Woodlynne School District Board of Education Board Meeting Minutes March 14, 2017 7:30 PM Statement by Board President Opening Statement Flag Salute Roll Call Other Attendees Approval of Minutes The Board President opened the regular meeting at 7:30 p.m. Opening Statement - The New Jersey Open Public Meeting Act was enacted to ensure the rights of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, public notice of the meeting has been given by the Board Secretary in the following manner: Posting written notice on the official bulletin board at the Central Administration Building and notice to the Retrospect and Courier-Post newspapers. Flag Salute Mrs. Catherine Chukwueke Present Mr. Clyde Cook Absent Arrived 7:36 Mr. Carlos Poole Present Mrs. Christine Sanford Present Mrs. Heidemarie Wood Present Mrs. Sharon Vogel Present Dr. Jack McCulley, Superintendent Mr. Greg Gontowski, School Business Administrator/Board Secretary Recommend approval of minutes for February 14, 2017 Regular Meeting Motion by Heidemarie Wood, Second by Catherine Chukwueke Vote: To approve minutes Board Voted All in Favor Correspondence Visitor s Questions Board President s Report None None Board vacancy interview Motion to approve Shivone Sanford to fill the unexpired term to December 31, 2017. Motion by Heidemarie Wood, Second by Carlos Poole
Roll Call Vote: To approve Shivone Sanford to fill Board Vacancy YES _4 NO _0_ Abstain 1_ **Christine Sanford abstained Clyde Cook Arrived Superintendent s Report Jackie Kriebel Discipline Monitor Jeff Suwak Discipline Monitor Katie Rickenbach Discipline Monitor/Homework Help and Twilight Teacher Chante Coleman discipline Monitor/Homework Help and Twilight Teacher **Clyde Cook arrived 7:36 Board Actions Motion to approve Items 1 thru 4 1. Motion to approve, on the recommendation of the Superintendent, the approval of Jackie Kriebel as an as needed discipline monitor, at an hourly rate of $28.00 an hour. 2. Motion to approve, on the recommendation of the Superintendent, the approval of Jeff Suwak as an as needed discipline monitor, at an hourly rate of $28.00 an hour. 3. Motion to approve, on the recommendation of the Superintendent, the approval of Katie Rickenbach as an as needed discipline monitor, homework help and twilight teacher at an hourly rate of $28.00 an hour. 4. Motion to approve, on the recommendation of the Superintendent, the approval of Chante Coleman as an as needed discipline monitor, homework help and twilight teacher at an hourly rate of $28.00 an hour. Motion by Heidemarie Wood, Second by Christine Sanford Roll Call Vote: To approve Items 1 thru 4 YES _6 NO _0_ Abstain 0_ Motion to approve Items 5 thru 8 3 rd Grade Field Trip Legoland Rowan University Student Teachers Spring Semester 5. Motion to approve, on the recommendation of the Superintendent, the field trip for 3 rd Grade to Legoland, in the Discovery Center at the Plymouth Meeting Mall in Philadelphia PA, 19462. This trip is scheduled for Friday May 19, 2017. The students will engage in STEM activities by creating and building with Legos. 6. Motion to approve, on the recommendation of the Superintendent, the following student teachers from Rowan University to complete their service in the Spring semester of 2017 at the Woodlynne School District. Student Frank Bilodeau Hailey Colclough Karen Donnelly Daniel Finn Sammi Green Jennifer Johnson Daniel Melleby Cooperating Teacher Karen McCoy Lisa Peacock Maria Otero Nicole Valianti Raeanne Fowler Kathy Bukowski Ashley Snyder
Virginia Miles Cassandra Moore Sarah Murphy Alia Reeb Kevin Silverstein Connor Smith Nicole Sutton Kareem Taham Joseph Whalen Christina Marakowski Sharon Brandley Mary Cattell Kathy Sgrignuoli Jackie Kreibel Jackie Kriebel Rachel Affrunti C arly Kirk Janice McCann Junior Field Experience Teachers from Rowan University to complete their service Spring 2017 Discipline and HIB Report 7. Motion to approve, on the recommendation of the Superintendent, the following Junior Field Experience teachers from Rowan University to complete their service in the Spring semester of 2017 at the Woodlynne School District. Student Jamie Cheeka Connor Smith Zachary Schwindt Alexis Simon Carly Thomas Lindsey Toomer Kristen Wilkers Joseph Williamson Cooperating Teacher Jeff Suwak Jackie Kriebel Sharon Brandley Sharon Brandley Kathy Sgrignuoli Kathy Sgrignuoli Ashley Snyder Ashley Snyder 8. Motion to approve, on the recommendation of the Superintendent, the following reports: a. Discipline Report (Attachment E) b. HIB Report (Attachment F) Motion by Heidemarie Wood, Second by Catherine Chukwueke Roll Call Vote: To approve Items 5 thru 8 YES _6 NO _0_ Abstain 0_ Motion to approve Items 9 thru 12 PARCC Testing Submission to Camden Co. BOE School Business Administrator/Board Secretary Contract 2017-2018 Latino Family Literacy Program 9. Motion to approve, on the recommendation of the Superintendent, the 2016-2017 Woodlynne School District PARCC Testing Calendar. (Attachment G) 10. Motion to approve, on the recommendation of the Superintendent, submission to the Camden County Board of Education, a School Business Administrator/Board Secretary contract for the 2017-2018 school year. (Attachment H) 11. Motion to approve, on the recommendation of the Superintendent, approve the following for the "Latino Family Literacy Program":
Position Job Description Pay Coordinator Order supplies, snacks, manage resources, plan course, teach course $1500/one time Translator Translate information to family members $550/one time Administrator Oversee project, manage employees $40 per hour-not to exceed 20 hrs. Child care provider Child care provider Child care provider Child care provider Care for the children of the program participants as specified in program guidelines. Care for the children of the program participants as specified in program guidelines. Care for the children of the program participants as specified in program guidelines. Care for the children of the program participants as specified in program guidelines. $28 per hour-not to exceed 20 hrs. $28 per hour-not to exceed 20 hrs. $28 per hour- Not to exceed 20 hrs. $28 per hour-not to exceed 20 hrs. Afterschool (STEM) 12. Motion to approve, on the recommendation of the Superintendent, an afterschool Science, Technology, Engineering and Math (STEM) wedge for a stipend pay of $650.00. Motion by Heidemarie Wood, Second by Christine Sanford Roll Call Vote: To approve Items 9 thru 12 YES _6 NO _0_ Abstain 0_ Superintendent s Addendum Report Board Action Motion to approve Superintendent s Addendum Items 1 thru 3 Emma Ball Volunteer Student Tutor Jackie Walters Assistant Principal 1. Motion to approve, on the recommendation of the Superintendent, the approval of Ms. Emma Ball as a volunteer student tutor for Mrs. Valianti's kindergarten class for two hours a week for six weeks. 2. Motion to approve, on the recommendation of the Superintendent, the approval of Mrs. Jackie Walters as Assistant Principal of the Woodlynne Elementary School effective March 15, 2017 through June 30, 2017. Salary, Benefits, and
2017-2018 District Budget Planning Workbook for Preschool and Three- Year Preschool Program Plan Stipends will remain the same for the remainder of the 2016-2017 school year. 3. Motion to approve, on the recommendation of the Superintendent, the approval 2017-2018 District Budget Planning Workbook for Preschool and Three-Year Preschool Program Plan. Motion by Christine Sanford, Second by Heidemarie Wood Roll Call Vote: To approve Addendum Items 1 thru 3 YES _6 NO _0_ Abstain 0_ Board Secretary s Report Informational Items Financial disclosure forms Board Actions Motion to approve Items 1 thru 5 Payroll Agency Bill List 1. The following Payroll and Payroll Agency transfers: 02/15/17 Payroll $95,194.4 Payroll Agency $70,479.78 02/28/17 Payroll $94,106.63 Payroll Agency $70,169.32 2. The attached bill lists: Check Journal Fund 10 $47,126.31 Fund 11 $479,790.72 Fund 12 $68,363.85 Fund 20 $29,303.59 Fund 60 $20,818.54 $645,403.01 Attachment BA1 ($321,165.35) Less Payroll $324,237.66 Transfers 3. The following transfer list: February 2017 Attachment BA2 Revenue Summary and Budget Summary for the month of February 2017 Certify that no line item account has been over expended for the month of February 2017 4. To approve the revenue summary Attachment BA3 and budget summary Attachment BA4 for the month of February 2017. 5. A. Board Secretary s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A 16.10 (c) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Attachment BA5
Board Secretary s Report and Reconciliation Report for the month of February 2017 Certifies that there are no changes in anticipated revenue amounts or revenue sources. BOE Certification pursuant to N.J.A.C. 6A:23A-16.10 B. Reconciliation Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017. The Reconciliation Report and Secretary s report are in agreement for the month of February 2017. Attachment BA6 C. Board Secretary in accordance with N.J.A.C. 6A:23A 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. D. Board of Education Certification pursuant to N.J.A.C. 6A:23A 16.10 (c) 4 We certify that after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A 16.10 (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Motion by Heidemarie Wood, Second by Christine Sanford Roll Call Vote: To approve Items 1 thru 5 YES _6 NO _0_ Abstain 0_ Sterling High School BOE Corrective Action Plan regarding OFAC Case #INV-041-16 Salaries Charged to Grants 16-17 Motion to approve Items 6 and 7 6. Acknowledgement of review of Sterling High School Board of Education s Corrective Action Plan regarding OFAC Case #INV-041-16.Attachment BA7 7. To approve salaries charged to grants for the 2016-2017 school year.attachment BA8 Motion by Clyde Cook, Second by Christine Sanford Roll Call Vote: To approve Items 6 and 7 YES _6 NO _0_ Abstain 0_ Motion to approve Item 8 2017-2018 Budget and Resolution 8. 2017-2018 Budget and Resolution It is recommended that the Woodlynne Board of Education approve 2017-2018 School Year Budget, and Resolution, for submission to the Executive County Office of Education. RESOLUTION WHEREAS, the Woodlynne Board of Education has developed its 2017-2018 School Budget, WHEREAS, NJAC 6:19-2.7 (a) requires Woodlynne Board of Education to adopt and submit a formal Board resolution.
BE IT RESOLVED to approve the 2017-2018 school budget as presented by the administration which includes the following: Budget Local Tax Levy General Fund $10,767,826.00 $2,340,310.00 Special Revenue Fund $499,789.00 Debt Service Fund Total Base Budget $11,267,615.00 $2,340,310.00 See Attachments (Revenues and Appropriations) Motion by Heidemarie Wood, Second by Clyde Cook Roll Call Vote: To approve Item 8 YES _6 NO _0_ Abstain 0_ Visitor s Questions Unfinished Business New Business None None New Business Mr. Cook - mentioned having a closer relationship with the town council. Mayor Fuentes spoke about youth week. Executive Session Motion to recess into Executive Session at 7:56 PM by Heidemarie Wood, second by Christine Sanford. Roll Call Vote: All in Favor WHEREAS, while the Sen. Byron M. Baer Open Public Meetings Act (N.J.S.A. 10:4-12 et seq.) requires all meetings of the Woodlynne School District, Board of Education to be held in public, N.J.S.A. 10:4-12(b) sets forth nine types of matters that may lawfully be discussed in Executive Session, i.e. without the public being permitted to attend; and WHEREAS, the Woodlynne Public School District, Board of Education has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the nine exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and next to each exception is a box within which the number of issues to be privately discussed that fall within that exception shall be written, and after each exception is a space where additional information that will disclose as much information about the decision as possible without undermining the purpose of the exception shall be written. NOW, THEREFORE, BE IT RESOLVED that the Woodlynne Public School
District, Board of Education will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12(b): any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed in public; WHEREAS, the length of the Executive Session is undetermined; however, the Woodlynne Public School District, Board of Education will make every attempt to estimate the time of the session prior to convening the session after which the public meeting shall reconvene at 8:30 pm and the Woodlynne Public School District, Board of Education will proceed with business NOW, THEREFORE, BE IT RESOLVED, that the Woodlynne Public School District, Board of Education will go into Executive Session for only the above stated reasons; BE IT FURTHER RESOLVED that the Woodlynne Public School District, Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Woodlynne Public School District, Board of Education attorney advises that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the school district or any other entity with respect to said discussion. BE IT FURTHER RESOLVED that the Woodlynne Public School District, Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the board secretary to take the appropriate action to effectuate the terms of this resolution. BE IT FURTHER RESOLVED that the Board Secretary on the next business day following this meeting, shall furnish a copy of this resolution to any member of the public who requests one at the fees allowed by N.J.S.A. 47:1A-1 et seq. Action will not be taken Motion to exit Executive Session at 8:33 P.M. and return to regular session by Clyde Cook, second by Heidemarie Wood. Roll Call Vote: All in Favor Miscellaneous Miscellaneous 1. A Fire Drill was held on February 2, 2017 at 10:30 AM Elapsed time was 3 min and 01 seconds Sunny day. 2. An Inside Active Shooter Drill was held on February 28, 2017 at 9:51 AM Elapsed time was 3 min and 24 seconds Sunny Day 3. CST Report (Attachment A)
4. Technology Report (Attachment B) 5. Maintenance Report (Attachment C) 6. Nurse Report (Attachment D) Adjourn meeting Motion to adjourn meeting at 8:33 PM by Heidemarie Wood, second Clyde Cook. Vote: To approve to adjourn Board Voted All in Favor BOARDS CERTIFICATION Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Woodlynne Board of Education certifies that as of March 14, 2017 and after review of the Secretary s Monthly Financial Report and the Treasurer s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Boards knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. BOARD SECRETARY S CERTIFICATION Pursuant to N.J.C.C 6A:23A-16.10 (c) 3, I certify that as of March 14, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Woodlynne Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23-2.12 (a) 1. Board Secretary Date