CORPORATION OF THE TOWNSHIP OF GALWAY-CAVENDISH AND HARVEY The Minutes of the Regular of the 0-2014 Council Session of the Township of Galway-Cavendish and Harvey held on March,2011 at Township Office. Call to Order Present: Reeve Janet Clarkson Deputy Reeve Ron Windover Councillor Madeline Pearson Councillor Don LaCombe Councillor Bev Matthews Staff Present: Pat Kemp, CAO Natalie Garnett, Clerk Donna Teggart, Treasurer Mike Zimmer, Chief Building Official Don Mitchell, Fire Chief Reeve Clarkson called the Regular Meeting to order at 1 :00 p.m. and Councillor Pearson led Council in prayer which was followed by the National Anthem. Disclosure of Interest Reeve Clarkson reminded Council of the disclosure of interest as noted on the agenda. Mr. Scott Raynor of the Galway-Cavendish and Harvey Firefighters Association the Township in the amount The through a will be to
Page 50 March 8, 2011 1. Adoption of Minutes Resolution No. R2011-100 Councillor Pearson That the Minutes of the Regular Meeting of February 15 th and the Special Meeting of February,2011 be adopted as presented. 2. Adoption of Confirming By-law Resolution No. R2011-101 That By-law B20 11-16 being a by-law to confirm the proceedings of the Regular Meeting of February 15 th and the Special Meeting of February 2f!1 d, 2011, be read a first, second and a third time and finally passed this 8 th day of March, 2011. 3. Tender Opening - Cleaning Services Resolution No. R2011 102 Councillor Pearson That the bids for tender for Q-1-2011(Cleaning Services and opened. Municipal Office) be received Bidder Part A - Yearly Price Part C - Hourly Rate
Page 51.v,""... Council March 8, 1 Resolution No. R2011-103 Councillor Deputy Windover That the bids for tender for Q-1-2011(C/eaning staff, - Municipal Office) be referred That a report be prepared for the Council meeting of March,2011. 4. Business Arising Out of Previous Meeting 5. Delegations a) Garth MacMillan Re: Concerns with Entrance onto Phil rick Drive Mr. MacMillan distributed a handout to Council members outlining his concerns with logging trucks and traffic entering onto Phil rick Drive from the property described by roll number 1542-010-303-20800. Mr. MacMillan stated that trucks should be entering and exiting from County Road 36. Mr. MacMillan was thanked for his presentation which concluded at 1 :27 p.m. b) Rolf Reinecker and Lynn Wile, Oak Shores Community Centre Re: 2011 Grant Request Mr. Reinecker and Mr. Wile attended Council to discuss their 2011 grant request which is $25,000. Council had provided the Community Centre with a grant of $10,000 in 2010. Following questions from Council, the delegation concluded at 1 :37 p.m. c) Rosmarie Binns and Judy McWhirter, Buckhorn Community Centre Re: 2011 Grant Request Binns and Ms. McWhirter attended Council to discuss their Council had provided the Community 1 grant request a grant of 1 c) Louis Re: Buckhorn District Tourism ",:'h':rj\j. 2011 Grant Request
Page March 8, 2011 Mr. the BDTA 2011 Council had a grant of $10,000 in 2010. Following concluded at p,m. request which is $1 from The three grant were budget meeting of March 1 1 for 6. Staff Reports and Committee Minutes 6-1 Public Works Reports a) Gerard Pearson, Road Superintendent Re: Departmental Update 6-2 Fire and Emergency Services Reports a) Don Mitchell, Fire Chief Re: Departmental Update b) Don Mitchell, Fire Chief Re: Fire Statistics for February 2011 Chief Mitchell advised that the department is eligible for a $1,500 discount if three water rescue crafts are ordered at one time. The Fire Fighter's Association is purchasing two and he requested Council permission to purchase the third boat. Resolution No. R2011-104 Councillor Pearson That the Fire Chief proceed to purchase three water rescue crafts for the Fire Department. Resolution No. R2011-105 11 a) Mike Zimmer, CBa Update on Capital Projects It was on
March 8, 2011 Mike Zimmer, CBO Building Permits in Campgrounds and Trailer Parks Mr. Zimmer that campgrounds and trailer parks are not exempted from OntariO Building Code Act, and as such permits are required for decks, sunrooms and other structures. Information will be provided to trailer park and campground owners regarding the requirements and a poster will be prepared for reference. Resolution No. R2011-1 06 That the Update on Capital Projects and the CampgroundlTrailer Park Building Permit reports be received for information, and That resolution R2003-344 be repealed. 6-4 Administration Reports a) Pat Kemp, CAO Re: Procedural By-law The Administrator advised that this portion of the meeting was open for public comment regarding the changes to the Procedural By-law. No comments were made by the attendees. It was noted that the by-law will be dealt with later in the meeting under section 8 of the agenda. b} Pat Kemp, CAO Re: Municipal Water Systems - Summary and Annual Reports Resolution No. R2011-107 That a copy of the reports be forwarded to the respective water system committees for their information.
Page 54 1 Pat CAO 2011 County Awards Resolution No. R2011 108 Councillor Pearson That the 2011 County Recognition Awards report be received for information. d) Pat Kemp, CAO Re: Terms of Reference - Buckhorn Regional Health Centre Resolution No. R2011-1 09 That the Terms of Reference for the Buckhorn Regional Health Centre Foundation Committee be revised to align the terms of their members with the Council term. e) Natalie Garnett, Clerk Re: Updated Strategic Plan Resolution No. R2011-110 That the Township of Galway-Cavendish and Harvey Strategic Plan be adopted as amended. f) Natalie Garnett, Clerk R2011-111 Moved Seconded Councillor That Township of Galway-Cavendish and Harvey 2011 Accessibility Plan be as
March 1 Outside Groups and Resolution No, R2011-112 by: Deputy Windover That the Township of Galway-Cavendish and Harvey not provide/extend insurance coverage to groups using municipal facilities. h) Donna Teggart, Treasurer Re: Capital Project Update Resolution No. R2011-113 That the Capital Project Update report dated March 1,2011 be received for information. i) Donna Teggart, Treasurer Re: 2010 Council Expenses Resolution No. R2011-114 That the Council Statement of Remuneration and Expenses ending December 31, 2010, be received for information. R2011 15 Deputy Windover Councillor Pearson 11
Page March 8,2011 k) Donna Teggart, Treasurer Re: Arrears to March,2011 Resolution No. R2011-116 That the Arrears report to March,2011 be received for information. I) Donna Teggart, Treasurer Re: Mileage Resolution No. R2011-117 That the Mileage Report be received for information. 6-5 Committee Minutes, Reports and Updates 7. Correspondence (i) Kawartha Conservation - Resolution Re: Commercial Fill Activity Resolution No. R2011-118 (ii) Board of Health -- Re: Tobacco Control
Page March 1 No. R2011-119 by: Councillor That the Township website provide information to discourage the use of tobacco by youth. (iii) AMO - Various Communications Re: Media & Communications Training Re: Urban Symposium, April 14-15 Re: January 2011 Board Meeting Re: Watch File February 24, 2011 Re: Communications March 3, 2011 (iv) Ministry of Natural Resources Letter Re: Peterborough District Emergency Response Overview (v) Ministry of Tourism and Culture - Letter Re: Heritage Conservation Milestone (vi) Ministry of Community and Social Services Email Re: Potential Amendments to the Ontario Building Code (vii) Ministry of Municipal Affairs and Housing Letter Re: 2011 East Municipal Conference (Ix) Ministry of the Environment Letter Re: Congratulations on Accreditation (x) Tim Hudak Email Re: ROMAlOGRA Address GPA EDC - Media Tr",rnn,r> Plan Award Ontario Charitable Gaming Association
Page 58 March 2011 06tJcavm::ion Agricultural -. >,r,&.;1"" Donation Thank You (xvi) Cement Association Re: Pavement United Way of Peterborough and District- Re: Backpacks for School Aged Children (xviii) (ix) (x) (xi) Mohawk College - Email Re: Future Ready Leadership Program Parks and Recreation Ontario - Email Re: Forum News Howell Fleming - Fax Re: Stonescape Objection Kemp Family - Letter Re: Thank You The Administrator thanked Council and staff for the support provided to her and her family since December. (xii) (xiii) Natalie Garnett - Letters Re: Snowmobile Use on Reid Street Re: Request for Refund of Minor Variance Fee Hydro One - Letters Re: 4 Station Road Time-of-Use Rates Re: 8 Community Complex Drive, Time-of-Use Rates Re: 110 County Road 49 - ETR Trial Re: 1300 Northern Avenue - ETR Trial County of Peterborough Newsletter (xvi) Northern Lights - Invitation Re: Open House - March 16, 2011
No. R2011-120 by: Deputy Windover That correspondence items (iii)-(xvij) 8. By-laws a) Procedural By-law (B20 11-17) Resolution No. R2011-121 r JI',ClIlFLUT for information. Councillor Pearson That By-law B2011-17, being a by-law to establish meeting procedures, be read a first, second and a third time and finally passed this Sth day of March, 2011. b) McKessock Encroachment Agreement (B2011-18) Resolution No. R2011-122 That By-law B20 11-1S, being a by-law to authorize the Reeve and Clerk to execute an encroachment agreement, be read a first, second and a third time and finally passed this Sth day of March, 2011. Wendling Encroachment Agreement (82011-19) R2011-123 By-law 11-19, a by-law to the Clerk to an encroachment agreement, be read a first, second and a third time and finally passed this day of March, 11.
Page 60 March 8, 2011 of Titles (82011 No. R2011-124 Moved Seconded That By-law B2011-20, being a by-law to authorize the changing of titles for Council Members, be read a first, second and a third time and finally passed this d h day of March,2011. e) Appointments to the Rural Outreach Committee (82011-21) Resolution No. R2011-125 That By-law B2011-21, being a by-law to appoint members to the Rural Outreach Committee, be read a first, second and a third time and finally passed this 8 th day of March, 2011. f) Shore Road Allowance Purchases - Series 19 (82011-22) Resolution No. R2011-126 That By-law B2011-22, being a by-law to authorize the Reeve and Clerk to execute shoreline purchase agreements with eleven different participants, be read a first, second and a third time and finally passed this d h day of March, 2011. 8. Other Business 9. Information Items 10. New Business
Page 61 March 8, 2011 Kemp, CAO Re: Consulting Services Resolution No. R2011-127 Seconded That the Township of Galway-Cavendish and Harvey issue RFPs/tenders for banking, legal services, engineering, and insurance services. b) Don LaCombe, Councillor Re: Mileage for Council Members Resolution No. R2011-128 That the Township auditors be thanked for bringing forward legislative information regarding mileage for Council members, and That staff be directed to pay for Council mileage and expenses out of Accounts Payable. 11. Closed Session Resolution No. R2011-129 That under the authority of the Municipal Act, 2001, s.239(2)(b)(c) Council move into closed at p.m. to discuss "personal matters about an identifiable individual, VjJI.. hj<;;;'u or 12
Page 62 March 2011 Resolution No. R2011-130 Councillor Pearson Deputy Windover That Council from Closed Session at 15 p.m. 12. Adjournment Resolution No. R2011-131 That Council adjourn at 4:16 p.m. Janet Clarkson, Mayor Natalie Garnett, Clerk