Criminal Record Disclosures Interim Guidance for Parish and other Verifiers

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1 On the application form Criminal Record Disclosures Interim Guidance for Parish and other Verifiers 1 Please check that the applicant has: Revised 18/09/2012 completed all mandatory fields EXCEPT 28 & 30 and section d completed a5-13 if yes has been declared at a4 given a full 5 year address history (an official continuation sheet should be used if necessary) any mistakes have either been corrected in the remaining boxes of the field or on an official continuation sheet signed and dated the application understood that s/he cannot be appointed without showing to the person responsible for appointing to the post/role the Criminal Records Disclosure (original only) once received from the DBS. 2 Identity Checking The applicant must now produce: 1 document from Group 1 (refer to list of Valid Identity Documents); and 2 further documents from Group 1, 2a or 2b; one of which must verify their current address. If the applicant has satisfied this route, then the document check is complete. If the applicant cannot produce a Group 1 document please contact Sharon Welbourne or Garry Johnson for further advice Valid identity documents Group 1 Primary Trusted Identity Credentials Current valid Passport. Biometric Residence Permit (UK). Current Driving Licence (UK) (Full or provisional) Isle of Man /Channel Islands; Photo card only (a photo card is only valid if the individual presents it with the associated counterpart licence; except Jersey). Birth Certificate (UK and Channel Islands) issued at the time of birth; Full or short form acceptable including those issued by UK authorities overseas, such as Embassies, High Commissions and HM Forces. (Photocopies are not acceptable). Group 2a Trusted Government/State Issued Documents Current UK Driving licence (old style paper version). Current Non-UK Photo Driving Licence (valid only for applicants residing outside of the UK at time of application). 1

2 Birth Certificate (UK and Channel Islands) (issued after the time of birth by the General Register Office/relevant authority i.e. Registrars Photocopies are not acceptable). Marriage/Civil Partnership Certificate (UK and Channel Islands). Adoption Certificate (UK and Channel Islands). HM Forces ID Card (UK). Fire Arms Licence (UK and Channel Islands). Group 2b Financial/Social History Documents Mortgage Statement (UK or EEA)** (Non-EEA statements must not be accepted). Bank/Building Society Statement (UK or EEA)* (Non-EEA statements must not be accepted). Bank/Building Society Account Opening Confirmation Letter (UK). Credit Card Statement (UK or EEA)* (Non-EEA statements must not be accepted). Financial Statement ** - e.g. pension, endowment, ISA (UK). P45/P60 Statement **(UK & Channel Islands). Council Tax Statement (UK & Channel Islands). ** Work Permit/Visa (UK) (UK Residence Permit). ** Letter of Sponsorship from future employment provider (Non-UK/Non-EEA only valid only for applicants residing outside of the UK at time of application). Utility Bill (UK)* Not Mobile Telephone. Benefit Statement* - e.g. Child Allowance, Pension. A document from Central/ Local Government/ Government Agency/ Local Authority giving entitlement (UK & Channel Islands)*- e.g. from the Department for Work and Pensions, the Employment Service, Customs & Revenue, Job Centre, Job Centre Plus, Social Security. EU National ID Card. Cards carrying the PASS accreditation logo (UK and Channel Islands). Letter from Head Teacher or College Principal (16/17 year olds in full time education (only used in exceptional circumstances when all other documents have been exhausted). Please note: If a document in the List of Valid Identity Documents is: Denoted with * - it should be less than three months old. Denoted with ** - it should be issued within the past 12 months. Not denoted it can be more than 12 months old. Documents that are no longer accepted: NHS card National Insurance card Exam certificates TV licence Insurance certificate Disclosure Scotland certificate CRB certificate Vehicle Registration Document Addressed payslip General Medical Council (GMC) certificate Connexions card Mail order catalogue statement/card statement Store card statement Court Claim form Documentation issued by Court Services Mobile Phone bill Convention Travel Document (CTD) Blue Certificate of Travel (CID) Brown Stateless Person s Document (SPD) Red Application Registration Card (ARC) Certificate of British Nationality 2

3 3 Please look at the box in section a on the second page marked registered body use only. Do not check the boxes but please ensure that the applicant:- has put their full name in the boxes provided in section a 1 3 as stated in their proofs of identification (check for middle names) and place a cross in the box has provided a document to validate their date of birth has provided their original UK licence and the details are correct (if a23 has been completed) Remember if the licence is a photocard, you must see both the photocard and paper counterpart for the licence to be valid has provided their original passport and the passport number, nationality and country of issue are correct (if a25-27 have been completed) 4 Please look at the box in section b on the third page marked registered body use only. Do not check the boxes but please ensure that the applicant:- has provided a recent proof (no older than 3 months) of the applicant s current address If you are satisfied that the above are all satisfactory go to section w. Line 58 Line 59 Write your Christian name and surname (omitting title) in the box provided Place a cross in the appropriate box provided. In section x complete questions Line 62 Line 68 The organisation name is the body employing the worker or taking on the volunteer, usually your church. You can check the yes box if the position is that of a volunteer. The CRB definition of a volunteer is A person who is engaged in any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than, or, in addition to close relatives. SECTION Y : Please leave Section Y blank. Full CRB guidance on the Revised and enhanced identification checking guidelines can found on the Home Office web site 5 Notifying the Diocese of the documents you have verified (Stage 1 verification) It is important that you record the ID documents you have seen on the form Criminal Record Disclosures: acceptable documents for identification and verifiers confirmation. The Completed application plus the form Criminal Record Disclosures: acceptable documents 3

4 for identification and verifiers confirmation signed by you, the verifier should be sent to: The Diocesan Office, The Palace, Peterborough PE1 1YA. Here it will be checked and sent on to the DBS. 6 Regulated Activity with Children and Young People The concept of Regulated Activity was introduced in the Safeguarding Vulnerable Groups Act The Protection of Freedoms Act 2012 amends the original definition contained in the SVGA and now limits the number of people carrying out Regulated Activity by restricting the definition. From September 2012, Regulated Activity for children and young people will be defined as: (a) Unsupervised activities: teaching, training, instructing, caring for or supervising children, or providing advice/guidance on well-being or driving a vehicle only for children. (b) Working for a limited range of establishments (known as specified places ), with opportunity for contact, e.g. schools, children s homes, childcare premises (but not work by supervised volunteers). Work in (a) and (b) above still has to be carried out on a regular basis. The current definitions have not changed: Frequently - at least once a week Intensively - 4 days in a 30 day period Overnight - between the hours of 2am and 6am. (c) Relevant personal care, e.g. washing or dressing; or health care by or supervised by a professional, even if done once. (d) Registered child-minding and foster carers. The manager / person responsible for Regulated Activity is also deemed to be carrying out Regulated Activity so the same provisions apply. Regulated Activity also now needs to be unsupervised (see later discussion.) A charity trustee of a children s charity is now removed from the definition of Regulated Activity positions (see appendix for further details). 7. Regulated Activity with Vulnerable Adults The 2012 Act changes the definition of vulnerable adult to focus on activities rather than characteristics... the focus is on the activities required by the adult and not on the setting in which the activity is received, nor on the personal characteristics or circumstances of the adult receiving the activities. There is also no longer a requirement for a person to do the activities a certain number of times before they are engaging in Regulated Activity (Changes to disclosure and barring: What you need to know HM Government (2012)). 4

5 There are broadly 6 activities listed: a) The provision of health care by a health care professional, or by a person acting under the direction or supervision of a health care professional (such as a health care assistant in a hospital or care home); b) The provision of relevant personal care (such as washing, dressing, toileting, eating and drinking); c) The provision of social work or community care services by social workers to adults who are clients or potential clients; d) The provision of assistance in relation to general household matters for an adult who needs that assistance because of age, illness or disability, (e.g. managing a person s cash, paying bills or shopping for someone); e) Any relevant assistance in the conduct of an adult s own affairs, (e.g. under an enduring power of attorney); f) Transportation in certain circumstances which is needed because of age, illness or disability, although the Government has pointed out that this will not include family and friends or taxi drivers. as in the case of children, a charity trustee of a vulnerable adult s charity is removed from the definition of Regulated Activity positions. the period condition is removed in relation to vulnerable adults (although it remains for children.) This means that a person providing health or personal care, for instance, need only do so once to come within the scope of Regulated Activity. Updated 18/09/2012. Previous updates 14 th August