ACCEPTABLE ID DOCUMENTS FOR VERIFYING IDENTITY FOR A DBS CHECK
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1 ACCEPTABLE ID DOCUMENTS FOR VERIFYING IDENTITY FOR A DBS CHECK NAME:.. . NATIONALITY (please tick the appropriate box below): EEA (please refer to List 1 on Pages 1-2 for acceptable ID) OR NON-/EEA (please refer to List 2 on Pages 3-5 for acceptable ID) Applicants must: 1. Present original documents only. 2. /EEA nationals only: From List 1 provide one document from Group 1 and a further two documents from Group 1, 2a or 2b. Please note one document must verify their current address and one document must verify their date of birth. 3. Non--EEA nationals, paid work only: From List 2 provide one document from the Primary Documents section and two documents from the Support Documents section. Please note one document must verify the applicant s current address. LIST 1 ( & EEA NATIONALS ONLY) Group 1: Primary Identity Documents Document Notes Original document seen by HR or Line Manager (please tick appropriate section and sign & date Passport Any current and valid Biometric residence permit Birth certificate - issued within 12 of birth Adoption Certificate /Isle of Man/Channel Islands and EEA. Please note date of entry into the will need to be provided for non photo cards and Channel Islands including those issued by authorities overseas, eg Embassies, High Commissions and HM Forces and Channel Islands Group 2a: Trusted Government Documents Document Notes Original document seen by HR or Line Manager (please tick appropriate section and sign & date Current driving licence paper version (i.e. issued before 1998) Birth certificate issued more than 12 after birth Marriage/civil partnership certificate Immigration document, visa or work permit HM Forces ID card Firearms licence All countries outside the EEA (excluding Isle of Man and Channel Islands). Please note date of entry into the will need to be provided for non photo cards /Isle of Man/Channel Islands and EEA. Please note date of entry into the will need to be provided for non driving licences, Isle of Man and Channel Islands and Channel Islands Issued by a country outside the EEA. Valid only for roles whereby the applicant is living and working outside of the. Visa/permit must relate to the non EEA country in which the role is based and Channel Islands and Isle of Man 1
2 All driving licences must be valid ( (List 1 continued) Group 2b: Financial and social history documents Document Notes Issue date and validity Mortgage statement or EEA Issued in last 12 Bank or building society statement and Channel Islands or EEA Bank or building society statement Countries outside the EEA. Branch must be in the country where the applicant lives and works Bank or building society account opening confirmation letter Credit card statement or EEA Financial statement, eg pension or endowment Issued in last 12 P45 or P60 statement and Channel Islands Issued in last 12 Council Tax statement and Channel Islands Issued in last 12 Work permit or visa Valid up to expiry date Letter of sponsorship from future employment provider Non- or non-eea only - valid only for applicants residing outside Utility bill/statement (e.g. electricity, gas, water or telephone) Benefit statement, eg Child Benefit, Pension government agency, or local council document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC * government agency, or local council document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC* of the at time of application not mobile telephone bill and Channel Islands and Channel Islands *Please note if two documents provided in total under this category they must be from different sources. EEA National ID card - Irish Passport card Cannot be used with an Irish Cards carrying the PASS and Channel Islands accreditation logo Letter from Head Teacher or College Principal from a Institution - for 16 to 19 year olds in full time education - only used in Original document seen 2
3 exceptional circumstances if other documents cannot be provided LIST 2 (NON- & NON-EEA NATIONALS, PAID WORK ONLY) Primary Documents (provide one document from this section) Document Notes Original document seen by HR or Line Manager (please tick appropriate section and sign & date copied documents) A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the, or has no time limit on their stay in the A current endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the, has the right of abode in the, or has no time limit on their stay in the A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the or has no time limit on their stay in the, together with an official document giving the person s permanent National Insurance number and their name issued by a Government agency or a previous employer A current endorsed to show that the holder is allowed to stay in the and is currently allowed to do the type of work in question A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the and is allowed to do the work in question A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-european Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the, and is allowed to do the type of work in question, together with an official document giving the person s permanent National Insurance number and their name issued by a Government agency or a previous employer A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the Immigration (European Economic Area) Regulations 2006, to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 old together with a Positive Verification Notice from the Home Office Employer Checking Service An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service Any current and valid Any current and valid 3
4 SUPPORTING DOCUMENTS (provide two documents from any group below) Group 1 Document Notes Original document seen Passport Any current and valid Biometric residence permit Birth certificate - issued within 12 of birth Adoption Certificate /Isle of Man/Channel Islands and EEA. Please note date of entry into the will need to be provided for non photo cards and Channel Islands including those issued by authorities overseas, eg Embassies, High Commissions and HM Forces and Channel Islands A or biometric residence permit can only be used as a supporting document if it has not already been used as a Primary Document. Group 2a Document Notes Original document seen Current driving licence paper version (i.e. issued before 1998) Birth certificate issued more than 12 afterbirth Marriage/civil partnership certificate Immigration document, visa or work permit (for applicants living and working outside the ) HM Forces ID card Firearms licence All countries outside the EEA (excluding Isle of Man and Channel Islands). Please note date of entry into the will need to be provided for non photo cards /Isle of Man/Channel Islands and EEA. Please note date of entry into the will need to be provided for non driving licences, Isle of Man and Channel Islands and Channel Islands Issued by the country where the role is based and Channel Islands and Isle of Man All driving licences must be valid ( Group 2b Document Notes Issue date and validity Mortgage statement or EEA Issued in last 12 Bank or building society statement and Channel Islands or EEA Original document seen 4
5 Bank or building society statement (for applicants living and working outside the ) Countries outside the EEA. Branch must be in the country where the applicant lives and works Bank or building society account opening confirmation letter Credit card statement or EEA Financial statement, eg pension or endowment Issued in last 12 P45 or P60 statement and Channel Islands Issued in last 12 Council Tax statement and Channel Islands Issued in last 12 Work permit or visa Valid up to expiry date Letter of sponsorship from future employment provider Non- or non-eea only - valid only for applicants residing outside of the at time of application Utility bill/statement (e.g. electricity, gas, water or telephone) not mobile telephone bill Benefit statement, eg Child Benefit, Pension government agency, or local council and Channel Islands document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC * government agency, or local council and Channel Islands *Please note if two document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC* documents provided in total under this category they must be from different sources. EEA National ID card - Irish Passport card Cannot be used with an Irish Cards carrying the PASS and Channel Islands accreditation logo Letter from Head Teacher or College Principal from a Institution - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided 5
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