MINUTES ALPINE BOARD OF EDUCATION REGULAR MEETING December 6, 2018 7:00 P.M. Alpine Public School Library, 500 Hillside Avenue, Alpine, New Jersey 07620 Mr. Srinivas Dhulipala, Vice President called the meeting to order at 7:08 pm. Mr. Srinivas Dhulipala read the following statement: In accordance with the NJ Open Public Meetings Act, adequate notice of this meeting was sent to the Record. Notice and the agenda were posted on the municipal and school bulletin boards and notice was filed with the Borough Clerk. Roll Call Mr. Srinivas Dhulipala - Present Mrs. Sharon Kurtz - Present Mrs. Kate Martinelli - Present Mr. Richard Serko - Present Mr. Philip Simotas - Present (Joined the meeting at 7:10 PM, left left at 7:13 PM) Also present were Mrs. Maureen McCann, Superintendent, Mrs. Olga Yarmolina, School Business Administrator/Board Secretary. The Pledge of Allegiance was then recited. Public Session The New Jersey Open Public Meetings Law was enacted to insure the public s right to have advance notice of and to attend meetings of public bodies at which business affecting their interest is discussed or acted upon. In accordance with the provisions of the Act, the Board has caused written notice of this meeting and copies of its agenda to be posted on the municipal and school bulletin boards and notice was filed with the Borough Clerk. Public Participation Agenda Items The Board of Education reserves the right to hold public comment on agenda items, at its discretion, at its regular monthly public meetings. Public comment will be limited to three minutes per person not to exceed 30 minutes. Citizens should give their name and address when recognized to speak. Approval of Minutes Action Item Moved by Mrs. Martinelli, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the minutes of:
October 4, 2018 Regular Meeting and Executive Session Via Voice: 3 Ayes 0 Nays 0 Abstain ANNOUNCEMENT OF THE RESULTS OF THE SCHOOL ELECTION RESULTS BY VICE PRESIDENT School Election Results: For Election to Membership to the Board of Education for one three year term: Candidate Election Day Mail-in-Ballot Provisional Total Maureen Cheesman 183 47 3 233 Christine Ipek-Lewis 136 35 9 180 BOARD MEMBERS RECOGNITION Mr. Srinivas Dhulipala, Vice President recognized two Board members Mt. Richard Serko and Mrs. Kate Martinelli and thanked them for their service. Alpine Education Association thanked Mr. Serko and Mrs. Martinelli for their accomplishments and all the work they did to improve the Alpine Public School District. Mr. Rick Serko thanked everyone and added it was a great pleasure to be on a Board of Education for 12 years. 2017-2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) DRAFT PRESENTATION Presented by: Suplee, Clooney & Company CPA Mr. Bob Swisher of the accounting firm Suplee, Clooney & Company CPA, presented the annual financial report, or CAFR, regarding the financial health of the Alpine Public School district. He reviewed the audit findings and recommendations. Also he advised on AUSUM submission and certification and reminded that CAFR report cannot be submitted yet. The District will get an additional notification on the submission date. Approval of Minutes Action Item Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the Alpine Board of Education, upon recommendation of the Superintendent, hereby approves the minutes of: November 1, 2018 Regular Meeting and Executive Session
Board President s Report Committee Reports No Report Legislative Reports No Report Communications No Report Administrative Reports Superintendent Mrs. Maureen McCann reported that family Math Night was a big success. School had the biggest turnout in a long time. Also she mentioned that Professional Development Academy met and planned the professional development for the upcoming PD days and faculty meetings. Business Administrator/Board Secretary Mrs. Olga Yarmolina reported that the approval for moving the Kindergarten to Room 8 was received on December 3. Roof repairs are 95% completed at no cost because the school is under warrantee with the manufacturer. Architectural RFPs started to come in and they were due by December 10 at 12PM. Also it was reported that on December 4, at 3:00 PM, we are having the Pre-Bid walk through for the Boiler Project. Bids are to be opened on December 20, 11:00PM. Finance F1 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the payroll and employer FICA for the month of November, 2018 in the amount of $292,058.69 as follows: November 15, 2018 $ 147,503.73 November 30, 2018 $ 144,554.96 TOTAL $ 292,058.69 F2 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves purchases and receiving documentation in the amount of $338,334.88 as shown on the attached list of bills submitted to the Board of Education. Payments are to be charged against the following fund accounts: (10) General Fund $ 323.415.97 (20) Special Revenue Funds $ 13,060.00
(12/30) Capital Projects Funds $ 1,794.75 (50) Enterprise Funds $ 64.16 Total $ 338,334.88 F3 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves transfers as of October 31, 2018 as e-mailed in advance of meeting F4 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the Board Secretary and Treasurer s report for October 31, 2018 as e-mailed in advance of meeting. F5 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby certifies pursuant to N.J.A.C., 6:20-2a.10(e) that as of October, 2018 after a review of the Secretary s monthly financial reports (appropriations section) and upon consultation with the appropriate district officials to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C.6:20-2a10(e) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. F6 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves 2017-2018 amendment for ESEA carryover in the amount of $9,756. District Operations DO1941 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the approve the annual NJ DOE Health & Safety Evaluation of School Buildings Checklist (also known as the 7.6 Checklist) as presented.
DO1942 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the approve AERO Environmental SVC, Inc. to perform 2 six month asbestos surveillance inspections for $325.00 each during the 2018-2019 school year. DO1943 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the disposal of the SMART Board Model: SB680-R2-302648 that has no value for the school. DO1944 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the disposal of the following expired items: Soap - 5 cases expired 6/2014 Soap - 4 cases expired 9/2017 Hand Sanitizer - 9 cases - expired 6/2014 Hand Sanitizer - 16 cases - expired 6/2018 DO1945 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that Alpine Board of Education, upon the recommendation of the Superintendent, approve the following Field Trip Requests and chaperones. These activities will be supervised in accordance with a chaperone ratio as prescribed by District Regulation File Code #2340. a. NJIT Newark on January 8, 2019, at an expense of approximately $495.00 for transportation. Teacher/Chaperones: - Rivka Rosenstein DO1946 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the hereby approves the travel request and the reimbursement of travel related expenses in compliance with Board Policy, N.J.S.A. 18A:12-24 and 24.1 of the School Ethics Act, P.L. 2007 c. 53, the Accountability Act and the State Travel Guidelines. The following employees are attending the events as indicated below. The attendance at this event and the work related travel expenses were approved by the
Superintendent as work related and within the scope of the work responsibilities of the attendees; as promoting the delivery of instruction or furthering efficient operation of the school district and fiscally prudent. Total Travel Registration Employee Event Date(s) Est. Expenses Cost Cost Olga Yarmolina School IPM Training, Paterson, NJ 01/18/19 $13.08 $0 $13.08 Dorian Soares Kim Jarosh Olga Di Palo Dorian Soares Vadim Vitkovski 4 th Annual Wellness Conference, Bergen Community College Brain Busters Final St-up, Norwood Public Schools, NJ Executive Functioning, Northern Valley Curriculum Center, NJ Safe Schools Task Force, Mental Health in Schools, Hackensack, NJ Safe Schools Task Force, Risk Assessment and Physical Security, Hackemsack, NJ 11/29/18 01/16/19 01/01/19 12/14/18 $9.61 $0 $9.61 $0 $0 $0 $0 $0 $0 $21.70 $0 $21.70 12/7/18 $21.70 $0 $21.70 Personnel P694 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that the approves maternity leave beginning January 17, 2019 and concluding March 14, 2019 including 3 (THREE) paid sick days before the birth, 3 (THREE) paid sick days and 2 (TWO) personal days after the birth, followed by 6 (SIX) weeks of unpaid leave. P695 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that Alpine Board of Education upon the Board of Education, upon the recommendation of the Superintendent, approve Gail Quinn as a leave replacement kindergarten teacher for the starting January 4, 2019 till June 30, 2019 at the annual salary of $56,708. P696 Moved by Mrs. Kurtz, seconded by Mr. Serko BE IT RESOLVED that Alpine Board of Education upon the Board of Education, upon the recommendation of the Superintendent, approve an appointment of Ronald Cuneo as substitute teacher, as needed, at a rate of $95.00 per day. Executive Session
BE IT RESOLVED BY THE ALPINE BOARD OF EDUCATION that WHEREAS, The Board of Education of Alpine must discuss personnel matters, WHEREAS, The aforesaid subject is not an appropriate subject to be discussed in a public meeting; and WHEREAS, The aforesaid subject to be discussed is within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975 Chapter 231; it is therefore, RESOLVED, That the aforesaid subject shall be discussed in private session by this Board at the conclusion of the public segment of this meeting, and information pertaining thereto will be made available to the public if reasons for non-disclosure no longer exist. The public session should reconvene in approximately 15 minutes. Moved by Mrs. Martinelli and seconded by Mr. Serko to open the Executive Session at 7:39PM. Via Voice: 4 Ayes 0 Nays Moved by Mr. Serko and seconded by Mrs. Kurtz to reconvene to Public Session at 7:49 PM. Via Voice: 4 Ayes 0 Nays Old Business None New Business None Public Comment Agenda and Non-Agenda Items The Board of Education reserves the right to hold public comment on agenda and non-agenda items, at its discretion, at its regular monthly public meetings. Public comment will be limited to three minutes per person not to exceed 30 minutes. Citizens should give their name and address when recognized to speak. Adjournment Moved by Mrs. Martinelli and seconded by Mr. Serko to adjourn the meeting at 7: 50PM. Via Voice: 4 Ayes 0 Nays Respectfully submitted,
Olga Yarmolina Board Secretary/School Business Administrator