Clerk: Mrs K Blantern Telephone: 01142 831628 Email: clerk@tankersleypc.org 7 Cliffe Avenue Crane Moor Sheffield S35 7AS Minutes of the Meeting of Tankersley Parish Council held on Monday 19 th September 2016 In attendance were: Cllr H Reckless (Chair), Cllr Paul Simpkin (Vice Chair), Cllr R Barnard, Cllr R Horsfall, Cllr R Lodge, Cllr C Smart, J Hopkinson (TCA), K Blantern (Clerk) 1) Apologies for Absence Cllr D Simpson, Cllr R Garforth, Cllr D Simpkin, Cllr P Reckless 2) Declarations of Pecuniary Interest None 3) Approval of the Minutes Proposed Cllr R Lodge, Seconded Cllr P Simpkin 4) Matters Arising not covered by Agenda items a) Parking at St. Peter s School The Clerk advised that Mr Betts of Tankersley St Peter s School was awaiting a further response from Ms O Carroll of BMBC, due to the Schools query regarding extending those BMBC had proposed. Ms O Carroll had also advised that changes in legislation may significantly reduce timescales for the implementation of the zig zags. The Clerk advised that Mr Betts had requested the Parish Council submit the recharge invoice for the attention of the diocese, to ensure the School did not lose this funding contribution, as previously discussed. The diocese had offered 2500 to support the school in securing the additional markings. The Clerk advised she had asked Ms O Carroll to forward the full invoice to the Parish Council as soon as possible, as all parties were keen to have the works completed. b) Allotment Gardens - The Clerk advised that four of the new starter plots had been tenanted, with another tenant to be met tomorrow to complete paperwork, meaning only one was un-let. The Clerk advised that herself, the Chair and Vice-Chair had met with allotment tenants on the 18 th September. The Chair advised that although the majority of plots are well kept and successful, two tenants had not maintained their plots since January, and as such it was felt that a meeting was needed with these prior to requests being sent out for payment for the following year. Clerk to arrange meetings with tenants. It was also noted that a new gate was required for the entrance into the starter plots. Clerk to contact RA Forestry & Fencing to gain quote, Chair and Vice-Chair to approve costs prior to next meeting. There were discussions regarding the tree which significantly affects the light to plot number 5, and the potential future dangers of it due to ivy growing up the trunks. The Clerk advised that the tenant could have the tree removed by a professional, however they felt the road would need to be closed to ensure safety. Clerk to contact BMBC regarding road closure costs and possibilities. c) Carr Lane Footpath use by horse riders The Clerk shared the response received from Sarah Ford and colleagues at BMBC. The Chair advised she had spoken directly with Ms Ford who advised that the use of funds and priority areas was rotated yearly, and for this financial year, Penistone of which Tankersley is included, is at the bottom of the planned work schedule. d) Carr Lane Footpath, trespassing The Clerk advised that she had now received contact details and would write to those companies who own the land to query if they were asking walkers not to use it. e) Missing signage on the Trans Pennine Trail The Clerk advised that new signage was planned before the end of October.
f) Speed Indicator Device The Clerk advised that the device had been received and was to be discussed under agenda item 9. g) Dog Waste Bag Dispensers The Clerk advised that an additional dispenser had been purchased and was waiting to be placed in Pilley Pocket Park. The Clerk also advised that 1000 additional waste bags had been ordered and were included in expenses. The Clerk also advised that the printing company had been contacted regarding personalised bags, who had stated they hadn t received the sample sent. Councillors requested that the Clerk forward another bag sample by recorded post and investigate signage to be connected to the dispensers if this proved not to be an option. h) Grant Aid, Tankersley Community Association The Clerk advised that the update works in the Senior Citizen room had been completed and Councillors were invited to view the new room. i) Parish Boundary Markers The Chair advised that she had spoken to a member of the targeted youth support services who had been working on the trans-pennine trail, to ask for their assistance in producing the way markers previously discussed. The Chair advised that if the Parish Council were willing to contribute approximately 400 towards the service, the project would manage Broad Ings Woodland, including creating clear pathways, managing the woodland and producing the carved way markers. All agreed to continue discussions further. Chair to report back once details are finalised. j) Estate agency signage The Clerk advised that both agencies had again been contacted and expressed their apologies and had removed the signage. k) Waste Bin, Worsborough View The Clerk informed Councillors that after the July meeting the bin had been ordered from BMBC, however the bus shelter which it was sited next to had been involved in an RTA and removed. The Clerk had contacted SYPTE who advised there were no funds to replace this unless the insurance of those involved reimbursed them for the damage. As such the Clerk advised she had postponed the waste bin order and withdrawn the funding bid submitted to the Ward Alliance. l) Neighbourhood Plan The Clerk advised that she had contacted Oxspring PC who had advised the plan was not yet complete and had taken approximately 4 years to produce, at a cost of around 15,000, which had been supported by grants and advice from Planning Aid England. To be discussed further at a future meeting where all Councillors are present. m) Speedway The Clerk advised that she had reported the site exceeding the 14 event per year rule to BMBC Planning. Steve Kirkham had responded advising that he had forwarded this on to Planning Enforcement to investigate. No response had been received from them. n) Notice board, Pilley Green The Clerk informed Councillors that she had contacted BMBC regarding the installation of a board and potential costs. Jo Birch had provided details of an external provider, however was unsure if this would be allowed by Highways, as per the issues regarding the memorial bench. Clerk to contact Highways to request details of approved providers. o) BMBC Local Plan The Clerk advised that hard copies of the Local Plan had been requested and received The Chair asked that these be stored in the Parish Council filing cabinet, to be referenced as the Local Plan developed. p) Noise monitors, Tankersley Industrial Estate The Clerk advised she was waiting on details of the officer Cllr Garforth had dealt with during the planning process to allow them to be contacted to discuss suppliers of noise products. Clerk to follow up. q) Footpaths requiring works The Clerk advised that Sarah Ford had been contacted to advise of clearing and drainage works required on footpaths around the Parish, as reported by Cllr Lodge at July s meeting.
5. Financial Matters: a) Expenditure b) Income i) Clerk s Salary September 16 270.60 ii) Clerks Expenses July & August 16 97.36 iii) HMRC Quarter 2 182.00 iv) Jimmy s Fireworks (Cleared) 992.99 v) Coeval Speed Indicator Device 3852.84 vi) Yorkshire Water Allotments 29.00 v) BDO LLP (Auditors) 120.00 i) Interest on Deposit account July 16 0.73 ii) Interest on Deposit account August 16 0.83 ii) Allotment Rent x 2 56.00 c) Current and Deposit Account Statements Current 10,471.09 Deposit 18,445.74 Total 28,916.83 Amended total after September expenditure 24,365.03 d) Other Financial Matters i) Annual Audit of Accounts The Clerk advised that the audit documentation had been received and shared the commentary. It was advised that the Parish Council should have a formal risk assessment in place. The Clerk advised that she had sent email correspondence to BDO, advising that due to the level of turnover, the Parish Council would no longer be required to submit documentation for external audit as per YLCA advice, awaiting response. To be confirmed at the next meeting. ii) Variation to Clerks salary The Clerk advised that the payroll software had adjusted her payslips after changes to her tax code. However, after a software update, it appeared that the initial new salary of 298.40 was only relevant for July, and was reduced to 284.60 for August. As such, the pre-signed cheque for Augusts salary resulted in an over payment of 13.80. To address the overpayment, the Clerk had deducted this amount from the salary payment for September, however this differed again to the August wage. The Clerk advised that her salary varies by 20 pence each month for the remainder of the financial year. Clerk suggested printing payslips from the software to support the payment variations each month. iii) The Pensions Regulator The Clerk advised that after speaking again with the Pensions Regulator, it was stated that due to the Clerk s salary not meeting the minimum amount of 192 per week, the Parish Council were not obligated to provide a pension scheme. A template letter advising this information had been made available and the Clerk informed Councillors that she had addressed this to herself as instructed by the regulator and required the Chairs signature, to ensure the Parish Council met its statutory duties. The Clerk advised that she had written a response stating she did not wish to join a pension scheme and completed the online compliance declaration in preparation for the 1 st January 2017 staging date. This is to be submitted by the Clerk after the staging date. Correspondence was signed by the Chair and will be placed on file. iv) Changes to deposit account interest rate The Clerk informed Councillors that correspondence from Natwest advised that the interest rate was reducing from 0.05% to 0.01% with effect from the 7 th November. 6. Planning Applications a) 2016/0819 Erection of first floor extension above existing garage, 22 Thorncliffe Way, Tankersley (considered prior to meeting due to BMBC time constraints, no objections) b) 2016/0871 Variation of condition of application 2015/1337, site of Wharncliffe Silkstone WMC - (considered prior to meeting due to BMBC time constraints, no objections)
c) 2016/0581 Lawful development certificate for erection of detached garage, 6 Macnaghten Road, Tankersley - (considered prior to meeting due to BMBC time constraints, comments passed to planning officer) d) 2016/0952 Variation of condition of application 2013/1007 Land off New Road/ Lidgett Lane, Pilley Noted. e) 2016/1009 Installation of new dust extraction unit, Distinction Doors, Wentworth Way, Tankersley Application was retrospective, noted. 7. Parish Communication The Chair asked that the date of the Bonfire volunteer meeting be promoted once arranged. Cllr Horsfall asked for promotion of the dog bag dispensers. 8. Group Reports a) Crime & Safety Group The Clerk advised that she had contacted Ecclesfield PC regarding youth issues at Mc Donald s, Tankersley, as reported at the July meeting. No response received. Cllr Simpkin advised the next meeting was after the next Parish Council meeting in October. b) Wortley Poors Trust The Clerk advised of the lack of information available around the Poors Trust and the location of funds, in particular the lack of official documentation was raised as a concern. The Clerk advised she would make an appointment with the bank and contact all other parties for whom documentation was held. Councillor Barnard provided contact details for those who had been involved with Wortley PC and may be of assistance. 9. Speed Indicator Device The Clerk advised that the speed indicator device had been received. It was noted that the Parish Council logo was not as expected, and Councillor Horsfall suggested the production of an additional sign which could be fixed to the device. Councillor Smart suggested investigating the purchase of Tankersley welcomes careful drivers signs. Councillor Horsfall suggested initially placing the device on New Road near the entrance to the playing fields, all agreed. Councillor Horsfall offered to assemble the device, with all Councillors agreeing to discuss placement at the October meeting. Clerk to contact Totty s Signs to gather quotes for signage discussed. 10. Annual Bonfire The Clerk advised that booking forms had been submitted to BMBC, had been ordered and paid for, the insurers had been forwarded a risk assessment and confirmed they were happy for the event to proceed, and St John Ambulance had been provisionally booked. The Clerk shared the St John quote of 110.40, and asked that this be approved and signed, to allow the booking to be confirmed. All agreed, Chair signed, Clerk to forward to St John Ambulance. Judith Hopkinson advised that the Welfare Hall would be open from 6pm, with refreshments available as in previous years. Clerk to produce posters including all documentation. The Chair proposed a meeting for volunteers, to assign roles and responsibilities. All agreed for this to take place on Thursday 13 th October at 7pm. Clerk to organise booking of meeting room in Welfare Hall. Clerk to proceed with writing to local businesses to arrange collection of wood donations. 11. Budgeting for Future Expenditure - Cllr Horsfall suggested providing residents with stick on signs for their bins which stated 20 is plenty to allow a weekly reminder of speed throughout the parish. Clerk to investigate suppliers and costs. Cllr Simpkin suggested signage around St.Peter s School to promote safer driving. School Zone and 20mph illuminated signage was suggested. Clerk to contact Orla O Carroll at BMBC to investigate costs and providers. Further to Cllr Garforth s suggestion at the September meeting, Councillor Horsfall proposed asking residents to spend some time in supporting community maintenance, by tidying the area outside of their homes. Suggestions were made to develop a Tankersley 10 scheme, encouraging residents to spend 10 minutes litter picking. 12. Christmas Parties The Clerk advised that she had contacted Horsfields for provisional costs of Christmas tree and had been advised these would be 230 including delivery as they had been last year. All agreed to proceed, Clerk to arrange for invoice from Horsfield s and all agreed that delivery dates would be agreed at the November meeting. The Clerk asked Councillors whether a budget of 750 would be approved as it was last year. All agreed. The Clerk advised that as discussed last year, any remaining presents from the 2015 party would be donated to charity, as some could be three years old. The Clerk advised the entertainer deposit had been paid, with the remaining balance due on day of the parties. It was agreed that the Christmas lights would be put in place on the last weekend in November. The Chair suggested setting up tables on the Thursday evening, to allow additional volunteers to assist. Clerk to contact TCA to ask if this is possible.
13. Correspondence a) None received 14. Lates a) YLCA South Yorkshire Branch Meeting Councillor Smart to attend if possible. b) Highways England Public Awareness Event Noted, the Chair advised this had already been shared on social media. c) SYPTE Supertram Consultation Noted. 14. Any Other Business a) None There being no other business, the Chairman closed the meeting at 8.35 pm. Date of next meeting Monday 17 th October 2016.