CLAREMONT COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING AGENDA Hughes Center Monday 1700 Danbury Road January 22, 2018 Claremont, CA 91711 6:00 p.m. COMMITTEE MEMBERS LAUREN ROSELLE CHAIR ROSE ASH PAUL BUCH BEATRICE CASAGRAN MICHAEL EDWARDS DEBI EVANS FERN JO KAUKONEN TAHIL SHARMA ELLEN TAYLOR CALL TO ORDER ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS PUBLIC COMMENT This is the time and place for persons in the audience to make brief statements on issues or concerns not covered on this agenda or that appear on the consent calendar. Under the provisions of the Brown Act, the Committee on Human Relations is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. Please state your name and address and limit your comments to three minutes. Members of the audience will have the opportunity to address the Committee on Human Relations about items appearing on the agenda at the time they are considered. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and non-controversial. The committee will take action on the consent calendar at one time, without further discussion, after public comment has been received. Only committee members may pull an item for discussion. Now is the time for anyone to speak to items on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole, unless otherwise directed by the chair prior to the commencement of public comment.
Committee on Human Relations Special Meeting Agenda January 22, 2018 Page 2 Routine Administrative Items 1. APPROVAL OF THE COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING MINUTES FROM DECEMBER 4, 2017. Recommendation: Staff recommends that the Committee on Human Relations approve the December 4, 2017 special meeting minutes. 2. COMMITTEE MEMBER ELLEN TAYLOR RESIGNATION Recommendation: Staff recommends the Committee on Human Relations receive the resignation letter of Committee member Ellen Taylor. END OF CONSENT CALENDAR ADMINISTRATIVE ITEMS 3. INCLUSIONARY HOUSING ORDINANCE AND HOUSING ELEMENT Recommendation: Community Development Director Brad Johnson will provide a presentation on the Inclusionary Housing Ordinance and Housing Element. 4. NOT IN OUR TOWN GOLD STAR CITIES GUIDE Recommendation: Committee member Tahil Sharma will provide an oral report on the Not in Our Town Gold Star Cities Guide. 5. COMMITTEE POLICIES AND PROCEDURES Recommendation: Staff recommends the Committee review the Policies and Procedures and forward them to the Community and Human Services Commission for recommendation of acceptance by the City Council. 6. AD HOC COMMITTEE UPDATES Recommendation: Staff recommends that the Committee on Human Relations receive an update from the following Ad Hoc Committees: a. Community Outreach (Rose Ash, Ellen Taylor) b. Needs Assessment (Paul Buch, Beatrice Casagran, Tahil Sharma, Rose Ash) c. Education Highlighting Diversity (Lauren Roselle, Fern Jo Kaukonen, Tahil Sharma, and Commissioner Jed Leano) 7. COMMITTEE ON HUMAN RELATIONS FEBRUARY MEETING Recommendation: Staff recommends that the Committee on Human Relations discuss rescheduling the February 19, 2018 regular meeting, as City offices are closed in observance of Presidents Day.
Committee on Human Relations Special Meeting Agenda January 22, 2018 Page 3 REPORTS 8. Committee Reports a. Committee Members b. Committee Liaisons c. Human Services Department d. Police Department ADJOURNMENT THE NEXT MEETING OF THE COMMITTEE ON HUMAN RELATIONS WILL BE DETERMINED AT A LATER DATE. I, NANCY KRAHN, ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, CLAREMONT LIBRARY, AND THE ALEXANDER HUGHES COMMUNITY CENTER, 1700 DANBURY ROAD, ON JANUARY 18, 2018 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. PLEASE NOTE: MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE TEEN COMMITTEE AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE ALEXANDER HUGHES COMMUNITY CENTER AT 1700 DANBURY ROAD, CLAREMONT, MONDAY THROUGH FRIDAY, 8 AM 5 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the Human Services Department at 909-399-5490. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 VOICE OR 1-800-735-2929 TT/TTY AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. Post Through: January 23, 2018
Unapproved CLAREMONT COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING MINUTES Monday, December 4, 2017 6:00 p.m. Alexander Hughes Center 1700 Danbury Road, Claremont, California CALL TO ORDER Chair Lauren Roselle called the meeting to order at 6:00 p.m. ROLL CALL PRESENT LATE ARRIVAL ABSENT ALSO PRESENT Lauren Roselle, Chair; Tahil Sharma, Vice Chair; Paul Buch; Beatrice Casagran, Michael Edwards; Debi Evans, and Fern Jo Kaukonen. Rose Ash Ellen Taylor Community and Human Services Commission Liaison Jed Leano Police Commission Liaison Edgar W. Reece Anne Turner, Human Services Director Aaron Fate, Police Department Captain Viola Van, Human Services Management Analyst Nancy Krahn, Human Services Administrative Assistant CEREMONIAL MATTERS, PRESENTATIONS & ANNOUNCEMENTS - None PUBLIC COMMENT - None CONSENT CALENDAR Routine Administrative Items 1. APPROVAL OF THE COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING MINUTES OF SEPTEMBER 25, 2017. Committee member Fern Jo Kaukonen moved to approve the Committee on Human Relations Special Meeting Minutes of September 25, 2017, seconded by Committee member Tahil Sharma, and unanimously carried on the following vote: AYES: NOES: ABSENT: ABSTAIN: Committee members - Buch, Casagran, Edwards, Kaukonen, Roselle, and Sharma Committee member - None Committee member - Ash and Taylor Committee member - Evans ADMINISTRATIVE ITEM 2. SOUTHERN CALIFORNIA REGIONAL HUMAN RELATIONS SUMMIT Item 2 was tabled for discussion later in the agenda. Committee member Rose Ash provided an overview on the Southern California Regional Human Relations Summit co-sponsored by the Los Angeles Commission on Human Relations
Committee on Human Relations December 4, 2017 Page 2 and the California Association of Human Relations Organizations. The Committee shared information on the panel discussions and the various topic tables they had discussions at during lunch. The topics were on Immigration, the LGBTQ Community, Religious Diversity, and Gender Equality to name a few. 3. AD HOC COMMITTEE UPDATES a. Community Outreach (Rose, Ellen) No report. b. Needs Assessment (Paul, Beatrice, Tahil, Rose) Committee member Tahil Sharma reported the Ad Hoc Committee met to review the Needs Assessment. They discussed contacting different communities of interest that will help with the process of developing what role the Committee will play in providing support for these agencies. Committee member Beatrice Casagran reported she will follow up with Police Commissioner Reece. She also reported meeting with college students and received some feedback. Human Services Director Anne Turner reported that she is working on revising the Policies and Procedures to reflect the same language of the Department s Policies and Procedures, which were approved by the City Council. The 2017 Work Plan and Policies and Procedures did not go to the City Council for approval. The Policies and Procedures will come back to the Committee for approval in January. Once approved, the 2017 Work Plan and Policies and Procedures, and the 2018 Work Plan will be forwarded to the City Council for approval in February. Director Turner suggested a grid be created for the timeline of the Ad Hoc s responsibilities for the spring. The grid should include identifying the groups you want to speak with, identifying the name of the liaison responsible for that group, create a timeline on when the liaison will bring back a report to the Ad Hoc, and a total timeline on when the Ad Hoc will report back to the Committee. The 2017 Work Plan template will be emailed to Committee member Sharma who will convert it into a work plan for the Ad Hoc. The Ad Hoc will report back at the February meeting. c. Education Highlighting Diversity (Lauren, Fern Jo, Tahil, and Commissioner Jed Leano) Chair Lauren Roselle reported the Ad Hoc Committee met and discussed hosting an annual Inclusivity Event. Management staff of local organizations would be invited to come together to share best practices and to talk about their challenges. The community would be invited as a means of educating them about the organizations. Director Turner said in designing an event, the Committee needs to define what type of event this is, what the benefit for someone to attend the event is, and what the indicator of a successful event is. Rose Ash arrived at 6:25 p.m. The Committee tabled further discussion on the Inclusivity Event to another meeting. The Committee returned to item 2 on the agenda.
Committee on Human Relations December 4, 2017 Page 3 4. 2017 WORK PLAN REVIEW / 2018 WORK PLAN DISCUSSION There was no discussion on this item. This item will be discussed at a future meeting. 5. COMMITTEE ON HUMAN RELATIONS JANUARY MEETING The next Committee on Human Relations regular meeting on January 15, 2018, will be rescheduled, as City offices are closed in observance of Martin Luther King s Birthday. A special meeting will be scheduled on either January 22 or January 29 at 6:00 p.m. Administrative Assistant Nancy Krahn will send an email to the Committee providing those dates and the Committee will respond with their date of preference. 6. MAKING CHANGE CONTEST Director Turner reported that volunteers are needed to judge the Making Change Contest. It s a two to three-hour time commitment to read essays and score them. An interest sheet was circulated. Those interested will be contacted by Melissa Vollaro or Fred Cervantes. 7. CICLAVIA EVENT Director Turner reported the Ad Hoc Committee talked about taking some of the Making Change winner pieces and having a booth at the CicLAvia Event. CicLAvia is taking placing on the same day as Earth Day on Sunday, April 22. At the next meeting, Director Turner will provide an interest sheet for members interested in attending and walking around with information cards at the event. A draft of the information card will be brought back to the Committee for approval at the January or February meeting. Beatrice Casagran moved to approve that the Committee on Human Relations be incorporated at the City booth at the CicLAvia Event and information cards will be created so the Committee can walk around and connect with the community, seconded by Debi Evans, and unanimously carried on the following vote: AYES: NOES: ABSENT: Committee members Ash, Buch, Casagran, Edwards, Kaukonen, Roselle, and Sharma Committee member - None Committee member - Taylor Michael Edwards left at 7:25 p.m. REPORTS 8. Committee Reports a. Committee Members Committee member Ash inquired about where to get the Community Resource brochure for people in need. Director Turner stated they are available at the Alexander Hughes Center and City Hall.
Committee on Human Relations December 4, 2017 Page 4 b. Committee Liaisons Community and Human Services Commission liaison Jed Leano reported on the following: A Naturalization Clinic will be held on Saturday, December 9 at 10:00 a.m. at the United Methodist Church. The Community and Human Services Commission meeting is on December 6 at 7:00 p.m. and will include an update on the community s homelessness response. The Senior Holiday Party is Thursday, December 7 from 9:00 a.m. 2:00 p.m. at Taylor Hall. Police Commission liaison Edgar Reece reported on the following: The KGNH Toy Drive is on Saturday, December 9. The toy drop off is at the Police Department. The Police Commission submitted to the City Council changes to the municipal code in regards to how a Commission operates in its charter. Diversity and inclusion was added. Multiple portions of the code speak about inclusivity of all citizens, as well as the recruitment and retention of qualified police personnel who represent, understand, and respect the culture and diversity of Claremont s residential, educational, and business communities. It was forwarded to the City Council for review. Claremont mobile users can text 911. It s secondary to the 911 call. The next Police Department Commission meeting is on January 4, 2018. c. Human Services Department Director Turner reported the Holiday Promenade on Friday, December 1 was a great event. Human Services items coming forward to the City Council: December 12, 2017 Final Grant Deed for the transfer of the 463 acres from Evey Canyon to the City of Claremont to be incorporated into the Claremont Hills Wilderness Park. January 9, 2018 City Hall Public Art Piece contract. On December 6, 2017, two final candidates will be interviewed for the City Manager position. City Manager Tony Ramos retirement party is December 19, 2017 at the Doubletree Hotel. It s open to the community and is $20 a person. The Homeless Summit in Los Angeles was positive, successful, and the panel was effective. There were 78 people in attendance. Director Turner and Police Chief Vander Veen will be talking to the Village Marketing Group and the Claremont Chamber on what is being done around homelessness. The City of Claremont was awarded $30,000 from the County of Los Angeles to do an assessment of the Collaborative Community Response to Claremont Homelessness to help with developing a matrix to measure effectiveness and to identify gaps in the program.
Committee on Human Relations December 4, 2017 Page 5 d. Police Department Police Department Captain Aaron Fate reported that Brian Thompson from the Police Department attended the Homeless Summit and enjoyed it. ADJOURNMENT Chair Roselle adjourned the meeting at 7:30 p.m. THE NEXT MEETING OF THE COMMITTEE ON HUMAN RELATIONS WILL BE DETERMINED AT A LATER DATE. Lauren Roselle Chair ATTEST: Nancy Krahn Recording Secretary
DRAFT City of Claremont COMMITTEE ON HUMAN RELATIONS MISSION STATEMENT As a subcommittee of the Community and Human Services Commission, the Committee on Human Relations is dedicated to promoting positive human relations in an increasingly complex and multicultural society. The Committee works to develop programs that address discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and other divisive attitudes that can lead to intercultural tension, hate incidents, hate crimes, and related violence. The Committee is committed proactively: To fostering harmonious and equitable intergroup relations through community-wide outreach with educational programing and events; To providing outreach and education designed to promote the understanding of human relations community-wide, and strengthen the community s capacity to effectively collaborate in supporting and implementing the Committee s mission; To promoting an informed, just, equitable, and inclusive multicultural society; To assist in reducing intergroup tension and violence, as well as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and other divisive attitudes that can lead to intercultural tension, hate incidents, hate crimes, related violence, or any other arbitrary factor; POLICIES AND PROCEDURES A. PURPOSE -- The Committee on Human Relations shall: 1. Work on any and all matters pertaining to human relations in the community as stated in our mission statement. 2. Proactively advocate and recommend programs and activities to promote a positive climate for human relations and well-being in Claremont. 3. Keep informed with the progress and development of relevant programs locally, countywide, statewide, and nationally, and report them to the Community and Human Services Commission and to the City Council, as appropriate. 4. Advise the Community and Human Services Commission on progress made by local programs for improved human relations. 5. Coordinate data indicating the status of human relations in the community, keeping alert to changing needs and interests, as a basis for recommending and evaluating programs and conducting outreach, education, and forums. 6. Work cooperatively with staff in developing an annual work plan.
7. Work in consultation with and guidance from the Los Angeles Commission on Human Relations, to establish best practices pertaining to programing, crisis intervention and mediation, and community outreach; with special attention given to partnering with law enforcement and other human relations organizations throughout Los Angeles County. B. MEMBERS -- The Committee on Human Relations: 1. Consists of nine (9) voting members who reflect the diversity of the community and reside, attend school, have their primary employment in Claremont, or are engaged in Human Relations work in the City of Claremont. 2. Includes one member of the Community and Human Services Commission, who shall serve as a non-voting liaison to the Committee. 3. Includes one member of the Police Commission, who shall serve as a nonvoting liaison to the Committee. 4. Members will attend meetings and participate in activities of the Committee, including service on Ad Hoc Committees. 5. Except for a replacement term described below, members shall be appointed by the Community and Human Services Commission for three-year terms. The terms shall be determined by lot, following adoption of these by-laws. 6. Have a membership term maximum of seven years; that is, two consecutive three-year terms or one four year term and one three year term for the first seven years of the Committee. Following a one-year absence, an individual could be nominated to serve as a member again for a maximum of one, additional three-year term. Should a member serve a partial term to complete a non-expired term or a prior member, such a partial term shall not be included for the purposes of the maximum service of two consecutive terms. 7. A member s term shall commence on the date the member is appointed or reappointed to the Committee on Human Relations. 8. Should a vacancy occur prior to the end of the member s scheduled term, the Community and Human Services Commission shall recommend a replacement for the non-expired term. C. MEETING OF OFFICERS -- The Committee on Human Relations shall: 1. Consist of the following officers: Chair and Vice-Chair. 2. Set May of each year for the selection of officers. 3. Nominate a Chair and Vice-Chair and recommend to the Community and Human Services Commission for a one-year term, commencing in September. 4. In all subsequent years, establish a Nominating Ad Hoc Committee consisting of three persons: one appointed by the Committee Chair, one a liaison from the Community and Human Services Commission, and one liaison from the Police Commission. The Nominating Committee shall
nominate officers, who shall be voted on by the Committee membership. Commencing in 2017, officers terms shall begin in September. 5. Consider, in recommending Committee on Human Relations officers, an individual s demonstrated participation and leadership on the Committee, as well as their experience in human relations issues. Emphasis should be on the training of the chairs, having them work their way up through Ad Hoc Committee leadership, and/or the Vice-Chair position. 6. Have a term of office for officers of one-year. The Chair may be appointed to serve a maximum of two terms. 7. Appoint Ad Hoc Committee chairpersons, as needed. Ad Hoc Committee Chairs must be members of the Committee on Human Relations. D. MEETINGS -- The Committee on Human Relations shall: 1. Ordinarily meet in the months of January, March, May, September, and November, plus special meetings as needed. The meeting will ordinarily be conducted on the third Monday of the month. 2. Work from an agenda prepared in advance by the officers of the Committee on Human Relations. E. OFFICERS -- shall: 1. Consist of the Committee Chair, Vice-Chair, with the support from the liaison from the Community and Human Services Commission, and the liaison from the Police Commission. 2. Be empowered to establish meeting agendas and, as special circumstances require, facilitate the work of the Committee, and be able to meet in the event of an incident/emergency. F. AD HOC COMMITTEES The Committee on Human Relations shall: 1. Establish specific Ad Hoc Committees to carry out the work plan of the Committee. 2. Have Ad Hoc Committees report on their work progress at each regular Committee on Human Relations meeting. 3. Have Ad Hoc Committees whose membership has to be less than a quorum but at least two committee members, appointed by the Chair, not the entire membership body. Ad Hoc Committees may not be a standing committee with a fixed meeting time and/or continuing subject matter, and they cannot have members from outside on their Committee, however, they may invite outside members into discussions and assist with work plan items. G. STANDING RULES 1. The work of the Committee shall be such as suggested by the Community and Human Services Commission, by the community members, or may be self-initiated. 2. All minutes shall be approved by the Committee and received and filed by the Community and Human Services Commission. All material submitted
shall, in turn, be forwarded, unabridged, to the City Council, with a recommendation from the Community and Human Services Commission regarding such material. 3. The Committee on Human Relations shall encourage the Community and Human Services Commission to develop on its membership, at least one Commissioner who has special interest or expertise in the field of human relations. 4. The Committee on Human Relations shall encourage the Police Commission to develop on its membership, at least one Commissioner who has special interest or expertise in the field of human relations. 5. A quorum shall constitute a simple majority of the current membership. 6. A Committee action requires a quorum. 7. These policies and procedures may be amended by a two-thirds majority vote of Committee members present, provided that the proposed changes have been introduced at a prior meeting. 8. The Committee will receive information on hate crimes and hate incidents as they occur in Claremont from the Police Department. Proposed Revisions: 01-18-18