This program applies to University faculty, staff, students, vendors, or contractors performing Hot Work on behalf of the University of Iowa.

Transcription

1 University of Iowa Hot Work Loss Prevention Program This program has been approved for use at the University of Iowa and will remain in effect until a revised program is developed and approved. Written: 3/25/2015 Reviewed: 12/28/2016 Revised: 3/20/2017 I. Purpose and Scope The scope and purpose of the UI Hot Work Program is to establish a basic policy regarding Hot Work Operations at the University of Iowa. Hot Work is defined as any operation that produces a flame, heat or sparks such as, but not limited to: welding, abrasive cutting, soldering, grinding, torch work, and brazing activities. The program is intended to reasonably reduce the risk of injury and loss by fire caused by hot work activities. The program requires those who engage in hot work operations to comply with University policy, which incorporates the National Fire Protection Association (NFPA), International Fire Code (IFC) recommendations and OSHA standards. This program applies to University faculty, staff, students, vendors, or contractors performing Hot Work on behalf of the University of Iowa. II. Standard Hot Work Procedures & Responsibilities A. The UI Hot Work Program prohibits hot work activities in/on University facilities, until specific safety precautions are taken, and the work has been properly authorized. Hot Work locations are described as either: 1. Temporary Hot Work Site by the issuance of an approved UI Hot Work Permit. 2. Designated Hot Work Sites (See Appendix A) are approved locations that are designated and maintained in such a way that would allow Hot Work to be performed without the issuance of a Hot Work Permit. These locations must have a Designated Hot Work Site permit/certificate visibly posted. All Designated Hot Work Sites are subject to a specific fire prevention inspection conducted annually by UI Public Safety. a) These Designated sites are only those locations that have been formally evaluated and meet the requirements of the International Fire Code. b) Departments that wish to have a location evaluated and certified as a Designated Hot Work Site must contact the department of Risk Management. Inspection and verification of proposed location will be completed by UI Public Safety. c) These Designated sites may only be used by trained and authorized University faculty, staff, and students, or contractors and vendors who have received prior authorization to use the site. d) Operations that produce a flame, sparks, hot slag or enough heat to ignite combustible materials should be considered hot work with a few exceptions. The following operations that are associated with regular academic activities do not require a Hot Work Permit:

2 Bunsen burners in laboratories Fixed grinding wheels Electric soldering irons B. Fire Safety Supervisor This can be anyone other than the person performing the hot work, as long as they have completed the required Hot Work Training. The Fire Safety Supervisor must: 1. Question whether the hot work is necessary is there a safer way? 2. Verify the location has been examined, the precautions checked on the Required Precautions Checklist have been taken to prevent fire. 3. Verify there is a qualified Fire Watch for the immediate area until hot work is completed. 4. If the hot work is to be conducted in a sprinklered facility, ensure that the sprinkler protection in the hot work area is in service. Any work involving sprinkler systems requires pre-approval and planning with Facilities Fire Safety. 5. Authorize permission for this hot work by signing the Hot Work Permit Part 1 (appendix D). The Fire Safety Supervisor cannot be the same person performing the hot work. 6. Issue Hot Work Part 2 (appendix D) to the person performing the hot work, to be posted in a conspicuous location at the hot work site. 7. The Fire Safety Supervisor will collect Part 2 of the Hot Work Permit with all signatures completed. Fire Safety Supervisor will then verify accuracy and completion of the permit, and submit to Risk Management preferably monthly. C. Employee performing hot work...this employee must: 1. Use the University of Iowa Hot Work Permit obtained/issued by the department/utilities manager or designee. Prior to the issuance of a Hot Work Permit, the department/utilities manager must review the requirements of hot work, including the requirement and duration of a Fire Watch. 2. Inform the shift supervisor or designee of planned work activities within designated areas requiring a Hot Work Permit. 3. Sign Part 1 (appendix D) of the Hot Work Permit as the person performing the hot work. 4. Request signature from Fire Safety Supervisor. Must be someone different than the person performing the hot work. 5. Affix the authorized Hot Work Permit to a visible place in the work area. 6. Conduct the hot work operation within the parameters and time limit set by the permit. 7. Stop hot work operations if any new hazards are introduced to the area. 8. Ensure that their tools and equipment are in satisfactory condition and good repair, and the proper use of all personal protective equipment. 9. Protect nearby personnel and passersby against heat, sparks, etc. when working in occupied areas. 10. Ensure Fire Watch is present at all times before beginning the hot work. 11. Upon final sign off of the Hot Work Permit Part 2, verify accuracy and return to the Fire Safety Supervisor.

3 D. Contractors 1. Contractors who have been awarded a project through the bidding process shall follow specifications documents for contractors. Division 00 ZIP File/ Institution Requirements/Article 2-Safety of Persons & Property. 2. Contractors who have entered the project under a non-bidding process (i.e. purchase orders, standing purchase orders, blanket orders) shall use Hot Work Permits obtained/issued by University staff trained and designated as a Fire Safety Supervisor. Prior to the issuance of a Hot Work Permit, the department/utilities manager must review the requirements of hot work, including the requirement and duration of a Fire Watch. 3. The Contractor is responsible for ensuring their employees and subcontractors are adequately trained in all aspects of conducting hot work safely, including individual completion of the FM Global Hot Work Training. 4. Contractors shall provide trained personnel knowledgeable of the University s Hot Work Program and procedures for hot work activities. 5. Contractors shall not initiate any hot work activities until a permit is received from a trained and designated Fire Safety Supervisor. 6. Contractors are responsible for ensuring that their tools and equipment are in satisfactory condition and good repair, and the proper use of all personal protective equipment. 7. Contractors are responsible for protecting nearby personnel and passersby against heat, sparks, etc. when working in occupied areas. 8. Contractors must ensure a Fire Watch is present at all times before beginning the hot work. 9. Contractors or Design & Construction should retain the completed Hot Work Permit Part 2 until the project is 100% complete and received final acceptance by the University. E. Fire Watch 1. Ensures that safe conditions are maintained during hot work operations. 2. The Fire Watch has the authority and will stop hot work operations if unsafe conditions develop. 3. The Fire Watch will have fire extinguishing equipment readily available and will be trained in its use. (Appendix B) a) Link: b) Fire Watch will attempt to extinguish fires only when the fires are within the capacity of the equipment available. If determined the fire is not within this capacity, the Fire Watch will immediately sound fire alarm if available and call Shall remain in the hot work area during the entire period of hot work activities and for 30 minutes thereafter, including any break in activity. Prior to leaving area, perform final inspection, sign Hot Work Permit Part 2 Post-Work Fire Watch Signoff, leave permit posted and notify supervisor. a) In the event that the current Fire Watch has to leave the area, hot work activities must cease or replace Fire Watch. b) Person performing hot work cannot also be the Fire Watch for the same Hot Work Permit. 5. If conditions are categorized as high risk hot work areas initiate an additional 2-hour monitoring period (see permits required precautions list): a) Roof or wall penetrations b) Combustible material is in the vicinity (dust, wood, gas, cardboard, etc.)

4 c) Remote areas Note: The monitor shall be permitted to leave the area and perform additional tasks, but those tasks shall not distract them from their monitoring responsibilities. 6. Once 2-hour fire monitoring is completed, sign/date Part Prior to leaving the area perform a final check. Sign/Date Part 2 Final Check, and return the permit to the Fire Safety Supervisor or person that authorized the permit. III. Process to Obtain and Use a Hot Work Permit (Appendix B) A. Is there a safer alternative to hot work? If yes, use the safer alternative; if not, continue: B. Hot work request is directed to the designated Fire Safety Supervisor. C. Fire Safety Supervisor, or designee, goes to the proposed hot work site with the requestor to review the planned hot work and site. 1. Is there sprinkler protection in the proposed hot work area? In locations that are non-sprinklered, equivalent measures such as thermal scanning, portable smoke/fire detection systems, and area wetting may only be used when they have been evaluated and approved by the issuer's management and/or safety professional as an equivalent method to the two-hour fire watch. Equivalent measures do not eliminate the requirement for a minimum 30-minute fire watch. 2. Fire Safety Supervisor, or designee, verifies the Hot Work Permit s Required Precautions Checklist, Part 1 of the permit (Appendix D). D. Fire Safety Supervisor, or designee, fully completes the balance of the Hot Work Permit s Part 1 (signature required). Part 1 is kept by the Fire Safety Supervisor, or designee, for reminder/notification. E. Hot Work Permit Part 2 is given to the hot worker to visibly post at the Temporary Hot Work Site. F. The hot worker, with Fire Watch present, performs the necessary hot work (the Fire Watch does not leave the site during break periods without a replacement Fire Watch present). G. After hot work is completed, the Fire Watch stays at the work site for 30 continuous minutes monitoring for smoldering or fire safety. At the end of the 30 minutes, the Fire Watch person signs the Post-Work Fire Watch on Permit Part 2. The Fire Watch person cannot be the same as the person performing the hot work. H. At the end of the Post-Work Fire Watch and/or Fire Monitoring for high risk categories then that person signs the Final Check on Permit Part 2. I. Once Hot Work Permit Part 2 is completed and verified, return Permit Part 2 to the Fire Safety Supervisor, or Permit Authorizer. Then they will forward completed Permit Part 2 to the University of Iowa Risk Management Office, 430 Plaza Centre One (via campus mail PCO 430). If permit is related to a Design & Construction project, then return permit to the construction manager or Fire Safety Supervisor for that project. J. To reorder a supply of UI Hot Work Permits contact Risk Management (319) IV. Training Anyone conducting hot work operations on University of Iowa Property (including designated hot work locations) must complete the following worksite specific training requirements:

5 A. Complete FM Global Client Training by registering at: ction?path=fmglobal/login/fmgloballoginaction&lang=en 1. Complete required introductory training Managing Hot Work using FM Global s Hot Work Permit System aka Understanding Hot Work. 2. Required annual completion of Advancing Your Hot Work Skills. 3. Optional training on step by step completion of the Hot Work Permit How to Fill out a Hot Work Permit. B. Be sure to review this document with your employees annually, University of Iowa Hot Work Loss Prevention Program. Work%20Loss%20Prevention%20Program% _0.pdf V. Compliance A. The Fire Safety Supervisor is responsible for monitoring and inspecting areas where they have issued Hot Work Permits to ensure full compliance with the requirements of this procedure B. Authorized University Representatives University Representatives are authorized to take appropriate corrective action to enforce compliance with this policy. C. Enforcement and Penalty for Violations 1. First Offense Stop, Identify and Correct if a dangerous condition that imposes a threat of immediate injury or harm to University employees, students, the general public, or property losses observed, it is the duty of authorized University representatives to stop the hot work immediately, initiate emergency notifications (where appropriate), and contact the Fire Safety Supervisor for corrective action, including review or retraining of the Hot Work Program. The Fire Safety Supervisor must take steps to ensure that non-compliant activity is corrected before the work may resume. 2. Subsequent Offense Removal and/or Restrictions if an individual continues to conduct hot work that is not in compliance with this University policy after the University has once stopped the work for non-compliance, the individual may be removed from the project, restricted from conducting hot work or restricted from any University facility for hot work purposes. D. Auditing 1. Completed Hot Work Permits must be retained for auditing purposes. 2. University Fire Safety Supervisors will submit completed Hot Work Permits to Risk Management for review, which will be kept on file for 3 years to ensure full compliance with the requirements of this procedure. FM Global will review any completed Hot Work Permits on an annual basis. 3. Hot Work Committee will review and address the deficiencies as needed to ensure property use of the Hot Work Permit. 4. Contractors will maintain completed Hot Work Permits for the duration of a project. To help ensure full compliance with the requirements of this procedure FM Global while on campus will review the project Hot Work Permits for accuracy, if the project is not yet 100% complete. Once the project is considered 100% complete the contractor can then dispose of the Hot Work Permits.

6 VI. Definitions A. Authorized University Representatives examples including but not limited to Operations Supervisor, Area Manager, Construction Manager, Utilities Manager, Project Manager, Contractor Supervisor, or representatives from the Hot Work Committee. B. Combustible Material a material that, in the form in which it is used and under the conditions anticipated, will ignite and burn; a material that does not meet the definition of non-combustible or limited combustible. C. Design and Construction- a University department that leads a comprehensive and cooperative approach to design and construction excellence. D. Final Check- a final check or evaluation of the hot work area after the completion of any fire watch or fire monitoring (must be signed). E. Fire Monitoring- fire watch/monitoring the hot work area depending on category of risk (area, location, combustibles, precautions). Fire Watch must determine if an additional 1-2 hours of monitoring following the Post-Work Fire Watch is required (sign if applicable) F. Fire Safety Supervisor an individual who is designated permit authorizer and trained to authorize hot work activities and supervise the individual performing the hot work. Some examples: Fire Watch, Operations Supervisor, Area Manager, Construction Manager, Utilities Manager, Project Manager, or Contractor Supervisor or Foreman. G. Fire Watch any individual who is designated and trained to observe the hot work activity being performed for the purpose of preventing, detecting, and suppressing fires. The Fire Watch must be a continuous monitoring by a trained individual to use manual firefighting equipment and have the ability to summon emergency assistance if needed. The Fire Watch can also be the Fire Safety Supervisor, but not the person performing hot work (mandatory). H. FM Global current insurance carrier, Factory Mutual Global. I. Hot Work any work involving electric or gas welding, cutting, soldering, grinding, brazing, burning or open flame or spark producing work. This includes, but is not limited to acetylene torches, arc welding equipment, portable grinders, and propane torches. This also includes non-rated electrical tools and equipment when used in a hazardous environment. J. Hot Worker any individual who is designated and trained to perform hot work. K. Hot Work Area - 1. Designated (Fixed per IFC) Hot Work Site a designated location where flammable or combustibles are not present and hot work can proceed without the need for an authorized Hot Work Permit. Welding shops and other permanent area maintenance shops can fall into this category. All Designated Hot Work Sites are subject to a specific fire prevention inspection conducted annually by UI Public Safety. (Appendix A) 2. Temporary Hot Work Site any location other than a Designated Hot Work Site. A Hot Work Permit is required. L. Hot Work Committee - comprised of representatives from Risk Management, Environmental Health and Safety, Facilities Management, and Public Safety. M. Hot Work Permit a system used to authorize hot work, listing required fire precautions checklist, nature of risk, and location of work to be performed, date and time work will commence, and space for authorized signatures. (Appendix D) N. Post-Work Fire Watch a 30-minute continuous fire watch immediately following the completion of the hot work (mandatory). The individual must be designated and trained to observe the hot work area for the purpose of preventing, detecting, and suppressing fires. O. Remote Areas isolated area not normally occupied by people (ex. roof, tunnels, all areas exterior to the building.

7 VII. References OSHA Standards for General Industry, 29 CFR Part (Welding, Cutting, and Brazing) OSHA Standards for the Construction Industry, 29 CFR Part 1926 Subpart J - Welding and Cutting OSHA Directives CPL Multi-Employer Citation Policy 2014 NFPA Standard 25 Inspecting, Testing, and Maintenance of Water Based Fire Protection 2014 NFPA Standard 51B Fire Prevention in Use of Cutting and Welding Processes International Fire Code (IFC) Chapter 36, Welding and Other Hot Work FM Global Property Loss Prevention Data Sheets 10-3 Hot Work Management VIII. Appendix A. Approved Designated Hot Work Sites on the University of Iowa Campus B. An Employee s Guide to Proper Selection and Use of Portable Fire Extinguishers in University Buildings C. Flow Chart Process to Obtain a Hot Work Permit D. Hot Work Permit

8 Appendix A Approved Designated Hot Work Sites on the University of Iowa Campus As of 11/21/2016 Butler Building (Landscape Services Maintenance Shop) SE portion of the shop Cambus Maintenance Shop Cambus maintenance and motor pool service areas Carver Hawkeye Arena Room S113 Power Plant Area to the East of Boiler #10 SE corner of the 2 nd Floor, North of rigging room SW corner of the 2 nd Floor outside of the tool room Chemistry Building Room W16 Room W39 Room W152 Finkbine Golf Course Finkbine shop facility Hancher Auditorium Scene Shop, Room 1336 Hydraulic Annex 2 Oakdale Welding shop area Madison Street Services Building Mechanical Distribution Sheet metal shop National Advanced Driving Simulator Oakdale Room 101 Currier Residence Hall SB41 Hillcrest Residence Hall Room N3 Hydraulics East Annex Welding shop area Hydraulics Model Annex Welding shop area Theater Building Scene shop; NE corner Oakdale Shops Building D Laundry North room of building Room 124 Seamans Center for Engineering Room G445 Room G440-A Van Allen Hall Room 116, machine shop Visual Arts Building Ceramics Rooms W201, W221, and W231 Jewelry W350 suite of room Sculpture W251 Room E350 Room W150-C Room W150-D Room W160

9 Sample: Designated Hot Work Site Certification

10 Appendix B An Employee s Guide to Proper Selection and Use of Portable Fire Extinguishers in University Buildings NOTE The intent of this guide is that University employees are NOT REQUIRED to fight fires they discover with portable fire extinguishers; but to provide employees with the information needed to use portable fire extinguishers if a small fire situation arises. Types of Fire: Class A Involves ordinary combustible materials like: wood, paper, & cloth Class B Involves flammable & combustible liquids and gases Class C Involves a fire in electrical equipment Class D Involves flammable & combustible metals Class K Involves a fire in a commercial cooking appliance Various types of Portable Fire Extinguisher installed in University buildings: Types of Fires Types of Portable Fire Extinguishers ABC Dry Chemical BC Dry Chemical CO2 (Carbon Dioxide) Pressurized Water Pressurized Water Mist Wet Chemical Dry Powder Clean Agent (Halon Replacements) *Some larger extinguisher do have an A rating Class A * Class B Class C Class D Class K Operation of a Portable Fire Extinguisher: NOTE A fire extinguisher is designed to extinguish small fires. Any time an employee utilizes a fire extinguisher; they must always have an exit/escape from the situation at their back. Never place a fire situation between you and your exit. And, anytime fire extinguisher is utilized in or around a University building, the operator must report the incident as a fire to as soon as possible. PASS Pull and TWIST the pin from the extinguishers handle Aim the hose or nozzle towards the fire Squeeze the handles of the extinguisher together Sweep the extinguishing agent at the base of the fire Hands-on fire extinguisher training is available and can be arranged by contacting UI Facility Management at

11 Appendix C

12 Appendix D University of Iowa Hot Work Permit Part 1

13 University of Iowa Hot Work Permit Part 1

14 Back Side of University of Iowa Hot Work Permit