Awarding Bid No. 3112

Transcription

1 RESOLUTION NO. R Awarding Bid No Whereas, pursuant to the general competitive bid law, Sections et seq., Code of Alabama 1975, sealed bids were requested for Bid No for residential refuse containers; and Whereas, bids were received, opened and read in public on August 4,2009; and Whereas, Otto Environmental Systems, LLC, General Drive, Charlotte, NC 28273, submitted the lowest bid which meets the City's requirements and specifications and is a responsible bidder; and Whereas, the Assistant Purchasing Agent has recommended that the bid be awarded to Otto Environmental Systems, LLC; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GADSDEN, ALABAMA, as follows: 1. The bid is awarded to Otto Environmental Systems, LLC. 2. The Mayor is authorized to enter into a contract for the labor, services, work, materials, equipment, supplies or other personal property specified in the bid documents. I hereby certify that this resolution was duly adopted by the City Council of Gadsden, Alabama, at a meeting held on August 25,2009. ~~~~

2 City of Gadsden Purchasing Department P.O. Box 267 Gadsden, Alabama September 15, 2009 Otto Environmental Systems NA General Drive Charlotte, NC Attn: David Gilbert, Area Manager Dear Mr. Gilbert: Thank you for your participation in our recent Bid #3112 Residential Refuse Containers / Carts for the City of Gadsden. On Tuesday, August 25, 2009 the bid was awarded to your company by approval of Resolution R by the Gadsden City Council for $18, for a total of 448 containers. I have included a copy of our purchase order please let me know if you require additional information. Thanks again, we look forward to doing business with you. Sincerely, Sharon McNair Asst. Purchasing Agent smcnair@cityofgadsden.com Attachment: Purchase Order # Created by smcnairbid3112awardwebdoc.doc

3 P U R C H A S E O R D E R PAGE: 1 P.O. #: DATE: 09/11/09 OTTO ENVIRONMENTAL SYSTEMS NA SHIP TO: GENERAL DR City of Gadsden CHARLOTTE, NC TRANSFER STATION GADSDEN INDUSTRIAL PARK 110 BURNSWAY DRIVE GADSDEN, AL INVOICE TO: City of Gadsden FINANCE DEPARTMENT 90 BROAD ST - ROOM 211 VENDOR # PO BOX GADSDEN, AL DELIVER BYSHIP VIA: FOB Delivered CONFIRM BY CONFIRM TO REQUISITIONED BY DAVID GILBERT SHARON MCNAIR HOWELL/SM CPY REQ CONTRACT NO. ACCOUNT NO. PROJECT REQ. NO. REQ. DATE BID /11/09 EXTENDED LINE# QUANTITUOM ITEM NO. AND DESCRIPTION UNIT COST COST EA WASTE HAULING / TRANSFER RESIDENTIAL 95 GAL BLACK VENDOR ITEM NO.- OTTO MSD 95 C RESIDENTIAL REFUSE CARTS #95GAL COLOR: BLACK 12" WHEELS METAL FRONTLIFT BAR SUB-TOTAL TOTAL IMPRINT: EACH SIDE OF CONTAINER - CITY SEAL (drawing included) SERIAL NUMBER: IMPRINT ON FRONT OF CART - NUMBER DELIVERY: DAYS ARO CONFIRM TO: STEPHEN STRADTMAN, CEO DAVID GILBERT, AREA MANAGER DGILBERT@OTTO-USA.COM Sharon McNair, Asst Purchasing Agent Ph Fx mailto:smcnair@cityofgadsden.com Created by smcnairbid3112awardwebdoc.docpage 2 of 5

4 EXHIBIT A LOGO / CITY SEAL 6 X 6 Created by smcnairbid3112awardwebdoc.docpage 3 of 5

5 CITY OF GADSDEN SPECIAL TERMS AND CONDITIONS Name of Project : RESIDENTIAL REFUSE CONTAINERS / CARTS Bid Number: 3112 Quantity: Delivery Location / Contact: City of Gadsden, Alabama Transfer Station 110 Burnsway Drive Gadsden, Alabama Attn: Howell Mathews, ESS Ph hmathews@cityofgadsden.com Special Terms and Conditions for this bid include the following provisions: INSTRUCTIONS TO VENDOR 1. The successful vendor shall supply all materials, labor, tools, equipment, transportation and other miscellaneous items necessary for completion of the unit. 2. All service to connect existing equipment must be provided in bid. 3. The vendor must be a factory-authorized representative for both sales and service of the proposed unit. 4. Vendor must submit invoice for payment. Payment will be within 30 days of completion of installation and acceptance by owner. 5. Equipment warranty for unit and components should be stated as directed in the bid specifications. Periodic service on the equipment as required by the manufacturer should be included in the bid for period of the manufacturer s warranty. Created by smcnairbid3112awardwebdoc.docpage 4 of 5

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