CORPORATION OF THE MUNICIPALITY OF NORTH GRENVILLE MINUTES Regular Council Meeting No. 12 Held in the Council Chambers, 285 County Road 44 On Monday, July 13 th, 2015 at 6:30 p.m. PRESENT: Mayor: Deputy Mayor: Councillor: Councillor: Councillor: David Gordon Barb Tobin Jim Bertram Frank Onasanya Tim Sutton Chief Administrative Officer: Director of Corporate Services/Clerk: Director of Public Works: Facilities Supervisor: Director of Emergency & Protective Services/Fire Chief: Treasurer: Director of Planning & Development: Media: Brian Carré Cahl Pominville Karen Dunlop Kevin Henry Paul Hutt Sheila Kehoe Forbes Symon Jenn Westendorp, Kemptville EMC Cogeco TV Mayor David Gordon declared the meeting open. DISCLOSURE OF INTEREST None OPENING REMARKS Mayor Gordon noted the upcoming Kemptville Live Music Festival on July 24 th -26 th. REVISIONS TO THE AGENDA A resolution to approve revisions to the Council Meeting Agenda of July 13, 2015 was presented and passed. (See Resolution No. C-2015-095) MINUTES OF PREVIOUS MEETING Resolution No. C-2015-096 Moved by Jim Bertram and seconded by Tim Sutton that the attached copies of minutes of the Regular Council Meeting of June 22, 2015, are approved as circulated.
2 CORRESPONDENCE 1. Rideau Valley Conservation Authority Board of Director Minutes - May 28 th, 2015 2. Enbridge Gas Distribution Inc. - Long-Term Natural Gas Transportation Contract 3. Municipality of Tweed - Disaster Relief Committee 4. Ministry of Energy - Ontario Government Initiatives 5. Leeds, Grenville & Lanark District Health Unit - Land Control Program Fee Schedule Revised for 2016 6. MHBC Planning Consultants - Lafarge Canada Inc.-Site Plan Amendment Request (Moore Pit) Reference: Refer to Staff for an Administrative Report (as amended) A resolution to deal with Correspondence Items G.1. to G.6. according to the Agenda References, as amended, was presented and passed. (See Resolution No. C-2015-097) REPORTS OF MUNICIPAL OFFICERS 1. Brian Carré, Chief Administrative Officer, reported on the following: i) Brian Carré provided a report from the Special Committee of the Whole Meeting - Closed Session held on Monday, July 6 th. The agenda included appointments to three Committees and Boards, staff overtime policy and an education session with Council and staff on Council communications. The Committee rose with report for appointments to Committees and Boards. 2. Cahl Pominville, Director of Corporate Services/Clerk, reported on the following: i) A resolution to appoint members to the Accessibility Advisory Committee was presented and passed. (See Resolution No. C-2015-098) ii) A resolution to appoint members to the BIA Board of Management was presented and passed. (See Resolution No. C-2015-099) iii) A resolution to appoint Directors to the Ferguson Forest Centre Corporation was presented and passed. (See Resolution No. C-2015-100) iv) The request for proposals for the municipal web design has been awarded to TD Graham & Associates. An information report will come to the next Committee of the Whole meeting with additional details on this award as well as the meeting management RFP. v) The next Committee of the Whole meeting will be held on July 20 th and the next Council meeting will be held on July 27 th. 3. Karen Dunlop, Director of Public Works, reported on the following: i) An update was provided on the Concession Rd. rebuild and sidewalk construction. 4. Kevin Henry, Facilities Supervisor, reported on the following: i) A resolution to accept the Energy Management & Conservation Plan Update was presented. Leased buildings are required to be included in the plan. Council passed the resolution. (See Resolution No. C-2015-101)
3 5. Paul Hutt, Director of Emergency & Protective Services/Fire Chief, reported on the following: i) A by-law to prohibit smoking in various locations was presented and passed. (See By-Law 57-15) ii) A by-law to regulate the operation of off-road vehicles on municipal roads was presented and passed. (See By-Law 58-15) iii) Residents are encouraged to check on elderly neighbours or loved ones during this heat wave. 6. Sheila Kehoe, Treasurer, reported on the following: i) A resolution to endorse an application for funding through the Leadership in Asset Management Program (LAMP) was presented and passed. (See Resolution No. C- 2015-102) 7. Forbes Symon, Director of Planning & Development, reported on the following: i) A by-law to amend Zoning By-Law 50-12 (equinelle) was presented and passed. (See By-Law 59-15) ii) A by-law to amend Zoning By-Law 50-12 (Gaw) was presented and passed. (See By-Law 60-15) iii) North Grenville has been given the opportunity to submit an Expression of Interest to the Ontario Municipal Cycling Infrastructure Program (OMCIP) to obtain funding for the construction of municipal cycling infrastructure. This will involve part of the proposed budget plus some enhancements such as a controlled crossing on County Rd. 44. A resolution to endorse the submission was presented and passed. (See Resolution No. C-2015-103) iv) Staff are reviewing the correspondence from MHBC Planning Consultants regarding the Lafarge site plan amendment request for the Moore Pit. Staff have had initial conversations and a meeting has been arranged with Lafarge to discuss the proposed amendment. REPORTS OF MEMBERS OF COUNCIL 1. Deputy Mayor Barb Tobin reported on the following: i) Canada Day activities were attended. Details were provided. ii) The Sports Hall of Fame Inductions will be held on September 24 th with their annual golf tournament on September 25 th. iii) Residents are reminded of the OPP BBQ held each Thursday and the Farmers Market every Sunday. 2. Councillor Jim Bertram reported on the following: i) Gravel roads are being graded as weather permits. Mowing and brush cutting is ongoing along Municipal roads. The annual valve turning program is currently taking place to ensure all water valves are operational. ii) The East Quadrant well will be completed in the next 45 days. A ribbon cutting ceremony will be announced. iii) Updates were provided on the Rideau Heritage Route Tourism Association, Ontario Library Association, Library Board, Heritage Advisory Committee and correspondence from the Korean Embassy to reach out to municipalities. 3. Councillor Frank Onasanya reported on the following: i) Updates were provided on Canada Day activities, Accessibility Advisory Committee, Old Town Kemptville BIA and Kemptville District Hospital Board.
4 4. Councillor Tim Sutton reported on the following: i) Canada Day activities were attended. Details were provided. ii) NGAT Board members were announced. Proceeds of this weeks OPP BBQ will go to NGAT. Class Axe has donated a guitar to NGAT for a raffle fundraiser at Kemptville Live. iii) Upcoming meetings include the Chamber of Commerce Strategic Plan on July 14 th and the Economic Development Advisory Committee in September. 5. Mayor David Gordon reported on the following: v) The Eastern Ontario Warden s Caucus met in Pembroke June 25 th -27 th. The meeting included four delegations: Minister of MMAH municipal legislation review; County & Single-Tier Public Works Managers composition of asphalt; President of the Ontario Medical Association doctor recruitment; and, President of the Association of Municipalities of Ontario participation in What s Next Ontario discussion. Details of the meeting were provided. PETITION 1. equinelle Community Association A petition requesting a posted speed limit of 40 kph on Royal Landing Gate was received by Council and directed to staff for an administration report. (See Resolution No.C-2015-104) BY-LAWS By-Law 57-15 A By-Law to Prohibit Smoking at Certain Locations Moved by Barb Tobin and seconded by Frank Onasanya that By-Law 57-15 to prohibit the smoking of tobacco at certain locations within the Municipality of North Grenville be adopted and passed; By-Law 58-15 A By-Law to Regulate the Operation of Off-Road Vehicles on Municipal Roads Moved by Barb Tobin and seconded by Frank Onasanya that By-Law 58-15 to regulate the operation of off-road vehicles on Municipal roads be adopted and passed; By-Law 59-15 A By-Law to Amend Zoning By-Law 50-12 (equinelle Subdivision) Moved by Tim Sutton and seconded by Jim Bertram that By-Law 59-15 to amend Zoning By-Law 50-12, as amended (equinelle), be adopted and passed;
5 By-Law 60-15 A By-Law to Amend Zoning By-Law 50-12 (Gaw) Moved by Tim Sutton and seconded by Jim Bertram that By-Law 60-15 to amend Zoning By-Law 50-12, as amended (Gaw), be adopted and passed; RESOLUTIONS Resolution No. C-2015-095 Moved by Barb Tobin and seconded by Frank Onasanya that Council approve the following revisions to the Council Meeting Agenda of July 13, 2015: i) Section G. Correspondence #6. Reference shall read Refer to Staff for an Administrative Report ii) Section K. New Business Add Ontario Municipal Cycling Infrastructure Program Expression of Interest Resolution No. C-2015-097 Moved by Jim Bertram and seconded by Tim Sutton that Council agrees to deal with the Correspondence Items G.1. to G.6. according to the Agenda References, as amended. Resolution No. C-2015-098 Moved by Tim Sutton and seconded by Jim Bertram that Resolution No. C-2015-026 be repealed and Council hereby appoints the following to the Accessibility Advisory Committee for the term of the current Council: Councillor Frank Onasanya (Chairperson) Diane Bartlett Jason Payne Linda Antoniak Cheryl Fumerton
6 Resolution No. C-2015-099 Moved by Tim Sutton and seconded by Jim Bertram that Resolution C-2015-065 be repealed and the following be appointed to the Old Town Kemptville Board of Management for a one-year term ending January 31, 2016: Councillor Frank Onasanya Gilles Brisbois Paul Cormier Amanda Guerin Blair Hamilton Boris Lysynski Peter Sabourin Debbie Wilson Resolution No. C-2015-100 Moved by Tim Sutton and seconded by Jim Bertram that any previous resolution of Council regarding the approval of appointment of Ferguson Forest Centre Corporation (FFCC) Directors be repealed and Council approves the appointment of the following as a Director of the FFCC pursuant to Clause 12(3)(C) of the Lease Agreement between the FFCC and the Municipality: John Wilson Alf Campbell Nadene Grattan Sally Hamilton Owen Fitz Gerald Adam Shewchuk Doug Brunton Carl Doucette Resolution No. C-2015-101 Moved by Barb Tobin and seconded by Frank Onasanya that the Energy Management & Conservation Plan Update (Report No. PRC-007-2015) be accepted. Resolution No. C-2015-102 Moved by Barb Tobin and seconded by Frank Onasanya that an application for funding through the Leadership in Asset Management Program (LAMP) be endorsed. Resolution No. C-2015-103 Moved by Barb Tobin and seconded by Frank Onasanya that Council endorses the submission of an Expression of Interest to the Ontario Municipal Cycling Infrastructure Program for the purposes of obtaining funding for construction of municipal cycling infrastructure.
7 Resolution No. C-2015-104 Moved by Barb Tobin and seconded by Frank Onasanya that Council acknowledge receipt of the petition submitted by the equinelle community Association included in the agenda package for the Council Meeting of July 13, 2015: AND FURTHER THAT Staff are directed to prepare an Administration Report for Council regarding their request/concerns. ADJOURNMENT By-Law 61-15 A By-Law to Confirm the Proceedings of Council Moved by Jim Bertram and seconded by Tim Sutton that By-Law 61-15 to confirm the proceedings of Council at its Regular Meeting held on July 13 th, 2015 be adopted and passed; Resolution No. C-2015-105 Moved by Jim Bertram and seconded by Tim Sutton this Regular Meeting of Council adjourn at 7:34 p.m. and that the next Regular Meeting be held on July 27, 2015. Original Signed By DAVID GORDON CAHL POMINVILLE Mayor Clerk