Admitted Students Information Guide: General Information

Transcription

1 Admitted Students Infmation Guide: General Infmation Your studies at the of ELTE University Newly-admitted students are requested to arrive to Budapest by the following date: Admitted to the Autumn semester: September 1 Admitted to the Spring semester: February 1 The first one two weeks of the semester consist of imptant events such as ientation and registration of classes (me infmation below). The general academic calendar can be found online at the website of the university: Note: pre-university students have a different academic calendar. Classes will be held in the heart of Budapest, on the famous Treft Campus of the, located in Múzeum krt. 4 (close to Astia station metro line 2 (red line)). Your contact at the Faculty The team of International Student Services is located in Room 308 of the Main Building (Múzeum krt. 6-8., 3rd flo, 1088 Budapest). The student s admissions officer and initial contact person at the Faculty is listed on the (Final) Letter of Acceptance. He she will be pleased to provide guidance via prearrival. (Please make sure to always indicate the file number in any communication.) Orientation and class registration The student should expect an invitation to Orientation a few weeks befe the scheduled start of the semester (start date of semester is listed above). This invitation will be send out by . The ientation will be the newly-arrived student s starting point of her her studies at the Faculty. The aim of the Orientation Program is to give the student infmation about imptant practical matters related to studying and living in Budapest. Additionally, he she will gain insight into the educational and study environment of the. We will provide the student with all the necessary infmation about practical post-arrival issues, essential to-dos with the authities, your integration in Hungary, the new study environment, as well as culture and arts in our thriving capital. During the event(s), you will also have the opptunity to meet with the leadership of the university, as well as your fellow students. After the student has gone to ientation, he she will be able to attend to all neccesary administrative tasks: e.g. registering f classes, signing applicable agreements, etc. Attendance to ientation is obligaty. Arriving late If you are unable to travel to Budapest befe the start date of the program have to miss ientation, please contact your admissions counsel right away. Enrollment in any given semester cannot be guaranteed should you arrive after registration week, therefe please make sure to arrive to Budapest on time.

2 Admitted Students Infmation Guide: entry visa and Residence Permit f non-eea nationals In a nutshell, to pursue a degree at ELTE University as a non-eea (European Economic Area) citizen, the student needs to obtain two documents: (1) a D-type entry visa (also known as the Residence Permit Visa) (2) a Residence Permit. The admitted student starts the visa procedure by applying f a Residence Permit f the Purpose of Studies at the Hungarian authities abroad, and if granted, is issued the entry visa. After his her arrival in Hungary, the student must register at the Office of Immigration and Nationality and pick up the Residence Permit. Please refer to the attached Residence Permit Chart f a general overview of the steps the applicant is expected to take. Imptant notice: The hereafter mentioned infmation is f the student s infmation only. Please consult with the Hungarian mission abroad f the latest infmation and requirement. The student s specific situation might call f additional requirements. Acceptance to the and tuition payment If the applicant has been conditionally accepted (the applicant received a conditional Letter of Acceptance): Once the applicant has paid the tuition fee as per the instructions on the Notification of Payment, and satisfied any of the other applicable requirements, the conditionally admitted student will be issued a Final Letter of Acceptance by . Consecutively, the student is ready to initiate the entry visa and Residence Permit procedure. The Final Letter of Acceptance will serve as proof of acceptance into the respective program f the Hungarian authities abroad. At a later point, once the payment of the tuition fee has been confirmed on the university s account, the admitted student will be issued a Confirmation of Payment: an official prove, countersigned by the financial department, that the student has paid the relevant fees. If the applicant has been accepted without conditions (the applicant was issued a regular Letter of Acceptance): The student is requested to start the entry visa and Residence Permit procedure right away. The Letter of Acceptance will serve as proof of acceptance into the respective program f the Hungarian authities abroad. The student is expected to pay the tuition fee f one semester befe the start of the semester, as per the Notification of Payment. Please note that the embassy might request the student to pay the tuition fee at a later point as part of the requirements to obtain a visa.

3 Other relevant infmation The hard-copy of any relevant letters will be available f the student to pick up in the office of the Department of International Affairs. Befe the accepted student arrives to Budapest, he she will be send a scanned-copy by only. In exceptional circumstances, should the Embassy of Hungary require a verified notarized copy of any letters, please ask us to send it to the embassy directly (by contacting your admission s officer). Starting the procedure by contacting the nearest Hungarian diplomatic mission It is advisable that student sets an appointment at the Embassy's consular section immediately after receiving the (Final) Letter of Acceptance. Permit at least 30 days pri to their planned trip to Hungary. Allow enough time f the procedure, which usually includes personal visits to the respective embassy and meticulous paperwk. If possible, try to schedule the interview well in advance. The procedure can easily take 3 to 4 weeks, in some cases, even longer. A list of diplomatic missions can be found online: This official website is run by the Hungarian Ministry of Feign Affairs and Trade. Please do not use any unofficial outdated website. To evade discrepancies and misunderstandings in the administrative process, you should always communicate with the Embassy via . Please do not delete any of your previous exchanges. The interview at the nearest Hungarian diplomatic mission: what to expect Consular interviews are conducted in English; therefe, you must be a basic user of the language (A2 accding to CEFR, that is, way stage elementary user). It is highly recommended that you prepare to answer questions concerning the following topics: (1) Where did you first hear about the university? (2) Do you have any friends relatives in Hungary in the Schengen Area? (3) Who will cover the expenses of your stay in Hungary? (4) If you are sponsed by someone during your studies, what is your relationship with the person in question? What does he do f a living? (5) What do you plan to do in the future after you return to your home country? (6) Why did you choose Hungary as your study destination? (7) What do you know about Hungary and ELTE University? (8) If you plan to take up a student job in Hungary, what would you do?

4 The interview at the nearest Hungarian diplomatic mission: what documents to submit The student will be infmed by the Hungarian embassy consulate which documents he she will be expected to submit; usually these are the documents listed below. Please check with the relevant consulate embassy f the latest and possible additional requirements. (Do not send these documents to the Department of International Affairs.) Required documents application f entry visa and long-term Residence Permit f the purpose of studies Completed Application Fm f Residence Permit f the purpose of studies Valid passpt 1 Copy of complete passpt, in col, excluding blank pages One passpt-size photograph in col Application fee of EUR 60 subject to change at the discretion of the Hungarian authities. (Final) Letter of Acceptance Proof of language competence except in the case of a pre-university course (English Foundation EAP), in which case no language certificate is needed Proof of (tempary) commercial accommodation, booked and paid f Certificate of Accommodation, when a dmity room has been reserved through the university Tenancy contract signed between the owner and the tenant Certificate of Property Ownership, in Hungarian Tulajdoni Lap In case the real estate is owned by you, a certified copy of the title deed (property sheet) is to be presented (Table continues on next poge) Proof of purpose of residence Available at Office of Immigration and Nationality Issuing authity in your home country A professional photo centre photographer Test provider, e.g. IELTS Document proving the title of the residence 2 Hotel, hostel, booking agency Dmity provider/codinat Landld, in Hungarian az Ingatlan Tulajdonosa Land Registry Office, in Hungarion Földhivatal

5 Bank certificate showing that the student has sufficient resources to affd livelihood, housing, healthcare, etc. Affidavit of Suppt, in Hungarian Támogatólevél if the students is financially suppted by someone else, e.g. his her parents Certificate of scholarship granting Documents proving financial status Bank institution Scholarship provider Document certifying full all-inclusive health insurance 3 Health insurance provider 3 Bank slip that shows payment of tuition fee 4 indicating that your tuition fee has been paid in full into the University s bank account Confirmation of Payment Statement of Voluntary Leave indicating the student will leave voluntary if his Residence Permit is rejected Air ticket reservation 5 Other Bank institution Office of Immigration and Nationality Travel agency airline Requirements f the entry visa and Residence Permit 1 Passpt validity It is only permitted to apply f an entry visa and Residence Permit if the student s passpt is still valid f a period of minimum 6 months when he she submits the application. Verify the validity of the passpt and, once in Hungary, one can proceed to the Issuing Authities to have it extended. The passpt has to be valid f at least 3 months starting from the date the student plans to arrive in Hungary. The student must always present his her valid passpt when dealing with the Hungarian authities abroad in Hungary. In certain countries where new passpt fmats have been approved, one can only travel abroad with a biometric passpt. 2 Accommodation Embassies frequently require that students should arrange their accommodation pri to their arrival in Hungary. He she should be able to produce a written confirmation that a room reservation has been made in advance, if applicable, a rental agreement has (already) been signed. Please ensure that your accommodation in Hungary is secured in advance.

6 Note that once the student has arrived in Hungary and picks up the Resident Permit, a me permanent living solution must be found; e.g. a rental agreement can be used to confirm this to the authities. In some cases, the embassy consulate might require the applicant to arrange housing paid up to one year in advance, befe he she travels to Hungary. Please consult with the nearest Hungarian embassy f me infmation. The university might be able to provide the student with accommodation in one of the dmities. Rooms in the university's dmities are unftunately in very high demand, and occupancy is subject to availability. If the faculty university is unable to provide accommodation, you will be expected to arrange housing yourself. F me infmation, please visit our website: 3 Health insurance To obtain an entry visa and Residence Permit, the student is expected to have a health insurance with sufficient coverage in Hungary. The student is expected to arrange this befe coming to Hungary. We recommend that students should inquiry with the Hungarian authities what their insurance is expected to cover and what the duration should be (possibly, a minimum of one year is required). After the student has arrived in Hungary, he she may enroll in the basic insurance plan offered by the university in partnership with Generali Biztosító. If the student decides to purchase the plan offered by this provider, the costs are expected to be around 220 EUR per academic year (valid from 1 September until 31 August). This insurance plan cannot be purchased while the student is still abroad. Me infmation about the insurance options available to students can be found on the university s website: 4 Paying the tuition fee in advance If the students has been accepted by the Faculty without conditions, and did not yet pay the tuition fee when he she applies f the entry visa and Residence Permit, the authities might ask the student to pay one two semesters of the tuition fee in advance.. Please consult with the Hungarian authities whether the student is expected to pay the tuition fee befe traveling to Hungary. 5 Air ticket reservation The student must submit the ticket reservation with his her entry visa and Residence Permit application (usually it is a written confirmation received from your travel agent). Please make sure the flight dates crespond to the period you have requested a Residence Permit f. The ticket must be a return-date ticket (either an "flexible" ticket one with a fixed return-date). It is imptant to note that one-way tickets might not be accepted f visa purposes.

7 If your application is rejected Should it be the case that your entry visa Residence Permit application is rejected, you can file an appeal at the Consulate within 8 days after the rejection. If you have already paid the tuition fee befe arriving to Hungary, you are only eligible f a refund of the fees in case you submitted an appeal. F me infmation on the Faculty s financial regulation, please visit our website: Other relevant infmation Please do not travel to Hungary on a Schengen visa a Schengen Residence Permit issued by another Schengen country in the expectation that you can change your visa status while in Hungary. If you do this, you might be obliged to return to your home country to apply f a long-term visa, a process which can take between four to ten weeks. If you require the assistance of an agent with submitting your application to the Hungarian authities, we would be happy to provide you with the contact details of a verified agent. Please contact your admissions counsel to help you get in touch with a local representative of the Faculty. Extensions to arrive at a later date (called an extension period ) are only given under vis may circumstances (sudden illness, death of a family member, natural disasters, etc.). It lies in the right of the Faculty to accept refuse applicants requiring an extension period. The Department of International Affairs will not, under any circumstances, issue Letters of Acceptance f traveling companions, friends, family members and otherwise.

8 After arrival in Hungary Once the student has arrived in Hungary, he she needs to register with the Office of Immigration and Nationality and pick up the Residence Permit as soon as possible. The Residence Permit can be obtained in person, not later than 30 days befe the expiry of the student s legal stay, at the Office of Immigration and Nationality (Bevándlási és Állampolgársági Hivatal; BMBAH). When picking up the Residence Permit and registering, the student is expected to present the following documents: Required documents f registering with the authities and obtaining the Residence Permit after arrival Completed Data sheet f the issuance of the Residence Permit fm, in Hungarian Adatlap a tartózkodási engedély kiadásához Valid passpt Copy of complete passpt, in col, excluding blank pages One passpt-size photograph in col Fee of HUF , if you did not yet pay EUR 60 at the consulate/embassy In the fm of fee stamps; not in cash! Certificate of Student Status, in Hungarian ( Hallgatói Jogviszony ) Tenancy contract signed between the owner and the tenant Or Certificate of Accommodation, when a dmity room has been reserved through the university Certificate of Property Ownership, in Hungarian Tulajdoni Lap In case the real estate is owned by you, a certified copy of the title deed (property sheet) is to be presented Completed Accommodation repting fm, in Hungarian Címbejelentő Lap (Table continues on next poge) Proof of purpose of residence Document proving the title of the residence Available at Office of Immigration and Nationality Issuing authity in your home country A professional photo centre photographer Only at the Hungarian post office. Fee stamps cannot be purchased on location, but must be purchased in advance. Landld, in Hungarian az Ingatlan Tulajdonosa Dmity provider/codinat Land Registry Office, in Hungarion Földhivatal Office of Immigration and Nationality

9 Documents proving financial status Bank slip that shows payment of tuition fee Bank institution indicating that your tuition fee has been paid in full into the University s bank account Confirmation of Payment Bank certificate showing that the student has Bank institution, preferably a Hungarian bank sufficient resources to affd livelihood, housing, healthcare, etc. Affidavit of Suppt in Hungarian Támogatólevél if the students is financially suppted by someone else, e.g. his her parents. Certificate of scholarship granting Scholarship provider Document certifying full all-inclusive health Health insurance provider insurance Completed Declaration Fm on how you would like to receive your residence permit, either pick it up have it mailed over. Note: You will be required to present all documents again, even if you had already presented them to the Hungarian authities abroad. Address of Office of Immigration and Nationality Bevándlási és Állampolgársági Hivatal Office of Immigration and Nationality Address: 1135 Budapest, Szegedi út (Twin Office Building, Ground flo) Website: Phone: On the website of the Office of Immigration and Nationality it is possible to make an appointment to register and pick up the Residence Permit. Making an appointment will substantially cut the waiting times and is highly recommended. F regular opening hours, please refer to the website also. Disclaimer: No rights may be derived from the infmation recommendations in this document. Always consult with the Hungarian embassy consulate aboard the local Hungarian authities in Budapest (BMBAH) f up to date infmation in regards to obtaining student visas and residence permits.

10 Admitted Students Checklist f non-eea nationals I have received my (Final) Letter of Acceptance I have paid the tuition fee as per my Notification of Payment Entry visa and Residence Permit application I have arranged full health insurance, as required by the Hungarian authities I have arranged accommodation (tempary hostel, rental agreement, dmity, etc.) pri to my arrival in Hungary. I have made sure to have enough financial resources, covering my daily expenses, tuition and fees, accommodation costs, expenses f medical care, etc., by my own financial resources (bank statement needed) someone else s suppt, e.g. my parents (Affidavit of Suppt needed) I made a two-way/return flight tickets reservation to come to Hungary and made sure the validity of my ticket cresponds to the start date of my study program I have acquired all necessary documents, as they are listed on my Infmation Sheet, to submit my entry visa and Residence Permit application at the Embassy Consulate General. My passpt is valid f at least 3 months after the date I plan to arrive in Hungary I have submitted my entry visa and Residence Permit application 30 days pri to my planned trip to Hungary the latest I have received my entry visa (D-type), allowing me to enter Hungary After your arrival in Hungary I have attended the Orientation Day and received my Welcome Package I have checked in with an admissions officer I have signed the Adult Education Agreement I have requested a Neptun code and passwd from the Questura Office I have contacted the academic codinat of my program/department I have (been) registered f classes and received my schedule I have received a Confirmation of Payment (usually 3 to 4 weeks after you made paid the tuition) I have registered at the Office of Nationality and Immigration and picked up my Residence permit (within 30 days of my arrival; to be taken very strictly) Note: This checklist is f the student s personal use and infmation only