"DRAFT" Port Hope Archives Board regarding Archives Lease and Operational Agreements.

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1 Minutes of Committee of the Whole Meeting of the Corporation of the Municipality of Port Hope held on Tuesday at 7:00 p.m. in the Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario. Present: Mayor L. Thompson, Deputy Mayor J. Lees, Councillors R. Fudge, C. Morgan, D. Turck, T. Watts and K. O Hara and Student Councillor B. MacNeil. Staff: C. Cannon, CAO S.C. Dawe, Municipal Clerk C. Martinell, Deputy Clerk L. Araujo, Director of Finance B. Spry, Treasurer J. Selvig, Economic Development Officer R. Warne, Director of Planning Services E. Todd, Director of Parks, Recreation and Culture P. Angelo, Director of Engineering Services J. Wheeler, Deputy Fire Chief M. Stevenson, Project Manager, Peer Review G. Jackson, Human Resources Manager Call to order Mayor L. Thompson Mayor Thompson advised that Committee held an In-Camera session at 6:30 p.m. in order to address a matter pertaining to security of the property of the Municipality or local board, personnel matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board. Disclosure of pecuniary interest and the nature thereof: None DELEGATIONS: Port Hope Archives Board regarding Archives Lease and Operational Agreements. Ms. Lisa Foucault, Chair Port Hope Archives Board and Krista Taylor were in attendance regarding the Archives Lease and Operational Agreements. Seconded by D. Turck Be it resolved that the presentation from the Port Hope Archives Board regarding Archives Lease and Operational Agreements be referred to Staff for a report. Ms. Foucault and Ms. Taylor were excused at 7:15 p.m. Mr. Andy Thorne, General Manager Port Hope Conversion Facility - Cameco regarding Update on Building 50 being the UF6 Plant. Copy of slide presentation dated was distributed to Members of Council, Student Councillor and Press. Committee of the Whole Minutes Municipality of Port Hope Page 1 of 7

2 Mr. Andy Thorne, General Manager of the Port Hope Conversion Facility - Cameco was in attendance and provided Committee members with an update on Building 50 being the UF6 plant including contamination identified during excavation for the new CTCW tank and investigation undertaken. Moved by K. O Hara Be it resolved that the update from Cameco regarding Building 50 being the UF6 Plant be received for information purposes. Mr. Thorne was excused at 7:40 p.m. 1. General Government and Finance 1.1 Staff Reports: Director of Corporate Services regarding Health Unit, Sewage System Management Contract. Attached hereto as Appendix A. That the report from the Director of Corporate Services be endorsed and that a By-law authorizing execution of an agreement between the Municipality of Port Hope and the Haliburton, Kawartha, Pine Ridge District Health Unit for Sewage System Management be prepared for presentation to Council September 25, Accounts Payable for September 2 nd to 15 th, 2007 in the amount of $636, That a Resolution be prepared for presentation to Council on September 25, 2007 to approve the Accounts Payable for September 2 nd to 15 th, 2007 in the amount of $636, HR Manager regarding Mayor and Council Remuneration Policy. Attached hereto as Appendix B. Ms. Dianne Huffman, Committee member of the Mayor and Councillors Compensation Review Committee and Gina Jackson, Human Resources Manager were in attendance regarding the Mayor and Council Remuneration Policy. Ms. Huffman provided an overview of the Committee s findings and recommendations. Moved by J. Lees That the report from the HR Manager be endorsed and that Staff be directed to post the draft Mayor and Councillors Remuneration policy on the Municipal web site for comment until Tuesday October 2, 2007, and further that the matter be referred to the October 9, 2007 Council meeting. Ms. Huffman was excused at 7:52 p.m. 1.2 Business Referred: 1.3 New Business: Canton Cenotaph Committee meeting minutes of August 7, Moved by K. O Hara That the Canton Cenotaph Committee meeting minutes of August 7, 2007 be received for information purposes. Committee of the Whole Minutes Municipality of Port Hope Page 2 of 7

3 1.3.2 Northumberland 5 th Annual Charity Toy Ride regarding request for financial donation. That the request from the Northumberland 5 th Annual Charity Toy Ride for a financial donation be received for information and that a letter be sent inviting them to submit a Community Grant Application for 2008 in accordance with the new Community Grant Policy. 1.4 Question Period General Government and Finance Committee adjourned and B. Spry and G. Jackson were excused at 7:53 p.m. 2. Economic Development & Tourism 2.1 Staff Reports: Tourism Coordinator regarding Tourism Activity Report, July Seconded by R. Fudge That the Tourism Activity Report for July 2007 be received for information purposes Tourism Coordinator regarding Tourism Activity Report, August That the Tourism Activity Report for August 2007 be received for information purposes. 2.2 Business Referred: 2.3 New Business: Economic Development Advisory Committee meeting minutes May 17, Seconded by R. Fudge That the Economic Development Advisory Committee meeting minutes of May 17, 2007 be received for information purposes June 21, That the Economic Development Advisory Committee meeting minutes of June 21, 2007 be received for information purposes. 2.4 Question Period 2.5 Special Events Update. Councillor O Hara extended congratulations to the Port Hope and District Agricultural Society on their annual Fall Fair and the Welcome -Port Hope Optimist Club for their annual Terry Fox Run. Letters of congratulations to be forwarded. Committee of the Whole Minutes Municipality of Port Hope Page 3 of 7

4 Councillor O Hara reported on upcoming events under her portfolio including the Jazz Festival and new business opening on Rose Glen Road. Economic Development and Tourism Committee adjourned at 7:55 p.m. 3. Planning and Development 3.1 Staff Reports: Director of Planning Services regarding Cash-in-lieu of Parking Agreement - Shoppers Drug Mart (P.H. Ontario Investments Inc.). Attached hereto as Appendix C. Director of Planning Services provided a verbal update on the provisions of By-law 33/96 being a By-law to establish a policy to exempt parking requirements in certain situations and to provide for cash-in-lieu of parking. CAO provided update on various methods to ensure compliance to the Zoning Bylaw. Moved by K. O Hara That the report from the Director of Planning Services be endorsed and that a By-law be prepared for presentation to Council on September 25, 2007 authorizing the Mayor and Clerk to enter into a Cash-In-Lieu of Parking Agreement with P.H. Ontario Investments Inc. for the commercial building municipally known as Ontario Street. 3.2 Business Referred: 3.3 New Business: Ministry of Municipal Affairs and Housing regarding Official Plan for the Municipality of Port Hope Notice of Appeals. That the correspondence from the Ministry of Municipal Affairs and Housing regarding the Official Plan for the Municipality of Port Hope Notice of Appeals be received for information purposes. 3.4 Question Period Press requested clarification between the Minor Variance and Cash-in-Lieu of Parking approach to ensure compliance with the Zoning By-law. Planning and Development Committee adjourned and R. Warne was excused at 8:07 p.m. 4. Parks Recreation & Culture 4.1 Staff Reports: Director of Parks, Recreation and Culture regarding World Record Walk October 3, Attached hereto as Appendix D. That the report from the Director of Parks, Recreation and Culture be endorsed and that a Resolution be prepared for presentation to Council on September 25, 2007 authorizing the Municipality of Port Hope participation by it s residents in the World Record Walk and further, that the Mayor and Members of Council be invited to participate in Port Hope Walks at 12:15 p.m. at the Municipal Hall, 56 Queen Street on October 3, Committee of the Whole Minutes Municipality of Port Hope Page 4 of 7

5 4.2 Business Referred: none 4.3 New Business: Investing in Healthy and Active Ontarians Through Recreation and Parks Infrastructure. Seconded by D. Turck That the correspondence regarding Investing in Healthy and Active Ontarians through Recreation and Parks Infrastructure be received for information purposes Parks and Recreation Advisory Committee meeting minutes of August 2, That the Parks and Recreation Advisory Committee meeting minutes of August 2, 2007 be received for information purposes. 4.4 Question Period Councillor Watts regarding item and opportunities for Seniors. Parks, Recreation and Culture committee adjourned at 8:10 p.m. 5 Public Works 5.1 Staff Reports: Director of Corporate Services regarding Appointment of Weed Inspector. Attached hereto as Appendix E. Moved by C. Morgan Seconded by K. O Hara That the report from the Director of Corporate Services be endorsed and that a By-law be prepared for presentation to Council on September 25, 2007 appointing the Engineering Manager as the Municipal Weed Inspector. 5.2 Business Referred: 5.3 New Business: Paige Wakely and Jim Hawkins regarding Request to Use Municipal Parking Lot Elias Street Northumberland County Charity Toy Ride, October 14, That a Resolution be prepared authorizing the Northumberland County charity Toy Ride event scheduled for October as sanctioned by the Special Events Review Committee and further, that a Temporary Road Closure By-law be prepared for presentation to Council September 25, 2007 to close the Municipal parking lot off Elias Street for this event Northumberland Big Sisters Big Brothers regarding 25 th Annual Soap Box Derby, September 30, That a Resolution be prepared authorizing the 25 th Annual Soap Box Derby event scheduled for September 30, 2007 from 7:30 a.m. to 1:00 p.m. as sanctioned by the Special Events Review Committee, and further, that a Committee of the Whole Minutes Municipality of Port Hope Page 5 of 7

6 Temporary Road Closure By-law be prepared for presentation to Council September 25, 2007 to close Walton Street from the Bell parking lot to Mill Street for this event Daniel J. Thomey, President, Ganaraska Schutzhund Club regarding Permission to Use Rubble Pile at Canton Works Yard. Moved by C. Morgan Seconded by K. O Hara That the correspondence from Daniel J. Thomey, President, Ganaraska Schutzhund Club regarding Permission to Use Rubble Pile at Canton Works Yard be referred to Staff for a report Friends of Hope Conservation Group Inc. regarding Municipal Class B Environmental Assessment. That the correspondence from Friends of Hope Conservation Group Inc. regarding Municipal Class B Environmental Assessment be received for information purposes B. Sherry, Chairman St. Paul s Presbyterian Church regarding Handicapped Parking 131 Walton Street. That the correspondence from B. Sherry, President St. Paul s Presbyterian Church regarding Handicapped Parking be referred to Public Works for a report. 5.4 Question Period Public Works Committee adjourned at 8:15 p.m. 6. Protection to Persons & Property 6.1 Staff Reports: Peer Review Project Manager regarding Update Peer Review Project. M. Stevenson was in attendance and highlighted contents of the report. Councillor Fudge questioned timeframes. Deputy Mayor Lees remarked on scheduled delays relating to public input. Seconded by D. Turck That the update on the Peer Review Project from the Peer Review Project Manager be received for information purposes. 6.2 Business Referred: 6.3 New Business: Deputy Mayor Lees regarding recent fire on Sherbourne Street and lack of working smoke alarms. Committee of the Whole Minutes Municipality of Port Hope Page 6 of 7

7 Deputy Fire Chief Wheeler was in attendance and provided a verbal update including Ontario Fire Code penalty provisions and enforcement. 6.4 Question Period Press requested clarification on fines being issued for non-working smoke alarms. Press questioned source of fire. Committee adjourned at 8:27 p.m. Linda Thompson, Mayor S.C. Dawe, Municipal Clerk Committee of the Whole Minutes Municipality of Port Hope Page 7 of 7