1895 Exhibit A BOROUGH OF OAKLYN BOARD OF EDUCATION MINUTES OF REGULAR MEETING FEBRUARY 17, 2009 CALL TO ORDER: SUNSHINE STMT: FLAG SALUTE: ROLL CALL: The Regular Meeting of the Oaklyn Board of Education was called to order at 7:30 pm in the School Library on the above date by Mr. Ed Lally, President. Mr. Lally read the Sunshine Statement advising that the meeting had been advertised in accordance with Ch. 231 P.L. 1975. Mr. Lally led the flag salute. The following Board members were present at roll call: Mrs. Tina Hawco Mrs. Sarah Grimaldi Mrs. Lynne Hall Mr. Ronald Gibson Mr. William Stauts Mrs. Melissa Foremny Mr. Ed Lally Ms. Teresa Costantini was absent at roll call but arrived at 8:35 pm. Mr. Michael Brandley and Mrs. Karen Cunningham were absent. ALSO PRESENT: MINUTES: Mr. Tommie Stringer, Superintendent; Mrs. Amy Capriotti, Business Administrator/Board Secretary; Mrs. Florence Fore, Asst. Business Administrator; Mr. James Sanders, Principal; and members of the public. Mrs. Hall moved, Mrs. Hawco seconded a motion to adopt the minutes of the Regular meeting of January 20, 2009 and the Special meeting of February 10, 2009. CORRESPONDENCE: None SPECIAL REPORTS: Special Recognition: Mr. Lally recognized the following winners of the Oaklyn Memorial Library bookmark contest: Scott Hobson (K), Rachel Freehling (6 th gr.), and Lauren O Brien (7 th gr.) Mr. Lally recognized the following students who received honorable mention for the Oaklyn Memorial Library bookmark contest: McKenna Smith (1 st gr.), Carl Latini (2 nd gr.), Christian DeRue (3 rd gr.), and Lauren Warner (4 th gr.) 1895 Mr. Lally read aloud the names of the second marking period honor roll students
1896 PowerSchool Update: PUBLIC PART: Mr. Stringer provided an update on the PowerSchool program that is currently available for grades 3-9. Mrs. Hall moved, Mrs. Hawco seconded a motion to open the meeting to the public for agenda items only. There was no public participation. Mrs. Hall moved, Mrs. Foremny seconded a motion to close the floor to the public. UNFINISHED BUSINESS: None NEW BUSINESS: Board Meeting Start Time Change: Mr. Lally discussed changing the start time of future regular board meetings to 7:00 pm, instead of 7:30 pm. The majority of the board members agreed to the time change, which will begin after the April reorganization meeting. March Board Meetings: Mrs. Capriotti announced the addition of a special board meeting on March 17, 2009, which is needed to obtain board approval of the tentative 2009-2010 budget prior to the submission date of March 18, 2009. Also, the regular board meeting currently scheduled for March 24, 2009 will be changed to March 31, 2009 to comply with the timelines for the public hearing on the 2009-2010 budget. COMMITTEE RPTS: Committee reports were heard from the following committees: Student Representatives: None Borough Liaison: Melissa Foremny, Chairperson No report Camden County Educational Services Commission: Teresa Costantini, Chairperson was absent, therefore no report Camden County School Boards Association: Sarah Grimaldi, Chairperson No report 1896 Collingswood Board Liaison: William Stauts, Chairperson reported on the Zero-based budget RFP for food services High School tuition amount set at $12,750 German exchange students coming to Collingswood 3/18-4/7 Collingswood students going to Germany 7/24-8/24 Superintendent salary freeze not permitted by County Office, therefore donation to Collingswood Education Foundation
1897 Computers/Technology: Melissa Foremny, Chairperson No report Curriculum: Lynne Hall, Chairperson No report Facilities: Michael Brandley, Chairperson was absent, therefore no report Finance/Negotiations/Personnel: William Stauts, Chairperson reported on the Highlights of the new OEA contract 2008-2011 Negotiated Document: Mrs. Hall moved, Mrs. Foremny seconded a motion to approve the 2008-2011 Negotiated Document between the Oaklyn Board of Education and the Oaklyn Education Association, effective July 1, 2008. Roll Call Vote #1 all ayes NJ School Boards Association: Ronald Gibson, Chairperson reported on the Stimulus package Oaklyn Educational Foundation: Tina Hawco, Chairperson reported on the Sending out applications for grants to teachers OMAYSC: Tina Hawco, Chairperson reported on the Sherri Cronin resigned Dance on Feb. 22 nd No ski trip Deiter grant may not happen with state cuts Looking for parents to come out and help Policy/Legislative: Ed Lally, Chairperson No report Publicity/Newsletter: Ron Gibson, Chairperson reported on the following topics: Met with Mike Krusen; set deadlines for newspaper articles; possible release date in May Regionalization/Shared Services: Ed Lally, Chairperson No report Scholarship and Awards: Teresa Costantini, Chairperson was absent, therefore Florence Fore reported on the Scholarship applications ready to be mailed out the 1 st week of March Superintendent Review: Ed Lally, Chairperson reported on the Working on tentative review calendar PROGRAM: Mrs. Hall moved, Mrs. Hawco seconded a motion to approve the following items: 1)2009-2010 School Calendar; 2)Music Workshop 1897
1898 2009-2010 School Calendar TABLED: Motion to approve the 2009-2010 School Calendar was tabled. Mr. Stringer was asked to review the calendar and bring it back for approval in March. Mrs. Hall moved, Mrs. Foremny seconded an amended motion to approve item #2 only: 2)Music Workshop Roll Call Vote #2 all ayes, except for Mr. Lally who abstained. Motion carried. Music Workshop: PERSONNEL: 2) Motion to approve funding a music workshop for a maximum of ten students at $15 per student at Haddonfield High School on March 28, 2009. (Students will be responsible for providing their own transportation). Mrs. Hall moved, Mrs. Hawco seconded a motion to approve the following items: 1)Substitutes; 2)Leave of Absence Extended Roll Call Vote #3 all ayes Substitutes: 1) Motion to approve, upon the recommendation of the Superintendent and the approval of the NJ Department of Education, the employment of the following substitutes for the 2008-09 school year: Source 4 Teachers as per attached list Leave of Absence Extended: Student Teacher: BUSINESS ADMIN REPORT: 2) Motion to extend an unpaid leave of absence, under the provisions of the Family and Medical Leave Act, from January 14 through February 27, 2009 for Richard Burrough, Facilities Manager. Mr. Stringer informed the Board that Melissa Ferguson will be a student teacher assigned to Michael McCarty, 3 rd grade, from January 21 through May 7, 2009. Mrs. Hall moved, Mrs. Hawco seconded a motion to approve the following: 1)Bills February; 2)Line Account Transfers January; 3)Resolution Purposeful Overspending; 4)Board Secretary s Report and Treasurer s Report; 5)NCLB Grant Acceptance, 6)Camden County Cooperative; 7)Travel Request Roll Call Vote #4 all ayes, except for Mrs. Foremny who abstained on item #1 Bills February: Line Account Transfers January: 1898 1) Motion to approve the list of bills for the month of February in the amount of $322,938.15 with proper affidavits as submitted by the School Business Administrator/Board Secretary. 2) Motion to approve line account transfers for the month of January as submitted by the School Business Administrator/Board Secretary.
1899 Resolution Purposeful Overspending: 3) Motion to approve the following Purposeful Overspending Resolution: Resolution WHEREAS, the members of this Board of Education voting on this resolution have reviewed the Board Secretary s Monthly Financial Report (appropriations section) and have consulted with such district officials as they individually deemed appropriate. NOW THEREFORE BE IT RESOLVED, that the members of this Board of Education voting (by recorded roll call vote) on the resolution do hereby certify that based on the monthly certification of the Board Secretary concerning Budgetary Controls and Overexpenditure of Funds no major account or fund has been overexpended in violation of N.J.A.C. 6A:23-2.11 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Bd. Secy s Report & Treasurer s Report: NCLB Grant Acceptance: 4) Motion to accept the Board Secretary s Report and the Treasurer s Report for the month of January 2009. (Board Secretary s Monthly Certification Budgetary Line Item Status: Pursuant to N.J.A.C. 6A:23-2.11, I certify that as of January 31, 2009, no line item account has encumbrances and expenditures which in total exceed the line item appropriation approved by the district Board of Education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1) Attachment #1 Balance Sheet portion (subsidiary ledgers on file in the Board office). 5) Motion to accept the following No Child Left Behind (NCLB) grant funds for the 2008-09 school year, as follows: NCLB, Title I Part A $69,990 NCLB, Title II Part A $23,320 NCLB, Title II Part D $581 NCLB, Title IV $1,484 Camden County Cooperative: Travel Request: 6) Motion to approve participation in the Camden County Cooperative for the purchase of office supplies by extending the contract (Bid A-57) for the term commencing February 1, 2009 through January 31, 2010. 7) Motion to approve the following clinics/workshops in accordance with Board policy and state statute: Tracy Schreiber Practical Strategies for Using Six Traits in Your Writing Instruction, on April 24, 2009 in Voorhees registration fee of $199, plus mileage reimbursement SUPERINTENDENT REPORT: 1. Pupil Enrollment 1/31/09 Oaklyn: 364, Hi-Nella: 59, Bellmawr: 3 1899
1900 2. Principal s Report: Student Transfers 1/1/09 1/31/09 Transfers Out Total 0 Oaklyn 0 Hi-Nella 0 New Students In Total 3 Oaklyn 2 Hi-Nella 1 ***Hi-Nella students in self-contained classes = 6 ***Bellmawr students in self-contained classes = 3 Special Education (Out-of-District) 1/1/09 1/31/09 PreSchool Oaklyn 0 HiNella 0 Grades K-9 Oaklyn 8 HiNella 1 Grades 10-12 Oaklyn 3 n/a Total Oaklyn 11 HiNella 1 Fire Drills Jan. 23, 2009 Jan. 30, 2009 1 minute 06 seconds (upstairs) 1 minute 36 seconds (downstairs) 1 minute 32 seconds (upstairs) 1 minute 30 seconds (downstairs) Suspensions Out-of-School (2) Language (1) Behavior 3. March Calendar 4. FYI: Strauss Esmay Annual School Law & Policy Seminar Guidance Highlights December and January Superintendent s Newsletter February PUBLIC PART: Mrs. Hall moved, Mrs. Hawco seconded a motion to open the floor to the public. Lou Monyious offered a budget suggestion to the Board of sending high school students to Paul VI instead of Collingswood, to save money. Mr. Monyious asked that the Board send a resolution to the legislature to allow this to happen. Mrs. Hall moved, Mr. Stauts seconded a motion to close the floor to the public. CLOSED SESSION: Mr. Stauts moved, Mr. Gibson seconded a motion to go into executive session at 8:21 pm: Resolution WHEREAS, Chapter 231, P.L. 1975, also known as the Open Public Meetings Act authorizes a public body to meet in executive session or private session under certain limited circumstances, and 1900
1901 WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE OAKLYN SCHOOL DISTRICT: 1. that it does hereby determine that it is necessary to meet in executive session on to discuss matters involving: a) Hi-Nella sending/receiving issue b) Student matter c) Teacher - absences d) any other items that may arise that are not foreseen at time of agenda publication 2. that the matters discussed will be made public if and when confidentiality is no longer required and action pursuant to said discussion will take place at a public meeting. Ms. Costantini arrived at 8:35 pm. Mr. Stauts moved, Mr. Gibson seconded a motion to come out of executive session at 8:57 pm. ADJOURNMENT: Mrs. Hall moved, Mr. Gibson seconded a motion to adjourn the meeting at 8:57 pm. Respectfully submitted, Amy Capriotti Business Administrator/Board Secretary 1901