Page 1 of 12 Town of La Ronge Meeting Minutes Regular Meeting of Council - December 13, 2017 13/12/2017-7:00 P.M. PRESENT: Mayor Ron Woytowich, Deputy Mayor Glen Watchel, Councillors Dallas Everest, Rex McPhail, Jordon McPhail, Hugh Watt and Matt Klassen STAFF: Chief Administrative Officer Stephen Conway, Executive Assistant to the Chief Administrative Officer Lydia Gauthier, Public Works Manager Elliott Freeman 1CALL TO ORDER Deputy Mayor Glen Watche called the meeting to order at 7:00 P.M. 1.1Mayor Ron Woytowich Resolution No: 2017-571 Moved By: Ron Woytowich THAT Mayor Ron Woytowich pass the chair over to Deputy Mayor Glen Watchel. 2ADOPTION OF AGENDA THAT the agenda of the December 13 Regular Meeting of Council be adopted as presented. 2.1Motion to Adopt Agenda Resolution No: 2017-572 THAT the agenda of the December 13, 2017 Regular Meeting of Council be adopted as presented. 3ADOPTION OF MINUTES
Page 2 of 12 3.1Motion to Approve Resolution No: 2017-573 Seconded By: Rex McPhail THAT the Minutes of the Regular Meeting of Council held on November 22, 2017 be adopted as presented. 3.2Motion to Adopt Special Meeting Minutes Resolution No: 2017-574 Seconded By: Hugh Watt THAT the Minutes of the Special Meeting of Council held on December 5 be adopted as presented. 3.3Business Arising from Minutes Council asked for follow-up on the motion regarding drinking in the Uniplex dressing rooms. Administration informed Council that they had a meeting with Recreation hockey and they would be speaking to the Liquor Board for a Special Permit. Administration has not received any correspondence to date. 4ANNOUNCEMENTS 4.1December 16 -Staff Christmas Party @Curling Lounge - Cocktails at 5:00 P.M.; Supper at 6:00 P.M. 4.2December 25 & 26 - Town Office Closure and all Departments 4.3January 1, 2018 - Town Office Closure and all Departments 5DEPUTY MAYOR'S REPORT 1. Met with Alana Koch along with other Councillors. 2. Met with the Public Works Manager in regards to Northlands College and the type of courses that will be offered. This will be good for the Town during the summer time. A future meeting has been set up with Northlands College. 3. Assessment appeals are down to four, since the majority of appeals have been negotiated by way of an agreement between SAMA and the property owners. The four remaining will meet with the Board on Monday. 4. Update on the Recreation and Airport Agreement. All looks good, however this is only a verbal agreement. Council has tabled this item for the January meeting. 5. Water Sewer rates. Meeting with Glen Gillis and informed that there is a 3% increase from last year. Tabled to January. 6. Sale of Cannibis - 2 say the Liquor Board and 3 say to go private. 5.1Deputy Mayor's Report for December 13, 2017 Resolution No: 2017-575 Moved By: Ron Woytowich
Page 3 of 12 Seconded By: Rex McPhail THAT the verbal report of the Deputy Mayor be accepted as presented. 6CAO REPORT 1. Administration informed Council that they had a staff meeting after the Special Meeting on December 5. 2. Secondment from the Government Saskatchewan, details not firm yet. 3. Conceptional Co-op Sub dividing plan. Co-op is planning on subdividing their lot with car wash, Tim Horton's, gas bar, etc. Administration sought Council's comments. 4. La Ronge Now: Effective January 3 La Ronge will have a reporter and a vehicle. The cost will be $15,000.00 per year. (Motion to follow). Brooke Graham will be the La Ronge Now contact person. 4. Municode was discussed. Change of building code rates will have to be done by bylaw. 5.Spill at airport. Administration will send out the report to Council. Will deal with it in January. 5. Chamber of Commerce requesting for $5,000.00 for putting up the Christmas lights, maintaining and upkeep every year. (Motion to follow.) 6. Mel Hegland Uniplex Study was reviewed. 6.1CAO Report for December 13, 2017 Resolution No: 2017-576 Seconded By: Hugh Watt THAT the December 13, 2017 verbal report of the Chief Administrative Officer be accepted as presented. 6.1.1Motion to Approve - La RongeNow Resolution No: 2017-577 THAT Council will pay the $15,000.00 per year for advertising with La Ronge Now. Councillor Matt Klassen declared a conflict of interest and abstained from voting. 6.1.2Motion to Approve - Chamber to Commerce Resolution No: 2017-578 Moved By: Ron Woytowich THAT we donate $5,000.00 to Chamber of Commerce for putting up the Christmas lights, maintaining and up keep for the year. 6.2Motion to Approve Resolution No: 2017-579
Page 4 of 12 Seconded By: Hugh Watt THAT Council endorses the reorganization plan proposed by Administration at its December, 2017 Special Meeting held in camera. Administration is instructed to enter into agreement with Municode for the provision of building inspection services and with the Commissionaires for the provision of Bylaw Services. Administration is further authorized to employ a Municipal Clerk and to redefine the work load carried by the Treasurer. Upon successful deployment of this adjustment in the Treasurer's workload, Administration is further authorized to increase the salary of the Treasurer within a period of three months to those levels currently paid to a CA in government services. 6.3Motion to Approve Resolution No: 2017-580 Seconded By: Hugh Watt Council hereby instructs Administration to initiate the following projects related to Community Development: Waterfront Masterplan Connecting McGibbon Bay to Nut Point Nut Point Development Lac La Ronge Island Development Eagle Point Uniplex Downtown Revitalization 6.4NEW BUSINESS 6.5Development Appeals Board Resolution No: 2017-581 THAT the following individuals be named to the Town of La Ronge Development Appeals Board for a term of (1) year: Jim Bogard George Pidhaychuk Jack Senft Peter Mizanski FURTHER, THAT remuneration and expenses for board members attendance at Development Appeals Board Hearings shall be based on the per diem rate as set out for Town of La Ronge staff and Council.
Page 5 of 12 FURTHER, THAT vacancies in the Development Appeals Board may be filled by appointment by Town of La Ronge Council. 6.6Alex Robertson Public Library Request Resolution No: 2017-582 THAT Council provide a grant to the Alex Robertson Public Library in the amount of $95,000.00 for the 2018 fiscal year. 7BUILDING REPORT 7.1BUILDING REPORT Resolution No: 2017-583 THAT the Building Report of December 13, 2017 be accepted as presented and attached to form part of these minutes. 8MANAGER ' S REPORT 1. Discussion on a new loader with quotes. The present loader can be fixed. The cost will be $15,000.00. (Motion to follow). 2. Discussion on the lagoon system. Sewage treatment is very expensive to operate compared to the lagoon system. The Town has not received the Notice of Substantial Completion for the generators. 3. Snow removals signs in short supply. Will get price and get some more. 4. Public Works has invited the councillors for a ride along with the town crew. This would help to get to know the staff and councillors and what they do. Councillor Jordon McPhail will be the first one. 8.1PUBLIC WORKS Resolution No: 2017-584 Seconded By: Hugh Watt THAT the written and verbal report of the Public Works Manager of December 13 be accepted as presented and attached to form part of these minutes. 8.1.1Motion to Approve Resolution No: 2017-585 Moved By: Rex McPhail
Page 6 of 12 THAT Council instructs the Public Works Manager to fix the existing loader for $15,000.00. 8.2BYLAW ENFORCEMENT Resolution No: 2017-586 THAT the Bylaw Enforcement Manager's report of December 13 be accepted as presented and attached to form part of these minutes. 9COMMITTEE REPORTS 9.1FINANCE COMMITTEE 9.2FIRE SERVICES ADVISORY BOARD Resolution No: 2017-587 THAT Council accept the 2017 Proposed Report. Councillor Hugh Watt informed Council that the Regional Water Corporation was requesting a 3% increase to fees charged to the Town.. 9.3REGIONAL WATER CORPORATION Resolution No: 2017-588 Moved By: Hugh Watt THAT Council accept the 3% increase from the Regional Water Corporation. 9.4REGIONAL WASTE MANAGEMENT CORPORATION Resolution No: 2017-589 THAT the report of the Lac La Ronge Regional Waste Management Corporation be accepted as presented and filed. 10FINANCIAL STATEMENTS AND UPDATES
Page 7 of 12 10.1Bank Reconciliation November 30, 2017 Resolution No: 2017-590 THAT the November 30, 2017 Bank Reconciliation be accepted as presented and be attached to form part of these minutes. 10.2Updated October 31, 2017 Bank Reconciliation Resolution No: 2017-591 THAT the Updated October 31, 2017 Bank Reconciliation be accepted as presented and be attached to form part of these minutes. 10.3ABATEMENT OF TAXES BACKGROUND INFORMATION 10.4Abatement of Taxes Assessment # 495164850-01 Resolution No: 2017-592 THAT the Town of La Ronge, as Bylaw #560-15, hereby agrees to accept the sum of NIL in full settlement of the taxes due on Lot 18,, Block 51 Plan #102079874 for the 2017 taxation year, the signed resolution for which shall be accepted as presented to form part of these minutes. 10.5Abatement of Taxes Assessment # 495163000-01 Resolution No: 2017-593 THAT the Town of La Ronge, as Bylaw #560-15, hereby agrees to accept the sum of NIL in full settlement of the taxes due on Lot 01, Block 50, Plan # 102079874 for the 2017 taxation year, the signed resolution for which shall be accepted as presented to form part of these minutes. 10.6Abatement of Taxes Assessment #495165000-01 Resolution No: 2017-594 THAT the Town of La Ronge, as Bylaw #560-15, hereby agrees to accept the sum of NIL in full settlement of the taxes due on Lot 21, Block 51, Plan # 102079874 for the 2017 taxation year, the signed resolution for which shall be accepted as presented to form part of these minutes.
Page 8 of 12 10.7OUTSTANDING UTILITY ACCOUNTS, ENVIRONMENTAL FEES AND RECEIVABLES 10.7.1Outstanding Utility Accounts, Environmental Fees & Receivables Resolution No: 2017-595 THAT the list of overdue Utility Accounts and Environmental Fees as attached to and forming a part of these Minutes as Appendix A and be added to the tax accounts effective December 31, 2017 and further THAT the list of overdue Receivable Accounts as attached to and forming a part of theses Minutes as Appendix B be added to the tax accounts effective December 31, 2017. 11ACCOUNTS TO BE RATIFIED Councillor Hugh Watt declared conflict of interest on cheques # 213503 213504 and abstained from voting. 11.1Cheque Listing - December 13, 2017 Resolution No: 2017-596 THAT the following list of accounts for payment in the amount of $ 412,731.99 be accepted and form part of these minutes: Payroll Cheques: # 15070-15157 $113,506.00 Prepaid Cheques: #6048-6066 $ 2,298.00 Accounts Payable: #213399-213510 $296,927.99 Void Cheques: # 213477-213493 Deputy Mayor Glen Watchel and Council took a 10 minute break at 9:13 P.M. and came back at 9:25 P.M. 12ACCOUNTS PRESENTED FOR PAYMENT 12.1AE La Ronge Paving December 4, 2017 Resolution No: 2017-597
Page 9 of 12 THAT Invoice #447593 dated December 4, 2017 from Associated Engineering for 2017 La Ronge Paving in the amount of $ 69,734.47 be paid. 12.22017 RCMP Rural Policing Resolution No: 2017-598 THAT Invoice #RP-2017-04 dated December 4, 2017 from Government of Saskatchewan - Ministry of Justice for 2017 RCMP Rural Policing Service in the amount of $192,154.68 be paid. 13CORRESPONDENCE 13.1CORRESPONDENCE WITH REQUEST Resolution No: 2017-599 Moved By: Hugh Watt THAT the following Correspondence With Request of a donation of $200.00 be received and filed 1. Crime Stoppers DEFEATED 13.2CORRESPONDENCE TO RECEIVE Resolution No: 2017-600 Moved By: Rex McPhail THAT the following correspondence be received and filed: 1. SUMA Online Sask. Party Forum December 13. 2. SUMA - Urban Update December 4 3. SUMAvantage - December 6 4. SUMA - President's Update 5. Doyle Vermette, MLA 6. SUMA Convention 2018: Registration 14APPLICATIONS 14.1BUSINESS LICENSE FOR APPROVAL Resolution No: 2017-601 Seconded By: Rex McPhail
Page 10 of 12 THAT as DMYTERKO ENTERPRISES LTD.has duly applied for a 2017 Town of La Ronge business license as is required under Bylaw #305/92, the business license for said business shall be approved for the 2017 calendar year, and shall require renewal each January hereafter. 152018 TENDERS The following tenders were opened in the presence of Stephen Conway and Elliott Freeman on December 12, 2017. Councillor Hugh Watt declared a conflict of interest and and abstained from voting. 15.1Diesel and Gasoline Provider Resolution No: 2017-602 THAT the Town award the contract for the provision of diesel and gasoline for 2018 to Millsap Fuel Distributors. 15.2Propane Provider No Tender for Propane. 15.3Towing Service Provider No Tender for Towing Services. 15.4Fire Extinguisher Service Administration requested deferral of the award for Fire Extinguisher Service. 15.5Janitorial Service Resolution No: 2017-603 Seconded By: Rex McPhail THAT the Town award the contract for janitorial services for 2018 to Northway Janitorial Services. 15.6Septic Service Resolution No: 2017-604 Moved By: Rex McPhail THAT the Town award the contract for septic services for 2018 to Eagle Point Sales & Service with the exception of the Hourly rate section.
Page 11 of 12 15.7General Maintenance Service Resolution No: 2017-605 THAT the Town award the contract for maintenance services for 2018 to Kirzinger Enterprises Inc. 15.8Fire Smart 2017/18 Administration requested deferral of the award for Fire Smart 2017/18. 16Agenda Items - No Action Taken 17IN CAMERA 17.1Motion to Go In Camera Resolution No: 2017-606 Seconded By: Hugh Watt THAT this meeting go In Camera and Deputy Mayor Glen Watchel chair the meeting. Motion to go In Camera at 9:52 P.M. 17.2Motion to Rise and Report Resolution No: 2017-607 Moved By: Hugh Watt THAT Council come out of In Camera. Council Rise and Report at 10:25 P.M. 17.3Motion resulting from in Camera Discussion Resolution No: 2017-608 THAT the Deputy Mayor be authorized to sign an amended contract with the CAO and that media relations be the responsibility of the Deputy Mayor.
Page 12 of 12 18ADJOURNMENT 18.1Motion to Adjourn Resolution No: 2017-609 THAT this meeting be adjoured at 10:30 P.M. Mayor Chief Administrative Officer