International Travel Risk Assessment Guidance

Transcription

1 International Travel Risk Assessment Guidance Guidance Owner/ Author: Health & Safety Version number: 1.2 EIA date: April 2018 Date of last review: June 2018 Date of next review: June Doc Ref: HS-G-035

2 1.0 Purpose of Guidance 1.1 The Management of Health and Safety at Work Regulation (1999) place a duty on Manchester Metropolitan University to undertake a risk assessment, in order to ascertain any risk which may affect the health and safety, of staff or students, before they travel for a work related trip or activity. 1.2 The level of detail in the travel risk assessment should be commensurate with the level of risk in the destination country, the risk created by the nature of the activity being undertaken, and risk factors related to the individual themselves. 1.3 The member of staff managing the travel, for staff or students, should make appropriate checks to ensure that staff and students are not exposed to any unnecessary risk. 1.4 Manchester Metropolitan University has a travel insurance policy for members of staff travelling on University business, and for students travelling in connection with their course or an approved University trip. 2.0 Responsibilities 2.1 The Head of Faculty or Directorate is responsible for ensuring that this guidance is implemented within their area of responsibility. 2.2 The Line Manager or Supervisor arranging travel for their staff or students must ensure that appropriate checks are carried out before travel is approved, and assure themselves that the necessary control measures are in place to manage any risks appropriately. 2.3 Before you begin the travel risk assessment process you must firstly identify the suitability of the destination country to determine if the trip will proceed. This can be done by: Reviewing advice provided by Red24 if you are planning to travel to a high risk destination using password 7228 to register (please see Appendix A for a sample report); Seeking advice from the Foreign and Commonwealth Office Reviewing this information will allow you to consider the key risks associated with crime, transport, health, terrorism and civil unrest to inform your decision on whether to proceed with the trip or not. 2 Doc Ref: HS-G-035

3 2.5 If a decision is made to proceed with the trip a travel risk assessment must be completed (see Appendix B for a sample risk assessment for a high-risk destination highlighting some hazards you may need to consider). 2.6 You may also need to assess additional hazards that are specific to your particular trip/activity to ensure that staff and students are not exposed to any unnecessary risk. 2.7 The risk assessment must be approved by your Line Manager/Head of Department before travel. If the advice from the FCO is to avoid all but essential travel this will require authorisation from the Dean/Pro-Vice Chancellor or other Senior University Manager, together with the University Insurance Office. 2.8 If the travel is authorised by a Senior Manager against FCO advice, contact Head of Security/ Deputy Head of Security who will carry out a bespoke risk assessment. Once this has been completed it should be sent to the University Insurance Office insurance1@mmu.ac.uk. 2.9 When the trip has been approved you must send the following details to the University Insurance Office insurance1@mmu.ac.uk : Name of person travelling; Traveller s Faculty/Department; address of person travelling; Traveller s ManMet ID number; Country to be visited (and cities within the country) Departure airport Date leaving UK Date arriving back in UK Name of person who approved the risk assessment (Line Manager or Head of Department) Frequently Asked Questions What if the trip being arranged is for students? The member of staff organising the student travel should complete the risk assessment. The risk assessment must be approved by the Faculty before travel can be arranged. What if a member of staff is travelling to the same country multiple times? The same risk assessment can be used, but it must be reviewed each time with any additional hazards reassessed before it is approved by the Line Manager/Head of Department. How do I apply for Travel Insurance? By completing the Travel Insurance Application Form. Some travel destinations are not available to select from the list of countries on the online application form because they are classed as high risk. Travel to these destinations must be arranged via the Insurance Officer at 3 Doc Ref: HS-G-035

4 Do I need to complete a risk assessment if I am travelling/arranging travel as part of my research? If you are proposing to travel (or arrange travel for participants) as part of your research, you must complete a travel risk assessment to ensure that all risks are reduced to as low as reasonably practicable, and appropriate control measures are considered and implemented. This is in addition to the risk assessment and insurance checklist you may have uploaded as part of the ethical approval process. Do I need to complete a risk assessment if I am returning to my home country to carry out research? The University is responsible for your safety, wherever you may work or study. Therefore, a travel risk assessment should be completed to ensure risks are managed appropriately. However, control measures put in place to mitigate the risks may differ, as there is familiarity and local knowledge already in place. 4 Doc Ref: HS-G-035

5 Appendix A Crisis Management Assistance Advice - Support - Response The Gambia Overview Overall Risk Rating High Medium High Low Infrastructure High The Gambia is a small West African country almost entirely surrounded by Senegal. The country is a high-risk destination overall; there are few overt security risks besides ongoing political uncertainty. The Gambia is stabilising following the political impasse triggered by the country's December 2016 presidential ballot; however, the country remains susceptible to further instability and civil unrest. There is a medium risk of mainly petty crime, which is considered highest in the capital, Banjul. Clashes between the Senegalese military and Casamance separatist groups, while rare, do carry the potential to spill over into southern regions of the country. The threats of terrorism and kidnapping are low and are unlikely to affect travel. Infrastructure in the country is generally underdeveloped, although standards in Banjul may be at an acceptable level. Political red24's political risk rating for the Gambia is high. The country is a republic, led by President Adama Barrow, and has a 53-member National Assembly. Barrow is supported by a coalition of six political parties, including the United Democratic Party (UDP), which enjoys a majority in Parliament. Other major parties include the Alliance for Patriotic Reorientation and Construction (APRC); National Reconciliation Party (NRP), and the Gambia Democratic Congress (GDC). Barrow came to power following an election in December His transition to the president's office was fraught with challenges as the long-serving former president, Yahya Jammeh, of the APRC, refused to cede power. Following pressure from various international and regional states, including the threat of military action, Jammeh finally left the country in January Over the short- to medium-term, the Gambia will continue to face several challenges, including reordering the security forces and establishing governance structures. Economic challenges also remain a pressing concern. The country remains susceptible to further instability and civil unrest. Corruption The Transparency International Corruption Perceptions Index (CPI) for 2016 gave the Gambia a score of 26 and a ranking of 145 out of 176 countries and territories assessed. The CPI rates countries by the perceived levels of corruption in the public sector on a scale of 0 (highly corrupt) to 100 (least corrupt). The ranking indicates that the Gambia has high levels of corruption. For advice on reducing the risk of falling victim to corrupt practices, please click here.

6 General crime red24 rates the risk of crime in the Gambia as medium. The threat is considered elevated in both low-income and major urban areas, particularly in the capital, Banjul. As tourism is a major industry in the country, the government has gone to great measures to ensure a safe and secure travel destination for visitors. As such, the type of crime most likely to affect travellers is petty in nature, including pickpocketing, vehicle break-ins and bag-snatching. The risk of such crime is elevated in crowded market areas, on ferries, along beaches and in tourist resort areas (locally known as Tourism Development Areas), such as the Senegambia tourist area. Cases of young men robbing tourists have been reported. These men, referred to as 'bumsters', are a particular concern along beach areas, often posing as tour guides before demanding money. Violent crimes against foreign nationals are occasionally reported. This include assaults, armed robberies, sexual assaults and burglaries. Furthermore, financial crimes, such as credit card fraud and scams, are prevalent in the Gambia. Additionally, the shared Gambia/Senegal border area is assessed as carrying a risk of banditry. Terrorism The threat from terrorism in Gambia is low. There are no known terrorist groups operating in the country and there are no recognised threats stemming from any regional or international terrorist groups. Nonetheless, clients should be aware of the global risk of indiscriminate terrorist attacks; these could be carried out in public areas, including those frequented by expatriates and foreign nationals. Civil unrest Demonstrations in the Gambia over the past two decades have been rare due to the government's hardline stance against any form of protest action; however, an increase in anti-government protests and demonstrations in the opposition strongholds of Brikama and Bassa preceded the December 2016 presidential elections. The liberalisation of the political sphere is likely to result in an increase in socio-economically motivated demonstrations through In this regard, it should be noted that civil unrest can occur without warning; this is particularly true in Banjul due to its status as the capital. Conflicts red24's conflict risk rating for the Gambia is medium. While this threat has traditionally been low, the troubled political transition period in December 2016 and January 2017 raised the possibility of foreign military intervention. This risk has decreased since the transition (see political section); however, the rating will remain medium until stability is restored. Natural hazards The Gambia has a subtropical climate, with distinct cool and hot seasons. The rainy season stretches from June to September, and flooding is common during this period, especially in the coastal areas and regions near the Gambia River. Some roads may become impassable. Travellers should monitor regional weather forecasts and plan accordingly. The country experiences high temperatures (averaging approximately 30C to 40C) from May to November. Precautions should be taken against heat stroke and exhaustion. Entering the country Passport, visa, vaccination and other entry requirements for the Gambia are subject to change with little to no notice. Clients are advised to consult their nearest Gambian diplomatic representation, prior to travel, for further information. Air travel Banjul International Airport is located near the capital, Banjul. There are no domestic flights from Banjul to secondary cities. Taxis to Banjul and Serrekunda are available and travelling time is approximately 30 minutes; however, travellers should consider using transport pre-arranged by a trusted local contact or their host or hotel, for safety and security reasons. Amenities at the airport include banks, a bureau de change, restaurants, a post office, a tourist information desk and car hire facilities. The airport also provides a well-secured car park area. A compulsory Airport

7 Development Fee of 20 Euros must be paid on exiting the country. Travellers should take note of international agencies' lists of blacklisted airlines, many of which operate in the immediate region. Getting around Road infrastructure is limited throughout the Gambia. Outside of Banjul, there are few road signs, limited paved roads and gas stations, and little street lighting. Some roads may become impassable during the rainy season, which stretches from June to October. Many cars in the country are in a poor condition, compounding the danger of driving. In the Banjul area, there are only a few traffic lights, but more are being installed. Police roadblocks are frequent throughout the country; when stopped, visitors should present the requested documents and submit to a vehicle search. Vehicle rental There are several car rental companies in Banjul. Information on car rentals can be obtained from Yundum International Airport. When renting a vehicle, visitors must possess an international driving permit (IDP) or a United Kingdom driver's licence. Due to the varying road conditions in the country, a four-wheel drive vehicle is the recommended rental car. Taxi The standard of taxi services in the country varies. Many vehicles are poorly maintained and pose a safety risk. Taxis ordered through a hotel or the airport should be considered over those hailed from the street. Water transport Vehicle and passenger ferries depart at least once every hour between the commercial port at Banjul and the city itself. The main crossing point is at the river mouth at Barra. There are numerous other points of departure at which visitors can use boats to cross the River Gambia. In addition, tour operators offer trips along the river. Boat accidents on the River Gambia have occurred in the past. Travellers making use of water transport should take care not to board an overcrowded vessel and to use only reputable ferry companies. Infrastructure Transport infrastructure in the Gambia is poor. Villages outside of the capital, Banjul, are difficult to reach, despite the government's investment in new road systems. Power cuts and running water shortages are common in the rural areas. Major towns in the country have internet access and mobile phone coverage is good in and around Banjul; however, mobile phone services in most other towns are unreliable or non-existent. Money Currency The official currency of the Gambia is the Gambian dalasi (GMD). The GMD is divided into 100 bututs. Notes are in denominations of 100, 50, 25, 10 and 5 dalasis. Coins are in denominations of 1 dalasi and 50, 25, 10, 5 and 1 bututs. Foreign exchange Foreign exchange facilities are available at Banjul International Airport. Banking facilities are available in the city of Banjul and the urban centres of Serrekunda, Bakau, Fajara and Kololi. In addition, bureaux de change facilities are available at some major hotels; however, commission charges tend to be high. Traveller's cheques, with the exception of those issued by American Express, are generally not accepted in the Gambia. ATMs ATM services are located in major urban centres. In general, facilities are found within banks, shopping malls, certain fuel stations, and at hotels. However, due to the threat of financial fraud, clients using ATM services in the country should limit all transactions to ATM machines located with banking and/or hotel facilities. Credit cards Due to its status as cash economy, the use of credit cards is generally restricted to hotels, high-end restaurants and airline offices. Tipping Tipping is not compulsory, although it is customary in hotels and restaurants to offer a gratuity for good service.

8 Banking hours In Banjul, banking hours are between 08:00 and 13:00 and from 16:00 to 18:00 from Mondays to Thursdays. On Fridays, banks are open in the capital from between 08:00 and 11:00. In other cities, banks generally operate between 08:00 and 12:00 and re-open from 16:00 to 18:00 on weekdays. On Saturdays, banks in Banjul are generally closed while facilities elsewhere in the country operate from 08:00 to 13:00. Business Hours Business hours are generally from 08:00 to 13:30, from Mondays to Thursdays. On Fridays, banks are open between 08:00 and 11:00. General The Gambia is a predominantly Muslim country with a small Christian minority. Travellers should act and dress modestly and respect local cultural and religious sensibilities. English is the official language, used as the primary language of business, bureaucracy and diplomacy, while Mandingo, Fulu and Wolof are also widely spoken. Visitors are advised to respect local, cultural and religious sensibilities, particularly in rural areas, near religious sites and during Islamic holy periods, such as Ramadan. During Ramadan, Muslims are required to abstain from food, drink, tobacco and sexual activity from dawn to dusk for the duration of the month. Non-Muslim travellers are advised to respect religious traditions and customs such as Ramadan. Note that homosexuality is illegal. Attitudes towards LGBT travellers among the local populace can also be largely negative. Business etitquette Appointments should be made in advance and reconfirmed 24 to 48 hours before the start. Seek to avoid scheduling meetings during Ramadan, on Fridays between 11:15 and 15:00 (due to prayers) and on other religious holidays to avoid disruptions. While punctuality may not be honoured by one's business partner, it is best to be on time for meetings. Handshakes with the right hand are the common method for members of the same sex. Follow the lead of your host if you are uncertain. Men greeting women should wait for the woman to extend her hand first or just bow their head in greeting. Greetings may be accompanied by lengthy small talk about the health of family or related matters. It is common for one's hand to be held for a length period during this time. Members of the same sex may frequently touch one another during discussions. Not greeting a person may be considered highly offensive. Multiple greetings on the same day, at different occasions, are common. The dress code is important; being well groomed and conservatively dressed is preferable. This is particularly true for women, who should ensure dresses cover the knees and shoulders. Avoiding sustained eye contact is a sign of respect, but is only necessary when speaking to someone of greater authority. Deference should be shown the eldest or most senior person (in rank) in a room. One's business card should have a French translation on one side. If receiving a card, ensure you study it before storing it. Business negotiations may be lengthy, particularly if there is a contentious point to be discussed. This point may be avoided through conversations that dodge the issue. Avoid putting pressure on Gambian business partners to close the deal, particularly if there is a contentious point. Health infrastructure Medical facilities are limited in the Gambia, particularly outside Banjul. Where available, medical facilities are generally understaffed, poorly maintained and lacking basic medical supplies. English-speaking services are, however, available in the country. Visitors are advised that most doctors and medical facilities will expect an upfront cash payment before rendering any medical assistance, whether travellers have health insurance or not. Emergency medical services are limited and severe medical problems will require medical evacuation to another country. Pharmacies are also extremely limited in the country. Pre-travel recommendations The following vaccinations and preventative medicines are recommended or required if travelling to the Gambia:

9 Hepatitis A Hepatitis B Malaria Meningitis Rabies Typhoid Yellow fever (recommended; required for travellers arriving from a country where yellow fever is present) It is also important to ensure that routine vaccinations are up to date for diseases such as influenza, chickenpox (or varicella), measles, mumps, rubella, diphtheria, pertussis and tetanus. Travellers are advised to visit a doctor or clinic that specialises in travel-related medicine at least four to six weeks prior to their intended departure. This should allow the necessary time for any vaccinations prescribed by the doctor to take effect. If travel is to be undertaken in less than four weeks, a visit to a medical professional is still recommended. Comprehensive medical insurance, including provision for medical repatriation or evacuation, is strongly recommended. Travellers are also advised to take an appropriate supply of any prescription medication; this should be accompanied by a written doctor's instruction, explaining the need for the medication and justifying the quantities required. Significant diseases The following are some of the more significant diseases that might affect travellers to the country: Malaria is a life-threatening parasitic disease transmitted by mosquitoes. Malaria is endemic throughout the Gambia, with the transmission period occurring all year round. Meningococcal meningitis is an extremely dangerous infection of the fluid and tissues surrounding the brain and spinal cord. Meningitis is considered to be prevalent throughout the Gambia, with outbreaks most commonly reported during the dry season (November to May). Yellow fever is a mosquito-borne disease transmitted by the bites of the Aedes mosquito. The disease is believed to be prevalent in the country's Upper River division, with outbreaks most frequently reported during the rainy season (June to October). Diarrhoea is common among travellers and can be caused by bacteria, viruses or parasites. One of the most common causes is a bacterium known as E.coli, which is transmitted by ingesting contaminated food and liquids. Food and water safety Tap water in the Gambia is generally not safe to drink; travellers are advised to consume only sterilised or bottled water. This applies to water used for brushing teeth, making ice or washing food. In addition, it is not recommended to bathe or swim in bodies of water. Pasteurised milk can normally be found in major cities, hotels and resorts. Unpasteurised milk should be boiled before consumption, or powdered or tinned milk should be used as an alternative. Fruits and vegetables should only be consumed if they have been peeled or cooked. Uncooked meat and fish should not be consumed. Food from street vendors should also be avoided, as this carries a higher risk of causing illness. Emergency response The number for an ambulance and fire services is 118 (Banjul only). Emergency response is limited in the Gambia, with services generally inefficient and unreliable, particularly outside Banjul.

10 Public holidays Weather forecast Maps Electricity: 230 volts, 50 Hz; for the most commonly used plug types, please click here. Emergency numbers Banjul Police: 117 or Ambulance: 118 Fire: 118 Senegambia Bakau Police: Police: Embassies Diplomatic representation in the Gambia British Embassy United States Embassy There is no French diplomatic representation in the Gambia. If consular assistance is required, the French Embassy in Senegal should be contacted. There is no German diplomatic representation in the Gambia. If consular assistance is required, the German Embassy in Dakar, Senegal, should be contacted. There is no Australian diplomatic representation in the Gambia. Australian nationals are advised to contact the Australian High Commission in Abuja, Nigeria for assistance. The Gambia's diplomatic representation abroad Embassy in the United Kingdom Embassy in the United States 5630, 16th St NW Washington, DC Tel: +1 (0) Embassy in France 117 rue Saint-Lazare Paris Tel: +33 (0) Fax: +33 (0) paris@gambiaembassy.org

11 There is no Gambian diplomatic representation in Germany. If consular assistance is required, the Gambian Embassy in Belgium should be contacted. There is no Gambian diplomatic representation in Australia. The Gambian authorities in Saudi Arabia are accredited to Australia.

12 Appendix B Risk Assessment for International Travel RISK ASSESSMENT REF: RISK ASSESSMENT DATE: NAME OF TRAVELLER(S): FACULTY/CENTRAL SERVICE: DATE OF DEPARTURE FROM UK: SCHOOL/DEPARTMENT/RESEARCH INSTITUTE: DATE OF RETURN TO UK: COUNTRY AND AREAS WITHIN COUNTRY TO BE VISITED: including estimate dates in locations if traveller is intending to go to multiple countries and/or areas within countries PURPOSE OF TRAVEL AND INTENDED ACTIVITIES: HAS THE TRAVELLER VISITED THIS COUNTRY BEFORE? DOES THE TRAVELLER HAVE EXTENSIVE KNOWLEDGE OF THE COUNTRY? gained from residence/citizenship or a previous journey to the country for an extended period of time? Please provide details. WHAT ARE THE CURRENT RISKS IDENTIFIED BY RED24 AND THE FOREIGN & COMMONWEALTH OFFICE (FCO) FOR THE COUNTRY? attach a copy of the Red24 report to this risk assessment using password 7228 to register, and; copy and paste the travel summary from the FCO webpage for the country PLEASE STATE HOW THE TRAVELLER INTENDS TO TRAVEL WITHIN THE INTENDED DESTINATION, SECURITY ARRANGEMENTS AND PRECAUTIONS FOR THE TRIP: e.g. advise on mode of airport transport or other risk control measures to be implemented.

13 What are the hazards? Who might be harmed and how? What are you already doing to control the risk? Risk Is any further action needed? Travel delays, missed flight or connection, damage or misplacement of mobility aids/equipment Staff/students being put in an unsafe/compromised position if they are stranded. Book transport providing plenty of time. Identify any connection times and possible implications. Identify key contact in the office to provide support if plans need to be amended at short notice. Low Wrong documentation for getting into country Staff/students being put in an unsafe/compromised position if they are stranded. Check passports before trip to ensure they are all in date and keep a record. Consult FCO and Red24 to determine what is needed for travel including visas/certificates (eg yellow fever). Low Copy passports before trip. Consult FCO and Red24 webpages for travel information. Include details on what documentation is needed in pre-travel briefing. Being refused a visa or entry into the country Staff/students being put in an unsafe/compromised position if they are stranded. Online visa process completed before departure. Low

14 Travelling around the destination country: car accidents, bus hijacking, mugging Staff/students injured due to poorly maintained roads, standards of local vehicles, presence of seatbelts or personally attacked. University Safezone app to be utilized to track individual s location in the event of an incident. Consider the need to take any specialist medical supplies e.g. needles where there may by poor hygiene. Identify preferred mode of travel in destination country e.g. taxis as a first choice. Review accessibility of the destination i.e. transport, physical environment etc. Use a reputable travel company that has been identified through a robust process. Provide a list of emergency contact numbers to be programmed into phones and carried at all times. Advise travelers to avoid travelling in the dark in countries where there is additional risk to personal safety. Advise travelers to avoid travelling on their own/implement a buddy system. Advise travelers to only carry small amounts of money, to use cross-body bags or rucksacks. keep valuables hidden and use a safe where possible. Medium Download SafeZone app and contact Security for advice. Medical supplies may need to be purchased for travelers. List of contact numbers to be produced. Include information on not travelling alone and buddying up in pre-travel briefing. Leaving the destination early due to an emergency at home Staff/students could be left in destination country with no lead/buddy making them more vulnerable. Put in place contingency plan to get the person home. Can a deputy be identified to step up to lead the project/group. Put in place a contingency fund to fly another member of staff out if necessary. Put staff on-call during trip who could be available if necessary. Medium

15 Ill whilst in destination country (diptheria, tetanus, polio, Hep A, typhoid fever, yellow fever, Hep B, rabies, meningitis, cholera, TB, HIV, dysentery, ebola) Staff/students becoming ill and not having access to routine medication, or being arrested due to carrying medication that is illegal in destination country Travelers to check with their GP that they are fit to travel before the trip, and do not travel against GPs advice. Travelers to declare medical conditions and allergies before the trip. Identify necessary inoculations and medication e.g. Anti-malarial, and how this will be administered. Identify additional risks of infection/disease and if any additional equipment needs to be provided e.g. mosquito nets. Identify what medication is prohibited/illegal in destination country. Travelers briefed on how to limit the likelihood of general sickness and diarrhea. Travelers briefed on the importance of sunscreen, wearing a hat and keeping hydrated. Travelers briefed on drinking bottled water only, being careful about items such as salads and ice in drinks. Medium Include information in pre-travel briefing.

16 Injured whilst in destination country Staff/students being far away from medical provision, not being able to access medical provision, not having access to sterile medical equipment, not having the same standard of care University Safezone app to be utilized to track individuals location in the event of an incident. Travelers to put emergency contact numbers in their phone and know where nearest hospital is. Contact maintained between ManMet in UK and the traveler throughout trip. Travelers to be aware of potentially high-risk activities they may undertake in their spare time and not put themselves at any unnecessary risk. Identify if there is a need for individuals to take a first aid kit or medical supplies due to low standard of medical care and knowledge. Ensure destination organisation has appropriate risk assessments, safe systems of work and supervision in place for work/activities. Travelers briefed to take appropriate clothing or equipment for activity e.g. footwear. Travelers made aware of any wildlife that is poisonous. Travelers to report any accidents, health issues or hospitalisations to Health & Safety on their return. Medium Include information in pre-travel briefing.

17 Serious injury or medical emergency where immediate evacuation is required Sexual orientation if illegal in the destination country Staff/student could be at risk of not being able to access medical care in a timely manner and this having a significant consequence on their survival or recovery from the injury or incident Staff/student could be exposed to verbal or physical abuse or be arrested/death penalty Identify the hazards in the high risk destination snake bite, animal bite, disease etc. Identify how long it would take to get to the nearest hospital/or to conduct an emergency evacuation. Identify how an emergency evacuation would take place eg. helicopter and any factors that could prevent this from happening eg. weather conditions. Is there a need to have people trained in medical emergency, trauma care, first aid etc.? Is there a need to take additional equipment such as medical supplies, defibrillator, anti-venom? Guidance available from FCO, Stonewall and IGLA providing country specific information. Advise travelers on possible dangers of sharing their sensitive information or that of their colleagues/peers to reduce risk of accidental 'outing. Manage knowledge of traveler's sexual orientation on a need to know basis. Put in place plans to manage social media to ensure information does not get out to the wrong people. Seek advice from Equality and Diversity where necessary. Travelers to be aware of potentially high-risk activities they may undertake in their spare time and not put themselves at any unnecessary risk. High Further information on managing snakebites and anti-venom can be found at International Association for Medical Assistance for Travelers Medium Include information in pre-travel briefing. Consult country specific information before travel.

18 Lack of recognition/rights of trans person and their gender identity/expression Staff/students gender identity not being legally recognized by destination country, being put in unsafe/compromised position on entry to destination country if gender expression does not match the gender marker on identity documentation, could be exposed to verbal or physical abuse or be arrested/death penalty Guidance available from FCO, Stonewall and IGLA providing country specific information. Advise travelers on possible dangers of sharing their sensitive information or that of their colleagues/peers to reduce risk of accidental 'outing. Manage knowledge of traveler's Trans status on a need to know basis. Put in place plans to manage social media to ensure information does not get out to the wrong people. Seek advice from Equality and Diversity where necessary. Travelers to be aware of potentially high-risk activities they may undertake in their spare time and not put themselves at any unnecessary risk. Medium Include information in pre-travel briefing. Consult country specific information before travel. Political/religious and cultural situation in destination country Staff/students could cause offence by disrespecting cultural norms and be subject to verbal abuse and physical aggression, strikes, riots, protests or demonstrations Guidance available from FCO and Red24. Advise travelers on potential discrimination and managing situations. Advise travelers to stay away from large group gatherings or demonstrations. Advise travelers on cultural norms of destination country including alcohol, gender, dress etc. Contact identified at to monitor any arising risks and communicate these accordingly. Medium Include information in pre-travel briefing. Check for any changes issued by FCO/Red24 sign up for automatic updates. Contact identified to monitor any changes that may occur while the trip is in progress and communicate accordingly.

19 Terrorist attack Staff/students exposed to threat to life, bombs, threats, physical and psychological attacks, compromised personal safety and having to deal with an emergency situation. University SafeZone app to be utilized to permit mass notification to individuals. Follow FCO and Red24 advice and sign up for automatic updates. Check if any local information is available from the host organisation. Advise travelers to be vigilant at all times especially in crowded areas and public places. Advise travelers to stay away from bars playing football matches live as these have been targets for previous terrorist attacks. Ensure emergency plans are in place to get individuals out of the country if necessary. Medium Download SafeZone app and inform Security pre-travel. Sign up for automatic updates pre-travel. Include information on being vigilant in pretravel briefing. Serious incident such as terrorist attack, rape, death or natural disaster Staff/students not being able to access medical care, legal advice, having no means of communicating with University, the University not knowing where they are and not being able to respond appropriately University SafeZone app to be utilized to track travelers location in the event of an incident and permit mass notification to travelers. University emergency incident management system in place and accessed by contacting University Security 24/7. Travelers to put emergency contact numbers in their phone and know where nearest hospital is. Travelers provide next of kin/emergency details before the trip. Contact maintained between ManMet in UK and the travelers throughout trip. Medium Download SafeZone app and inform Security pre-travel. Gather next of kin/emergency details for travelers. Identify contact at ManMet who will maintain contact and communicate in an emergency.

20 Unsafe accommodation Staff/students exposed to risks associated with fire, personal safety, security or belongings WILL ANY SPECIFIC TRAINING BE REQUIRED PRIOR TO TRAVEL? If yes give details. Ensure accommodation has been sought through a reputable company and/or visited by ManMet staff. Consider the security of the accommodation is it physically secure, is there access to a safe, are there security guards on site etc. Consider if there are appropriate fire controls within the accommodation e.g. fire alarm/smoke detectors/fire extinguishers. Consider if there is a stable electricity supply or if additional equipment such as surge protectors are required. Medium Include information in pre-travel briefing. ANY OTHER ISSUES? E.g. associated with the traveler s health, disability, diversity, dietary requirements or social activities? NAME SIGNATURE DATE TRAVELLER LINE MANAGER/HEAD OF DEPARTMENT PLEASE REVIEW RISK ASSESSMENT AFTER TRAVEL AND UPDATE WITH ANY CHANGES OR ADDITIONAL HAZARDS IDENTIFIED

21 Severity of the Consequence RISK ESTIMATOR Likelihood of incident occurring Assess the likelihood of the incident and the severity of the consequence LOW RISK POTENTIAL Unlikely MEDIUM RISK POTENTIAL Likely/possible HIGH RISK POTENTIAL More likely/near certain LOW RISK Slightly harmful LOW RISK Trivial LOW RISK Acceptable MEDIUM RISK Moderate MEDIUM RISK Moderately harmful LOW RISK Acceptable MEDIUM RISK Moderate HIGH RISK Substantial HIGH RISK Extremely harmful MEDIUM RISK Moderate HIGH RISK Substantial HIGH RISK Intolerable Risk Rating LOW MEDIUM HIGH Action Required to Control the Risk No further action but ensure controls are maintained and reviewed Look to improve at next review or in specified timescale, of if there is a significant change Stop the activity and take immediate action to maintain existing controls rigorously