ST. THOMAS AQUINAS ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 38 Minutes of the Regular Meeting of the Board of Trustees held in the Board Room of the St. Thomas Aquinas Division Office, 4906 50 Avenue, Leduc, Alberta on Wednesday, May 21, 2014 PRESENT: ALSO PRESENT: ABSENT: CALL TO ORDER OPENING PRAYER Sandra Bannard, Chair Karen Richert, Vice Chair Dan Chalifoux Henry Effon Thalia Hibbs Susan Kathol Michelle Lamer John Tomkinson Troy Davies, Superintendent Kevin Booth, Assistant Superintendent Charlie Bouchard, Assistant Superintendent Jeanne Fontaine, Secretary-Treasurer Kim Beaupré, Recording Secretary Kent Dixon, Manager of Communications Omar Mosleh, Beaumont News Dan Svitich Chair Bannard called the meeting to order at 1:04 p.m. Trustee Effon led everyone in prayer. APPROVAL OF AGENDA 1.3.1 Additions Action Items 3.12 STAR Catholic Parent Society Reference Guide Ad Hoc Committee 3.13 Friends of SAINT-ANDRE Society Bridge Financing Extension 1.3.2 Deletions Grievance Student Review C2 Committee Knievel Trust Fund Regular Board Meeting - May 21, 2014 Page 38-13/14
KATHOL 84-13/14 Linkages Healthy Hearts Leaders of Tomorrow Board Self-Evaluation Youth Ministry Mission, Vision, Values (Ad Hoc) Recommendation: That the Board approve the agenda as amended. DELEGATIONS 1.4.1 Friends of SAINT-ANDRE Society Chair Bannard welcomed Mrs. Heather Lastiwka, Mrs. Jennifer Nordhagen and Mr. Jim McMullen to the meeting. Mrs. Lastiwka gave an update on the current SAINT-ANDRE Playground Project and requested the Board extend their bridge financing to June 2015. She also requested the Board release funds that are currently being held in trust to Friends of SAINT-ANDRE Society. Mrs. Lastiwka and Mrs. Nordhagen thanked the Board and Division for the support they have given the society through their fundraising process. On behalf of the Board, Chair Bannard gave a big congratulations for the efforts and dedication Friends of SAINT-ANDRE Society has given to the students of Académie Saint-André Academy. The Board look forward to helping them celebrate their successes in September. Mrs. Heather Lastiwka, Mrs. Jennifer Nordhagen and Mr. Jim McMullen left the meeting at 1:32 p.m. Minutes of the Meeting 2.1 Approval of Minutes 85-13/14 "That the Board approve the minutes of the regular Board meeting held April 16, 2014 as presented." 86-13/14 "That the Board approve the minutes of the special Board meeting held May 8, 2014 as presented." Regular Board Meeting - May 21, 2014 Page 39-13/14
Action Items 3.1 Policy 21 - Vaccinations 87-13/14 "That the Board move to an in-camera session at 1:40 p.m. to discuss a legal matter." 88-13/14 HIBBS 89-13/14 "That the meeting move out of the in-camera session at 1:45 p.m." "That the Board give Policy 21 - Vaccinations third and final reading and that the new policy now be in effect for the Division." CARRIED OPPOSED TRUSTEE KATHOL OPPOSED TRUSTEE OPPOSED TRUSTEE Trustee Bannard called for a recess at 1:48 p.m. The meeting reconvened at 1:50 p.m. 3.2 Policy 9 - Board Representatives KATHOL 90-13/14 "That the Board give Policy 9 - Board Representatives second reading as presented." 3.3 Policy 18 - School Fundraising KATHOL 91-13/14 "That the Board give Policy 18 - School Fundraising second reading as presented." 3.4 Policy 19 - Charitable Donations 92-13/14 "That the Board give Policy 19 - Charitable Donations first and second reading as presented." Regular Board Meeting - May 21, 2014 Page 40-13/14
3.5 Holy Trinity Academy International Travel Request - 2015 Spring Break 93-13/14 "That the Board give approval in principle to the Holy Trinity Academy international travel request to Italy and the French Riviera during Spring Break 2015 contingent upon Mass being confirmed on the second weekend." 3.6 Christ The King Jr/Sr High School Humanitarian Field Trip - Ecuador 94-13/14 "That the Board give final approval to Christ The King Jr/Sr High School's travel request to Ecuador during the 2014 summer break as presented." The Board congratulated Christ The King on their missionary work. 3.7 2014-2015 Division Budget 95-13/14 "That the Board approve the 2014-2015 Division Budget as presented." 3.8 Facility Rental Fee Schedule 96-13/14 "That the Board maintain the Facility Rental Fee Schedule unchanged for the 2014-2015 school year." 3.9 STAR Catholic 2014-2015 Capital Plan 97-13/14 "That the Board approve the 2014-2015 Capital Plan as presented." 3.10 Land Ownership Strategy 98-13/14 "That the Board move to an in-camera session at 2:20 p.m. to discuss a land issue." Regular Board Meeting - May 21, 2014 Page 41-13/14
99-13/14 100-13/14 "That the Board move out of the in-camera session at 2:30 p.m." "That the Board endorse the land ownership strategy as recommended by the Dansereau Community Partnership Project Team." 3.11 2014-2015 School Year Ward Calendars HIBBS 101-13/14 "That the Board give approval to the 2014-2015 School Year Ward calendars as presented." 3.12 STAR Catholic Parent Societies Reference Guide Adhoc Committee 102-13/14 "That the Board approve the creation of an ad-hoc committee responsible for developing a resource guide for STAR Catholic parent societies to assist with fundraising efforts. The ad-hoc committee would be comprised of three trustees, two STAR school society representatives and one senior administrator." 3.13 Friends of SAINT-ANDRE Bridge Financing Extension 103-13/14 "That the Board amend motion 210-12/13 by extending the reimbursement deadline from June 30 2014 to June 30, 2015." Chair Bannard called for a recess at 2:53 p.m. The meeting reconvened at 3:01 p.m. Committee Reports 4.1 Finance 4.2 Negotiations 4.3 Teacher-Board Advisory (TBAC) 4.4 Long Range Planning 104-13/14 "That the meeting move to an in-camera session at 3:39 p.m. to discuss a land matter." Regular Board Meeting - May 21, 2014 Page 42-13/14
105-13/14 4.5 Policy Development "That the Board move out of the in-camera session at 4:05 p.m." 4.6 Alberta School Boards Association (ASBA) 4.7 Alberta Catholic School Trustees Association (ACSTA) Non-Action (information) Items 5.1 Superintendent Report 106-13/14 "That the Board move to an in-camera session to discuss a labour matter at 4:22 p.m." 107-13/14 "That the meeting move out of the in-camera session at 4:24 p.m." 5.2 Assistant Superintendent - HR & Technology Report 5.3 Assistant Superintendent - Learning Services Report 5.4 Secretary-Treasurer Report 108-13/14 "That the meeting move to an in-camera session at 4:35 p.m. to discuss a labour matter." Trustee Chalifoux left the meeting at 4:50 p.m. 109-13/14 "That the meeting move out of the in-camera session at 4:52 p.m." Trustee Chalifoux returned to the meeting at 4:53 p.m. 5.5 Director of Faith Life Report 5.6 Communications Report 5.7 Accountability Pillar Summary Report - May 2014 CARRIED On behalf of the Board, Chair Bannard congratulated everyone on their good work that reflected in the positive Accountability Pillar Summary Report. Regular Board Meeting - May 21, 2014 Page 43-13/14
5.8 Schollie Satisfaction Survey Results Summary On behalf of the Board, Chair Bannard congratulated everyone on the Schollie results and expressed how proud the Division should be with such positive outcomes. 5.9 Académie Saint-Andre Academy F & E Sale Proceeds 110-13/14 "That the Board approve the use of $20,000 from the proceeds of the sale of the furniture and equipment at the current Académie Saint- André Academy School site towards the purchase of library books for the new Académie Saint-André Academy School site. The balance of the proceeds are to be reallocated to unrestricted operating reserves. 5.10 AP 409 - Educational Subsidy Program 5.11 Board Positive Path Forward 5.12 Board Annual Work Plan 5.13 Board Action Sheet 5.14 Board Calendar 5.15 Trustee Expense Claims Correspondence Adjournment Chair Bannard adjourned the meeting at 5:31 p.m. CHAIR SECRETARY-TREASURER Regular Board Meeting - May 21, 2014 Page 44-13/14