PURPOSE To specify the minimum requirements for controlling risks associated with Hot Work activities.

PURPOSE To specify the minimum requirements for controlling risks associated with Hot Work activities. 1 SCOPE This procedure defines Hot Work as any activity that may introduce a source of ignition or heat to an area where flammable or combustible materials are present, stored or handled in quantities sufficient to produce a fire or explosion. Hot Work activities include, but are not limited to: Welding Use of equipment with naked flames Use of equipment with heated elements Use of equipment that may produce a spark during operation Work which may produce incendiary sparks Use of cartridge-operated tools and other explosive devices This procedure further defines General Hot Work as work where welding, oxy cutting, grinding or heating is conducted in the vicinity of combustible material. This procedure applies to Hot Work activities conducted within areas controlled by the University of Canberra. All persons shall comply with the requirements of this procedure. This procedure shall be read in conjunction with the Permit to Work System Guideline POL-1000, Isolation Lockout and Tagging PRO-1060, Barriers and Barricading PRO-1080 and Confined Space Work PRO-1020 and any other relevant Permit to Work procedures. 2 PROCEDURE 2.1 Requirement for FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis (JSA) 2.1.1 As per POL-1000 Permit to Work System Guideline, FRM-1041 Permit to Work - Hot Work shall be authorized before hot work may commence. 2.1.2 In addition, Appendix 1 of FRM-1041 Special Considerations shall be completed and authorized for areas requiring special consideration. PRO-1040 V1.0 Hot Work.doc Page 1 of 22

2.1.3 In addition, Appendix 2 of FRM-1041 Hazardous Zone or Area shall be completed and authorized before performing work in areas which have potentially explosive atmospheres. 2.1.4 Where a safe work procedure has been established for Hot Work in an area designed for this work, the area manager may waive, in writing the need for a FRM-1041 Permit to Work Hot Work. Refer to section 2.14 Designated Hot Work Areas. 2.2 Areas Requiring Special Consideration 2.2.1 Areas in which fire could spread rapidly, fumes or fire protection gas could displace or change oxygen levels, or where fire could be enclosed, require special consideration. Such areas include, but are not limited to: Locations such as shafts and airways where fumes could displace or change oxygen levels Timber-lined structures (e.g. a building.) Confined spaces Locations with oxygen-depleting fire systems (e.g. substations, control rooms, information technology server/ switching rooms). Hazardous areas 2.3 Hazardous, Potentially Flammable Atmosphere 2.3.1 A potentially flammable atmosphere is one having potentially explosive gas, vapour and/or combustible dust present. Potentially flammable areas include, but are not limited to: Flammable liquid fuel storage and handling facilities (e.g. fuel pipes, cabinets, tanks and pumps) Portable flammable liquid tank storage containers (e.g. petrol, kerosene) Flammable gas storage or piping systems (e.g. natural gas, LPG, acetylene) 2.3.2 Diesel fuel storage is not classified here as hazardous. 2.4 Risk Assessment 2.4.1 As per POL-3203 UC Risk Management Plan and tools, a written risk assessment shall be completed by knowledgeable, experienced persons before HOT Work may be authorized. This written assessment can be (or shall include) a completed FRM-1001 Job Safety Analysis (JSA). This risk assessment may include, but is not limited to: The nature and inherent hazards of the intended activity All sources of potential heat and/or ignition Removal, isolation or wetting down of combustible sources PRO-1040 V1.0 Hot Work.doc Page 2 of 22

Ventilation Range of methods by which the work can be performed Hazards and associated risks of the chosen work method, equipment and tools Emergency and rescue/recovery procedures Access to fire protection and firefighting equipment Need for and duration of Fire Watch Availability of relevant personal protective equipment Competence of persons undertaking the work Competence of persons supervising the work 2.4.2 The risk assessment shall be revised whenever evidence indicates that it is no longer valid or when the scope of the work changes. 2.4.3 The nature of the activity and the work environment shall determine both the need for and level of skill and experience required by the Safety Observer performing Fire Watch. a. ACT Fire & Rescue - ACT Emergency Services personnel shall be used as Specialist Fire Watch whenever hot work is conducted in hazardous areas with Hazardous Zones or Areas and/ or which contain Special Consideration b. A Trained and authorized Safety Observer may perform as Fire Watch for General Hot Work Activities c. Where FRM-1041 Permit to Work Hot Work is required, the risk assessment may recommend specialist personnel to conduct the Fire Watch. 2.4.4 Before hot work is authorized on any surface covered with a preservative or other coating or lining, an investigation into the combustibility and thermal decomposition of the coating shall occur. If the coating is deemed combustible as a result of hot work activity, it shall be stripped from the area to prevent ignition. When choosing the stripping method, the risk assessment shall also consider the combustible nature of the coating and determine whether a charged fire hose or other suitable extinguishing equipment is required. 2.5 Areas that have Oxygen-Depleting Fire Systems 2.5.1 Fixed fire-extinguishing equipment that employs an extinguishing agent which may be harmful to workers shall be isolated as per PRO-1060 Isolation and Tagging before personnel perform hot work. 2.6 Hidden or Developing Explosive Atmospheres Ignition Sources 2.6.1 Vents, flanges, valves, drains or connections in containment systems may result in small leaks or weeps which could create an explosive atmosphere in an unexpected area. PRO-1040 V1.0 Hot Work.doc Page 3 of 22

2.6.2 If containment systems fail or become open or breached, the explosive atmosphere could extend well beyond the documented Hazardous Area classification. 2.6.3 Risk Assessments shall consider the likelihood of hidden or developing explosive atmospheres. 2.7 Location where Fumes from Hot Work could Displace or Change Oxygen Levels (e.g. shafts, airways and intakes) 2.7.1 Fumes can be generated from arc, oxy and acetylene and rubber welding and /or cutting/grinding activities that cause smoldering of combustibles. 2.7.2 Personnel planning to perform Hot Work in locations where fumes could displace or change oxygen levels in (shafts, airways and intakes) shall consider the following hazards: Rapid spread of fire Generation of fumes Change in Oxygen levels Duration of fire watch 2.8 Timber Lined Structures (Buildings etc.) 2.8.1 Personnel planning to perform Hot Work in or near timber-lined structures shall consider the following hazards: Access to prevent fire spreading (firefighting) Safe distance from timber structure while performing hot work Delayed fire ignition Rapid fire spread Duration of fire watch 2.9 Confined Space Considerations Weather, temperature, wind speed and direction 2.9.1 The following hazards shall be considered by personnel planning to perform Hot Work within or near a confined space. Flammable atmospheres around confined space Ventilation: low ventilation may result in rapid generation of flammable atmospheres Generation of fumes Duration of fire watch 2.9.2 When welding or cutting a tank or a heat conductive boundary of a confined space, the same precautions shall be exercised inside and outside the space where the hot work is being conducted. Sparks from direct penetration or heat transfer may create an explosion or fire hazard in the adjacent spaces outside the confined space. PRO-1040 V1.0 Hot Work.doc Page 4 of 22

2.9.3 Means shall be provided to exhaust airborne contaminants from the confined space. The exhaust suction point shall be located as close as possible to the source of contamination within the confined space (e.g. close to metal being welded). Exhaust shall be directed to a location where it presents no hazard to others and will not accidently re-circulate into the confined space or other adjacent airway or intake. 2.9.4 Minimising potential ignition of a flammable atmosphere inside a Confined Space When arc welding is suspended for a substantial period such as during lunch breaks or overnight the power source to the equipment shall be deenergized, all electrodes removed from holders and the holders placed in a manner that prevents accidental contact or arcing. When gas welding or cutting is suspended for a substantial period such as lunch breaks or overnight then torch and cylinder valves shall be closed. The torch and hose shall be removed and depressurized outside the confined space. No flammable compressed gas cylinders or associated manifolds shall be located inside the confined space. 2.10 Risk Management and Control 2.10.1 All combustibles shall be removed from the proposed work area. Where this is not possible e.g. rubber lined vessels, suitable protection measures shall be implemented. 2.10.2 Housekeeping shall be maintained for the duration of the task. 2.10.3 Personnel shall be vigilant throughout the task as changing conditions may introduce new hazards. Such conditions may include weather, wind, personnel, equipment, consumables, other work or work groups. 2.10.4 Where there is a potential for an explosive atmosphere, arrangements shall be made to control by removing, isolating or lowering the explosive limit before work commences. 2.10.5 When working in potentially flammable atmospheres, the following shall be implemented: Removal and/or isolation of flammable sources Prohibition on the introduction of ignition sources into potentially flammable atmospheres. Gas detection or monitoring of the lower explosive limit of the atmosphere as per Appendix 5 Gas Detectors of PRO-1020 Confined Space Work. Experienced Safety Observers to conduct the fire watch PRO-1040 V1.0 Hot Work.doc Page 5 of 22

2.10.6 Where a dedicated Safety Observer is required, they shall conduct Fire Watch for the duration of the Hot Work activity and for a minimum of 30 minutes after completion. a) Duties of the Safety Observer conducting the Fire Watch. Has responsibility to help minimize the risks associated with performing Hot Work. Is authorized to halt Hot Work at any time. Once halted, work shall not resume until the Safety Observer has had the situation clarified and resumes Fire Watch duties. Shall observe the work area, looking for signs of ignition or risks of fire associated with hot work. They shall take action should any be discovered Shall initiate emergency response where necessary, and may operate and monitor equipment for the safety of personnel Shall observe both the hot work source and the general area for any unexpected heat transfer or ignition source Shall be alert for any fire outbreak Shall take immediate action to combat any outbreak of the fire that may occur Shall not allow hot work to proceed outside the area specified on FRM-1041 Hot Work Shall prevent unauthorized access to the area Shall ensure combustible sources are not introduced Shall ensure flammable vapours are not released from nearby activities or storage and handling areas (this includes but not limited to: unloading, transferring, sampling, venting or maintenance activities) (One example that is sometimes not considered is the painting of adhesives or solvents onto a nearby surfaces) b) Before hot work may commence the Safety Observer conducting Fire Watch shall: Discuss the job with person assigning the fire watch duties and ensure a clear understanding of the scope of the work to be performed, likely hazards and what precautions have to be observed Read, understand and sign FRM-1041 Permit to Work Hot Work Make themselves known to persons carrying out the work Locate the nearest means of communication (clear call and/or phone) and confirm it is operational Confirm location and operability of fire response equipment that is accessible to persons performing the hot work Confirm isolations required for the fire protection systems Determine the most appropriate location for performing Fire Watch PRO-1040 V1.0 Hot Work.doc Page 6 of 22

For electrical welding, ensuring knowledge of: i. Where the electrical isolator is, including the location of shock stop or dead man switch ii. Understanding of how to isolate the welder or its power source Ensure all personnel are familiar with location of nearest firefighting and first aid equipment Ensure all controls listed on FRM-1041 Permit to Work Hot Work are in place. Understand how to switch off any equipment being used e.g. portable generator, oxygen acetylene sets, pneumatic tools etc. c) During hot work a Safety Observer: Is authorized to stop the work and withdraw the hot work permit at any time if controls are not complied with or a hot work hazardous condition is observed developing. If in doubt, the Safety Observer shall stop the work and seek clarification. Shall not leave the hot work area during the hot work activities, unless properly relieved by another Safety Observer that is recorded on FRM-1041 Permit to Work Hot Work Shall wear the appropriate PPE for the area d) After the Hot Work is completed, the Safety Observer shall: Inspect and ensure all equipment is switched off e.g.: portable generator, oxygen acetylene, pneumatic tools etc. Remain at the hot work area for a minimum of 15 minutes after completion of the job to watch for smoldering ignition sources. Report to the person who is assigned the Safety Observer these duties to advise that they are now complete Return any portable fire response equipment to original location Confirm de-isolation of fire protection systems e) In the event of Fire, the Safety Observer shall: Attempt to extinguish and contain the fire Evacuate the immediate area Report the fire as per the University of Canberra Emergency Management Process 2.11 FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis (JSA) 2.11.1 FRM-1041 Permit to Work Hot Work shall be issued in conjunction with FRM Job Safety Analysis. PRO-1040 V1.0 Hot Work.doc Page 7 of 22

2.11.2 If the Hot Work is to occur within hazardous area or an area requiring Special Consideration, the appendices to FRM-1041 shall be completed. Appendix 1: Special Considerations Appendix 2: Hazardous Zone or Area 2.11.3 FRM-1041 Permit to Work Hot Work shall include, but not be limited to the following: Permit Authoriser name, signature, date issues and time Period for which the certificate is valid Name and signature of personnel working under the certificate and date on which they performed work Information and control measures appropriate to the risk assessment, including work environment Emergency response plan 2.11.4 FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis (JSA) can be granted by a competent person (Permit initiator), but the Permit shall only be approved by an authorized Hot Work Permit Authoriser. 2.11.5 Hot Work Permit Authorisers shall be appointed in writing by the Estate and Facilities Manager using FRM-1003 Authority to Authorise a Permit to Work. The scope of the authorization shall be clearly defined and shall not exceed the range of the appointees training in both the permit to work system and the area for which the permit to work is being used. 2.11.6 Appointed Hot Work Permit Authorisers shall be entered into a Permit Authorisers register and made known to all relevant parties. 2.12 Completing FRM-1041 Permit to Work Hot Work 2.12.1 Permit to Work Initiator shall complete all sections of FRM-1041 Permit to Work Hot Work, compile the required supporting documents and provide all documents to the Hot Work Permit Authoriser. 2.12.2 For work which may: compromise ventilation, cause fume emission, occur near timber lined structures, is in confined space, or at a location with an oxygen depleting fire system; then Appendix 1: Special Considerations; of FRM-1041 Permit to Work Hot Work, shall be completed. 2.12.3 For work where a confined space or an adjacent space has or may contain a flammable substance then Appendix 2: Flammable Atmospheres; of FRM-1041 Permit to Work Hot Work, shall be completed. Authorisation of the permit shall only occur after: The concentration of flammable airborne contaminants, including dust, in the atmosphere has been tested using a gas detector that is maintained PRO-1040 V1.0 Hot Work.doc Page 8 of 22

and operated in compliance with Appendix 5: Gas Detectors of PRO-1020 Confined Space Work. Removing liquid and/or solid residues that could result in the release of flammable airborne contaminants during the Hot Work The reduction in the concentration of flammable contaminants within any piping within the confined space or connected to it via venting or purging. 2.12.4 FRM-1041 Permit to Work Hot Work, shall remain active for eight (8) hours from time of authorization. Atmospheric testing shall be carried out no more than two hours before the work is due to start. A new Hot Work Permit shall be completed if the hot work activities stop for longer than two (2) hours during this eight hour period. 2.13 Authorisation of FRM-1041 Permit to Work Hot Work 2.13.1 The Hot Work Permit Authoriser shall review the risk documentation and control measures with any personnel they deem appropriate prior to authorizing the permit. 2.13.2 Hot Work Activities shall not commence until authorization has been received and all risk and hazard management controls have been implemented. 2.13.3 The Hot Work Permit Authoriser shall discuss the requirements of FRM-1041 Permit to Work Hot Work and all other relevant forms and paperwork with the Permit to Work Acceptor (Person in control of work) and ensure the process is fully understood and all recommended controls have been implemented. 2.13.4 Personnel working under the permit shall be under the direction of the Permit to Work Acceptor who shall ensure all workers are fully apprised of all aspects of the task. 2.14 Designated Hot Work Area 2.14.1 Completion of FRM-1041 Permit to Work - Hot Work is not required if the general hot work activities are conducted in an approved designated hot work area. 2.14.2 FRM-1041 Permit to Work Hot Work shall be used for hot work conducted anywhere other than in a designated hot work area. 2.14.3 When determining suitability as a Designated Hot Work Area, consideration shall be given to: The risk of explosion or a fire starting or spreading The design of the area Separation from storage or handling of flammable or combustible materials, in bulk or minor storage Handling systems Procedures for performing the hot work activities Housekeeping practices PRO-1040 V1.0 Hot Work.doc Page 9 of 22

2.14.4 Before Classification as a Designated Hot Work Area, the following shall be met: Risk Assessment conducted to deem the area safe for conducting Hot Work activities Area is defined and identifiable by boundary markings Signage has been erected to demarcate and identify the designated area Provision of adequate shielding, floor/ catch protection to protect all in the vicinity Easily-accessible, adequate fire response controls to prevent the spread of small fires No storage of flammable or combustible items in the vicinity Adequate ventilation, lighting, space and work surfaces to easily perform the hot work activities without creating additional hazards or risk Establishment of processes to reassess the Hot Work Designated Area if hot work activities or combustibles or flammables not considered in the existing risk assessment could be introduced in the area. 2.14.5 Temporary Designated Hot Work Areas can be established and approved by the work area supervisor if all conditions specified in 2.14.4 have been met. Permanent Hot Work Designated Areas shall be approved by Estate and Facilities Manager and maintained in a site register. 2.15 Closure of Permit to Work 2.16 Training 2.15.1 AFRM-1041 Permit to Work Hot Work and any other associated permits to work shall only be closed when the work is either completed or has been stopped and the Fire Watch period has elapsed. The Hot Work Permit Authoriser shall sign off FRM-1041 Permit to Work Hot Work when notified by the Permit to Work Acceptor that the work is complete and the area can be safely returned to service. 2.15.2 The Hot Work Authoriser shall ensure that the Permit to Work is retained as per Estate and Facilities Management document retention system. 2.16.1 All personnel required to perform activities defined by this procedure shall be trained and deemed competent. This shall include the following: a) Hot Work Activities Cutting and Burning (Competency certificate for non-trade persons) Trade Certificate b) Safety Observer Duties (Fire Watch) MSMPER202 (or equivalent) Observe Permit Work PRO-1040 V1.0 Hot Work.doc Page 10 of 22

c) Hot Work Permit Authoriser Appointed as an authorizer Competency in Work in Accordance with an issued permit Competency in Isolate and access plant Competency in Issue work permits 2.17 Records Management 2.17.1 All Hot Work Certificates and accompanying documents shall be kept for a minimum of seven years within the Estate and Facilities Permit to Work Record system. 2.17.1 Any Hot Work Permit that is relevant to an incident investigation or claim against University of Canberra shall be retained with the relevant incident investigation documentation and a copy filed in the Estate and Facilities Permit to Work Record system. PRO-1040 V1.0 Hot Work.doc Page 11 of 22

3 DEFINITIONS Activities Any task, process or tool Airborne Contaminant Any contaminant present in the air that may be harmful to persons. Atmospheric Monitoring The continuous measurement of oxygen concentration or airborne contaminants over an uninterrupted period of time. Atmospheric Test Point-in-time measurement of oxygen concentration or airborne contaminants. Permit Authorizer Person appointed in writing by Estate and Facilities Management using FRM-1003 Authority to Authorize a Permit to Work. The person shall have met the competency requirements listed in POL- 1000 Permit to Work System Guideline, Section 14 - Training and Competence. Competent Person A person who has acquired through training, qualification or experience (or combination of these) the knowledge and skills enabling that person to safely perform a specific task. Combustible sources A source that is capable of catching fire or burning. Examples include: rubber-based materials (tyres, sealants, foam packing etc.), plastic-based material (electrical insulation, pipes, furniture, electrical devices, bags, containers), wood-based material (pallets, furniture, planking, stair treads, trees, logs, twigs), paper-based material (cardboard, books, files), oil-based material (diesel, lubricants, grease), Natural fibre based material (grass, clothing, furniture), paint or protective coatings/ linings. Contaminant Any dust, fume, mist, vapour, biological matter, gas or other substance in liquid or solid form, the presence of which may be harmful to persons. Engulfment The immersion or envelopment of a person by a solid, liquid or other substance in powder or granular form (examples include: grain, sugar, flour, sand, coal and fertizer) that could be stored within a confined space. The risk of engulfment can occur in a stored free-flowing solid or a rising level of liquid and may cause suffocation or drowning. Entry (to a Confined Space) When a person s head or upper body is within the boundary of the confined space. Note: Inserting an arm for the purpose of atmospheric testing is not considered as entry into a confined space. PRO-1040 V1.0 Hot Work.doc Page 12 of 22

Explosive Limit a. Lower Explosive Limit (LEL) The concentration of a flammable contaminant in air below which the propagation of a flame does not occur on contact with an ignition source b. Upper Explosive Limit (UEL) The concentration of a flammable contaminant in air above which the propagation of a flame does not occur on contact with an ignition source. The terms explosive limit and flammable limit are equivalent Exposure Standard An airborne concentration of a particular substance in the person s breathing zone, exposure of which, according to current knowledge, should not cause adverse health effects or undue discomfort to nearly all persons. The exposure standard can be of three forms: Time weighted average (TWA), short-term exposure limit (STEL) or peak exposure limit. The following terms are used in calculating concentrations of airborne contaminants: a. Time-weighted average (TWA). The average airborne concentration of a particular substance when calculated over the normal eight-hour working day, for a five day working week. b. Short-term exposure limit (STEL). A 15 minute TWA exposure that should not be exceeded at any time during a working day, even if the eight-hour TWA average is within the TWA exposure standard. c. Peak A maximum or peak airborne concentration of a particular substance determined over the shortest practicable period of time, not exceeding 15 minutes. NOTE: 1. Exposure at the STEL should not be longer than 15 minutes and should not be repeated more than four times a day. 2. For further information refer to the Safe Work Australia Hazardous Substances Information System (HSIS). FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis (JSA) Documents that authorize entry into a confined space and the conduct of tasks associated with the confined space. These documents may only be authorized by an appointed Confined Space Permit Authorizer. Flammable Airborne Contaminant Any dust, fume, mist, vapour or gas present in air at concentrations that can propagate a flame on contact with an ignition source. Flammable Range The range of flammable airborne contaminate (percentage by volume)in air at which an explosion can occur upon ignition. Expressed as lower explosive limit (LEL) and upper explosive limit (UEL). PRO-1040 V1.0 Hot Work.doc Page 13 of 22

Hazardous Atmosphere Is an area in which an explosive atmosphere is present, or may be expected to be present in quantities such as to require special precautions for the construction, installation and use of potential ignition sources Hot Work Any activity which may produce a spark or other source of ignition including Welding, thermal or oxygen cutting, heating, including fire-producing or spark-producing operations that may increase the risk of fire or explosion. Ignition Sources A source with sufficient energy to ignite flammable materials. This may include, but is not limited to: electrical equipment fixed or mobile (not certified for hazardous zones); test instruments (not certified for hazardous zones); mobile phones (not certified for hazardous area zones); radios (not certified for hazardous area zones); cigarette lighters, lit cigarettes, electric fans and drives, fixed or portable generators; matches; battery-operated tools; vehicles/ mobile equipment; sparkgenerating activities (masonry or metal on rock, metal on metal, metal on concrete); hand tools (that are not rated non-sparking); static electricity; fire arms; explosive powered tools (cartridge); lighting Operational Competencies Competencies required to perform tasks and defined within training requirements. Permit to Work Acceptor (Person in Control of Work) A competent person, sufficiently skilled, qualified and experienced responsible for completion of the work specified in FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis forms. Permit to Work Authorizer A person who has been approved in writing by the Estate and Facilities Management to authorize FRM-1041 Permit to Work Hot Work and FRM-1001 Job Safety Analysis. Permit to Work Initiator A sufficiently experienced person who is current with all relevant competencies and familiar with the specific work task to identify and control associated hazards through the risk assessment process. Role responsibilities include, but not limited to: a. Outlining how the work shall be undertaken (e.g. procedures, precautions, equipment, location, start time, duration) b. Participating in and/or facilitating the Task Analysis/ Risk Assessment c. Identifying specific PTW forms relevant to the task, entering requisite information and seeking authorization from an appointed PTW authorizer. Person in Control of Work Refer to Permit to Work Acceptor. PRO-1040 V1.0 Hot Work.doc Page 14 of 22

Safe Oxygen Range A concentration of oxygen in the atmosphere having a minimum of 19.5% by volume and a maximum of 23.5% by volume, under normal atmospheric conditions. Shall Indicates that a statement is mandatory Safety Observer Any person sufficiently competent to and familiar with the expectations of the role to continuously monitor the wellbeing of those performing hot work and to perform the function of Fire Watch. Work Team member Worker, competent to perform the work within the scope of the Permit to Work. PRO-1040 V1.0 Hot Work.doc Page 15 of 22

4 ACCOUNTABILITIES Role Responsibilities General Managers Ensure compliance with the requirements of this procedure within their Department or school Maintain and support a risk management culture by endorsing the risk management requirements within this procedure Ensure adequate resources are provided to meet the requirements as defined within this procedure Estate and Facilities Management Manager Ensure systems are established and maintained to support the requirements of this procedure Department Managers Ensure systems are established and maintained to support and comply with the requirements of this procedure within their department Ensure adequate resources are provided to meet the Departments requirements as identified in this procedure Ensure that all new items of plant, equipment or systems shall be designed and installed as per the requirments of this procedure. Ensure Training programs applicable to the task being peformed on the job are recorded appropriately in Training Plans / Role Requirements Ensure appropriate Training programs exist applicable to the tasks being performed Safety Manager, Officers or Advisors Workplace Supervisor, Contractors performing Hot Work. Support the Departments Manager to achieve the requirements of this procedure Support Department personnel and contractors to meet the requirements of this procedure Facilitate and/or participate in any risk management activities associated with confined spaces Ensure that observations are conducted on a random basis to ensure compliance with this procedure. Ensure the requirements of this procedure are met during daily work activities Ensure that persons with the appropriate skills are available when required to ensure the best outcomes of risk management activities associated with confined spaces Perform as Permit to Work Authorizer, Permit to Work Initiator, Permit to Work Acceptor if trained, qualified and appointed to do so Participate in investigations into incidents involving Hot Work. Ensure the requirements of this procedure are met PRO-1040 V1.0 Hot Work.doc Page 16 of 22

during any Hot Work. Report any potential new risks or hazards that are identified during work activities Participate in risk management activities as and when requested When a Hot Work Permit is required, ensure a risk assessment is completed in accordance with POL-3203 UC Risk Management Plan and attach this to the Permit to Work prior to requesting Permit authorization. Safety Observer Shall be trained and deemed competent to perform the role Shall be appointed for the duration of the task Shall maintain continuous communication with personnel working within a confined space Shall continuously monitor the wellbeing of personnel working within a confined space Shall be familiar with able to execute the site Emergency Response Plan and the Emergency Rescue Plan for the Hot work PRO-1040 V1.0 Hot Work.doc Page 17 of 22

5 REFERENCES POL-1000 Permit to Work System - Guideline PRO-1020 PRO-1060 PRO-1080 Confined Space Work Isolation Lockout and Tagging Barriers and Barricades AS 2865 : 2009 AS/NZS1674.1:1997 AS/NZS1674.2:2007 AS 1940:2004 AS 1319:1994 AS/NZS 2381.1:2005 AS/NZS 1715:2009 Confined Spaces Safety in Welding and Allied Processes Fire Precautions Safety in Welding and Allied Processes Electrical The storage and handling of flammable and combustible materials Safety Signs for the Occupational Environment Electrical equipment for explosive gas atmospheres Selection, installation and maintenance General Requirements Selection, use and maintenance of respiratory devices Safe Work Australia Code of Practice Confined Spaces 2016 Safe Work Australia Code of Practice Welding Processes 2016 Work Health and Safety Act 2011 Work Health and Safety Regulation 2011 PRO-1040 V1.0 Hot Work.doc Page 18 of 22

APPENDIX Appendix 1 Appendix 2 Appendix 3 Example - Local exhaust ventilation of a confined space during welding Example Fume extraction attached to the welding gun Example PPE recommended for use in welding PRO-1040 V1.0 Hot Work.doc Page 19 of 22

Fall Prevention and Working at Heights APPENDIX 1 Example - Local exhaust ventilation of a confined space during welding PRO-1040 V1.0 Hot Work.doc Page 20 of 22

APPENDIX 2 Example Fume extraction attached to the welding gun PRO-1040 V1.0 Hot Work.doc Page 21 of 22

APPENDIX 3 Example PPE recommended for use in welding PRO-1040 V1.0 Hot Work.doc Page 22 of 22