Orientation Day. Practical information on your stay and studies in Hungary. Friday, 1 September 2017 Faculty Council Hall

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3 Orientation Day Practical information on your stay and studies in Hungary Friday, 1 September 2017 Faculty Council Hall Organized by the Department of International Affairs

4 Dr. Rudolf Sárdi, PhD, MBA Director Department of International Affairs

5 Faculty of Humanities Eötvös Loránd University Founded 1635 Teaches 60+ foreign languages Largest Faculty with almost 8000 students

6 The Management Dr. Csaba Borsodi Acting Dean

7 The Management Prof. Dr. Gábor Boros Vice-Dean for Scientific and Doctoral Affairs

8 The Management Dr. Gábor Sonkoly Vice-Dean for General Affairs

9 The Management Mr. Christopher Ryan English Foundation Course Academic Director

10 The Management Dr. Katalin Szili Head of the Department of Hungarian as a Foreign Language

11 Before we continue: - Please take out your Welcome Package - This PowerPoint presentation will be uploaded on our website later today Menu in the upper-left corner Newly Arriving students

12 Up next: Practical guide to studying in Budapest Keeping your stay legal Student Identification (Academic) Regulations Quaestura Office Department of International Affairs

13 Keeping your stay legal Office of Immigration and Asylum (BMH) If you are a student from the European Economic Area (EEA: member states of the EU and Norway, Switzerland, Iceland, and Lichtenstein), you are required to obtain a registration card. If you are a student from the non-european Economic Area (EEA), you are required to obtain a residence permit, and after your arrival in Hungary you need to register your accommodation.

14 Keeping your stay legal EEA students Report to the Office of Immigration and Asylum Obtain a Registration Card Within 90 days after your arrival latest Make sure you have all required documents, so you won t have to go back More information: Please see your Welcome Package

15 Keeping your stay legal Non-EEA students Report to the Office of Immigration and Asylum Obtain your Residence Permit ASAP Within 30 days after your arrival latest Make sure you have all required documents, so you won t have to go back

16 Keeping your stay legal The Residence Permit

17 Keeping your stay legal The Residence Permit

18 Keeping your stay legal The Temporary Residence Permit When your residence permit expires, the old (invalid) one will be revoked, and a temporary residence permit for a short period of time (usually for one month) will be given to you. In case you apply for the extension of your residence permit and your request is denied, you will be able to file an appeal (= a response to the negative decision, in which you explain that you disagree with the decision) against the decision of the authorities. Until the final decision is made you will be a holder of a temporary residence permit. It is two-sided paper card. Always keep it on your person.

19 Keeping your stay legal Non-EEA students, always keep in mind: Clarify student status (active or passive) Keep us informed at all times about changes Do not be active while staying away from school for any reason Report all emergencies affecting your status Request information from us if you have any doubts or questions Do not be in a passive status for more than two consecutive semesters (if you do so, your status at the university will be suspended / terminated, and you will risk losing your right to stay in Hungary) Always pay your tuition fees by bank transfer, in euros, and until the deadline, in one sum (no payment in parts) always means always! Do not violate the university s academic regulations and otherwise

20 Keeping your stay legal Active vs. Passive It is important that you clarify your student status during the registration period of each academic year. You can activate yourself on your own from your second semester on. If you are staying in Hungary as a student admitted by the Faculty of Humanities of ELTE, it is compulsory for you to keep DIA informed about your desired status. In case you need to leave Hungary temporarily (due to a medical emergency in your home country), it is your duty to inform us about your departure. It is strictly forbidden to have an active status while you do not attend any of your classes. Students who are active and do not attend classes will be reported to the Office of Immigration and Asylum after careful consideration.

21 Up next: Student Identification Keeping your stay legal Student Identification (Academic) Regulations (Academic) Regulations Quaestura Office Department of International Affairs

22 Student Identification Students staying shorter than 12 months Please bear in mind that the processing of the student card takes time (2-3 weeks). It is not managed by the university (DIA) but by an independent agency (Quaestura Office). Do not claim your student card from DIA. Temporary Student ID paper - Issued by Quaestura Office - Carry your ID card / passport - Know your Neptun Code (we will provide it to you during registration)

23 Student Identification Students staying longer than 12 months Plastic Student Card - Apply for student card at Kormányablak (Office of Government Issued Documents; a list of the nearest offices are printed in your Welcome Package or you can check it on Google Maps) - At Kormányablak, please ask for assistance from the officer in charge: submit a request for a diákigazolvány - Register your application in Neptun with the NEK code (it will be given to you by the Kormányablak) - Obtain a Temporary Student Certificate until you receive the card at the Quaestura Office

24 Student Identification Students staying longer than 12 months Plastic Student Card - At the beginning of the academic year, you need to revalidate your card (a sticker is put on the back by the Quaestura Office)! More information in Information Guide (page 21)

25 Student Identification Discounted transportation in Budapest You must have a ticket or a valid pass before boarding the vehicles. The tickets should be validated by the punchers before starting your trip on the Metro lines, or right after embarking other means of transport. BKK officials are authorized to check the validity of your ticket or pass any time during or after your trip. Passengers without valid ticket or pass are to pay a heavy fine ,- HUF (approx. 55 EUR) if paid by check.

26 Student Identification Discounted transportation in Budapest The plastic card as well as the Temporary The plastic card as well as the Temporary Student ID paper are equally valid to be used for discounted transportation. Once you receive your Student ID, do not forget to write its file number on your monthly pass, or else it will not be valid.

27 Student Identification Discounted transportation in Budapest Carry your student identification with you at all times Carry your residence permit with you at all times Monthly discounted pass: Ft You are required to put the card in the ticket-vending machine. The number will be printed on your ticket.

28 Up next: (Academic) Regulations Keeping your stay legal Student Identification (Academic) Regulations Quaestura Office Department of International Affairs

29 Academic Regulation: Absence Policy Pre-university students if you miss more than 30% of your classes (= 30 times 90 minute slots in your timetable), you will not get a grade and have no credits if you miss your classes for 3 weeks in a row, an official letter will be sent out calling you to order before a committee to explain your absence from classes if you do not respond to this, we will respond to our legal obligation to forward your case to the Immigration Office (BMH)

30 Academic Regulation: Absence Policy All other students by the end of semester (end of January/beginning of February) you must have at least 1 completed subject (with a grade better than 1 fail ) in case you do not, an official letter will be sent out calling you to order before a committee to explain your absence from classes if you do not respond to this, we will respond to our legal obligation to forward your case to the Immigration Office (BMH) comply with the academic regulations of your department: usually 3 absences per semester (6 absences in case a specific course is held twice a week) are allowed in the case of seminars, while lectures are not obligatory to attend (unless stated otherwise)

31 Academic Regulation Official requests All requests related to your studies must be submitted at the Department of International Affairs. Consult the Academic Regulations manual. Consult the Academic Regulations manual.

32 Code of Conduct Always comply with the stipulations of the Code of Conduct as set out here: Now take a look at the Supplement to the Code of Conduct to get more information. Plagiarism (= copyright infringement, improper citations, committing literary theft : present as new and original an idea or product derived from an existing source) will lead to disciplinary action (reprimand, severe reprimand, suspension of studies, expulsion from university)

33 Up next: Quaestura Office Keeping your stay legal Student Identification (Academic) Regulations Quaestura Office Department of International Affairs

34 Quaestura Office Services Neptun Password Neptun Password Certificate of Student Status (active / passive) Processes Student Identification Arranges Health Insurance

35 Quaestura Office Location Inside the University Library Ferenciek tere Budapest About a 5 minutes About a 5 minutes walk from the Faculty of Humanities

36 Quaestura Office What to do there You will be able to arrange the following issues at Quaestura Office: Student ID (please note that the University is not in charge of the issue or re-activation of student IDs) Neptun password (necessary for your class registration and all other administrative issues throughout your studies) Health insurance (comprehensive health insurance - Generali - ELTE Studium, 1 September August 2018, price: HUF ) Opening Hours at Ferenciek tere during the Academic year of 2017/18.

37 Quaestura Office Opening hours Monday: 9:00-16:00 Tuesday: 9:00-16:00 Wednesday: 13:00-20:00 (night!) Thursday: 9:00-16:00 Friday: 8:00-15:00 During the Registration Period and the first week of classes it is likely to get busy. Please reserve enough time and come early to escape the crowds.

38 Accommodation Dormitories Central address: (Mr Tibor Ágotai) You can search on the Internet for private dormitories or use one of the website to rent a private flat / shared flat / studio apartment, etc

39 Emergencies Ambulance: 104 Police: 107 Fire brigade: 105 General emergency: 112 Emergency Room (open 24 hours): Fiumei út 17. (Péterfy Sándor utcai Kórház) Pharmacy (open 24 hours): Teréz patika (Teréz krt. 41.) next to Nyugati Railway Station

40 Up next: Department of International Affairs Keeping your stay legal Student Identification (Academic) Regulations Quaesture Office Department of International Affairs

41 Faculty of Humanities Eötvös Loránd University 1088 Budapest Múzeum krt. 4/A btk.elte.hu/en Conveniently located at Astoria

42 Department of International Affairs (DIA) Main Building - 3 rd Floor International Student Services Room 308 Directorate Room 306 and 316

43 Department of International Affairs (DIA)

44 Department of International Affairs (DIA) Services to serve all incoming and currently enrolled international students to give information on application, finances and enrolment to prospective students to handle new applications and register student to advise applicants about visa issues and immigration-related services and connect you with the local authorities to help you find the type of housing that best suits your needs to keep the international student community up-to-speed by sending out circulars, notifications and updated information related to deadlines in cooperation with the International Study Center to participate organizing social programs and cultural excursions in order to create a closely knit international student community

45 How do I contact the DIA? 1. By appointment It will be possible only after the registration period to schedule an appointment online. Further information will be sent about the online appointment scheduling system by .

46 How do I contact the DIA? 2. By iso@btk.elte.hu Please make sure to mention your name and/or Neptun code in your . At busy times, it might take 2 or 3 days before your receive a response.

47 How do I contact the DIA? 3. Walk-in Office Hours Tuesday 09:00 13:30 Wednesday 9:00 13:30 Thursday 13:30 16:30 Mondays and Fridays: closed Note that the last student will be received 15 minutes before closing times. Please respect our Office Hours!

48 International Student Services Room 308 Main Building During Registration Week we have extended opening hours: Every day from 09:00 until 17:30 Lunch break: 14:00 15:00

49 What to do next? Check-in with an Admissions Officer For Neptun activation, Certificate of Student Status, any questions you might have, etc. Please report to Room 308 in the Main Building.

50 What to bring for the registration We would like to request you to have the following documents ready as you enter the registration premises: valid passport residence permit (if any) letter of acceptance (received from the institution) proof of payment of your tuition fee and application fee* 2 passport-size photos with your name written on the back side (in capital letters) original copies of all your credentials as listed below* high school certificate in case you are a BA student BA degree in case you are an MA student language certificate IELTS, TOEFL or any other internationally recognized certificate of language competence* health insurance policy (if you already have one) * Ensure that you have a photocopy of your credentials and the proof of payment of your fees.

51 What documents you will receive You will receive the following documents during your visit: adult learning agreement (to be signed in two copies) certificate of ACTIVE student status welcome package (including instructions on how to use the Neptun system) a study unit list of courses you must take during your studies information on student ID card and health insurance (to be managed at the Quaestura Office only) immigration issues (documents to be presented at the Immigration Office)

52 What documents you will receive You will receive the following documents during your visit: adult learning agreement (to be signed in two copies) certificate of ACTIVE student status welcome package (including instructions on how to use the Neptun system) a study unit list of courses you must take during your studies student ID card and health insurance (to be managed at the Quaestura Office only) immigration issues (documents to be presented at the Immigration Office)

53 Sample documents -Adult Learning Agreement -Certificate of Student Status -Accommodation Reporting Card -Notification on Payment -Notification from the Office of Immigration and Asylum

54 Websites -Information about university-level issues can be found on - Orientation Week and other programs for internationals - Regulations - Academic Calendar -Faculty website: - To-do list for newly arriving students - Information on the registration period - List of documents to be submitted - Study Unit Lists - Up-to-date information on affairs related to internationals

55 Notification on payment of fees (NOP) 1. Receive your NOP 2. Open a euro bank account 3. Go to your bank 4. Show the clerk the NOP 5. Indicate AC9201/04, your name and your program in the message section 6. Ask for a Confirmation of Payment (COP) from the Financial Division of International Affairs 7. Always keep all bank slips and confirmations for further verification

56 Certificate of Student Status Hallgatói jogviszony-igazolás This document is used to verify your active or passive status before Hungarian or foreign authorities. You can request it from DIA and Quaestura Office. If you request it from the latter, you will not be able to use it before BMH. It shows your status in the current semester, your expected date of completion, your personal details, and the name of your program. It is only valid when signed and sealed.

57 You need to fill in the ACCOMMODATION REPORT CARD and submit it at BMH. In case your addresses changes, you must immediately announce it at BMH. The signature of the person providing accommodation must correspond to the signature on your lease / rental contract. You must keep the slip on the left, while the larger piece of paper remains at BMH. Please note that we can provide you with this two-page document. Collect it in our office.

58 What to do next? Placement test for pre-university students For English Foundation Course students only! Placement test time will be announced in one week. Please report to Room 308 in the Main Building.

59 What to do next? Steps 1. Check-in 2. (Placement test for pre-university students) 3. Read your Welcome Package.. and start your classes!

60 Questions and Answers

61 More questions? Ask them during check-in!

62 Thank you for your attention!

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