges all reasonable facilities and labour necessary for the safe and convenient inspection and test that may be required by the BECIL personnel or Principal. 23. INSPECTION OF WORK As and when required by the Principal or the BECIL personnel, Contractor shall organize inspection of works at his cost to prove their soundness and efficiency. If after tests any work or portions of work are considered defective or unsound by the Principal or the BECIL personnel, the Contractor shall remove the defective work from the site, or pull down and re- execute the works at his own cost to the satisfaction of BECIL personnel and the Principal. 14 P a g e

15 24.0 POSSESSION, COMPLETION AND POSTPONMENT 24.1 On the date of commencement stated in the appendix to these conditions, possession of the site shall be given to the Contractor who shall there upon begin the work regularly and diligently proceed with the same and he shall complete the same on or before the date for or in accordance with provisions of extension of time contained in these conditions The BECIL personnel may issue instruction in regard to the postponement of any work to be executed under the provisions of this Contract If at any time or times before virtual completion of the work the Principal with the consent of the Contractor may take possession of any part or parts of the same for handing over to other agency, then not withstanding anyt hing expressed or implied elsewhere in this Contract, such a part shall not be deemed to be virtually completed. The Contractor shall not claim that such parts are complete and refund of payment in lieu thereof. 25. EXTENSION Upon it becoming reasonably apparent that the progress of the work is delayed, the Contractor shall forthwith give written notice of the cause of the delay to the Principal that the completion of the work is likely to be or has been delayed beyond any extended time previously fixed under the clause. The BECIL personnel may grant extension of time for such period for which delay occurred for reasons beyond the control of Contractor. 26. TERMINATION OF CONTRACT If the contractor is found faulting at any instance of the period of execution of project by his misdeeds or conduct OR attitude towards work in terms of deviation from specifications and drawings, the contract will be terminated without assigning any reason. All decisions will be taken at the discretion of BECIL and contractor will not have any legal binding on the contract. 27. ARBITRATION AND JURISIDICTION The CMD BECIL reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted. In case of any dispute, the Principal shall appoint in consultation and agreement with the Contractors, an Architect of repute in Delhi (India) as Arbitrator whose decision shall be final and binding on both the parties i.e the Principal and the Contractors However, the jurisdiction of only the Delhi High Court shall be accepted incase a reference of dispute is made to a court. 15 P a g e

16 SUMMARY WORK:- Tender for Dismantling,Re-Installation, Testing and Commissioning of 16 VHF Panel Antenna for all India Radio at Cochin. 1. Earnest Money Deposit : Rs. 12,000/- 2. Defect Liability Period : 12 Months 3. Payment terms and condition : 85% of total order value after completion of Sr. No 1 to 4 of Bill of quantity. 5% of total order value after commissioning of complete system certified by BECIL/AIR personnel 4. Advance 5. Date of commencement : : 10% after defect liability period or after submission of PBG for 10% valid for defect liability period. 20% advance against Bank Guarantee of equivalent amount and shall be adjusted in First and second Bill. Date of Acceptance of the order 6. Period of completion : 6 weeks after start of work 7. Liquidated damages : Rs. 2000/- per day to maximum of 10% of the contract value 8. Site Address : Dy.Director /Director (Engg), AIR, Thirkkara, Kochi, kerala P a g e

17 Tender No. BECIL/RD/Installation/AIR cochin / Dated BILL OF QUANTITY DISMANTLING, RE-INSTALLATION, TESTING AND COMMISSIONING OF 16 PANEL VHF (BAND-II) ANTENNA SYSTEM FOR ALL INDIA RADIO TOWER AT COCHIN IMPORTANT NOTE:- ) ALL QUOTED RATES OF ALL ITEMS SHOULD BE INCLUSIVE OF ALL TAXES OR ANY OTHER EXTRA CHARGES OTHERWISE M U S T B E MENTIONED CLEARLY. 17 P a g e

18 Tender No. BECIL/RD/Installation/AIR cochin / Dated Name of Site: Cochin Sr. No Description of Works Unit Qty. HSN Code Unit Rate Amount 1) 2) 3) 4) Dismantling of existing Antenna interface/ C- Channel along with its mounting fixtures and accessories from the aperture of BAND-II of the DDK Tower. Dismantling of the existing installed 16 panel VHF FM Antenna on Band-II Aperture of Tower Re-Fixing of new Antenna interface/ C Channel Mounting Arrangement of 16 panel antenna on the existing tower: Installation, Erection/Hoisting, fixing of all the supports of hot dip galvanized angle iron rails for the vertical and horizontal supports on the four faces of Tower for the hoisting of 16 panels Antenna as per the BECIL Drawing No : BECIL/AIR/16 P. VHF Antenna/Interface-01/Round Leg/01-R2. Re-Erection, testing and commissioning of existing 16 panel VHF FM BAND-II antenna as per SIRA specification on the existing tower in the FM aperture after physical checking/necessary care for the safety of the antenna system like cleaning, ingress of moisture, pressurization etc, at site before erection in accordance with the Erection manual of the SIRA manufacturer along with hauling of the complete panel Total GST Taxes Grand Total Job 1 Job 1 Job 1 Job 1 (In Words ) Total Amount: Rs /- 18 P a g e

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