Town of Oakville Page 65 SEVENTH Meeting - Regular Session The Town of Oakville Council met in regular session this 30 th day of March, 2015 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 7:00 p.m. Present: Mayor - Rob Burton Councillors - Tom Adams - Pam Damoff - Cathy Duddeck - Allan Elgar - Dave Gittings - Marc Grant - Nick Hutchins - Jeff Knoll - Roger Lapworth - Sean O'Meara - Ralph Robinson Staff - R. Green, Chief Administrative Officer - C. Bell, Commissioner of Community Services - J. Clohecy, Commissioner of Community Development - G. Lalonde, Commissioner of Corporate Services and Treasurer - D. Carr, Town Solicitor - V. Tytaneck, Town Clerk - N. Sully, Deputy Treasurer and Director of Financial Planning - B. Cole, Director of Oakville Transit - C. Toth, Director of Environmental Policy - N. De Vaal, Director of Recreation and Culture - L. Grant, Director of Emergency Planning and Fire Services/ Fire Chief - J. Stephen, Senior Manager of Transportation - N. Fiorentino, Committee Coordinator A moment of silence was observed in remembrance of Member of Council, Max Khan, who passed away on March 29, 2015. Mayor Burton and Members of Council provided remarks in commemoration of Councillor Khan s life.
Town of Oakville Page 66 WAIVING OF PROCEDURE Moved by Councillor Lapworth Seconded by Councillor Elgar That in accordance with Section 1.2(2) of Procedure By-law 2011-144, the rules of procedure be waived to permit the Honourable Kevin Flynn, to provide remarks commemorating Councillor Max Khan. Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. Confirmation of Minutes of the previous Council Meeting(s) Minutes of the Regular Session of Council, FEBRUARY 23, 2015 Confidential Minutes of the Closed Session of Council, FEBRUARY 23, 2015 Minutes of the Special Session of Council, FEBRUARY 27, 2015 Minutes of the Regular Session of Council, MARCH 9, 2015 Reconvened MARCH 10, 2015 Moved by Councillor Elgar Seconded by Councillor Lapworth That the minutes of the regular meetings of Council dated February 23, 2015 and March 9, 2015 reconvened March 10, 2015, the minutes of the special meeting of Council dated February 27, 2015, and the confidential minutes of the closed session of Council dated February 23, 2015, be approved.
Town of Oakville Page 67 Standing Committee / Committee of the Whole Reports Standing Committee Reports 2015 Budget Committee, MARCH 5, 2015 Moved by Councillor O'Meara Seconded by Councillor Hutchins That the recommendations of the 2015 Budget Committee meeting of March 5, 2015, be approved. 2015 Budget Committee, MARCH 11, 2015 Moved by Councillor O'Meara Seconded by Councillor Hutchins That the recommendations of the 2015 Budget Committee meeting of March 11, 2015, be approved. Community Services Committee, MARCH 23, 2015 Moved by Councillor O'Meara Seconded by Councillor Hutchins That the recommendations of the Community Services Committee meeting of March 23, 2015, be approved. Administrative Services Committee, MARCH 23, 2015 Moved by Councillor O'Meara Seconded by Councillor Hutchins That the recommendations of the Administrative Services Committee meeting of March 23, 2015, be approved.
Town of Oakville Page 68 Confidential Report of the Closed Session of the Administrative Services Committee, MARCH 23, 2015 Moved by Councillor O'Meara Seconded by Councillor Hutchins That the recommendations of the confidential report of the closed session of the Administrative Services Committee meeting of March 23, 2015, be approved. 2015 Budget Committee, MARCH 23, 2015 Moved by Councillor Adams Seconded by Councillor O'Meara That the recommendations of the 2015 Budget Committee meeting of March 23, 2015, be approved. AGENDA ITEMS 1. Former Public Works Site - 2264, 2274 and 2320 Trafalgar Road - Report from Legal Department and Chief Administrative Officer, February 16, 2015 Moved by Councillor Knoll Seconded by Councillor Grant 1. That the report of the Legal Department and the C.A.O. dated February 16, 2015 in respect of the former public works site at 2264, 2274 and 2320 Trafalgar Road ( the site ) be received. 2. That staff be authorized to retain a multi-disciplinary team to prepare a viable development strategy and implementation plan for the site in order to provide best value for money and project certainty for achieving the intent of the Official Plan. 3. That no offers, or any letters of intent or other expressions of interest in acquiring and/or developing the site be accepted or presented to Council for direction until after the work of the multi-disciplinary team has been completed and the results of the work reported back to Council.
Town of Oakville Page 69 2. Terry Fox Day Moved by Councillor Damoff Seconded by Councillor Robinson WHEREAS Terry Fox was forced to end his Marathon of Hope on September 1st 1980 after completing 5,373 kilometers in 143 days; WHEREAS Mr. Isadore Sharpe made a commitment to Terry that a fundraising run would be held every year in Terry's name You started it. We will not rest until your dream to find a cure for cancer is realized. ; WHEREAS the Terry Fox Run will be celebrating its 35th Anniversary in 2015; and WHEREAS the Terry Fox Run is generally held on the second Sunday after Labour Day every year and is the longest running charity fun run in Canada, and the largest one-day fundraiser for cancer research in the world; THEREFORE BE IT RESOLVED: THAT Oakville proclaim the second Sunday after Labour Day as Terry Fox Day every year; THAT other municipalities be encouraged to follow Oakville's lead in declaring this day Terry Fox Day ; THAT the Province of Ontario be encouraged to support Scarborough- Agincourt MPP Soo Wong s private members bill, and follow the Province of British Columbia and Oakville's lead in declaring this day Terry Fox Day across the province; and THAT a copy of this resolution be provided to Premier Kathleen Wynne, MPP Kevin Flynn and MPP Indira Naidoo-Harris, MPP Soo Wong, the Region of Halton and the Association of Municipalities of Ontario.
Town of Oakville Page 70 3. July 2015 - Oakville's Month of Sport Moved by Councillor O Meara Seconded by Councillor Damoff WHEREAS the 2015 RBC Canadian Open takes place July 20 to 24th; WHEREAS the Pan Am/Parapan Am Games take place from July 10-26 (Pan Am) and August 7-15 (Parapan Am); WHEREAS the Town of Oakville has always placed a high value on the benefits of healthy living through sport; and WHEREAS the Town of Oakville recognizes the significant sporting events taking place during the month of July; THEREFORE BE IT RESOLVED: THAT the Town of Oakville declare the month of July in 2015 as the Month of Sport in Oakville. 4. Age-Friendly Community Planning Grant Application Requirements - Report from Recreation and Culture Department, March 26, 2015 Moved by Councillor Robinson Seconded by Councillor Duddeck That the following resolution to support the town s Age-Friendly grant application be passed: WHEREAS older persons are an important part of our community; WHEREAS it is in our community s interest that these citizens continue to live active lives and participate fully in the activities of the community; and WHEREAS the Town of Oakville has accepted the invitation from the Province of Ontario to participate in the Age-Friendly Community Planning Strategy; THEREFORE IT BE RESOLVED: THAT the Age-Friendly Oakville Community Planning Strategy be endorsed by the Town of Oakville to support participation and healthy
Town of Oakville Page 71 active lifestyles for older adults and all citizens; THAT Councillor Robinson and Councillor Duddeck be appointed to be active participants on a Committee/Working Group to be established that represents all sectors of the community; THAT the members of Council appointed to the Committee/Working Group report regularly to Council on the activity of the Committee/Working Group; THAT the plans of the Age-Friendly Community Planning Strategy be publically posted to develop public support; and THAT staff involved with Age-Friendly Community Planning work cooperatively with existing community organizations to ensure that their programs and services are more age friendly. C-1. Appointments to the Oakville Public Library Board - Report from Commissioner of Corporate Services and Commissioner of Community Services, March 25, 2015 Moved by Councillor Knoll Seconded by Councillor Grant 1. That subject to confirmation by the nominees, Council nominates the following candidates to the Oakville Public Library Board (OPL): Steven Bright, of Oakville Pankaj Sardana, of Oakville Gary Burkettt, of Oakville 2. That Council request the OPL board nominate Joan Sweeney Marsh, to be nominated as special advisor to the Board based on her tenure as Director of Library and Learning Services at Sheridan College. 3. That the current board members be advised their appointments have been completed and they be thanked for their service.
Town of Oakville Page 72 NEW BUSINESS (Notice of Motion, Emergency, Congratulatory or Condolence) WAIVING OF PROCEDURE Moved by Councillor Grant Seconded by Mayor Burton That in accordance with Section 1.2(2) of the Procedure By-law, the rules of procedure be waived to permit consideration of the Notice of Motion regarding Endorsing the Cities Reducing Poverty Charter, upon its consideration this evening. Endorsing the Cities Reducing Poverty Charter Moved by Councillor Grant, Seconded by Mayor Burton WHEREAS recent studies indicate that poverty affects 7.9 per cent of Oakville families, with 25 per cent of those families being a female single-parent home, and 9.4 per cent being Oakville Seniors; WHEREAS poverty is known to have detrimental impacts upon the present day and future quality of life of children impacted by poverty; WHEREAS the costs of shelter and transportation are two of the most significant expenses for those living in poverty, as defined by the Low Income Cut-Off; WHEREAS municipalities have the power to make determinations regarding the impoverished s needs for accessing low-income shelter and covering the costs of public transportation; WHEREAS in Halton Region the regional municipality s Social and Community Services Department is responsible for, among other things, providing the services and programs designed to assist those living in poverty; and WHEREAS leaders from Provinces and Municipalities across Canada are gathering for the National Poverty Reduction Summit in Ottawa from May 6 to 8, 2015 to address actions that can reduce poverty in our communities; THEREFORE BE IT RESOLVED: THAT Mayor Burton be authorized to sign the Cities Reducing Poverty Charter on behalf of Council in advance of the National Poverty Reduction Summit, to confirm that the Town of Oakville supports working collaboratively across communities, regions, provinces and nationally to create a
Town of Oakville Page 73 comprehensive, strategic and meaningful strategy to reduce poverty; and THAT Mayor Burton present the Charter to Chair Gary Carr for further endorsement through the Halton Regional Council. REGIONAL REPORTS AND QUESTION PERIOD REGARDING TOWN BOARDS AND ADVISORY COMMITTEES Councillor Lapworth invited Oakville residents to review the latest version of the Let s Talk Oakville publication which contains an update regarding the digitalization of the Glen Abbey Library. CONSIDERATION AND READING OF BY-LAWS Moved by Councillor Duddeck Seconded by Councillor Knoll That the following by-law(s) be passed: 2015-025 A by-law to dedicate certain land as part of a public highway - (Part of Lots 7, 8, 9 and 10, Plan 785 - Speers Road).(Re: CSC Item 1) 2015-026 A by-law to stop up and close for all purposes a portion of the unnamed street as shown on Plan 62, being Parts 1 and 2 on Plan 20R-18462.(Re: CSC Item 2) 2015-040 A by-law to confirm the proceedings of a meeting of Council. ADJOURNMENT The Mayor adjourned the meeting at 8:15 p.m. VICKI TYTANECK TOWN CLERK
Town of Oakville Page 74 THIRD Meeting - Regular Session The 2015 Budget Committee met in regular session this 5th day of March, 2015, in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 9:32 a.m. Present: Chairperson - Councillor Tom Adams Mayor - Rob Burton (Arrived at 9:55 a.m.) (Left at 1:05 p.m.) Councillors - Pam Damoff - Allan Elgar - Sean O Meara Staff - R. Green, Chief Administrative Officer - G. Lalonde, Commissioner of Corporate Services - C. Bell, Commissioner of Community Services - J. Clohecy, Commissioner of Community Development - N. Sully, Deputy Treasurer and Director of Financial Planning - J. Courtemanche, Director of Strategy, Policy and Communications - C. Hewitson, Manager of Financial Planning and Policy - Senior Management Team members - K. Patrick, Supervisor, Council and Committee Services Also Present: Councillors - Ralph Robinson Declarations of Pecuniary Interest No declarations of pecuniary interest were declared.
Town of Oakville Page 75 AGENDA ITEMS In accordance with Section 3.2(1) of the Procedure By-law, the Chair advised that the agenda items would be considered out of order. 7. 2015 Budget - Commissioner Presentations - Report from Finance Department, March 2, 2015 RECESS The meeting recessed at 11:35 a.m. and reconvened at 11:52 a.m. Moved by Councillor O Meara 1. That the presentations from each of the town s commissioners and the Director of Strategy, Policy and Communications be received; and 2. That staff report back on the following items: a. funding options for Rebecca St. at 16 Mile Creek Bridge replacement; b. options for management of reserves; c. the level of funding for transit related to existing areas and growth areas; d. options regarding redeploying the funding currently dedicated to Let s Talk Oakville ; e. the level of overtime pay in emergency services budget from June to December in 2013 and 2014; f. the different types of grass seed the can be used in town parks and boulevards; g. on the LED conversion program to review debt requirements and an appropriate recommendation for the budget committee s consideration; h. growth funding not provided through the towns development charges; i. on enhancements to by-law enforcement being available on evenings and weekends; j. provide additional resources to implement the Active Transportation Master Plan and Traffic Management Demand Plan in a timely manner; and
Town of Oakville Page 76 k. ways to advise the public that their email inquiry submitted to ServiceOakville has not been provided to their ward Councillor. 1. 2015 RBC Canadian Open - Report from Economic Development Department and Roads and Works Operations Department, February 17, 2015 Moved by Councillor O Meara That the report dated February 17, 2015, from the Economic Development department and Roads and Works Operations department, entitled 2015 RBC Canadian Open be received. 2. Street Light LED Conversion Program Options - Report from Roads and Works Operations Department and Finance Department, January 16, 2015 Moved by Councillor O Meara That the information regarding Street Light LED Conversion Program Options, as detailed in the report from the Roads and Works Operations and Financial Planning departments, dated January 16, 2015, be received. 3. Time-of-Day Discount Memberships - Report from Recreation and Culture Department, January 7, 2015 Moved by Councillor O Meara That the report dated January 7, 2015, entitled Time-of-Day Discount Memberships from the Recreation and Culture department, be received. 4. Cultural Heritage Landscapes - Report from Commissioner of Community Development,
Town of Oakville Page 77 February 12, 2015 Moved by Councillor O Meara That the information related to the Cultural Heritage Landscape initiative from the Community Development Commission, be received. 5. care-a-van Service Area - Report from Oakville Transit, January 30, 2015 Moved by Councillor O Meara That the report dated January 30, 2015, entitled care-a-van Service Area from Oakville Transit, be received. 6. Transit Service to the New Hospital - Report from Oakville Transit, January 30, 2015 Moved by Councillor O Meara That the report dated January 30, 2015, entitled Transit Service to the New Hospital, be received. ADJOURNMENT The Chair adjourned the meeting at 1:40 p.m.
Town of Oakville Page 78 FOURTH Meeting - Regular Session The 2015 Budget Committee met in regular session this 11th day of March, 2015 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 9:30 a.m. and reconvened at 7:00 p.m. Present: Chairperson - Councillor Tom Adams Mayor - Rob Burton Councillors - Pam Damoff - Allan Elgar - Sean O Meara Staff - R. Green, Chief Administrative Officer - G. Lalonde, Commissioner of Corporate Services - C. Bell, Commissioner of Community Services - J. Clohecy, Commissioner of Community Development - N. Sully, Deputy Treasurer and Director of Financial Planning - J. Courtemanche, Director of Strategy, Policy and Communications - C. Hewitson, Manager of Financial Planning and Policy - Senior Management Team members - J. Marcovecchio, Committee Coordinator Also Present: Councillors - Nick Hutchins - Ralph Robinson Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEMS 1. 2015 Budget Committee Delegations - Report from Finance Department, March 4, 2015 The following delegations addressed the 2015 Budget Committee: Art Walford, Secretary, Sport Oakville David Harris, representative of the Oakville Cycling Club Ray Chisholm, Chair of the Board, Oakville Tourism Partnership
Town of Oakville Page 79 RECESS The meeting recessed at 10:00 a.m. and reconvened at 7:02 p.m. Present: Chairperson - Councillor Tom Adams Mayor - Rob Burton Councillors - Pam Damoff - Allan Elgar - Sean O Meara Staff - G. Lalonde, Commissioner of Corporate Services - C. Bell, Commissioner of Community Services - J. Clohecy, Commissioner of Community Development - N. Sully, Deputy Treasurer and Director of Financial Planning - J. Courtemanche, Director of Strategy, Policy and Communications - C. Hewitson, Manager of Financial Planning and Policy - Senior Management Team members - J. Marcovecchio, Committee Coordinator Also Present: Councillors - Dave Gittings - Ralph Robinson Delegations continued Gillian Santangeli, Chair of the Board of Directors, Oakville Symphony Moved by Councillor O Meara That the presentations from delegations regarding the 2015 operating and capital budget be received. ADJOURNMENT The Chair adjourned the meeting at 7:17 p.m.
Town of Oakville Page 80 FIFTH Meeting - Regular Session The 2015 Budget Committee met in regular session this 23 rd day of March, 2015 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 9:30 a.m. Present: Chairperson - Councillor Tom Adams Mayor - Rob Burton Councillors - Pam Damoff - Allan Elgar - Sean O Meara Staff - R. Green, Chief Administrative Officer - G. Lalonde, Commissioner of Corporate Services - C. Bell, Commissioner of Community Services - J. Clohecy, Commissioner of Community Development - N. Sully, Deputy Treasurer and Director of Financial Planning - J. Courtemanche, Director of Strategy, Policy and Communications - C. Hewitson, Manager of Financial Planning and Policy - Senior Management Team members - J. Marcovecchio, Committee Coordinator Also Present: Councillor - Ralph Robinson Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEMS 1. Additional Information Requested on March 5, 2015 - Report from Finance Department, March 11, 2015 Supplemental Information to Report from Finance Department Dated March 11, 2015 - Report from Finance Department, March 18, 2015 Moved by Councillor O Meara That the March 11, 2015 and the March 18, 2015 reports from the Financial
Town of Oakville Page 81 Planning department be received and considered as part of the budget deliberations. 2. 2015 Budget Deliberations - Report from Finance Department, March 11, 2015 Moved by Councillor Elgar 1. That the 2015 recommended operating budget as presented in the 2015 Operating Budget and the 2016 2017 Forecast Budget Document be approved, subject to the following adjustments: a. The Oakville Transit revenue budget be reduced by $47,200 to reflect Council s decision on January 20, 2015 to maintain the 2014 rates and fees for Transit Student Passes, Student Freedom Pass and Presto Fare; b. The Recreation Services budget be increased by $41,000 for the conversion of a part-time facility booking clerk to full-time as described in the budget document; c. The Infrastructure Maintenance budget be increased by $154,300 to allow for increased funding for fleet resources and the 2016 budget be prepared to include the additional $122,700 for fleet resources as identified in the budget document; d. The one-time cost of $79,500 for the 2015 RBC Canadian Open be funded from the tax stabilization reserve; e. That Oakville Transit redefine its care-a-van service area to include the entire geographic area of the Town of Oakville and that Route 5A be cancelled and its resources reallocated to a comingled Home to Hub service for areas north of Dundas St.; and f. That an additional $500,000 transfer to the Tax Stabilization reserve be funded from the tax levy. 2. That the 2015 recommended capital budget as presented in the 2015 Capital Budget document be approved, subject to the following adjustments: a. Increase to the Heritage Planning Studies capital project
Town of Oakville Page 82 (#63101505) of $50,000 to be funded from the General Working Capital reserve, to proceed with completing the first step in 2015 as identified in the Heritage Cultural Landscapes report; b. Addition of a Fire Fit/Rope Training Tower project budgeted at $90,000 funded $30,000 from donations and $60,000 from the General Working Capital reserve; c. That the project budget for 53360803 Rebecca St. Bridge 16 Mile Creek be increased by $1.4 million for a revised budget of $5.9 million as indicated in the report; d. That a transfer from the General Working Capital reserve of $1.4 million be approved to fund the shortfall in the Rebecca Street bridge project; and e. That staff reallocate funding for the Dorval Multi-Use Trail from Upper Middle Road to Old Abbey Lane under project 53341503 (Sidewalks on Regional Roads) to other projects in this category and report back. 3. That the 2015 net Town of Oakville levy request of $165,118,200 be approved resulting in a 2.79% increase in the town share of the residential property tax bill representing an approximate 1.7% overall residential tax rate increase, and that the Treasurer be authorized to confirm and adjust these amounts if required, prior to Council s approval of the Budget on March 30, 2015. 4. That staff develop an active transportation implementation plan as outlined in Appendix D of the March 18, 2015 report from the Finance department for additional staff and resources once the TDM and Transportation Implementation and Monitoring studies are completed. 5. That Option 1 3 Year ESCo model identified in the LED Conversion report as outlined in Appendix E of the March 11, 2015 report from the Finance department be approved as the preferred option and that staff carry out the preparatory work for engagement of and ESCo model, that staff provide options for project financing through the ESCo and report back to Council prior to the 2016 budget. 6. That staff pursue a boulevard seed trial program as outlined in Appendix D of the March 11, 2015 report from the Finance department. 7. That staff report to the 2016 Budget Committee with options to provide by-law enforcement during evenings and weekends.
Town of Oakville Page 83 8. That staff report back on the ability to include the Wyecroft Road Extension capital project in the 2016 2025 capital forecast. 9. That staff identify projects that are or could be made shovel ready should infrastructure funding become available and report back on any steps that would be necessary to make projects shovel ready such as the Wyecroft Road Extension capital project. 10. That funding for the road resurfacing program be referred to the 10 year capital plan process and that staff report on funding for the program beyond the $10,000,000 annual level for 2020 and beyond. 11. That, in addition to Council s direction to keep overall property taxes in line with inflation for 2016, the 2017 and 2018 budgets be prepared keeping overall property tax increases in line with inflation. ADJOURNMENT The Chair adjourned the meeting at 9:49 a.m.
Town of Oakville Page 84 SECOND Meeting - Regular Session The Community Services Committee met in regular session this 23 rd day of March, 2015 in the Bronte and Palermo Rooms of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 7:00 p.m. Present: Chairperson - Councillor Allan Elgar Councillors - Tom Adams - Pam Damoff - Marc Grant - Nick Hutchins - Ralph Robinson Staff - J. Clohecy, Commissioner of Community Development - D. Cozzi, Director of Engineering and Construction - L. Grant, Fire Chief, Director of Emergency Planning and Fire Services - C. Toth, Director of Environmental Policy - J. Lee, Research Policy Analyst, Air Environmental Policy - J. Stephen, Senior Manager, Transportation Strategy - C. Clapham, Sustainable Transportation Program Coordinator - N. Fiorentino, Committee Coordinator Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEM(S) 1. By-law 2015-025 - A by-law to dedicate certain land as part of a public highway - (Part of Lots 7, 8, 9 and 10, Plan 785 - Speers Road) - Report from Legal Department, February 11, 2015 Moved by Councillor Adams That By-law 2015-025 - A by-law to dedicate certain land as part of a public highway - (Part of Lots 7, 8, 9 and 10, Plan 785 - Speers Road), be passed.
Town of Oakville Page 85 2. By-law 2015-026- A by-law to stop up and close for all purposes a portion of the unnamed street as shown on Plan 62, being Parts 1 and 2 on Plan 20R-18462. - Report from Engineering and Construction Department, February 17, 2015 Moved by Councillor Adams 1. That By-law 2015-026 A by-law to stop up and close for all purposes a portion of the unnamed street on Plan 62, being Parts 1 & 2 on Plan 20R-18462, as detailed within the staff report from the Engineering & Construction department, dated February 17, 2015, be passed; 2. That the Legal department be authorized to register By-law 2015-026 in compliance with the Municipal Act 2001; and 3. That the Legal department be authorized to transfer the easement interests over Part 1 on Plan 20R-18462 to the various utility agencies following the registration of the by-law. 3. Open Burning By-law Update - Report from Fire Department, February 17, 2015 Moved by Councillor Adams That the report entitled Open Burning By-law Update from the Fire Department dated February 17, 2015, be received.
Town of Oakville Page 86 4. Health Protection Air Quality By-law and Air Quality Initiatives Update - Report from Environmental Policy Department, February 27, 2015 Moved by Councillor Robinson 1. That the staff report on the Health Protection Air Quality By-law and Air Quality Initiatives Update, dated February 27, 2015, be received; and 2. That a final twelve-month extension be granted to the remaining existing facility engaged in the Major Emission Reduction Strategy to support their continued work to achieve further emission reductions in 2015 and that the facility not be required to submit an application for approval under Section 6 of the by-law in 2015. 5. Consideration of On-Street Parking Along Hays Boulevard - Report from Engineering and Construction Department, February 18, 2015 Moved by Councillor Grant 1. That the report titled Consideration of On-Street Parking Along Hays Boulevard from the Engineering and Construction department dated February 18, 2015 be received. 2. That temporary on-street parking be provided on the south side of Hays Boulevard and the east side of Post Road, as detailed in this report, until such time as lay-bys are constructed on these two streets. 3. That the existing on-street parking on Hays Boulevard from Sixth Line to West Morrison Creek be re-examined to maintain the maximum number of spaces while still allowing for safety standards.
Town of Oakville Page 87 6. 2015 Active Transportation Capital Program - Report from Engineering and Construction Department, February 20, 2015 Moved by Councillor Adams That the 2015 Active Transportation Capital Program, as presented in the report from the Engineering and Construction department dated February 20, 2015, be approved subject to staff reallocating the funding for the Dorval multi-use trail from Upper Middle Road to Old Abbey Lane under project 53341503 (Sidewalks on Regional Roads) to other projects in this category and report back. ADJOURNMENT The Chair adjourned the meeting at 9:30 p.m.
Town of Oakville Page 88 THIRD Meeting - Regular Session The Administrative Services Committee met in regular session this 23 rd day of March, 2015 in the Oakville and Trafalgar Rooms of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 7:02 p.m. Present: Chairperson - Councillor Jeff Knoll Mayor - Rob Burton Councillors - Cathy Duddeck - Dave Gittings - Max Khan - Sean O Meara Staff - G. Lalonde, Commissioner of Corporate Services and Treasurer - C. Bell, Commissioner of Community Services - N. Sully, Deputy Treasurer and Director of Financial Planning - V. Tytaneck, Town Clerk - K. Galione, Manager of Elections, Corporate Policy, Mail and Print Services - R. Vemulapalli, Lottery Licensing Officer - L. Morgan, Committee Coordinator Regrets: Councillor - Roger Lapworth Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEM(S) In accordance with Section 3.2(1) of the Procedure By-law, the items were considered out of order. 2. Application to Conduct Charitable Lottery Events - Boxer Rescue Ontario, Oakville. - Report from Clerk's Department, March 2, 2015 Moved by Councillor Duddeck That the request from Boxer Rescue Ontario to conduct charitable lottery events in the Town of Oakville be approved.
Town of Oakville Page 89 1. Northshore Boatworks Ltd. Lease - Bronte Marina Building - Report from Commissioner of Corporate Services and Commissioner of Community Services, February 18, 2015 Moved by Councillor Khan That the current monthly tenancy of Northshore Boatworks Ltd. in the Bronte Marina Building at 2508 Lakeshore Road West be permitted to continue until the Harbours Master Plan is complete and the future use of the building has been determined. 4. 2014 Year End Financial Results and Surplus Disposition - Report from Finance Department, January 30, 2015 Moved by Mayor Burton 1. That the 2014 Year End Financial Report and Surplus Disposition be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in this report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; 4. That the capital project adjustments as identified in the report be approved; 5. That the 2014 shortfall in the net operating budget of $1,179,361 resulting from the ice storm be funded through a transfer from the Tax Stabilization reserve; and 6. That future reimbursement received through the Ice Storm Assistance Program be transferred to the Tax Stabilization reserve.
Town of Oakville Page 90 6. Property Standards Re-Inspection Fees - Report from Clerk's Department, January 5, 2015 Moved by Mayor Burton That a $200 fee for re-inspection of a property to determine compliance with property standards be approved and incorporated in the 2015 rates and fee schedule. 7. Accessibility Advisory Committee (January 8, 2015) Moved by Councillor Gittings That the minutes of the Accessibility Advisory Committee meeting of January 8, 2015, be received. CLOSED SESSION Moved by Councillor Khan That this Committee resolve into a closed meeting session for the purpose of dealing with matters pertaining to personal matters about identifiable individuals, including municipal employees, with respect to Item 3 Oakville Library Governance, and Item 5 Citizen Appointments to the Accessibility Advisory Committee (AAC) and Approval of the AAC Terms of Reference. Committee resolved into closed session at 7:15 p.m. Committee resolved out of closed session at 7:30 p.m.
Town of Oakville Page 91 3. Oakville Library Governance - Report from Commissioner of Corporate Services and Commissioner of Community Services, March 9, 2015 Staff direction was provided in closed session regarding appointments to the transitional Library Board. Moved by Councillor Duddeck 1. That, in addition to its duties under the Public Libraries Act, the transitional board undertakes a comprehensive review of the Board size, mandate and recruitment process; and 2. That the transitional Library Board and town staff be mandated to negotiate partnership opportunities through a service agreement. 5. Citizen Appointments to the Accessibility Advisory Committee (AAC) and Approval of the ACC Terms of Reference - Report from Clerk's Department, January 27, 2015 Moved by Councillor Duddeck 1. That the Terms of Reference for the Accessibility Advisory Committee attached as Appendix A to the staff report dated January 27, 2015, be approved; and 2. That the staff recommendation contained in confidential Appendix D of the report dated January 27, 2015, from the Clerk s department, regarding citizen appointments to the Accessibility Advisory Committee be approved. ADJOURNMENT The Chair adjourned the meeting at 7:34 p.m.