MINUTES OF REGULAR MEETING MARCH 31, 2010 CALL TO ORDER The Regular meeting of the was called to order by President Gillian on Wednesday, March 31, 2010 at 7:00 p.m. at the Ocean City High School Community Room, 501 Atlantic Avenue, Ocean City, NJ. OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT President Gillian announced that adequate notice of this meeting was provided in accordance with the Open Public Meetings Act, Chapter 231, P.L. 1975. Notice of the time, place and agenda were filed with the city clerk, posted in the lobby of City Hall, and delivered to the Ocean City Sentinel and the Atlantic City Press. President Gillian led everyone present in a salute to the flag. ROLL CALL OF MEMBERS On roll call, members present were H. James Bauer, Kim Breckley, Joseph S. Clark, Jr., Audrey Eichenberger, Peter Madden, Debbie McLees, Brenda Moiso, Tiffany Prettyman and Jay Gillian. Also present were Kathleen Taylor, Ed.D., Superintendent, Steve Terhune, Business Administrator/Board Secretary, Michael Stanton, Esquire and Cindy Keenan, Student Representative. Members absent were Gregory Donahue, H. Lloyd Hayes, Thomas R. Oves, Jr. and Amanda Catanoso, Student Representative. There were members of the public present. EXECUTIVE SESSION Motion by Mr. Bauer, seconded by Mrs. Eichenberger and carried unanimously to adopt a resolution to go into Executive Session to discuss negotiations. President Gillian stated: WHEREAS, Chapter 231 of the Laws of 1975 require that any private meeting of the Board of Education be preceded by the adoption of a resolution setting forth the purpose of that meeting and the approximate date on which the minutes of the aforesaid meeting can be made public: NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the City of Ocean City, New Jersey, that a private meeting be held by the Board of Education on March 31, 2010 for the purpose of discussing negotiations. BE IT FURTHER RESOLVED, that the minutes of the aforesaid meeting should be made public when the reason for discussing the matter in closed session no longer exists. The meeting adjourned into Executive Session at 7:02 p.m. The Board of Education discussed: Negotiations with OCEA, OCESSA and Administrators Association OPEN SESSION: The Board returned to Open Session at 7:07 p.m. 3. Finance Dr. Taylor and Mr. Terhune presented the budget with Dr. Taylor reading the plan and Mr. Terhune stating the financial impact.
Public Hearing on the Proposed 2010-11 Budget PUBLIC COMMENTS ON THE BUDGET: An unidentified resident thanked Dr. Taylor and Mr. Terhune for salary/benefits concessions and urged Associations to contribute to medical to save jobs. Victor Staniec thanked the Superintendent and Business Administrator for their sacrifice and their efforts. Dr. Taylor thanked the staff and principals for their hard work, thanked Mr. Terhune and the Board of Education. Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously the Board of Education approved the following Superintendent s recommendation by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. A. Final Budget 2010-11 School Year roll call vote The Board adopts the final budget of the for the school year 2010-11 to be voted on at the annual school election, which is to be held on Tuesday, April 20, 2010. BE IT RESOLVED: That the hereby adopts the final budget for the school year 2010-11 as follows: A. General Fund $37,301,808 Amount to be raised by local taxes $21,289,923 B. Special Revenue Fund $ 642,904 C. Debt Fund $ 2,572,215 Amount to be raised by local taxes $ 2,572,195 and, BE IT FURTHER RESOLVED; that the approves the following question for the annual school election to be held on April 20, 2010: RESOLVED: That there should be raised for General Funds $21,289,923 for the ensuing school year 2010-11. PUBLIC COMMENTS - AGENDA ITEMS ONLY: There were no public comments. SUPERINTENDENT S REPORT: Dr. Taylor gave an overview of the Agenda. Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. Page 2 of 10
1. Buildings and Grounds Motion by Mr. Bauer, seconded by Mr. Madden and carried unanimously, except as noted below, by the Ocean City Board of Representatives, the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. Motion carried with the following vote to abstain: Mr. Gillian. A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School and Intermediate School: High School Requested By: National MS Society Bike MS: City to Shore Ride 2010 Dates/Times: Sept. 24, 2010 (Fri) 9:00AM 5:00PM Tent Set-up Sept. 25, 2010 (Sat) 8:00AM 10:00PM Sept. 26, 2010 (Sun) 3:00AM 12:00PM Rooms: Cafeteria, Kitchen, Fields, Auxiliary Gym (in event of rain) $3,486.00 -------------------------------------------------------------------------------------------------------- Requested By: Ocean City Sentinel Mayoral Debate Dates/Times: April 26, 2010 (Mon) 7:00PM 9:00PM Room: Auditorium Intermediate School Requested By: City of OC Recreation Dept. Men s Softball League Dates/Times: Monday through Friday, beginning May 10 to Aug. 13, 2010 5:45PM 8:00PM Rooms: Haven & Bay Ave. Field -------------------------------------------------------------------------------------------------------- Requested By: City of OC Recreation Dept. Summer Basketball League Dates/Times: Monday through Thursday, beginning June 21 to Aug. 12, 2010 4:30PM 8:00PM Room: Outdoor Basketball Courts -------------------------------------------------------------------------------------------------------- Requested By: City of OC Recreation Dept. Field Hockey Pick-up Games Dates/Times: Tuesdays and Thursdays, beginning June 29 to Aug. 5, 2010 4:45PM-8:00PM Rooms: Fields -------------------------------------------------------------------------------------------------------- Page 3 of 10
Requested By: City of OC Recreation Dept. Field Hockey Camp Dates/Times: July 12-16, 2010 (Mon-Fri) 8:00AM 12:30PM Rooms: Fields -------------------------------------------------------------------------------------------------------- Requested By: City of OC Recreation Dept. Morning Sports Programs Dates/Times: Monday through Friday, beginning June 28 to Aug. 20, 2010 8:30AM 12:30PM Rooms: Fields, Outdoor Courts 2. Curriculum and Instruction Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. A. B. Out-of-District Placement The Board approves the following out-of-district student placement for the 2009-10 school year. Number School Tuition Placement of Students District Cost East Mountain School 1 UT $52,639 High School Field Trip Requests The Board approves the attached High School Field Trip list. C. High School and Extension School Credit Completion Programs The Board approves the offering of the 2009-10 High School Credit Completion Program. The Program will run from June 2, 2010 to June 16, 2010 (including two Saturdays), not to exceed a total of 118 hours. Actual number of hours will be based on student enrollment. The Board approves the offering of the 2009-10 Extension School Credit Completion Program. The Program will run for four Saturday Sessions between May 8, 2010 and June 12, 2010 with one staff member overseeing the Program, not to exceed a total of 28 hours. Actual number of hours will be based on student enrollment. D. E. Core Ethical Values The Board adopts the attached High School Core Ethical Values for the Code of Student Conduct. New Textbooks High School The Board approves the attached new textbook list for the High School for the 2010-11 school year. Page 4 of 10
F. 2009-10 School Year Calendar (Attachment #2.F) The Board approves a revision to the 2009-10 school year calendar to reflect June 14 th & 15 th as early dismissal dates for students at the Primary and Intermediate Schools. Motion by Mr. Bauer, seconded by Mr. Madden and carried unanimously by the Ocean City Board of Representatives, the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. G. Feasibility Study (Attachment #2.G) (Ocean City Representatives Only) The Board approves the County Office of Education Feasibility Study for the expansion of the sending-receiving relationship between the Sea Isle City Board of Education and the Ocean City Board of Education to grades 4 through 12 for the 2010-11 school year. H. New Textbook Intermediate School (Ocean City Representatives Only) The Board approves the attached new textbook list for the Intermediate School for the 2010-11 school year. I. Core Ethical Values (Ocean City Representatives Only) The Board adopts the attached Primary School and Intermediate School Core Ethical Values for the Code of Student Conduct. 3. Finance Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. A. Bill List (Attachment #3.A) The Board approves payment of bills for March 2010 in the amount of $1,607,416.81. B. Secretary and Treasurer Reports (Attachment #3.B) The Board approves the Board Secretary s Monthly Financial Report and the Treasurer of School Funds Report for February 2010. C. Line Item Transfers (Attachment #3.C) The Board approves the revenue and appropriation transfers for February 2010. The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for February 2010. D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the additional March 2010 list of Board of Education Members and School District Staff travel and related expense reimbursements. E. Food Service Program Report (Attachment #3.E) The Board accepts the Food Service Program Monthly Financial Report for February 2010. Page 5 of 10
F. Joint Transportation Agreement The Board approves the 2009-10 Joint Transportation Agreement with the Upper Township Board of Education. Upper Township (host) will transport one Ocean City (joiner) student along with two Upper Township students to Coastal Learning Center on Route No. CSTL starting November 2, 2009 to June 30, 2010, at a joiner cost of $7,694.80. G. H. Joint Transportation Agreement The Board approves the 2009-10 Joint Transportation Agreement with the Upper Township Board of Education. Ocean City (host) will transport one Upper Township (joiner) student, along with seven Ocean City students, from Cape May County Technical School to Palmer Field in Ocean City for Lacrosse practice on Route No. CMCTECH starting March 5, 2010 and continuing through the scheduled Lacrosse season, at a joiner cost of $0. Quoted Transportation Contract The Board approves the quoted transportation contract with Priority Transportation & Limousine Service LLC for transportation of one homeless student to Cape May County Special Services High School from Atlantic City in the amount of $140 per diem, starting February 19, 2010 to June 30, 2010 on Route No. HMAC, for a total contract amount of $11,060. Quotations were solicited for the contract in accordance with the laws governing pupil transportation. I. Donation (Attachment #3.I) The Board accepts donations in the total amount of $7,324.98 from the Ocean City Education Foundation for the award of mini-grants as per the attached list. J. Memorandum of Understanding with Corbin City Board of Education (Attachment #3.J) The Board approves the Memorandum of Understanding with the Corbin City Board of Education for School Business Administrator services for the 2010-11 fiscal year. Receipts will be refunded to the expenditures account in accordance with the following budget: Computer Services/Supplies/Copying $ 3,885.00 Business Administrator $ 3,500.00 Assistant Business Administrator $13,000.00 Total $20,385.00 K. Print Bid Results (Attachment #3.K) The District entered into an Interlocal Services Agreement with the City of Ocean City for the joint bidding of printing services with the City of Ocean City. The Board acknowledges receipt of bids for the 2010-11 Printing Services contract from Express Press, Print Art, Inc. and Staples Business Advantage. Additionally, the Board awards the 2010-11 Printing Services contract to Express Press as the lowest overall bidder effective March 1, 2010 through February 28, 2011. L. Club Award The Board approves the exception to Board Policy 5450 Athletic Awards and authorizes the purchase of thirty-eight Championship Surf Team Jackets for the OCHS Surf Team Club not to exceed $35 per jacket, for a total of $1,330. Page 6 of 10
Motion by Mr. Bauer, seconded by Mr. Madden and carried unanimously by the Ocean City Board of Representatives, the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. M Intermediate School SDA Renovation Projects (Ocean City Representatives Only) The District issued a Bid for Roof and HVAC Replacement to the Ocean City Intermediate School. The Board opened bids on March 23, 2010 at 3:30 pm and received bids from four firms. All of the bids received exceeded the project budget. The Board rejects all bids received for the project and authorizes the design team to make the changes identified to the scope of the project. The Board also authorizes the Business Administrator to advertise for the second round of bidding on the Intermediate School project. N. Grant Funded Salary FY2010 (Ocean City Representatives Only) The Board approves the following salary against the grant funds identified: Joyce Franks $17,441 pro-rated IDEA Basic 4. PERSONNEL Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. A. B. C. Substitutes (Attachment #4.A) The Board approves the hiring of the attached criminal history approved substitutes for the 2009-10 school year. High School Volunteer Coaches (Attachment #4.B) The Board approves the attached High School volunteer coaches for the spring 2010 season. High School Leave of Absence (Attachment #4.C) The Board approves Employee #0052, a revised unpaid FMLA leave of absence effective April 1, 2010 through June 23, 2010. D. High School Leave Replacement The Board approves Barbara Orlov, High School leave replacement custodian, effective April 1, 2010 through on or before June 23, 2010 at Step 1, $16.79 per hour. E. Certificated Staff Retirements The Board accepts with deep regret the following District retirements: Arlene Weyhmuller, Speech/Language Specialist, effective as of July 1, 2010. Robert Weyhmuller, Jr., Learning Disabilities Teacher/Consultant, effective as of July 1, 2010. F. District Staff Retirement The Board accepts with deep regret the retirement of Carla Migliaccio, Primary School Head Custodian, effective as of July 1, 2010. Page 7 of 10
G. Supportive Staff Retirement The Board accepts with deep regret the retirement of Butler Baldwin, Jr., High School Maintenance, effective as of July 1, 2010. H. I. High School Co-Curricular Sponsor Resignation The Board accepts the resignation of Rubina Dombrosky, Spring Stage Crew Sponsor, effective as of March 18, 2010. High School Co-Curricular Sponsor and Stipend 2009-10 The Board approves Aaron Bogushefsky, as the High School Co-Curricular Sponsor for Spring Stage Crew, at a stipend of $760, ½ of step 2. Motion by Mr. Bauer, seconded by Mr. Madden and carried unanimously by the Ocean City Board of Representatives, the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. J. Intermediate School Leave Replacements (Ocean City Representatives Only) The Board approves the following leave replacement teachers: Lynn Cassidy, as a short term leave replacement, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. Sherry Drake, as a short term leave replacement, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. K. Primary/Intermediate Schools Leaves of Absence (Attachment #4.K) (Ocean City Representatives Only) The Board approves the following leaves of absence: Employee #0745, an unpaid leave of absence with no medical benefits, effective September 1, 2010 through June 30, 2011. Employee #2417, a paid leave of absence effective April 12, 2010 through May 7, 2010 and a FMLA/NJFLA unpaid leave effective May 10, 2010 through June 30, 2010. L. Primary School Leave Replacement (Ocean City Representatives Only) The Board approves Jennifer DeVlieger, as a short term leave replacement teacher, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. M. Supportive Staff Resignation (Ocean City Representatives Only) The Board accepts the resignation of Carolyn Stephanik, Intermediate School Special Education Aide, effective as of March 22, 2010. N. Position Control (Ocean City Representatives Only) The Board approves the transfer of a Special Education Aide position (#05.04.20.AFQ) from the Intermediate School to the Primary School effective April 1, 2010. The Board also approves a change in hours for the position from 7 hours to 6½ hours per day and a change in funding from local source to IDEA funds. Page 8 of 10
O. Employment (Ocean City Representatives Only) The Board approves Joanne Martin, as a Special Education Aide at the Ocean City Primary School, effective April 1, 2010 through June 30, 2010 at a salary of Step 1, $12.91/hr. (pro-rated), 6½ hours per day. This position (#05.04.20.AFQ) is funded by IDEA. 5. POLICY Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. A. B. C. Adoption of Board Policies The Board adopts the following Board policies on second reading: 3431.3 New Jersey s Family Leave Insurance Program Teaching Staff Members 4431.3 New Jersey s Family Leave Insurance Program Support Staff Members 5338 Diabetes Management Revision of Board Policies The Board approves the revision of the following Board policies on second reading: 0174 Legal Services 5512.01 Harassment, Intimidation, and Bullying Revision of Board Policy The Board approves the revision of the following Board policy on second reading: 9181 Volunteer Athletic Coaches APPROVAL OF MINUTES: Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the minutes of the March 17, 2010 Finance Committee of the Whole Meeting as presented. Motion by Mr. Bauer, seconded by Mr. Clark and carried unanimously the Board of Education approved the March 17, 2010 Workshop Meeting as presented. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Dr. Taylor stated that the Atlantic Cape Community College is honoring Greg Wheeldon with the Professional Pioneer Award; John Bruno has been recognized by The Press of Atlantic City as Coach of the Year for basketball; and Chris Curran has been recognized by The Press of Atlantic City as the Winter Athlete of the Season for basketball. PUBLIC COMMENTS: There were no public comments. Page 9 of 10
BOARD COMMENTS: Board comments included: The History Department has student displays all month; Knowledge Bowl is on April 1; Chocolate Jamboree by Key Club; Spring athletics have begun; Spring Play Singing in the Rain will be the weekend of April 23 rd ; Student Council Regional Conference will be April 23-25; working on auditorium; thanked everyone for coming out; and importance of April 20 th. ADJOURNMENT: Motion by Mr. Bauer, seconded by Mrs. Eichenberger and carried unanimously to adjourn the meeting at 7:46 p.m. Members absent were Mr. Donahue, Mr. Hayes and Mr. Oves. Respectfully submitted, Steve Terhune Business Administrator/Board Secretary /sp Page 10 of 10