MINUTES OF REGULAR MEETING SEPTEMBER 23, 2009 CALL TO ORDER The Regular meeting of the was called to order by President Gillian on Wednesday, September 23, 2009 at 7:00 p.m. at the Ocean City High School Community Room, 501 Atlantic Avenue, Ocean City, NJ. OPEN PUBLIC MEETINGS ACT ANNOUNCEMENT President Gillian announced that adequate notice of this meeting was provided in accordance with the Open Public Meetings Act, Chapter 231, P.L. 1975. Notice of the time, place and agenda were filed with the city clerk, posted in the lobby of City Hall, and delivered to the Ocean City Sentinel and the Atlantic City Press. President Gillian led everyone present in a salute to the flag. ROLL CALL OF MEMBERS On roll call, members present were Kim Breckley, Joseph S. Clark, Jr., Audrey Eichenberger, H. Lloyd Hayes, Peter Madden, Brenda Moiso, Thomas R. Oves, Jr., Tiffany Prettyman and Jay Gillian. Also present were Kathleen Taylor, Ed.D., Superintendent, Steve Terhune, Business Administrator/Board Secretary, Michael Stanton, Esquire, Cindy Keenan, Student Representative and Daniel Tumolo, Sea Isle City. Members absent were H. James Bauer, Gregory Donahue, Debbie McLees and Amanda Catanoso, Student Representative. There were members of the public present. PRESENTATION: Dr. Taylor and the Board recognized Tony Galante for his wonderful motivational speech on the in-service day held September 1, 2009. PUBLIC COMMENTS - AGENDA ITEMS ONLY: Michael Hinchman complimented the rigor of AP classes; complimented Mr. Galante; as President of Fairness in Taxes (F.I.T.), he expressed endorsement of referendum; and he spoke about F.I.T. s vision for combination of Primary and Intermediate Schools and their desire for quick action by the Board. Michael Wallace expressed concerns with the Administrators:Student ratio and Guidance:Student ratio at the Intermediate School. Dr. Taylor responded to the questions. Mr. Wallace also asked whether there is a forthcoming AP or dual credit program coming to the TV Media program. Dr. Taylor responded dual enrollment is stalled at Atlantic Cape Community College. Don Williams stated that the buses that are going down 24 th Street west to Bay Avenue are traveling too quickly and too closely.
SUPERINTENDENT S REPORT: Dr. Taylor gave an overview of the Agenda. Based on the recommendation of the Superintendent of Schools, the following resolutions are presented for formal approval by the Board of Education. 1. Buildings and Grounds Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. A. Use of Facilities (Ocean City Representatives Only) The Board approves the following requests for the use of the High School, Intermediate School and Primary School: High School Requested By: Fairness in Taxes Civic Association Dates/Times: Monthly Board and Member Meetings January 8, 2010 (Fri.) 3:00PM-5:00PM February 5, 2010 (Fri.) 3:00PM-5:00PM March 5, 2010 (Fri.) 3:00PM-5:00PM April 16, 2010 (Fri.) 3:00PM-5:00PM May 7, 2010 (Fri.) 3:00PM-5:00PM June 3, 2010 (Thurs.) 3:00-5:00PM Room: Community Room --------------------------------------------------------------------------------------------------------------- Requested By: City of Ocean City/Recreation Dept. 5 th Annual Boardwalk Bowl (Football) Dates/Times: September 5, 2009 (Sat.) 9:30AM-1:30PM (11:00AM game) Rooms: Locker Rooms --------------------------------------------------------------------------------------------------------------- Requested By: First Night of Ocean City New Year s Eve Dates/Times: December 31, 2009 (Thurs.) 12:00PM-1:00AM Rooms: Main Gym, Aux. Gym, Auditorium, Cafeteria, Kitchen, Community Room --------------------------------------------------------------------------------------------------------------- Page 2 of 11
Requested By: Republican Club of Ocean City Club Meetings Dates/Times: October 20, 2009 (Tues.) 6:30PM-9:00PM November 17, 2009 (Tues.) 6:30PM-9:00PM December 15, 2009 (Tues.) 6:30PM-9:00PM February 16, 2010 ((Tues.) 6:30PM-9:00PM March 16, 2010 (Tues.) 6:30PM-9:00PM April 20, 2010 (Tues.) 6:30PM-9:00PM May 18, 2010 (Tues.) 6:30PM-9:00PM Room: Community Room --------------------------------------------------------------------------------------------------------------- Requested By: OC Intermediate School Band Spring Concert Dates/Times: April 27 & 28, 2010 (Tues & Wed) 6:00PM-8:00PM April 29, 2010 (Thurs) 5:00PM-10:30PM Rooms: Auditorium and Cafeteria (Cafeteria use on April 29 th only) Intermediate School Requested By: First Night of Ocean City New Year s Eve Dates/Times: December 31, 2009 (Thurs.) 12:00PM-1:00AM Rooms: MPR and Gym --------------------------------------------------------------------------------------------------------------- Requested By: City of Ocean City/Recreation Dept. Adult Pick-up Basketball Games Dates/Times: Beginning Wednesdays only Sept. 9, 2009-June 9, 2010 6:00PM-8:00PM Excluding the following dates: Nov. 25, 2009; Dec. 23 & 30, 2009; Apr. 7, 2010 and June 16, 2010 Room: Gym Primary School Requested By: Dates/Times: Rooms: First Night of Ocean City New Year s Eve December 31, 2009 (Thurs.) 12:00PM to 1:00AM Gym, MPR, Cafeteria, Kitchen Page 3 of 11
Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. B. Change Orders* The Board approves the following Devine Brothers Change Orders for the Ocean City High School: No. 2 $ 240.24 Repositioning the sprinkler line No. 6 $6,243.00 BAS deficiencies, Insulation, Balancing Dehumidification coils and Valve failure C. Long Range Facility Plan The Board approves the amendment of the District s Long Range Facility Plan to include solar/alternative energy projects at the Ocean City High School and the Ocean City Intermediate School. D. Information Items Fire Drills Fire drills were held on the below listed dates for the month of August 2009: Ocean City High School August 5 and August 18, 2009 Ocean City Intermediate School August 7 and August 14, 2009 Ocean City Primary School August 13 and August 24, 2009 Buildings and Grounds Committee Report Mr. Bauer, Chairperson No report. *In accordance with N.J.A.C. 6A:26-5.9 and as shown on the Devine Brothers Inc. Change Orders No. 2 and No. 6 and AIA Documents G701, it is certified by the Board Secretary that funds are available and the above change order does not exceed 20% of the contract amount. 2. Curriculum and Instruction Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. A. Approval of Out of District Placement The Board approves the following out of district student placement for the 2009-10 school year. Number School Tuition Placement of Students District Cost DayTop 1 UT $52,969 B. High School Field Trip List The Board approves the attached High School field trip list. Page 4 of 11
C. Nursing Plan The Board adopts the District s Nursing Services Plan for the 2009-10 school year that describes how nursing services will be provided to students by the following school nurses in consultation with the school physician, Dr. Jerry Horowitz. Ms. Patricia Workman - Certified School Nurse High School Ms. Eleanor Getzke - Certified School Nurse - Intermediate School Ms. Alice Wolf - Certified School Nurse - Primary School Ms. Elizabeth Williams - Non-Certificated Nurse - High School D. No Child Left Behind (NCLB) Fiscal Year 2009 Amended Grant Submission The Board authorizes the district s submission of the NCLB fiscal year 2009 amended grant for the following amounts: Title I Part A $188,246.00 Title II Part A $97,693.00 Title II Part D $2,285.00 Title III $18,432.00 Title IV $5,240.00 Title V - $1,003.00 E. No Child Left Behind (NCLB) Grant Submission The Board authorizes the district s submission of the NCLB fiscal year 2010 grant for the following amounts: Title I Part A $195,467.00 Title II Part A $96,023.00 Title II Part D $1,976.00 Title III $19,247.00 Title IV $5,181.00 F. No Child Left Behind (NCLB) Title I American Recovery and Reinvestment Act (ARRA) Grant Submission The Board authorizes the district s submission of the NCLB fiscal year 2010 ARRA grant for the following amount: Allocation Total - $ 61,562.00 G. Individuals with Disabilities Educational Improvement Act (IDEIA) Grant Submission The Board authorizes the district s submission of IDEIA fiscal year 2010 grant for the following amounts: IDEIA Basic - $364,154.00 IDEIA Preschool - $11,846.00 Page 5 of 11
H. American Recovery and Reinvestment Act (ARRA) IDEIA Grant Submission The Board authorizes the district s submission of ARRA fiscal year 2010 grant for the following amounts: ARRA IDEIA Basic - $289,030.00 ARRA IDEIA Preschool - $10,421.00 I. Title III Consortium The Board authorizes Ocean City Public School District ($7,138.00) to be the lead agency in a Title III Consortium with Upper Township Public School District ($1,298.00), Woodbine Public School District ($2,377.00), and Middle Township Public School District ($8,434.00) and to submit said Consortium to the New Jersey Department of Education for approval. J. Approval of Uniform State Memorandum of Agreement (Attachment #2.J) The Board approves the Uniform State Memorandum of Agreement between the Ocean City School District and the Ocean City Police Department. Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. K. Intermediate School Field Trip List (Ocean City Representatives Only) The Board approves the attached Intermediate School field trip list. L. Primary School Field Trip List (Ocean City Representatives Only) The Board approves the attached Primary School field trip list. Curriculum and Student Affairs Committee Report Mrs. Moiso, Chairperson No report. 3. Finance Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. A. Bill List (Attachment #3.A) The Board approves payment of bills for September in the amount of $2,921,870.03. B. Secretary and Treasurer Reports July and August 2009 (Attachment #3.B) Pursuant to N.J.A.C. 6A:23-2.11(c)4, the certified that as of July 31, 2009 and August 31, 2009, and after review of the Secretary s Monthly Financial Report appropriations section as presented, and upon consultation with the appropriate district officials, to the best of the Board s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6AL23-2.1(b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Page 6 of 11
Pursuant to N.J.A.C. 6A:23-2.11(c)3, I certify that as of July 31, 2009 and August 31, 2009, no budgetary line item account has obligations and payments (contractual orders), which in total exceed the amount appropriated by the pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2, and no budgetary line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11(a)1. In accordance with N.J.A.C. 6A:23-2.11(c)2, it is certified that there are no changes in anticipated revenue amounts and sources for the months of July 31, 2009 and August 31, 2009. Board Secretary Date C. Line Item Transfers July and August 2009 (Attachment #3.C) The Board approves the appropriation transfers for the months of July and August 2009. The Board also acknowledges receipt of the State of NJ mandated transfer reconciliation form for July and August 2009. D. Travel & Expense Reimbursement (Attachment #3.D) The Board approves the September 2009 list of Board of Education Members and School District Staff travel and related expense reimbursements for the 2009-10 school year. E. Donation The Board accepts a donation of $400 from the Upper Township Municipal Alliance Committee to be used by the Ocean City High School to celebrate the drug prevention week, Red Ribbon Week, October 23-31, 2009. F. Transportation Contract The Board approves the quoted transportation contract with First Student, Inc. for transportation of students attending the Ocean City High School Behavioral Disabilities Program in the amount of $52.50 per diem for the period September 1, 2009 to June 30, 2010, for a total contract amount of $9,450. Quotations were solicited for the contract in accordance with the laws governing pupil transportation. G. Tuition Contract The Board approves the parent paid Tuition Contract Agreement for one (1) Grade 10 student attending Ocean City High School for the 2009-10 school year in the amount of $15,960. This is the second year of the tuition agreement. H. Bid for Custodial Supplies The Board authorizes the Business Administrator to enter into a cooperative pricing bid with the City of Ocean City for custodial paper supplies. The City of Ocean City will be the lead agency for this bid. I. Bid for Student Transportation The Board authorizes the Business Administrator to advertise for bids for out of district student transportation. Page 7 of 11
J. Contract (Attachment #3.J) The Board approves the attached Crisis Prevention/Intervention contract between ABC Consultants, L.L.C. and the Ocean City School District, effective October 1, 2009 through June 30, 2010. The rates are as follows: $ 150.00/per hour Direct and Indirect service consultation $1,500.00 Full-Day Crisis Prevention/Intervention Training $.505 per mile Travel to/from site of service provision Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. K. Donation (Ocean City Representatives Only) The Board accepts the following donations to the Ocean City Intermediate and Primary Schools from the Upper Township Municipal Alliance Committee to celebrate the week the drug prevention week, Red Ribbon Week, October 23-31, 2009. Ocean City Intermediate School $400 Ocean City Primary School $400 L. Disposal of Textbooks (Ocean City Representatives Only) The Board authorizes the disposal of the following obsolete textbooks: Prentice Hall World History Books ISBN 0-13-435915-1 100 books Connected Math Books Clever Counting ISBN - 0-13-180832X 96 books Samples and Populations ISBN - 0-13-180831-1 96 books Growing Growing Growing ISBN - 0-13-180826-5 91 books Frogs, Fleas & Painted Cubes ISBN - 0-13-180827-3 97 books Kaleidoscopes, Hubcaps & Mirrors ISBN - 0-13-180830-3 96 books Looking for Pythagoras ISBN - 0-13-180825-7 95 books Thinking with Mathematical Models ISBN - 0-13-180824-9 98 books Say it with Symbols ISBN - 0-13-180828-1 97 books Finance Committee No report. 4. PERSONNEL Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. A. Substitutes 2009-10 (Attachment #4.A) The Board approves the hiring of the attached criminal history approved substitutes for the 2009-10 school year. Page 8 of 11
B. Resignations (Attachment #4.B) The Board accepts the resignations of the attached 2009-10 coaches and co-curricular sponsors. C. High School Coaches and Co-Curricular Sponsors and Stipends 2009-10 (Attachment #4.C) The Board approves the attached High School Coaches and stipends for the 2009-10 school year. D. Salary Classification Changes for High School Faculty (Attachment #4.D) The Board approves the attached High School faculty for salary classification changes for the 2009-10 school year. E. Tenure High School Assistant Principal/Athletic Director The Board approves the granting of tenure to Dr. Christine Lentz, Assistant Principal/Athletic Director on January 2, 2010. F. Community Education Instructors Fall 2009 (Attachment #4.F) The Board approves the attached Community Education Instructors and courses for the Fall 2009 Semester, effective October December 2009. G. Cafeteria Person in Charge High School The Board approves Deborah Heiler as the High School Cafeteria Person in Charge at a stipend of $400.00 per year. Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously by the Ocean City Board of Representatives the Board of Education approved the following Superintendent s recommendations by roll call vote. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. H. Salary Classification Changes for Intermediate and Primary School Faculty (Attachment #4.H) (Ocean City Representatives Only) The Board approves the attached Intermediate and Primary School faculty for salary classification changes for the 2009-10 school year. I. Home Therapy (Ocean City Representatives Only) The Board approves Patricia Dewey for student home therapy at a stipend of $30.00 per hour not to exceed 10 hours per week for the 2009-10 school year. J. Cafeteria Person in Charge Intermediate School (Ocean City Representatives Only) The Board approves Marianne Naddeo as the Intermediate School Cafeteria Person in Charge at a stipend of $400.00 per year. K. Cafeteria Person in Charge Primary School (Ocean City Representatives Only) The Board approves Patricia Graham as the Primary School Cafeteria Person in Charge at a stipend of $400.00 per year. Page 9 of 11
L. Primary Fieldwork Placement Fall 2009 Semester (Ocean City Representatives Only) The Board approves the following Fieldwork Placement for Fall 2009 Semester: Rowan University Name: Nicholas Gabriel Placement: Mary Elizabeth Libro, First Grade 5. POLICY Policy Committee Report, Mrs. Prettyman, Chairperson No report. APPROVAL OF MINUTES: Motion by Mr. Hayes, seconded by Mr. Clark the Board of Education approved by roll call vote the minutes of the August 26, 2009 Workshop/Regular Meeting and Executive Session as presented. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. UNFINISHED BUSINESS: Dr. Taylor spoke on the Red and White Alumni weekend; the upcoming Referendum will be held on September 29, and the polls will be open 3:00 p.m. to 9:00 p.m. at the regular voting locations and she encouraged everyone to come out and vote. NEW BUSINESS: There was no New Business. PUBLIC COMMENTS: Victor Staniec, member of the Fairness in Taxes Committee (F.I.T.), stated that they are in support of the Referendum; urged F.I.T. membership; and to vote yes on Referendum. BOARD COMMENTS: Board comments included a thank you to Tony Galante; Homecoming is this Saturday; Alumni Weekend; Back to School night went well; Education Foundation Fundraiser concert which will be held October 9 on the Music Pier; and thanks for integrating the Sea Isle City students in the District. EXECUTIVE SESSION Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously to adopt a resolution to go into Executive Session to discuss negotiations with the OCEA. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. President Gillian stated: WHEREAS, Chapter 231 of the Laws of 1975 require that any private meeting of the Board of Education be preceded by the adoption of a resolution setting forth the purpose of that meeting and the approximate date on which the minutes of the aforesaid meeting can be made public: NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the City of Ocean City, New Jersey, that a private meeting be held by the Board of Education on September 23, 2009 for the purpose of discussing negotiations with the OCEA. Page 10 of 11
BE IT FURTHER RESOLVED, that the minutes of the aforesaid meeting should be made public when the reason for discussing the matter in closed session no longer exists. The meeting adjourned into Executive Session at 7:33 p.m. The Board of Education discussed: Negotiations Item with OCEA OPEN SESSION: The Board returned to Open Session at 8:01 p.m. Motion by Mr. Hayes, seconded by Mr. Clark and carried unanimously to adjourn the meeting at 8:02 p.m. Members absent were Mr. Bauer, Mr. Donahue and Mrs. McLees. Respectfully submitted, Steve Terhune Business Administrator/Board Secretary /sp Page 11 of 11