CLAREMONT COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING AGENDA

Transcription

1 CLAREMONT COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING AGENDA Hughes Center Monday 1700 Danbury Road June 19, 2017 Claremont, CA :00 p.m. LAUREN ROSELLE CHAIR ROSE ASH PAUL BUCH BEATRICE CASAGRAN MICHAEL EDWARDS FERN JO KAUKONEN JED LEANO EDGAR W. REECE TAHIL SHARMA ADRIAN STEVENS ELLEN TAYLOR CALL TO ORDER ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS PUBLIC COMMENT This is the time and place for persons in the audience to make brief statements on issues or concerns not covered on this agenda or that appear on the consent calendar. Under the provisions of the Brown Act, the Committee on Human Relations is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. Please state your name and address and limit your comments to three minutes. Members of the audience will have the opportunity to address the Committee on Human Relations about items appearing on the agenda at the time they are considered. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and non-controversial. The committee will take action on the consent calendar at one time, without further discussion, after public comment has been received. Only committee members may pull an item for discussion. Now is the time for anyone to speak to items on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole, unless otherwise directed by the chair prior to the commencement of public comment.

2 Page 2 of 3 Committee on Human Relations Special Meeting Agenda June 19, 2017 Routine Administrative Items 1. Approval of the Committee on Human Relations Special Meeting Minutes from May 22, Recommendation: Approve and file. ADMINISTRATIVE ITEMS 2. Approval of the Work Plan END OF CONSENT CALENDAR The Committee will review the Work Plan recommendation from the May 22, 2017 meeting. Recommendation: Staff recommends the CoHR approve the 2017 Work Plan and forward the CoHR Policies and Procedures and the 2017 Work Plan to the Community and Human Services Commission. 3. ACLU Recommended Policies and Rules for the City of Claremont The Committee will review and discuss the recommended policies and rules, as well as the City of Claremont s New Immigration Hold Policy. Recommendation: Staff recommends the CoHR review and discuss the ACLU Recommended Policies and Rules for the City of Claremont and forward its opinions to the Community and Human Services Commission and the Police Commission. 4. Hate Crime and Hate Incident Presentation The Committee will receive a presentation on hate crimes and hate incidents. Recommendation: Receive and file. REPORTS 5. Committee Member Reports 6. Director s Report

3 Page 3 of 3 Committee on Human Relations Special Meeting Agenda June 19, 2017 ADJOURNMENT THE NEXT SPECIAL MEETING OF THE COMMITTEE ON HUMAN RELATIONS WILL BE DETERMINED AT A LATER DATE. I, NANCY KRAHN, ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, THE ALEXANDER HUGHES COMMUNITY CENTER, 1700 DANBURY ROAD, AND THE CITY YARD, 1616 MONTE VISTA AVENUE ON JUNE 15, 2017 PURSUANT TO GOVERNMENT CODE SECTION IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN A CITY MEETING, PLEASE CONTACT THE CITY CLERK AT VOICE OR TT/TTY. NOTIFICATION THREE (3) WORKING DAYS PRIOR TO THE MEETING OR TIME WHEN SPECIAL SERVICES ARE NEEDED WILL ASSIST CITY STAFF IN ASSURING THAT REASONABLE ARRANGEMENTS CAN BE MADE TO PROVIDE ACCESS TO THE MEETING. POST THROUGH: JUNE 20, 2017

4 Unapproved MINUTES Claremont Committee on Human Relations Special Meeting Alexander Hughes Community Center 1700 Danbury Road Claremont, CA Monday, May 22, :00 p.m. CALL TO ORDER The Committee has not established a Chair, therefore, Human Services Director Anne Turner called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: LATE: ABSENT: ALSO PRESENT: Rose Ash, Beatrice Casagran, Michael Edwards, Fern Jo Kaukonen, Jed Leano (Community and Human Services Commission Liaison), Edgar W. Reece (Police Commission Liaison), Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor Paul Buch Anne Turner, Human Services Director Shelly VanderVeen, Police Department Chief Aaron Fate, Police Department Captain Viola Van, Management Analyst Nancy Krahn, Administrative Assistant CEREMONIAL MATTERS, PRESENTATIONS & ANNOUNCEMENTS PUBLIC COMMENT CONSENT CALENDAR Routine Administrative Items 1. Approval of the Committee on Human Relations Special Meeting Minutes of April 17, Committee member Paul Buch arrived at 6:03 p.m. Commission liaison Edgar W. Reece requested that Item #1 be pulled for a separate motion. Committee member Ellen Taylor requested that it be noted in the April 17, 2017 minutes that she submitted her recommendations before she left the meeting early. May 22, 2017 Committee on Human Relations Special Meeting Minutes Page 1 of 5

5 Committee member Paul Buch moved to approve the amended Committee on Human Relations Minutes of April 17, 2017, seconded by Committee member Michael Edwards, and unanimously carried on the following vote: AYES: NOES: ABSENT: ABSTAIN: Rose Ash, Paul Buch, Michael Edwards, Commission liaison Jed Leano, Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor Beatrice Casagran, Commission liaison Edgar W. Reece, and Fern Jo Kaukonen 2. Approval of the Committee on Human Relations Special Meeting Minutes of May 16, Human Services Director Anne Turner reported an amendment to the May 16, 2017 minutes on page two, paragraph six that should read: Commission liaison Edgar W. Reece and on page three, paragraph one that should read: Commission liaison Jed Leano. Committee member Rose Ash moved to approve the amended Committee on Human Relations Minutes of May 16, 2017, seconded by Committee member Lauren Roselle, and unanimously carried on the following vote: AYES: NOES: ABSENT: ABSTAIN: Rose Ash, Paul Buch, Beatrice Casagran, Michael Edwards, Fern Jo Kaukonen, Commission liaison Jed Leano, Commission liaison Edgar W. Reece, Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor ADMINISTRATIVE ITEM 3. Selection of Officers The Committee members were welcomed and each provided a brief introduction. Director Turner requested item #4 be discussed first and come back to item #3. Committee member Rose Ash nominated Lauren Roselle to serve as the Committee on Human Relations Chair. Committee member Rose Ash moved to approve the nomination of Lauren Roselle for the Committee on Human Relations Chair, seconded by Committee member Paul Buch, and unanimously carried on the following vote: May 22, 2017 Committee on Human Relations Special Meeting Minutes Page 2 of 5

6 AYES: NOES: ABSENT: ABSTAIN: Rose Ash, Paul Buch, Beatrice Casagran, Michael Edwards, Fern Jo Kaukonen, Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor Committee member Michael Edwards nominated Tahil Sharma to serve as the Committee on Human Relations Vice Chair. Committee member Michael Edwards moved to approve the nomination of Tahil Sharma for the Committee on Human Relations Vice Chair, seconded by Committee member Paul Buch, and unanimously carried on the following vote: AYES: NOES: ABSENT: ABSTAIN: Rose Ash, Paul Buch, Beatrice Casagran, Michael Edwards, Fern Jo Kaukonen, Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor 4. Committee on Human Relations Policies and Procedures Director Turner reported on the following changes to the draft Policies and Procedures. She said the Commission liaison s can provide their expertise and experience, bring the perspective of their commissions to the Committee and bring the Committee s efforts back to their commissions. Liaisons will not be voting members. On Page 2 of Section B., number 2 and 3 revised to read: liaison of the Committee and not member of the Committee. Commission liaison Jed Leano asked if liaisons are not voting members, can liaisons make motions or second motions. Director Turner said no. Committee member Ellen Taylor said liaisons can ask for support and members can make the motion. Commission liaison Edgar W. Reece added that it doesn t limit a liaison to speak or to participate on the Committee. Committee member Rose Ash asked if liaisons are able to assume officer positions. Director Turner said no. Committee member Paul Buch recommended revisions to the language in Sections C, D, and E. The title of Section C., revised to read: MEETING OF OFFICERS The Committee on Human Relations shall: Section D. Item #2, remove the word executive. The title of Section E., revised from EXECUTIVE OFFICERS shall to OFFICERS. May 22, 2017 Committee on Human Relations Special Meeting Minutes Page 3 of 5

7 Section E. Item #1 revised to read: 1. Consists of the Committee Chair, Vice Chair, with support from the liaison from the Community and Human Services Commission, and the liaison from the Police Commission. Committee member Paul Buch moved to approve the Committee on Human Relations Policies and Procedures amendments, seconded by Rose Ash, and unanimously carried on the following vote: AYES: NOES: ABSENT: ABSTAIN: Rose Ash, Paul Buch, Beatrice Casagran, Michael Edwards, Fern Jo Kaukonen, Lauren Roselle, Tahil Sharma, Adrian Stevens, and Ellen Taylor 5. Work Plan Discussion Director Turner stated that the Committee will discuss the work plan calendar for the next year. The design of the work plan is intended to be put into quarters. Items put forward in the policies and procedures should be used as a point of reference. Ideas can be things you want to do or support in the local community that is already happening, and work that moves forward the mission and purpose of the Committee. Director Turner said items can be added to the work plan as things are happening in the community. After reviewing the Committee mission statement and purpose from the policies and procedures, the Committee created the following work plan. June 2017 August 2017 September 2017 November 2017 Begin to make contact with LA County Present Needs Assessment (Sept.) Commission o Adjust Ad Hoc committee structure o Create Ad Hoc Rose/Ellen (Sept.) Needs Assessment (qualitative, Report LA County Commission (Sept.) quantitative) November meeting of Community and o Create Ad Hoc Beatrice/Tahil Human Services (CHS) Commission Uncommon Good Indivisible Claremont Hate Crimes/Incidents Program o Refer to statistics (5) years back Reach out to Community Organizations and the work they are doing Captain Aaron Fate (June)* o PowerPoint HIGHLIGHTING DIVERSITY o Manual (RE: Hate crimes and incidents) 4 th of July Celebration o Rose Ash o Tahil Sharma o Beatrice Casagran o Ellen Taylor December 2017 February 2018 March 2018 May 2018 Promotion/Education Forum o No Place for Hate May 22, 2017 Committee on Human Relations Special Meeting Minutes Page 4 of 5

8 The next meeting will be held on Monday, June 19 at 6:00 p.m. and will include feedback from the Work Plan Ad Hoc committees, ACLU Recommended Policies and Rules for the City of Claremont, and a Hate Crime and Hate Incident presentation from Police Department Captain Aaron Fate. The Committee will not meet in July or August, but will meet again in the fall on Monday, September 18 at 6:00 p.m. The Committee received and filed the report. The Committee members reported on the following items. Commission liaison Leano said he will immigration clinic information to Anne to to the Committee. Committee member Lauren Roselle asked about the teen group from El Roble Intermediate School and Claremont High School. Director Turner said the Teen Committee is comprised of middle and high school students. The Teen Committee reports to the Community and Human Services Commission. Committee member Buch reported there s a Coalition of Interfaith groups hosting the Muslim community a meal concluding the Ramadan Fast on June 5 at 7:00 p.m. at Temple Beth Israel. The meal will be at 8:15 p.m. A link is provided on the flyer to register. Director Turner will the flyer to the Committee. Commission liaison Reece said he ll report back information to the Police Commission when they meet on June 1. The meeting was adjourned at 7:41 p.m. THE NEXT MEETING OF THE COMMITTEE ON HUMAN RELATIONS WILL BE ON MONDAY, JUNE 19, 2017 IN THE SANTA FE ROOM OF THE ALEXANDER HUGHES COMMUNITY CENTER, 1700 DANBURY ROAD, CLAREMONT, CA 91711, AT 6:00 P.M. Lauren Roselle Chair ATTEST: Nancy Krahn Recording Secretary May 22, 2017 Committee on Human Relations Special Meeting Minutes Page 5 of 5

9 Claremont Committee on Human Relations Agenda Report TO: FROM: COMMITTEE ON HUMAN RELATIONS ANNE K. TURNER, HUMAN SERVICES DIRECTOR DATE: JUNE 19, 2017 SUBJECT: COMMITTEE ON HUMAN RELATIONS 2017 WORK PLAN SUMMARY On January 10, 2017, the Claremont City Council supported the Community and Human Services Commission s recommendation to establish a new Committee on Human Relations (CoHR) committed to vigorous and proactive work, to promote understanding and education with regard to human relations among various segments of the community, and to recommend measures which will serve to improve human relations within the City (Attachment A). The Council instructed the newly formed CoHR to meet for the purpose of developing policies and procedures for the Committee and a work plan for 2017, and to report back on its work plan to the Community and Human Service Commission. At the May 22, 2017 meeting, the CoHR developed a preliminary work plan outlining proposed activity from June 2017 through December 2017 (Attachment B). Also at the meeting, the CoHR approved the policies and procedures for the Committee. The CoHR is ready to provide the Community and Human Services Commission with the CoHR policies and procedures, as well as the work plan. RECOMMENDATION Staff recommends the CoHR approve the 2017 Work Plan and forward the CoHR Policies and Procedures and the 2017 Work Plan to the Community and Human Services Commission. ALTERNATIVE TO RECOMMENDATION Request additional information from staff. FINANCIAL REVIEW The staff cost to prepare this report and administer this program is estimated at $798, and is included in the operating budget of the Human Services Department. ANALYSIS Background The Community and Human Services Commission recommended the City Council establish a new Committee on Human Relations committed to vigorous and proactive work, to promote understanding and education with regard to human relations among various

10 Claremont Committee on Human Relations June, 19, 2017 Page 2 segments of the community, and to recommend measures which will serve to improve human relations within the City. As a part of the establishment of the CoHR, the Committee was asked to report back to the Community and Human Services Commission on its work plan. The CoHR has met several times since the City Council established the Committee on January 10, At the January 30, 2017 meeting, the initial members of the Human Relations Response Team who had been appointed by the City Council to the newly formed CoHR, discussed the work plan for the Committee and how they would grow. At the February 6, 2017 meeting, the CoHR reviewed and approved recruitment and application materials. Staff then released these materials seeking an additional four (4) members for the CoHR. At the April 17, 2017 meeting, applications were reviewed and candidates were recommended for interviews by the Community and Human Services Commission Ad Hoc. Four new members were recommended by the Ad Hoc to the full Community and Human Services Commission at the May 3, 2017 meeting. The Community and Human Services Commission ratified the recommendation of the Ad Hoc to appoint Beatrice Casagran, Fern Jo Kaukonen, Tahil Sharma, and Adrian Stevens. On May 16, 2017, these four new members attended a new member orientation and Brown Act training. On May 22, 2017, the fully appointed CoHR convened to approve the CoHR Policies and Procedures and to begin developing the CoHR 2017 Work Plan. Work Plan The CoHR has been charged to carry out comprehensive and effective human relations work in the community. The Committee is re-establishing a close working partnership with the Los Angeles County Commission on Human Relations and strengthening the relationship with the Claremont Police Department, and the Human Services Department staff members in the execution of its work. The plan below outlines the items the CoHR would like to complete in Action Plan Item Assignments Timeline Budget 1 Community Outreach Make contact with the Los Angeles County Commission on human relations to learn current best practices. Reach out to groups in the Claremont working on human relations. 1) Seek partnership opportunities 2) Explore programming opportunities Ad Hoc Rose Ash Ellen Taylor September 2017 TBD Have an information booth at the Independence Festival. Booth Volunteers Rose Ash Tahil Sharma Beatrice Casagran Ellen Taylor July 2017 TBD

11 Claremont Committee on Human Relations June, 19, 2017 Page 3 2 Needs Assessment (qualitative and quantitative) Analyze existing resources available in the community. Understand the work which current community groups are engaged in as it relates to human relations. Identify community participation, unmet needs, and opportunities for additional education and programming. 3 Education Highlighting Diversity Review current programming highlighting diversity, inclusivity, and human relations. Invite community groups to share the work being done in Claremont at CoHR meetings. Provide and educational forum and community meeting on Human Relations. 4 Hate Crimes/Incidents Program Receive a presentation on the legal distinction between hate crimes and hate incidents. 1) Review current incidents in Claremont 2) Receive a manual for reference 3) Discuss the role of the CoHR in relations to hate crimes and hate incidents Beatrice Casagran Tahil Sharma Human Services Staff CoHR Captain Aaron Fate CoHR September 2017 December 2017 June 2017 TBD TBD _ PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, the City website, and the Claremont Public Library. Submitted and Prepared by: Anne K. Turner Human Services Director Attachment A - City Council Minutes January 10, 2017 Attachment B - CoHR 2017 Work Plan

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23 Claremont Committee on Human Relations Agenda Report TO: FROM: COMMITTEE ON HUMAN RELATIONS ANNE K. TURNER, HUMAN SERVICES DIRECTOR DATE: JUNE 19, 2017 SUBJECT: ACLU RECOMMENDED POLICIES AND RULES FOR THE CITY OF CLAREMONT SUMMARY The American Civil Liberties Union (ACLU) Policies and Rules for the City of Claremont have been provided to the City for consideration by Indivisible Claremont. These rules address the issues of deportation, privacy, redress, and discrimination in regard to the enforcement of immigration policy. The City of Claremont Police Department has developed a new immigration hold policy, which was presented to the Police Commission on June 1, The discussion of immigration policy and enforcement falls under the purview of the Committee on Human Relations as it relates to safeguarding the civil rights, safety, and dignity of all people. RECOMMENDATION Staff recommends the Committee on Human Relations review and discuss the ACLU Recommended Policies and Rules for the City of Claremont and forward its opinions to the Community and Human Services Commission and the Police Commission. ALTERNATIVE TO RECOMMENDATION Request additional information from staff. FINANCIAL REVIEW The staff cost to prepare this report and administer this program is estimated at $1,389, and is included in the operating budget of the Human Services Department. ANALYSIS Background In March 2017, Indivisible Claremont expressed to the City Manager their desire for the City of Claremont to adopt the ACLU Policies and Rules for the City of Claremont (Attachment A). These rules have four specific categories addressing deportation, privacy, redress when mistakes and abuses occur, and protection from discrimination. While the implementation of these rules would be under purview of the Claremont Police Department, the Committee on Human Relations has been asked to review and discuss the ACLU Policies and Rules for

24 Claremont Committee on Human Relations June, 19, 2017 Page 2 the City of Claremont and forward the information to the Community and Human Services Commission, the Police Commission, and the Claremont City Council. ACLU s Nine Model Policies and Rules were developed to address concerns about the Trump administration s immigration policies. The rules were designed to, defend our friends, families, and neighbors from Trump s mass deportation agenda; protect our friends, families, and neighbors privacy from the Trump administration; help our friends, families, and neighbors get redress when abuses and mistakes occur; help ensure our friends, families, and neighbors are protected from discrimination. The stated objects of the ACLU Policies and Rules for the City of Claremont fall within the purview of the CoHR as per the mission statement. The City of Claremont Committee on Human Relations is dedicated to promoting positive human relations in an increasingly complex and multicultural society. The Committee works to develop programs that address as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and other divisive attitudes that can lead to inter-cultural tension, hate incidents, hate crimes, and related violence. This item is in the purview of the CoHR and, thus the Community and Human Services Commission, however, the execution of the rules would be the duty of the Claremont Police Department. On June 1, 2017, the Claremont Police Department (CPD) presented to the Police Commission an Immigration Hold policy to be added to the CPD Policy Manual Chapter 7 entitled Jails (Attachment B). The new policy aligns well with the ACLU Policies and Rules. The contents of this new policy are required per Assembly Bill (AB) 2792, also known as the Truth Act. On September 28, 2016, Governor Jerry Brown signed into law Assembly Bill (AB) 2792, known as the Transparent Review of Unjust Transfers and Holds (TRUTH) Act. The Act imposes specific obligations on California law enforcement related to their contacts with the Federal Immigration and Customs Enforcement (ICE) Agency. The TRUTH Act applies to any agency of a city, county, city and county, special district, or other political subdivision of the State that is authorized to enforce criminal statutes, regulations, or local ordinances, or to operate jails or to maintain custody of individuals in jails; or to operate juvenile detention facilities or to maintain custody of individuals in juvenile detention facilities; or to monitor compliance with probation or parole conditions. Current Federal law authorizes ICE to issue an immigration detainer advising a law enforcement agency that ICE seeks custody of an individual presently being held by that agency for the purpose of arresting and deporting the individual. The standard operating procedure of the Police Department has been to not detain a subject for an ICE Detainer alone. They must ALSO have an open charge or warrant issued by a judge. If the individual provides a bail/bond for the open charge/warrant, then they would be released even if we possess an ICE detainer for the subject. This is now included in the new policy along with the requirements of the TRUTH Act.

25 Claremont Committee on Human Relations June, 19, 2017 Page 3 Effective January 1, 2017, the TRUTH Act requires: All law enforcement agencies who receive an ICE detainer, transfer, or notification request, must serve a copy of that request on the individual and inform the individual if the law enforcement agency will comply with the request. If law enforcement provides ICE with notification of an individual s release date and time, the local law enforcement agency also must promptly provide the same notification to the individual and their attorney or designee. A consent form is to be provided to all individuals prior to an ICE interview. If the individual declines to be interviewed, you may not provide ICE with access to the individual. If the individual indicates that he or she is willing to be interviewed only with an attorney present, you may not provide ICE with access to the individual unless the attorney is present. Communications with ICE are subject to the California Public Records Act. The ACLU Policies and Rules call for assurances about Claremont Police Department (CPD) policy and practice. Those assurances are evidenced in the new Immigration Hold policy and in the practice of CPD. The commitment of safeguarding the civil rights, safety, and dignity of all people remains the goal of the City of Claremont. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Copies are available at the City Hall public counter, the Youth Activity Center, the Alexander Hughes Community Center, the City website, and the Claremont Public Library. Submitted and Prepared by: Anne K. Turner Human Services Director Attachment A - ACLU Policies and Rules for the City of Claremont Attachment B - Immigration Hold Policy

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