MINUTES OF WORKSHOP MEETING MARCH 17, 2010 CALL TO ORDER The Workshop meeting of the was called to order by President Gillian on Wednesday, March 17, 2010 at 7:02 p.m. at the Ocean City High School Community Room, 501 Atlantic Avenue, Ocean City, NJ. OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT President Gillian announced that adequate notice of this meeting was provided in accordance with the Open Public Meetings Act, Chapter 231, P.L. 1975. Notice of the time, place and agenda were filed with the city clerk, posted in the lobby of City Hall, and delivered to the Ocean City Sentinel and the Atlantic City Press. President Gillian led everyone present in a salute to the flag. ROLL CALL OF MEMBERS On roll call, members present were H. James Bauer, Kim Breckley, Joseph S. Clark, Jr., Gregory Donahue (via speakerphone until 7:20 p.m.) Audrey Eichenberger, H. Lloyd Hayes, Peter Madden, Brenda Moiso, Thomas R. Oves, Jr., Tiffany Prettyman and Jay Gillian. Also present were Kathleen Taylor, Ed.D., Superintendent, Steve Terhune, Business Administrator/Board Secretary, Michael Stanton, Esquire, Amanda Catanoso, Student Representative and Daniel Tumolo, Sea Isle City. Members absent were Debbie McLees and Cindy Keenan, Student Representative. There were members of the public present. PUBLIC COMMENTS - AGENDA ITEMS ONLY: There were no public comments. SUPERINTENDENT S REPORT: Dr. Taylor gave an overview of the Agenda. Based on the recommendation of the Superintendent of Schools, it will be recommended that the Board of Education adopt/approve the Agenda as presented at the Regular Board of Education Meeting to be held March 31, 2010 (except for items that are identified as being voted on at this meeting). 1. Buildings and Grounds A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School and Intermediate School: High School Requested By: National MS Society Bike MS: City to Shore Ride 2010 Dates/Times: Sept. 24, 2010 (Fri) 9:00AM 5:00PM Tent Set-up Sept. 25, 2010 (Sat) 8:00AM 10:00PM Sept. 26, 2010 (Sun) 3:00AM 12:00PM Rooms: Cafeteria, Kitchen, Fields, Auxiliary Gym (in event of rain) $3,486.00
The following request for use of the High School was withdrawn: Requested By: Ocean City Sentinel Mayoral Debate Dates/Times: May 3, 2010 (Mon) 7:00PM 9:00PM Room: Auditorium Page 2 of 9 Intermediate School Men s Softball League Dates/Times: Monday through Friday, beginning May 10 to Aug. 13, 2010 5:45PM 8:00PM Rooms: Haven & Bay Ave. Field Summer Basketball League Dates/Times: Monday through Thursday, beginning June 21 to Aug. 12, 2010 4:30PM 8:00PM Room: Outdoor Basketball Courts Field Hockey Pick-up Games Dates/Times: Tuesdays and Thursdays, beginning June 29 to Aug. 5, 2010 4:45PM-8:00PM Rooms: Fields Field Hockey Camp Dates/Times: July 12-16, 2010 (Mon-Fri) 8:00AM 12:30PM Rooms: Fields Morning Sports Programs Dates/Times: Monday through Friday, beginning June 28 to Aug. 20, 2010 8:30AM 12:30PM Rooms: Fields, Outdoor Courts B. Information Items Fire Drills Ocean City High School February 22 and February 24, 2010 Ocean City Intermediate School February 22 and February 24, 2010 Ocean City Primary School February 19 and February 24, 2010
Questions and discussion ensued regarding reviewing the fees for use of facilities. Buildings and Grounds Committee Report Mr. Bauer, Chairperson The next Committee meeting will be held at 4:00 p.m. on March 25, 2010. 2. Curriculum and Instruction A. Out-of-District Placement The Board approves the following out-of-district student placement for the 2009-10 school year. Number School Tuition Placement of Students District Cost East Mountain School 1 UT $52,639 B. High School Field Trip Requests (Attachment #2.B) The Board approves the attached High School Field Trip list. C. High School and Extension School Credit Completion Programs The Board approves the offering of the 2009-10 High School Credit Completion Program. The Program will run from June 2, 2010 to June 16, 2010 (including two Saturdays), not to exceed a total of 118 hours. Actual number of hours will be based on student enrollment. The Board approves the offering of the 2009-10 Extension School Credit Completion Program. The Program will run for four Saturday Sessions between May 8, 2010 and June 12, 2010 with one staff member overseeing the Program, not to exceed a total of 28 hours. Actual number of hours will be based on student enrollment. D. Core Ethical Values (Attachment #2.D) The Board adopts the attached High School Core Ethical Values for the Code of Student Conduct. E. New Textbooks High School (Attachment #2.E) The Board approves the attached new textbook list for the High School for the 2010-11 school year. F. 2009-10 School Year Calendar (Attachment #2.F) The Board approves a revision to the 2009-10 school year calendar to reflect June 14 th & 15 th as early dismissal dates for students at the Primary and Intermediate Schools. G. Feasibility Study (Attachment #2.G) (Ocean City Representatives Only) The Board approves the County Office of Education Feasibility Study for the expansion of the sending-receiving relationship between the Sea Isle City Board of Education and the Ocean City Board of Education to grades 4 through 12 for the 2010-11 school year. H. New Textbook Intermediate School (Attachment #2.H) (Ocean City Representatives Only) The Board approves the attached new textbook list for the Intermediate School for the 2010-11 school year. Page 3 of 9
I. Core Ethical Values (Attachment #2.I) (Ocean City Representatives Only) The Board adopts the attached Primary School and Intermediate School Core Ethical Values for the Code of Student Conduct. Motion by Mr. Bauer, seconded by Mr. Hayes and carried unanimously by the Ocean City Board of Representatives, the Board of Education approved the following Superintendent s recommendation by roll call vote. Member absent was Mrs. McLees. J. US Figure Skating Competition The Board approves two students, who are competing in the New Jersey High School Spirit Show sponsored by the US Figure Skating Association, to represent the Ocean City High School in this interscholastic competition. There is no cost to the Board. Information Out-of-School Suspension Reports for the High School and Intermediate School for February 2010 are attached. Curriculum and Student Affairs Committee Report Mrs. Moiso, Chairperson No report. 3. Finance A. Bill List (Attachment #3.A) The Board approves payment of bills for March 2010 in the amount of $. To be provided prior to the March 31 st meeting. B. Secretary and Treasurer Reports (Attachment #3.B) The Board approves the Board Secretary s Monthly Financial Report and the Treasurer of School Funds Report for February 2010. C. Line Item Transfers (Attachment #3.C) The Board approves the revenue and appropriation transfers for February 2010. The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for February 2010. Motion by Mr. Hayes, seconded by Mrs. Eichenberger and carried unanimously the Board of Education approved the following Superintendent s recommendation by roll call vote. Members absent were Mr. Donahue and Mrs. McLees. D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the March 2010 list of Board of Education Members and School District Staff travel and related expense reimbursements. E. Food Service Program Report (Attachment #3.E) The Board accepts the Food Service Program Monthly Financial Report for February 2010. Page 4 of 9
Motion by Mr. Hayes, seconded by Mrs. Eichenberger and carried unanimously the Board of Education approved the following Superintendent s recommendation by roll call vote. Members absent were Mr. Donahue and Mrs. McLees. F. Preliminary Budget The Board approves the Preliminary Budget for the 2010-2011 School Year. BE IT RESOLVED: That the hereby adopts the preliminary budget for the school year 2010-2011 as follows, subject to final approval or modification at the public hearing on March 31, 2010. A. General Fund $39,035,066 Amount to be raised by local taxes $21,289,923 B. Special Revenue Fund $642,904 C. Debt Fund $2,572,215 Amount to be raised by local taxes $2,572,195 and, BE IT FURTHER RESOLVED; that the approves the following question for the Annual School Election to be submitted to the County Superintendent of Schools for review and approval: RESOLVED: That there should be raised for General Funds $21,289,923 for the ensuing School Year 2010-2011 and, BE IT FURTHER RESOLVED; that the public hearing for the 2010-2011 school year budget will be held on Wednesday, March 31, 2010, in the High School Community Room at 7:00 p.m., and will be followed by a regular meeting. And, BE IT FURTHER RESOLVED; that the School Business Administrator/Board Secretary is authorized to advertise said tentative budget in the Ocean City Sentinel in accordance with the format required by the State Department of Education and according to law. G. Joint Transportation Agreement The Board approves the 2009-10 Joint Transportation Agreement with the Upper Township Board of Education. Upper Township (host) will transport one Ocean City (joiner) student along with two Upper Township students to Coastal Learning Center on Route No. CSTL starting November 2, 2009 to June 30, 2010, at a joiner cost of $7,694.80. H. Joint Transportation Agreement The Board approves the 2009-10 Joint Transportation Agreement with the Upper Township Board of Education. Ocean City (host) will transport one Upper Township (joiner) student, along with seven Ocean City students, from Cape May County Technical School to Palmer Field in Ocean City for Lacrosse practice on Route No. CMCTECH starting March 5, 2010 and continuing through the scheduled Lacrosse season, at a joiner cost of $0. Page 5 of 9
I. Quoted Transportation Contract The Board approves the quoted transportation contract with Priority Transportation & Limousine Service LLC for transportation of one homeless student to Cape May County Special Services High School from Atlantic City in the amount of $140 per diem, starting February 19, 2010 to June 30, 2010 on Route No. HMAC, for a total contract amount of $11,060. Quotations were solicited for the contract in accordance with the laws governing pupil transportation. J. Donation (Attachment #3.J) The Board accepts donations in the total amount of $7,324.98 from the Ocean City Education Foundation for the award of mini-grants as per the attached list. K Memorandum of Understanding with Corbin City Board of Education (Attachment #3.K) The Board approves the Memorandum of Understanding with the Corbin City Board of Education for School Business Administrator services for the 2010-11 fiscal year. Receipts will be refunded to the expenditures account in accordance with the following budget: Computer Services/Supplies/Copying $ 3,885.00 Business Administrator $ 3,500.00 Assistant Business Administrator $13,000.00 Total $20,385.00 L Print Bid Results (Attachment #3.L) The District entered into an Interlocal Services Agreement with the City of Ocean City for the joint bidding of printing services with the City of Ocean City. The Board acknowledges receipt of bids for the 2010-11 Printing Services contract from Express Press, Print Art, Inc. and Staples Business Advantage. Additionally, the Board awards the 2010-11 Printing Services contract to Express Press as the lowest overall bidder effective March 1, 2010 through February 28, 2011. M. Club Award The Board approves the exception to Board Policy 5450 Athletic Awards and authorizes the purchase of thirty-eight Championship Surf Team Jackets for the OCHS Surf Team Club not to exceed $35 per jacket, for a total of $1,330. N Intermediate School SDA Renovation Projects (Ocean City Representatives Only) The District issued a Bid for Roof and HVAC Replacement to the Ocean City Intermediate School. Bids will be accepted on March 23, 2010 at 3:30 p.m. Results to be provided at the March 31 st meeting. O. Grant Funded Salary FY2010 (Ocean City Representatives Only) The Board approves the following salary against the grant funds identified: Joyce Franks $17,441 pro-rated IDEA Basic Finance Committee No report. Page 6 of 9
4. PERSONNEL Full Board Vote A. Substitutes (Attachment #4.A) roll call vote The Board approves the hiring of the attached criminal history approved substitutes for the 2009-10 school year. B. High School Volunteer Coaches (Attachment #4.B) roll call vote The Board approves the attached High School volunteer coaches for the spring 2010 season. C. High School Leave of Absence (Attachment #4.C) roll call vote The Board approves Employee #0052, a revised unpaid FMLA leave of absence effective April 1, 2010 through June 23, 2010. D. Certificated Staff Retirements The Board accepts with deep regret the following District retirements: Arlene Weyhmuller, Speech/Language Specialist, effective as of July 1, 2010. Robert Weyhmuller, Jr., Learning Disabilities Teacher/Consultant, effective as of July 1, 2010. E. Intermediate School Leave Replacements roll call vote (Ocean City Representatives Only) The Board approves the following leave replacement teachers: Lynn Cassidy, as a short term leave replacement, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. Sherry Drake, as a short term leave replacement, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. F. Primary/Intermediate Schools Leaves of Absence (Attachment #4.F) roll call vote (Ocean City Representatives Only) The Board approves the following leaves of absence: Employee #0745, an unpaid leave of absence with no medical benefits, effective September 1, 2010 through June 30, 2011. Employee #2417, a paid leave of absence effective April 12, 2010 through May 7, 2010 and a FMLA/NJFLA unpaid leave effective May 10, 2010 through June 30, 2010. G. Primary School Leave Replacement roll call vote (Ocean City Representatives Only) The Board approves Name to be provided, as a short term leave replacement teacher, effective April 12, 2010 through on or before June 30, 2010 at $160/diem. H. Supportive Staff Resignation (Ocean City Representatives Only) The Board accepts the resignation of Carolyn Stephanik, Intermediate School Special Education Aide, effective as of March 22, 2010. Page 7 of 9
I. Position Control (Ocean City Representatives Only) The Board approves the transfer of a Special Education Aide position (#05.04.20.AFQ) from the Intermediate School to the Primary School effective April 1, 2010. The Board also approves a change in hours for the position from 7 hours to 6½ hours per day and a change in funding from local source to IDEA funds. J. Employment roll call vote (Ocean City Representatives Only) The Board approves Name to be provided, as a Special Education Aide at the Ocean City Primary School, effective April 1, 2010 through June 30, 2010 at a salary of Step 1, $12.91/hr. (pro-rated), 6½ hours per day. This position (#05.04.20.AFQ) is funded by IDEA. Discussion ensued on the need for creativity on staff replacements. 5. POLICY Motion by Mr. Hayes, seconded by Mrs. Eichenberger and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Donahue and Mrs. McLees. A. Adoption of Board Policies (Attachment #5.A) The Board adopts the following Board policies on first reading: 3431.3 New Jersey s Family Leave Insurance Program Teaching Staff Members 4431.3 New Jersey s Family Leave Insurance Program Support Staff Members 5338 Diabetes Management B. Revision of Board Policies (Attachment #5.B) The Board approves the revision of the following Board policies on first reading: 0174 Legal Services 5512.01 Harassment, Intimidation, and Bullying 9181* Volunteer Athletic Coaches *Policy removed, not voted on at this meeting. Policy Committee Report Mrs. Prettyman, Chairperson No report. UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Dr. Taylor spoke on the following: PLTW Design Competition, students designed a wind turbine and placed 4 th out of 13 teams; High School Ocean City Art Show award winners; and Avalon Library poetry award winners. PUBLIC COMMENTS: There were no public comments. Page 8 of 9
BOARD COMMENTS: Board comments included Mr. Ocean City High School; senior dinner dance, blood drive, play in progress, St. Jude s carnation trivia-thon, spring sports season has begun, basketball success and Raider nation success; emphasized communication with public regarding budget issues; committed to delivering a quality educational program; National Honor Society Induction; water in auditorium and PTA carnival on Sunday. APPROVAL OF MINUTES: Motion by Mrs. Eichenberger, seconded by Mr. Bauer the Board of Education approved the minutes of the February 17, 2010 Finance Committee of the Whole Meeting as presented. Members absent were Mr. Donahue and Mrs. McLees. Motion carried with the following votes to abstain: Mr. Hayes and Mrs. Prettyman. Motion by Mr. Bauer, seconded by Mrs. Eichenberger and carried unanimously the Board of Education approved the minutes of the February 17, 2010 Workshop Meeting as presented. Members absent were Mr. Donahue and Mrs. McLees. Motion by Mr. Bauer, seconded by Mr. Madden the Board of Education approved the minutes of the February 24, 2010 Finance Committee of the Whole Meeting as presented. Members absent were Mr. Donahue and Mrs. McLees. Motion carried with the following votes to abstain: Mr. Hayes and Mrs. Prettyman. Motion by Mr. Bauer, seconded by Mrs. Eichenberger the Board of Education approved the minutes of the February 24, 2010 Regular Meeting and Executive Session as presented. Members absent were Mr. Donahue and Mrs. McLees. Motion carried with the following vote to abstain: Mr. Hayes. Motion by Mrs. Eichenberger, seconded by Mr. Bauer and carried unanimously to adjourn the meeting at 7:51 p.m. Members absent were Mr. Donahue and Mrs. McLees. Respectfully submitted, Steve Terhune Business Administrator/Board Secretary /sp Page 9 of 9