Association of Yukon Communities 2015 Annual General Meeting May 10, 2015 Haines Junction, Yukon Minutes In Attendance: Members Wayne Potoroka, City of Dawson Gord Curran, Village of Teslin Betty Irwin, City of Whitehorse Diana Rogerson, Town of Faro Paul Gudaitis, Association of Yukon Communities Laura Eby, Association of Yukon Communities Bill Kendrick, City of Dawson Kyla MacArthur, City of Dawson Michael Riseborough, City of Dawson Tracy Burns, Village of Carmacks Tara Wheeler, Village of Carmacks Cory Bellmore, Village of Carmacks Kelly Skookum, Village of Carmacks Lee Bodie, Village of Carmacks Trevor Ellis, Village of Mayo Margrit Wozniak, Village of Mayo Barb Barchen, Village of Mayo Thomas Slager, Town of Watson Lake Clara Jules, Village of Teslin Shelley Hassard, Village of Teslin Dan Curtis, City of Whitehorse John Streicker, City of Whitehorse Jocelyn Curteanu, City of Whitehorse Dave Stockdale, City of Whitehorse Christine Smith, City of Whitehorse Lisa Snyder, Town of Faro Peter Kazda, Town of Faro Tom Lie, Town of Faro Keir Gervais, Village of Haines Junction Dave Weir, Village of Haines Junction Mike Crawshay, Village of Haines Junction Observers Ian Davis, Government of Yukon Carolyn Moore, Government of Yukon Damien Burns, Government of Yukon Chris Madden, Government of Yukon Zackery Cochrane, Little Salmon Carmacks First Nation Calvin Charlie, Little Salmon Carmacks First Nation Chuck Tobin, Whitehorse Star Page 1 of 6
Call to Order: President Potoroka called the meeting to order at 9:02 am. He thanked everyone for coming and welcomed all of the members and guests in attendance. 2. Adoption of Agenda: MOTION AGM 15-001 THAT the Agenda be adopted as presented. Moved by: Dave Stockdale 3. Adoption of Minutes from the 2014 AGM. No concerns or changes were noted. MOTION AGM 15-002 THAT the Minutes of the 2014 AGM be adopted. Moved by: Diana Rogerson Seconded by: Jocelyn Curteanu 4. President s Report Members were directed to the President s report included in the meeting package, President Wayne Potoroka (President Potoroka) noted the Federal Election readiness is currently a priority with the FCM. He also referred members to a link in his report regarding National Disaster Mitigation, noting the program could help make Yukon communities safer. President Potoroka advised that Executive Director Paul Gudaitis (ED Gudaitis) will be leaving the AYC in June and wished him all the best. 2 nd Vice President Betty Irwin (2ndVP Irwin) asked President Potoroka about the social housing money from the Federal Government noted in his report, President Potoroka noted that staff with FCM are still working on answers surrounding the issue and are not yet clear how the social housing money will make an impact on municipalities. MOTION AGM 15-003 THAT the Presidents report be approved. Moved by: Tara Wheeler Seconded by: Tracy Burns 5. Executive Director s Report Members were directed to the Executive Director s report included in the meeting package, ED Gudaitis thanked Haines Junction for hosting this year s Annual General Meeting, and also thanked them for making this the first zero waste AGM. ED Gudaitis noted the three Territories are developing a Pan-Territorial Joint Strategic Plan so that each of the Associations can work together to better address common issues throughout the Territories. ED Gudaitis noted the AYC financials remain healthy. Councillor John Streicker (Councillor Streicker) asked about the status of the Solid Waste MOU, ED Gudaitis noted the MOU will not be going forward. Page 2 of 6
MOTION AGM 15-004 THAT the Executive Directors report be approved. Seconded by: Kyla MacArthur 6. 2014 Draft Financial Statements: 6.1 Financial Statements Manager of Operations Laura Eby (MO Eby) gave an overview of the financial statements and after some discussion the financials were accepted as presented. 6.2 Motions 6.2.1 Approval of the Draft Financial Statements for 2014 MOTION AGM 15-005 THAT the Financial Statements for 2014 be accepted as presented. Councillor Streicker questioned the spending authorities of the AYC, President Potoroka noted the Executive would be looking into the financial controls of the AYC. After some discussion regarding the AYC surplus and reserves, the following motion was carried: MOTION AGM 15-006 THAT $70,000.00 of the current AYC operational surplus be transferred to the contingency reserve. Moved by: Clara Jules Seconded by: Bill Kendrick 6.2.2 Approval of Proceeding with audit for 2015 MOTION AGM 15-007 that the AYC proceed with an audit for 2015. Seconded by: Tara Wheeler 7. Committee Business a. Community Training Trust Society Diana Rogerson Vice President at Large Diana Rogerson (VP Rogerson) advised that the CTTS board is looking for another board member and that the CTTS board recently signed a new contribution agreement which includes an additional 50k for the 2015-2016 year. She noted that CTTS will be looking to the AYC to ask that additional funding for newly elected official training be included in the request for an increase to the annual AYC contribution grant. President Potoroka thanked the CTTS board for all the work they do. Page 3 of 6
MOTION AGM 15-008 THAT the CTTS report be accepted as presented. Seconded by: Thomas Slager b. YCIA Reciprocal update Tom Lie CAO Tom Lie (CAO Lie) advised the members that the reciprocal balance is healthy. He noted there were no losses in 2014 and that the reciprocal is slightly over 700k. It is expected that the reciprocal will reach its goal of 1million dollars by 2017 as long as there are no losses. CAO Lie noted he was retiring so Keir Gervais has accepted the position of chair on the board. MOTION AGM 15-009 THAT the YCIA Reciprocal update be accepted as presented. Seconded by: Mike Crawshay 8. New Business 8.1 Resolutions Committee and 2015 Resolutions Gord Curran After some discussion regarding the Solid Waste Management resolution, it was decided to take a health break and members could re-write the proposed resolution. The resolution was re-written as follows: 8.1.1 Resolution # 15-AT-01 Solid Waste Management WHEREAS: Yukon Municipalities have made significant strides in solid waste management since the establishment of no burning in landfills in 2008, and WHEREAS: Yukon citizens expect municipal governments to provide recycling services and WHEREAS: Municipal governments need to reduce the volume of waste entering the municipal land fill to ensure longevity; and WHEREAS: Municipal governments have limited resources with which to manage solid waste: and WHEREAS: Most recycling from the Territory ends up in Whitehorse. THEREFORE BE IT RESOLVED: That the Association of Yukon Communities strongly urges the Yukon Government and the AYC to develop an integrated long-term, financially sustainable territorial waste diversion framework, for dealing with all waste diversion in particular non-refundable recyclable materials. THEREFORE BE IT FURTHER RESOLVED: That the municipality waste diversion framework be drafted by the 2016 AYC AGM with the goal of implementation by January 2017. Submitted by the Town of Faro Moved by: Diana Rogerson Seconded by: Lee Bodie Page 4 of 6
8.1.2 Resolution # 15-AT-02 Land Titles Modernization Act WHEREAS: The Yukon Government announced the land titles modernization project in 2012; and WHEREAS: No discernable improvements are apparent in the efficiency or speed with which transactions occur within that office and the delays adversely impact economic progress within the territory, THEREFORE: Be it resolved that the AYC urges the Yukon Government to complete the land titles modernization project with utmost expediency. Submitted by the City of Dawson Moved by: Bill Kendrick Seconded by: Thomas Slager 8.2 Call for Resolutions from the floor Resolutions submitted from the floor 8.2.1 Resolution # 15-AT-03 AYC Solid Waste Working Group RESOLUTION: That the Association of Yukon Communities (AYC) support the development of an AYC Solid Waste Working Group, comprised of every municipal CAO, for the purpose of identifying the solid waste needs of each and all municipalities, and presenting these needs to the respective Councils, prior to presenting the needs to Yukon Government for their response. Submitted by the Village of Haines Junction Moved by: Dave Weir After some discussion the following motion was carried MOTION AGM 15-010 THAT the AYC provide up to 15K from the AYC contingency reserve for the AYC/CAO Solid Waste Working Group. Travel, accommodations and per diem as needed will be paid for by each municipality. Seconded by: Betty Irwin 8.2.2 Resolution # 15-AT-04 Designated Materials Regulations to include Oil/Grease Containers WHEREAS: Yukon Municipalities need to reduce the types and volume of waste entering the municipal landfill to ensure longevity; and WHEREAS: The Yukon Government is currently considering amending the Designated Materials Regulations and expanding the list of designated materials: and Page 5 of 6
WHEREAS: Petroleum hydrocarbon containers, including oil and grease containers, are both important and necessary for the Yukon economy but are also significant waste items, with the used or residual material within containing value; and WHEREAS: Many Yukon municipalities are neither equipped nor permitted to accept these items; and WHEREAS: Adding petroleum hydrocarbon containers to the Designated Materials Regulations list would generate some funds to promote the reuse and recycling of these containers and contents. THEREFORE BE IT RESOLVED: That the AYC urges the Yukon Government to consider and include petroleum hydrocarbon containers in the Designated Materials Regulations. Submitted by the City of Dawson Moved by: Bill Kendrick Seconded by: Diana Rogerson 9. Other Business 9.1 FCM AYC Representations 9.1.1 MOTION AGM 15-011 To authorize the AYC President Wayne Potoroka to stand for election as a representative on the Federation of Canadian Municipalities (FCM) Board of Directors and to attend FCM board meetings and AGM and AYC to pay all travel costs. All travel costs will be defined and authorized as per AYC Policy 2.4 Travel Expense Policy and Allowances. Moved by: John Streicker 9.1.2 MOTION AGM 15-012: To authorize the AYC 1 st Vice President Gord Curran be appointed as the second AYC Accredited Representative for the upcoming FCM Annual Conference with voting rights during the FCM Resolutions Session, the FCM AGM, and the FCM Board elections. Seconded by: Dave Stockdale 9.2 Location and date (26 th?)of Sept Board 2015 Board meeting (Whitehorse to coincide with YG MOU Gala) Paul Gudaitis MOTION AGM 15-013 That the AYC September board meeting be held in Whitehorse September 26, 2015. Moved by: Dave Stockdale Seconded by: Diana Rogerson 9.3 Location of 2015 AGM Paul Gudaitis The Town of Watson Lake offered to host the 2016 AGM. Meeting Adjourned at 11:51am. Page 6 of 6