AVON BOARD OF EDUCATION Meeting of June 11, 2014 MINUTES President Child called the regular business meeting of the Avon Board of Education to order at 7:02 p.m. All present joined in the Flag Salute. President s Statement: This meeting has been advertised as a regular business meeting in the Coast Star. Copies of the notice have been forwarded to the Avon Borough Office, the Avon Public Library, the Avon Post Office, has been posted in the Avon School, and is posted on the Avon Elementary School website. This is in compliance with the requirements of Chapter 231 of the Open Public Meetings Law of Public Laws of 1975. Roll Call: Present: DeLuca, Devoy, Etienne, Magrini, and Child. Magovern arrived at 7:05 Davey arrived at 7:19 pm Others Present: Mrs. Ahearn and a member of The Coast Star newspaper. Communications: Mrs. Lerner read a thank you note for the Board from the Laughlin Family in appreciation of their expression of sympathy. Mrs. Lerner read a thank you from Mrs. Walsifer, the Supervisor of Student Services at the Spring Lake School who has also serviced the students of Avon under the shared service agreement. Mrs. Walsifer thanked the Board for the opportunity to be a part of the school for the past several years. Superintendent s Update: President Child announced that Superintendent Albrizio had a death in his family and was unable to attend the meeting. Mrs. Lerner reported on the following: Enrollment Report There was one new student HIB Report there were 3 incidents reported but none were confirmed as HIB Character Education- There were 49 kids care acts reported for the month of April. Mrs. Lerner expressed that Superintendent Albrizio was very sad that he couldn t be at the meeting to celebrate with the students but he had left notes for Mrs. Lerner. Student Recognition o 2014 Eighth Grade Dialogue recipient: Erin Weber Mrs. Lerner reviewed the program and how Erin was selected. It is a very high distinction and Erin should be proud of herself. She did an amazing job representing the Avon School. Erin was chosen because of her character, determination, school spirit, and leadership that has inspired her classmates, teachers, and community. o Field Trip Feedback The second and third graders were commended by the director of the Planetarium for being the best mannered group he has experienced in his entire 20 years of service at the Planetarium. o Recognition of (3) Recipients of Avon Education Foundation Scholarships Mrs. Gioia praised the students for amazing essays that made it hard to select a winner. The foundation had planned to give one award but decided to award three students who are all incredible students, athletes, and all around great community
Minutes Page 2 members. Mrs. Gioia read the three winning essays and presented the following students with scholarship awards: Drew Sperduto First Place Thomas Rooney Second Place John Cole Third Place Staff/Partner Recognition On behalf of Superintendent Albrizio, Mrs. Lerner commended the following: o Mrs. Rust for National Junior Honor Society return trip to Camp Oakhurst student reflections revealed that the experience is a very powerful one. o Great job by Mrs. Trochanowski for organizing a terrific Field Day experience and to Mrs. Kusters for putting on an amazing Spring Concert. o Special Thank You to Mrs. Krupinski, Mrs. Bonanno Washington Parent Chaperones o Mrs. Bruccoleri thank you for the baseball picnic Personnel: It was moved by Magovern and seconded by Etienne to approve the following resolutions: To approve the following personnel recommended by the Superintendent for reemployment for the 2014-2015 school year. Lisa Neary Maureen Harrison Doria DeBenedetto Cynthia Laughlin To approve, as recommended by the Superintendent, the employment contract with Mrs. Maureen Harrison as the School Secretary for the 2014-2015 school year at an annual salary of $43,270. To approve, as recommended by the Superintendent, the employment contract with Mrs. Cynthia Laughlin as the Business Assistant for the 2014-2015 school year at an annual salary of $54,298. To approve, as recommended by the Superintendent, the employment contract with Mrs. Doria DeBenedetto as a library aide and a lunchroom aide for the 2014-2015 school year at a rate of $14.61 per hour for approximately 15 hours per week. To approve, as recommended by the Superintendent, the employment contract with Mrs. Lisa Neary as the lunch coordinator for the 2014-2015 school year at a rate of $17.93 per hour for approximately 20 hours per week. To approve, as recommended by the Superintendent, the employment contract with Mr. Richard Collins as a part time custodian for the 2014-2015 school year at a rate of $15.80 per hour for approximately 20 hours per week. To approve, as recommended by the Superintendent, the employment contract with Mr. Bruce Smith as a part time custodian for the 2014-2015 school year at a rate of $13 per hour for approximately 20 hours per week.
Minutes Page 3 To approve, at the recommendation of the Superintendent, Mrs. Lisa Neary as the substitute caller for teacher call-outs at an annual stipend of $1,157. To approve, as recommended by the Superintendent, Mr. Michael Vaccarino as the technology support technician for the period of July 1, 2014 thru June 30, 2015 at a rate of $35 per hour and not to exceed 35 hours per month. To approve, as recommended by the Superintendent, Mr. Paul Baker as the Director of Curriculum & Special Services for the 2014-2015 school year at a salary of $90,131. To approve, as recommended by the Superintendent, Mr. Richard Katz as the PT Supervisor of Teaching and Learning for the 2014-2015 school year at a salary of $13,500. To approve, as recommended by the Superintendent, Mr. Craig Zinkoski as the Head Custodian for the 2014-2015 school year at an annual salary of $37,088. To approve, at the recommendation of the Superintendent, Mr. Vincent Nappo as a lunchroom aide at a rate of $37.50 per day for the 2014-2015 school year. To approve the contract, as attached and pending approval by the Executive County Superintendent, for Mrs. Amy Lerner as the School Business Administrator/Board Secretary (.40 FTE) for the 2014-2015 school year at an annual salary of $40,000. To approve, as recommended by the Superintendent, Mrs. Karen LeVasseur to perform child study team evaluation services during the months of July and August, for a maximum of 10 hours at a rate of $39.00 per hour. To approve, as recommended by the Superintendent, Michala Tivenan as a substitute teacher for the 2013-2014 school year at a rate of $75 per day. Finance: It was moved by DeLuca and seconded by Davey to approve the following resolutions: To approve the gross payroll for June 2014 totaling $158,090.02. To approve the payment of bills presented for the 2013-2014 budget totaling $126,716.38. To approve the transfers to the 2013-2014 budget in the amount of $5,498.76 for the month of May 2014. To approve the Budget Status Report for May 2014 and the certification by the Board Secretary that there are no over expenditures in the major funds and accounts of the 2013-2014 budget; further, that sufficient funds are currently available to meet the district s current financial obligations for the 2013-2014 school year. To approve the Financial Reports of the Treasurer for the month of April 2014. To approve the Financial Reports of the Secretary for the month of April 2014.
Minutes Page 4 For the Avon Board of Education to adopt the following resolution: RESOLVED, that Pursuant to N.J.A.C. 6A23-2.11 (C1), I, Amy S. Lerner, Board Secretary, certify that to the best of my knowledge and belief, that as of April 30, 2014 no budgetary line item account has encumbrances and expenditures (contracted orders) which in total exceed the amount appropriated by the District Board of Education which would be in violation of 6A:23-2.11 (A1). Pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1; that the district s financial accounts have been reconciled and are in balance. Through the adoption of this resolution, we, the Avon-by-the-Sea Board of Education, pursuant to N.J.A.C. 6A:23-2.11 (C4), certify that as of April 30, 2014 and after review of the Secretary s and Treasurer s monthly financial reports (appropriation section) and upon consultation with the Business Administrator and other appropriate district officials, that to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11 (B) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. To approve the attached staff travel expenses for various training and business related trips as budgeted for in the 2013-2014 budget. To authorize the Board Secretary to pre-approve and pay any legitimate 2013-2014 school year bills, including payroll, received up to and including those received on June 30, 2014, prior to the close of the fiscal year and make any necessary transfers. All pre-approved paid bills and transfers will be presented for approval at the July 2014 Board Meeting and will be countersigned by the Superintendent. To approve the following resolution: WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Avon Board of Education wishes to deposit anticipated current year surplus into the Capital Reserve account at year end, and WHEREAS, the Avon Board of Education has determined that amount not to exceed $75,000 is available for such purpose of transfer; NOW THEREFORE BE IT RESOLVED by the Avon Board of Education that it hereby authorizes the district s School Business Administrator to make this transfer consistent with all applicable laws and regulations. To approve the following resolution: WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Avon Board of Education wishes to deposit anticipated current year surplus into a Tuition Reserve account at year end, and
Minutes Page 5 WHEREAS, the Avon Board of Education has determined that $30,200 is available for such purpose of transfer; NOW THEREFORE BE IT RESOLVED by the Avon Board of Education that it hereby authorizes the district s School Business Administrator to make this transfer consistent with all applicable laws and regulations. To approve the application and acceptance of funds under the NCLB Act Consolidated Formula Sub-Grant Allocations for 2015 FY in the amount of $12,348. Title I $7,557 Title II Part A $4,023 Title III $ 768 (consortium with Belmar) To approve the application and acceptance of funds under the Individuals with Disabilities Education Improvement Act for the 2015 FY in the amount of $39,747. Basic $38,680 Pre-school $ 1,067 To approve the following resolution: WHEREAS, the Avon Board of Education has need for Computer Software Maintenance services to assist the district in daily usage of budget, payroll, personnel and fixed asset software for the 2014-2015 School Year, WHEREAS, it has been determined that the required services are specialized in nature, require expertise in the field of computers and software, and is not reasonably possible to describe the required services with written bid specifications. NOW, THEREFORE, be it resolved that the Avon Board of Education shall award a contract in the amount of $8,095 for these services as an extraordinary unspecifiable service to Asbury Park Information Technology Center, 1506 Park Ave., Asbury Park, NJ. BE IT FURTHER RESOLVED that the details of the computer software maintenance services and the costs will be covered by a mutually agreed upon contract filed in the Business Administrator/Board Secretary s Office. Other Business: It was moved by Etienne and seconded by Magrini to approve the following resolutions: To approve the attached report of Harassment, Intimidation and Bullying incidents for the month of May 2014. To accept, as recommended by the Superintendent, the continuation of (35) thirty-five nonresident tuition students for the 2014-2015 school year and the acceptance of the tuition revenue per student to be received as the policy states throughout the school year. It was moved by Etienne and seconded by Magrini to approve the minutes of the regular business and executive session meetings held on May 14, 2014. Roll call vote was in favor, Devoy and Davey abstained, motion carried.
Minutes Page 6 Programs: It was moved by Magovern and seconded by Magrini to approve the following resolutions: To approve the out of district placement of one (1) Avon resident student in an extended school year program at the Children s Center of Monmouth County, Neptune, NJ for the 2014-2015 school year beginning July 1, 2014 at a per diem tuition rate of $280.94 or $61,244.92 annually. To approve extraordinary services for one (1) Avon resident student attending the Children s Center of Monmouth County, Neptune, NJ for the 2013-2014 extended school year beginning July 1, 2014 at a per diem rate of $160 or $34,880 annually. Facilities and Transportation: It was moved by DeLuca and seconded by Etienne to approve the following resolutions: To approve the attached Emergency Drill report for May and June 2014. To approve the use of the Avon Elementary School by the Avon Police Department on June 3, 2014 as per the building use policy from 4:00am until 10:00 pm. To approve the adoption of the following resolution on substandard facilities: WHEREAS, the Avon Board of Education anticipates a shortage of core curriculum space for the 2014-2015 school year, and WHEREAS, the Avon Board of Education has investigated all possibilities of providing educational facilities within the regular school building, NOW, THEREFORE BE IT RESOLVED, that the Avon Board of Education hereby petitions the Monmouth County Executive Superintendent of Schools to approve, as a substandard facility, the Avon Municipal Building for the 2014-2015 school year. Mrs. Lerner explained that the police apologized for the last minute notice to use the facility; the resources became available for the training at the last minute. Unfinished Business: Board/CSA Evaluations Status President Child asked the BOE members to please complete both evaluations ASAP. Board of Education Election Mrs. Lerner reminded the public that petitions are available for the Board of Education election. Candidates will be on the ballot in November; anyone interested has to file a nominating petition by July 28 th at the Clerk of Elections in Freehold. The petitions and board member information can be found at www.njsba.com website. New Business: None Public Session: Mrs. Ahearn commended the students who won the scholarships; she is so proud of the students, so rewarding to teach.
Minutes Page 7 Mr. Magrini reported about the article a parent wrote to the Coast Star and thanked the community member for the amazing letter and kind words and commended the staff and students for making Avon such a special place. Motion to adjourn to executive session: It was moved by Davey and seconded by Magovern to adopt the following resolution: WHEREAS, the Open Public Meetings Act, N.J.S.A. 10:4-12, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, this public body is of the opinion that such circumstances presently exist. NOW, THEREFORE, BE IT RESOLVED, by the Avon-by-the-Sea Board of Education, in the County of Monmouth, State of New Jersey, as follows: 1. The public shall be excluded from discussion of any actions upon the hereinafter-specified subject matter. 2. The general nature of the subject matter to be discussed is as follows: Personnel (contracts) and possible legal matter. 3. It is anticipated at this time the above stated subject matter will be made public when the need for confidentiality no longer exists. 4. This Resolution shall become effective immediately. Voice vote was all in favor, motion carried unanimously. The meeting adjourned into executive session at 7:40 pm. Mrs. Lerner was excused from the meeting at 7:50 pm. It was moved by Magrini and seconded by Etienne to adjourn executive session and re-open the meeting to the public. Voice vote was all in favor, motion passed unanimously. The meeting was re-opened to the public at 8:08 pm. Motion to adjourn: There being no further business before the Board, it was moved by Etienne and seconded by DeLuca to adjourn the meeting. Voice vote was all in favor, motion carried unanimously. The meeting adjourned at 8:09 p.m. Respectfully submitted, Amy S. Lerner Amy S. Lerner, Board Secretary