OCEAN CITY BOARD OF EDUCATION REGULAR MEETING AGENDA WEDNESDAY, AUGUST 25, 2010 7:00 P.M. HIGH SCHOOL COMMUNITY ROOM This meeting is in compliance with the Open Public Meeting Law, and has been duly advertised in the Annual Notice. A. Call to Order B. President s Announcement of Adequate Meeting Notice C. Salute to the Flag D. Roll Call E. Presentation 1. Athletic Department - IMPACT F. Public Comments (on Agenda Items Only) G. Presentation of Superintendent s Report/Information Items 1. Buildings and Grounds 2. Curriculum and Instruction 3. Finance 4. Personnel 5. Policy H. Vote on Board Resolutions (Full Board) I. Vote on Board Resolutions (Ocean City Representatives Only) (Resolutions 1.A, 1.B, 2.F, 2.G, 3.M, 4.O, 4.P, 4.Q, and 4.R) J. Approval of Minutes 1. Special Meeting and Executive Session July 14, 2010 (Attachment J.1) 2. Regular Meeting July 14, 2010 (Attachment J.2) 3. Special Meeting August 11, 2010 (Attachment J.3) K. Unfinished Business L. New Business M. Public Comments N. Board Comments O. Board President s Report/Comments P. Executive Session (not open to the public) Q. Reconvene Public Session R Adjournment
OFFICE OF THE SUPERINTENDENT OF SCHOOLS TO: FROM: RE: Dr. Kathleen Taylor, Superintendent of Schools August 25, 2010 Regular Board Meeting MOTION: Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. 1. Buildings and Grounds A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School, Intermediate School and Primary School: High School Requested By: City of Ocean City Sixers Basketball Camp Date/Times: 8/10/10 (Tues) rain only 8:30AM-12:00PM Room: Main Gym ------------------------------------------------------------------------------------------------------------------ Requested By: City of Ocean City Basketball Clinic Dates/Times: 8/11/10 (Wed) 9:00AM-1:00PM Rooms: Main Gym and Auxiliary Gym ------------------------------------------------------------------------------------------------------------------ Requested By: City of Ocean City Morning Sports Program Dates/Times: 8/12/10 (Thurs) 8:30AM-12:00PM Room: Main Gym ------------------------------------------------------------------------------------------------------------------ Requested By: Cape May County Regional SWAT Team Training Dates/Times: 8/12/10 (Thurs) 12:00PM-9:00PM Locker rooms 1:00PM-3:00PM 8/19/10 (Thurs) 12:00PM-9:00PM Locker rooms 1:00PM-3:00PM Rooms: Entire building except: Community Room, Auditorium, both gyms, cafeteria and G hallway ------------------------------------------------------------------------------------------------------------------ Page 2 of 11
Requested By: Dates/Times: Room: GeoLearning, Inc. NFIP/FEMA Training 8/24/10 (Tues), 9:00AM-12:00PM and 1:00PM-3:00PM Classroom A116 Intermediate School Requested By: Girl Scouts of Central and Southern New Jersey Troop Meetings Dates/Times: 2010: 9/15, 9/29, 10/13, 10/27, 11/10, 11/17, 12/8, 12/22 (Wednesdays), 2:20PM-4:00PM 2011: 1/5, 1/19, 2/2, 2/16, 3/2, 3/16, 3/30, 4/13, 4/27, 5/4, 5/18, 6/1, 6/8 (Wednesdays) 2:20PM-4:00PM Room: Classroom 302 ------------------------------------------------------------------------------------------------------------------ Requested By: PTA Use/Dates/Rms: Book Fair set-up, 9/17/10 (Fri), 2:30PM-5:00PM Library Book Fair: 9/20/10-9/24/10 (Mon-Fri), 8:30AM-2:30PM - Library Back to School Night: 9/23/10 (Thurs), 7:00PM-8:00PM Front Door Hallway Meet the Principals & Superintendent: 9/30/10 (Thurs) 7:00PM-8:00PM with set-up from 6:30PM-7:00PM MPR Clothing Drive: 10/2/10 (Sat), 12:00PM-2:00PM, Outside in front of Int. School Muffins with Mom: 10/20/10 (Wed), 7:00AM-7:30AM and on 11/10/10 (Wed), 7:00AM-7:30AM with set-up from 6:30AM-7:00AM (both days) MPR Donuts with Dad: 10/22/10 (Fri), 7:00AM-7:30AM and on 11/12/10 (Fri), 7:00AM-7:30AM with set-up from 6:30AM-7:00AM (both days) MPR Christmas Shopping Sale & Cookie Walk: 12/2/10 (Thurs), 3:00PM-8:00PM with set-up from 12:30PM-3:00PM MPR and Stage Secret Santa & Holiday Workshop Set-Up: 12/8/10 (Wed), 8:30AM-2:00PM Library and Secret Santa & Holiday Workshop: 12/9/10 and 12/10/10 (Thurs and Fri), 8:30AM-2:00PM Library Bingo PB&J Club: 3/4/11 (Fri), 6:00PM-8:30PM MPR & Cafeteria 4 th Grade Hoagie Band Fundraiser: 3/16/11 (Wed), 6:00PM-8:00PM MPR The All New Me Fashion Delight Show Rehearsal: 3/31/11 (Thurs), 3:00PM- 5:30PM and show held on: 4/1/11 (Fri), 6:00PM-8:00PM MPR & Cafeteria March Madness Basketball Game: 4/8/11 (Fri), 6:00PM-7:30PM with set-up from 5:00PM-6:00PM Gym, Kitchen, Concession area across from Faculty Room PTA Teacher Appreciation: 5/4/11 (Wed), 11:30AM-2:30PM with set-up from 10:00AM-11:30AM Faculty Room Career Day for 7 th & 8 th Graders: 5/4/11 and 5/5/11 (Wed and Thurs), 1:00PM- 2:00PM MPR 8 th Grade Sun & Fun Day: 6/13/11 (Mon), 9:00AM-12:00PM MPR, Cafeteria, Kitchen, back area of school outside Page 3 of 11
Primary School Requested By: PTA Use/Dates/Rms: Welcome Wagon Spaghetti Dinner: 9/10/10 (Fri), 5:00PM-8:30PM with set-up from 4:00PM-5:00PM MPR, Cafeteria and Kitchen Back to School Night: 9/16/10 (Thurs), 7:00PM-8:00PM MPR Meet and Greet with Parent Room Coordinators/Teachers: 9/29/10 (Wed), 3:15PM-4:15PM Library Clothing Drive: 10/2/10 (Sat), 12:00PM-2:00PM Rear Drive behind Pri. School PJ Movie Night with cookies & milk: 10/15/10 (Fri), 6:00PM-8:00PM MPR Story Telling Hour with Bake Sale: 11/12/10 (Fri), 5:00PM-6:30PM MPR Book Fair set-up: 11/24/10 (Wed), 1:00PM-3:00PM Classrooms 506 & 507 Book Fair: 11/29/10-12/3/10, 9:00-3:00PM on Mon, Tues, & Fri, and 3:00PM- 5:00PM on Wed and Thursday Classrooms 506 and 507 Secret Santa Workshop set-up: 12/3/10 (Fri), 9:00AM-2:00PM, MPR and Classroom 506 Secret Santa Workshop: 12/6/10 and 12/7/10 (Mon & Tues), 9:00AM-2:30PM - MPR and Classroom 506 Make a Christmas Ornament: 12/10/10 (Fri), 3:00PM-5:00PM with set-up from 2:00PM-3:00PM MPR and Cafeteria Santa Comes to the Primary School: 12/22/10 (Wed), 11:30AM-1:30PM with set-up from 10:00AM-11:30AM Classroom 506 Fundraiser: 12/31/10 (Fri), 3:00PM-11:00PM with set-up from 3:00PM- 6:00PM Cafeteria and Kitchen Winter Classic Craft Night: 1/14/11 (Fri), 5:00PM-7:30PM with set-up from 3:00PM-5:00PM MPR and Cafeteria Cupid s Valentine Tea & Cookie Get-Together: 2/11/11 (Fri), 3:00PM-5:00PM with set-up from 2:00PM-3:00PM MPR and Cafeteria Spring Carnival set-up: 3/11/11 (Fri), 1:30PM-8:30PM Art Room, Music Room, Classroom 506, Cafeteria and Kitchen Spring Carnival: 3/12/11 (Sat), 8:30AM-2:00PM Art Room, Music Room, Classroom 506, Cafeteria and Kitchen Be Yourself Fashion Display Rehearsal: 4/6/11 and 4/7/11 (Wed & Thurs), 2:45PM-4:00PM MPR, Cafeteria and Kitchen Be Yourself Fashion Display: 4/8/11 (Fri), 6:00PM-8:30PM MPR, Cafeteria and Kitchen Teacher Appreciation Day: 5/3/11 (Tues), 11:30AM-3:00PM with set-up from 10:00AM-11:30AM Classroom 506 Festival of Progress Night: 5/26/11 (Thurs), 6:00PM-8:00PM with set-up from 3:00PM-4:00PM Cafeteria and Kitchen B. Change Order (Attachment #1.B) (Ocean City Representatives Only) The Board approves the attached TN Ward Company Change Order #1 for the Ocean City Intermediate School in the amount of $110,064.00. Page 4 of 11
C. Information Items Fire Drills Ocean City High School July 20 and July 22, 2010 Ocean City Primary School July 13 and July 20, 2010 Discussion Buildings and Grounds Committee Report Mr. Oves, Chairperson Page 5 of 11
2. Curriculum and Instruction A. Out-of-District Placements The Board approves the following out-of-district student placements for the 2010-11 school year. Number School Tuition Placement of Students District Cost Ocean Academy 2 OC $ 78,316 CMC High School 5 OC $203,446 COMPACT 1 OC $ 31,208 ACSSSD-Mays Landing 1 OC $ 72,310 Ocean Academy 1 UT $ 31,208 CMC High School 6 UT $225,700 COMPACT High School 4 UT $ 53,000 Pinelands 1 UT $ 74,476 East Mountain School 1 UT $ 62,792 Bancroft-Haddonfield 1 UT $ 66,235 DHS-Project Teach 1 UT State aid CMC High School 1 CC $ 31,208 ACSSSD-Mays Landing 1 CC $ 70,150 B. Field Trip Request List (Attachment #2.B) The Board approves the attached High School Field Trip list. C. Foreign Exchange Student (Attachment #2.C) The Board approves the request made for placement of a foreign exchange student from Denmark to attend the High School for the 2010-11 school year. In accordance with Board Policy and Regulation #5111, Eligibility of Resident/Nonresident Pupils, tuition will be waived for foreign exchange students on a J-a or F-a Visa. D. IMPACT Program The Board approves IMPACT (Immediate Post-Concussion Assessment and Cognitive Testing) Program. The program cost is $650.00; cost to administer the program is $1,300.00; total cost is $1,950.00. E. Uniform State Memorandum of Agreement (Attachment #2.E) The Board approves the Uniform State Memorandum of Agreement between the Ocean City School District and the Ocean City Police Department. F. Field Trip Request List (Attachment #2.F) (Ocean City Representatives Only) The Board approves the attached Intermediate School Field Trip list. G. Field Trip Request List (Attachment #2.G) (Ocean City Representatives Only) The Board approves the attached Primary School Field Trip list. Discussion Curriculum and Student Affairs Committee Report Mrs. Moiso, Chairperson Page 6 of 11
3. Finance A. Bill List (Attachment #3.A) The Board approves payment of bills for August 2010 in the amount of $7,510,632.95. B. Secretary and Treasurer Reports (Attachment #3.B) The Board approves the Board Secretary s Monthly Financial Report and the Treasurer of School Funds Report for June 2010. C. Line Item Transfers (Attachment #3.C) The Board approves the revenue and appropriation transfers for June 2010. The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for June 2010. D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the August 2010 list of Board of Education Members and School District Staff travel and related expense reimbursements. E. Inter-local Agreement with Upper Township Attachment #3.E) The Board approves an Inter-local Agreement with the Upper Township Board of Education for a Speech Therapist, 3 days a week at the cost of 60% of Upper Township salary - $31,831.80 and 60% of Upper Township benefits - $9,925.01 effective September 1, 2010 through June 30, 2011. F. Bid Award Trash Bag Liners (Attachment #3.F) The Board awards the School District share of the joint city/school bid for trash bag liners to Interboro Packaging at the prices on the attached spreadsheet. The City of Ocean City was the lead agency for this bid. G. Bid Award Custodial Supplies Attachment #3.G) The Board awards the School District share of the joint city/school bid for custodial supplies to the vendors identified with the lowest per unit prices on the attached spreadsheet on a per unit basis. The City of Ocean City was the lead agency for this bid. H. Bid Award Student Transportation Services The Business Administrator advertised for bids for the transportation routes HMCH and LNWD. At the bid opening held on August 17, 2010, the following bid was received and awarded to First Student, Inc.: Route Route Increase/Decrease Per Diem/Per Aide Number Cost Adjustment Cost Cost (if applicable) HMCH $197.00 $1.00 N/A LNWD $197.00 $1.00 N/A I. Renewal of Transportation Contract The Board approves the student transportation contract renewal for the 2010-11 school year with Sheppard Bus Service, Inc. in the amount of $44,460 for students transported to Cape May County Technical School on Route No. CMCTECH. Page 7 of 11
J. Renewal of Transportation Contract The Board approves the student transportation contract renewal for the 2010-11 school year with Apple Transportation LLC in the amount of $18,000 for one student transported to/from Ocean City High School on Route No. SSS2. K. Joint Transportation Agreement The Board approves the 2010-11 Joint Transportation Agreement with Cape May County Special Services. Cape May County Special Services (host) will transport one Ocean City (joiner) student to Cape May County Special Services School District on Route No. CM36M4 starting September 1, 2010 to June 30, 2011, at a joiner cost of $9,000. L. Tuition Paying Students The Board accepts two parent paid tuition students at the High School for the 2010-11 school year, with pupil cost (tuition) being charged for the 2010-11 school year at the established tuition rate. M. Tuition Paying Student (Ocean City Representatives Only) The Board accepts one tuition paying student at the Intermediate School for the 2010-11 school year, with pupil cost (tuition) being charged for the 2010-11 school year at the established tuition rate. Tuition to be paid by the Northfield Board of Education. Discussion Page 8 of 11
4. PERSONNEL Full Board Vote A. Substitutes (Attachment #4.A) roll call vote The Board approves the hiring of the attached criminal history approved substitutes for the 2010-11 school year. B. Coach Resignation roll call vote The Board accepts the resignation of Joseph O Neill, volunteer football coach, effective August 6, 2010. C. High School Coach, Stipend and Volunteers (Attachment #4.C) roll call vote The Board approves the attached High School coach, stipend and volunteers for the 2010-11 school year. D. Extension Program Staff roll call vote The Board approves the Leo Chase as the Extension Programs School to Career teacher for the 2010-11 school year at a stipend of $30.00 per hour not to exceed 9 hours per week. E. Resignation roll call vote The Board accepts the resignation of Steven Terhune, Business Administrator/Board Secretary on or before September 30, 2010. F. New Employment District Certificated Staff (Attachment #4.F) roll call vote The Board approves the employment of Mark Ritter, Interim Business Administrator/Board Secretary, effective October 1, 2010 through November 16, 2010, at $450 per diem for 3-5 days per week on an as needed basis. G. New Employment High School Certificated Staff (Attachment #4.G) roll call vote The Board approves the employment of Jason Bono, Teacher of English, MA Step 1 - $54,633, effective September 1, 2010. H. Leave of Absence (Attachment #4.H) roll call vote The Board approves Employee #1449, a paid medical leave effective September 1, 2010 through on or before November 15, 2010. I. Leave Replacement High School Administrative Staff roll call vote The Board approves Susan Palmer, as the 10 month leave replacement Assistant Principal, effective September 1, 2010 through June 30, 2011 at her current salary. J. Leave Replacement High School Certificated Staff - roll call vote The Board approves Samantha Curry, part-time leave replacement Teacher of Mathematics, BA ½ of Step 1 - $23,407.50, effective September 1, 2010 through June 30, 2011. Page 9 of 11
K. Supportive Staff Employment roll call vote The Board approves Susan Morand, as a part-time Food Service Worker at the High School effective September 1, 2010 through June 30, 2011 at Step 1 - $12.63 per hour. L. New Job Description (Attachment #4.L) roll call vote The Board approves the attached new job description for a Maintenance & HVAC Manager. M. Tenure roll call vote The Board approves the granting of tenure to Kristine Allegretto, secretary, effective October 30, 2010. N. District School Nurse Practicum Placement roll call vote The Board approves the following School Nurse Practicum placement for the fall 2010 semester: Rowan University Name: Morgan Hilsin Placement: Patricia Workman, Eleanor Getzke, Alice Wolf, School Nurses Name: Placement: Rosemary Millar Patricia Workman, Eleanor Getzke, Alice Wolf, School Nurses O. Leave of Absence (Attachment #4.O) roll call vote (Ocean City Representatives Only) The Board approves Employee #1305 a paid medical leave effective September 1, 2010 through a half day on December 17, 2010. P. Leave Replacement Intermediate School Certificated Staff - roll call vote (Ocean City Representatives Only) The Board approves the following certificated staff leave replacements: Brittany Samartino, long term leave replacement Seventh Grade Science Teacher, BA Step 1 - $46,815, effective September 1, 2010 through June 30, 2011. Robert Snodgrass, short term leave replacement Music Teacher, effective September 1, 2010 through on or before December 17, 2010 at a rate of $160/per diem. Q. Leave Replacement Intermediate School Supportive Staff - roll call vote (Ocean City Representatives Only) The Board approves Patricia Gallagher, Special Education Aide leave replacement, Step 1 - $13.38/hour, 7 hours a day, effective September 9, 2010 through on or before November 3, 2010. R. New Employment Primary School Certificated Staff (Attachment #4.R) roll call vote (Ocean City Representatives Only) The Board approves the following Primary School certificated staff members: Jennifer DeVlieger, Elementary School Teacher, BA Step 1 - $46,815, effective September 1, 2010. Bruce Hunt, Elementary School Teacher, MA Step 1 - $54,633, effective September 1, 2010 (pending criminal history approval). Discussion Page 10 of 11
5. POLICY A. Adoption of Board Policy First Reading (Attachment #5.A) The Board approves the adoption of the following Board policy on first reading: 6740 Reserve Accounts B. Revision of Board Policies First Reading (Attachment #5.B) The Board approves the revisions to the following Board policies on first reading: 5511 Dress and Grooming District s Code of Student Conduct to reflect revision to policy #5511 6360 Political Contributions 6422 Budget Transfers 8461 Reporting Violence, Vandalism, Alcohol, and Other Drug Abuse (EVVRS) C. Adoption of EVVRS Form (Attachment #5.C) The Board approves the adoption of the attached form to be used by the School District for Policy #8461 Reporting Violence, Vandalism, Alcohol, and Other Drug Abuse (EVVRS). D. For Your Information Disclosure: (Attachment #5.D ) Attached are the listing of documents/records that the schools collect on pupils and the staff members that have access to those records, per Policy #8330 and Family Educational Rights and Privacy Act (FERPA). Discussion Policy Committee Report Mr. Donahue, Chairperson Page 11 of 11