Treasurer s Report For May 15, 2016

Transcription

1 BLP s Board Meeting Minutes of May 15, 2016: Page 1 of 8 Sunday, May 15, 2016: Regular Monthly Board Meeting Called to order at 1:17 p.m. Quorum is Present Meeting Held at: Embers Broadway NW Broadway / Portland, OR ATTENDANCE: BOARD MEMBERS PRESENT: Tobin Britton, Vickie Britton (Justin), Gary M. Klein, William H. Westervelt (Bill) and Mariruth Dee Orr (Stormy). BOARD MEMBERS ABSENT: None. TITLEHOLDERS PRESENT: Micky, James and Cole. TITLEHOLDERS ABSENT: Petal is excused being in Texas today. GUESTS PRESENT: Lucky and Spike. SECRETARY S REPORT: Tobin made the motion to accept the April 2016 minutes of the regularly scheduled monthly board meeting, as corrected with the corrected Treasurer s Report for April. Stormy seconded the motion. Gary abstained. All of the other board members that were present voted in favor of approving the minutes without any modifications. There were no negative votes. Therefore, the minutes of the regularly scheduled April 2016 monthly board meeting was formally accepted as corrected. MOTION PASSED TREASURER S REPORT: Treasurer s Report For May 15, 2016 Our starting balance was: $7, April 17, Deposits / Credits made during the last month included: None Checks written / Debits made during the last month included: 5/8/16: Check 956: Pixie Project payout $ Travel Fund Activity: Mr. Travel Fund: Ms. Travel Fund: BB Travel Fund: Puppy Travel Fund: None None None None The Current Allocation of Funds reflects the following: Bank Account Balance: $7, Page 1

2 BLP s Board Meeting Minutes of May 15, 2016: Page 2 of 8 Blackout Monetary Assets: $5, Mr. Travel Fund $ Ms. Travel Fund $ BB Travel Fund $ Pup Travel Fund $ Date Check / Deposit Recipient Debit Credit Balance 01/01/16 Balance as of January 1, 2016 $6, /15/16 Debit SPEEC, Boy Opening Till $ $6, /15/ Micky Rebel (Reimbursement for Pin Postage) $27.98 $6, /19/ Darklady Productions (January Meeting Space) $25.00 $6, /19/16 Deposit SPEEC, Boy Opening Till Replacement $ $6, /19/16 Deposit SPEEC, Boy Proceeds $ $7, /19/16 Deposit Brown Paper Tickets Payment (Petal's December Party) $ $7, /19/16 Deposit Mr. Travel Fund Donations $77.00 $7, /20/ Vanessa Amerio (Petal's December Play Party Space Rental) $82.50 $7, /20/ SPEEC (Charity Payout) $ $6, /20/ Pixie Project (Charity Payout - Petal's December Party) $41.88 $6, /21/16 Debit Card Corporation Division (State Annual Report) $50.00 $6, /21/ Oregon DOJ (2015 CT-12 Fee) $10.00 $6, /22/16 Deposit Bootblack Pin Sales $ $6, /22/16 Deposit Pin Sales ($50 OLP/$50 TH) $ $6, /22/16 Deposit Mr. Travel Fund Donations $ $7, /23/16 Deposit Paypal Deposit (On-line Bootblack Pin sales) $ $7, /27/16 Debit PNW Boot Day Opening Till $ $7, /01/16 Deposit PNW Boot Day Credit Card Sales $80.00 $7, /01/16 ACH Intuit Card Processing Fees $2.67 $7, /02/16 Deposit PNW Boot Day Cash Sales $ $7, /02/16 Deposit PNW Boot Day Opening Till Replacement $ $7, /02/16 Deposit Pin Sales ($10 OLP/$10 TH) $20.00 $7, /04/16 Debit Uniform Party Opening Till $ $7, /04/ Vanessa Amerio (Uniform Party Space Rental) $ $7, /07/16 Deposit Uniform Party Opening Till Replacement $ $7, /07/16 Deposit Uniform Party Door Sales $ $7, /07/16 Deposit Uniform Party Bday Swat Sales $80.00 $7, /13/ Outside In (PNW Boot Day Charity Payout) $ $7, /13/ Micky Rebel (Reimbursement for PNW Boot Day Party DJ) $50.00 $7, /18/16 Deposit Lockbox donations Mr. travel fund $ $7, /29/ Cole leather heat trvl $ $7, /04/16 Deposit pmt from bpt for uniform party tickets $ $7, /05/16 Debit Card Extravaluechecks.com $28.98 $7, /05/16 Debit Card PrideNW.org Parade Registration $ $7, /09/ Rembursement for Petal Travel Imsl $ $7, /09/16 Debit Opening Till Bare Ass Bingo $ $7, /10/16 Deposit Bare Ass Bingo Till Replacement $ $7, /10/16 Deposit Bare Ass Bingo Raffle $ $7, /10/16 Deposit Bare Ass Bingo Sales $ $7, /10/16 Deposit Pin Sales ($10 OLP) $10.00 $7, /10/16 Deposit Hawks program payment for 2015 $ $8, /10/16 Debit Card Office Max (raffle tickets) $10.99 $8, /11/16 Debit Card Crown Awards (Bootblack Pins) $ $7, /17/ Petal (Gas to Seattle contest $21.42 $7, /17/ Voided Check $7, /17/ Petal (Hotel Seattle) $41.96 $7, /08/ Pixie Project (Charity Payout - Petal's BAB) $ $7, Supplemental treasurer s comments by Bill about Cole s event Last night s event raised $1,182 in cash, along with card donations of $595 in card as well as one person who wrote a check for $250 directly to the charity. After subtracting BLP s 10% from the cash & card donations, altogether, last night s event raised $1, for the charity and $ for BLP! Congratulations to Cole for organizing such a great fund raising project! These amounts from this even will be reflected in the Treasurer s Report for the June board meeting. Page 2

3 BLP s Board Meeting Minutes of May 15, 2016: Page 3 of 8 Gary made the motion to accept the May 2016 Treasurer s Report. Tobin seconded the motion. Bill abstained. All of the other board members that were present voted in favor of approving the minutes without any modifications. There were no negative votes cast. Therefore, the May 2016 Treasurer s Report was formally accepted. MOTION PASSED Gary made a motion to accept the May 15, 2016 Treasurer s report. Tobin seconded. All of MOTION PASSES TITLEHOLDERS REPORTS: Oregon Boot Black / Micky s report, submitted online May 15, 2016 EVENTS ATTENDED: : BiLS Social : Titleholder meeting : Kink Night : PDX-PAH Mosh : Bad Girls Munch : Bill s Blessing at the Eagle (Bill Spencer go away to IML) : Toy and jock-tion : BiLS meeting? UPCOMING EVENTS: : OLP Board : Bad Girls Party : Queer Leather Dinner : BDSM Brewing Opening : Furlandia (PDX-PAH) : Kink Night : Sunday Fun-day and Exploratorium : Bad Girls Munch : Northern Exposure in Anchorage AK Micky supplemented her online report by discussing the JOINT Fund Raising Proposal Vulgarity for Charity. Cover charge of $5 at the door. Zombie mentioned some of the donated items that they will be auctioning at this July 22 event. Cole discussed how the net proceeds will be divvied up. The event will include a coin jar to take donations for every time someone says a curse! Sister Sarah Bellum will be emceeing! Motion to accept & approve this JOINT fund raising project involving all 4 titleholders with a budget with a budget of up to $50 was made by Stormy, and seconded by Bill. Since there was no further discussion, the vote was called. All of the board members voted in favor of this motion. Page 3

4 BLP s Board Meeting Minutes of May 15, 2016: Page 4 of 8 There were no negative votes, and no abstentions. MOTION TO APPROVE THIS JOINT FUND RAISING EVENT WAS HEARTILY APPROVED! Oregon State Puppy / James report, submitted online May 15, 2016: EVENTS ATTENDED: 4/19: Flaggers PDX flogging workshop 4/23: Titleholder s Meeting 4/23: LURE 5/7: PDX-PAH Mosh FUTURE EVENTS: 5/16: Flaggers PDX planning meeting 5/16: PDX-PAH meeting 5/21: Padded Pups Play Party 5/26: IML 6/4: PDX-PAH Mosh James did not have anything else to update us about. Mr. Oregon State Leather / Cole s report submitted online May 12, 2016 EVENTS ATTENDED IN APRIL 18 th : Gay Skate at Oak s Park 19 th : Flaggerspdx: Flog My Life at the Catalyst 23 rd : Title Holder s Meeting at Embers 23 rd : LURE at The Eagle Portland EVENTS ATTENDED IN MAY 8 th : Broadway Bears What I did for Love at MCC Church 13 th : Bill s Blessing at the Eagle 14 th : PLM Potluck 14 th: A Toy and Jock-tion Fundraiser at Joq s Tavern 15 th : BLP Board Meeting at Embers UPCOMING EVENTS IN MAY 16 th : Gay Skate 17 th : Flaggerspdx: The Ins and Outs of Playing with Trans Men 21st: Red Dress Party 26 th : IML in Chicago Cole is looking forward to attending IML weekend as a volunteer in Chicago and also visiting some relatives in the Great Lakes. Page 4

5 BLP s Board Meeting Minutes of May 15, 2016: Page 5 of 8 Ms. Oregon Leather / Petal did not submit an activity report prior to the May board meeting OLD BUSINESS: Leather Pride Planning for 2016: LEATHER BINGO: Stormy made sure that all of our titleholders have copies of the donation forms & guidelines. Folks are still actively collecting gift items. LEATHER FAMILY BARBECUE No news yet. We will probably only have to cope with a small assignment, such as condiments. LEATHER VEGAS Justin mentioned that we still need Texas Holdem dealers. Stormy knows that DeeDee is interested and has experience. Stormy will also try locating a second Texas Holdem dealer. CONTEST JUDGES are all lined up: o LE the American Leather Women 2015 o Beau King / Washington State Bootblack 2015 o Sister Sara Bellum / Portland Sisters of Perpetual Indulgence o Sir Klayton Pounder / NW Handler 2016 o and BLP s 4 current titleholders Micky asked what sort of preparation Judges need to know in order to become a good judges of our candidates. Tobin, Stormy and Bill discussed their personal perspectives as both former titleholders & as judges. CONTEST MARKETING -- Justin will put together some teasers & inserts into BLP s webpage and possibly on our Facebook page. BACK STAGE Justin has 1 runner lined up, but he has to get clearance from his work to accommodate the contest night into his schedule. CONTEST NIGHT -- Tobin will be coordinating the opening dance number among other duties. CONTEST WEEKEND -- Tobin was successful in securing a discounted price for a room package from the Jupiter Hotel for guests making reservations for OSL weekend. LEATHER PATCHES Justin will be contacting Rock Ranch Embroidery in Sandy, OR to see if we need to buy more raw leather to produce our leather patches for the 2016 titleholders. CONTESTANT DOCUMENT PACKAGES Justin is updating these forms online at our website. DEADLINES FOR CONTESTANT APPLICATIONS Board members agreed to set the deadline for handing in contestant applications at Friday, July 22 nd at 11:59pm. That will give sufficient time for Gary to run a background check with the State of Oregon or Washington before announcing the contestant s names to the public. ROSE & THORN AWARDS Justin has fine-tuned the nominations form on our website. We will open up nominations on June 1 st, and shut down nominations on Friday July 15 th at 11:59pm. That gives sufficient lead time for BLP s Board to select the winners in each category and order the engraved awards. Page 5

6 BLP s Board Meeting Minutes of May 15, 2016: Page 6 of 8 SUNDAY BRUNCH Nothing new to repot since everything was already confirmed by Martha for holding this at the Marriott Courtyard near the Convention Center. POSSIBLITY OF ADDITIONAL EVENT Stormy is exploring the possibility of adding an event to Leather Pride week (checking out venues, costs & hosts for the Wednesday night). This event needs to be nailed down before we hit the printing deadline for the OLP brochures. AD SALES Justin updated the form, and noted that we are using the exact same advertising rates as last year. This sponsor information will be posted on our website.. Titleholders are asked to be marketing ambassadors to local merchants, using a script that Justin developed, which also shows what ad sizes were chosen last year by each advertiser. Mr. Friendly Project -- Team Friendly Training: Cole just received an update today from Team Friendly headquarters! David Watt from the Great Lakes will be sending us a package of materials. Justin has already downloaded 4 of the training modules from Team Friendly s Facebook site to the BLP Yahoo Group file space, but there still are other training modules to wade through. Bootblack Pride Pins requested by Micky: Micky has received the new pins that were authorized last month. Pride NW Parade on Sunday June 19: Micky requested approval to waive her mandatory appearance at Portland Gay Pride Parade so that she can attend can the Northern Exposure weekend in Anchorage AK. All of the board members voted to waive this parade appearance requirement for Micky, and wished her well on her trip to Alaska. Justin will get a price quote for having a new banner made for Oregon Bootblack and Oregon Pup, to correctly have ALL of our titleholders carrying a banner. BLP already has one banner that says Mr OSL and Ms OSL Stormy made a motion to approve spending up to $200 to purchase a parade banner for Oregon State Pup & Oregon State Bootblack. Justin seconded. Justin offered to work with the existing banner to get as similar a style & type font as possible between the two parade banners. All of the board member were present & voted in favor of this authorized expenditure. There were no negative and no abstentions cast. MOTION APPROVED to authorize up to $200 to purchase a new parade banner. Justin went ahead and submitted the $100 parade registration fee to Pride NW (which is already included in or annual budget, so no extra board authorization was required). Our registration request was for the lowest entry rate, which includes One Vehicle at no extra charge. So far, no mention of any required training sessions for parade monitors. NEW BUSINESS: Domain Name Renewal: Page 6

7 BLP s Board Meeting Minutes of May 15, 2016: Page 7 of 8 Justin reported as an FYI that pursuant to our 2016 budget authorization, the website renewal fees will be paid in full to retain 2 websites that we control: BlackoutLeather.org and also OregonLeatherPride.org Yahoo Group Justin suggested that we open up a GROUP account with GOOGLE, and import all of our FILES into GOOGLE DOCS / GOOGLE DRIVE in light of the erratic problems that many people have been experiencing with logging into Yahoo, and the fact that Yahoo s corporation has an uncertain future. Board members noted that Google s GROUP system does not charge any fees, and that their corporate finances seem a lot more sturdy than Yahoo s. At this point, none of the board members know if we can save & move over all of our conversations from the Yahoo Group to the Google Group. Stormy made a proposal to convert from YAHOO FILES to GOOGLE DRIVE / GOOGLE DOCS. This will require that folks have a GMAIL account, instead of a YAHOO account. All of the board members present approved this non-monetary request without any dissent, and without any abstentions. Stormy offered to open up a Google Group for BLP on a trial basis with board members only, before making any formal switchover from Yahoo Groups. Problem with Bank of the West: For some unexplained reason, the paperwork that we submitted to Bank of the West s Cedar Hills Blvd office Beaverton in a timely fashion about our new officers has not been actually updated on our account records! Justin found this out when contacting the bank over the fact that Justin s debit card for our account had expired, without receiving a replacement card. Justin has been in contact with several people at the Beaverton office including Michael Monteleone, (the branch sales manager who handled our paperwork in April). Mr. Monteleone confirmed that our paperwork was intact, but not entered into their system as it should have been updated weeks ago! Justin will be contacting the bank on Monday to get a progress report. Gary offered to write a letter to state & federal banking agencies if Bank of the West cannot rectify this by the end of the week. Meeting Date Conflict with Pride NW Parade on Sunday June 19: Several board members noted a conflict between our normal meeting schedule for BLP s monthly board meeting on the Third Sunday of the Month and the mandatory appearance of our titleholders at the Portland Gay Pride Parade also scheduled on Sunday, June 19 th. All of the BLP members & titleholders present agreed to shift our June board meeting to Sunday June 12 th, and the same starting time of 1:15pm, at our regular meeting site at Embers on Broadway. The next regularly scheduled monthly board meeting of BLP will be RELOCATED to Sunday June 12 th at 1:15pm at Embers on Broadway in downtown Portland. Page 7

8 BLP s Board Meeting Minutes of May 15, 2016: Page 8 of 8 General meeting adjourned at 2:16pm Minutes were recorded by Gary M. Klein REMINDER: NEXT MEETING OF BLP s Board of Directors: Next regularly scheduled monthly board meeting of BLP will be held on Sunday, May 15 th, 2016 at 1:15 Embers Broadway / 110 NW Broadway / Portland, Oregon Page 8