KINGSWEAR PARISH COUNCIL. Draft Minutes of the Meeting of Kingswear Parish Council held at the Trust Room on Tuesday 8 th December 2015 at 7.30pm.

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1 KINGSWEAR PARISH COUNCIL Draft Minutes of the Meeting of Kingswear Parish Council held at the Trust Room on Tuesday 8 th December 2015 at 7.30pm. Present: Cllr M Trevorrow (Vice Chair), Cllr E Essex, Cllr E Jones, Cllr H Newcombe, Cllr J Henshall, Cllr E Parkes, Cllr L Payne, and Cllr R Searle. In attendance: Mr R Barber (Clerk), and 6 members of the public. C/199/15 APOLOGIES Apologies for absence were received from Cllr Hawkins. C/200/15 DECLARATION OF INTEREST None declared. C/201/15 EXEMPT INFORMATION a) Councillors HR Policy on Training. b) Village Maintenance C/202/15 MINUTES These were discussed in item C/212/15 C/203/15 ITEMS REQUIRING URGENT ATTENTION There was a debate around an article written by Cllr Trevorrow in the By The Dart magazine with specific focus on whether it was a personal view or on behalf of the Council. It was resolved that Cllr Essex be allowed to read out a letter, which was then read out and which was later passed to the Clerk for inclusion in the minutes. Further advice from DALC was that the letter be treated as Correspondence and not included in the minutes. C/204/15 POLICE REPORT The clerk reported that he will be meeting with the Police on or soon after 15 th December to discuss Police Reports. C/205/15 QUESTIONS FROM MEMBERS OF THE PUBLIC a) Mr R Rawlings asked if PC Hewitt was being replaced. The Clerk said that he would be addressing this issue on or after 15 th December. Cllr Newcombe said that increased Police funding following the Autumn Statement may help. b) Mrs A Paddock asked why Village Maintenance was an exempt issue. The reply was that is because pay would be discussed. C/206/15 MATTERS ARISING FROM THE MINUTES a) None C/207/15 TO HEAR REPORT ON DARTMOUTH AND KINGSWEAR HOSPITAL AND CONSULTATION FROM JENNY TURNER, LOCALITIES MANAGER CCG. Due to a slip in the consultation process Mrs J Turner was not present. C/208/15 TO RECIEVE DISTRICT COUNCILLORS REPORT FROM CLLR BASTONE. 1

2 C/209/15 RECIEVE REPORT FROM DISTRICT COUNCILLOR REPORT FROM CLLR HAWKINS. C/210/15 TO RECIEVE UPDATE ON THE PETITION The Clerk had received three letters of apology which were passed to Cllrs Essex, Payne and Henshall. Cllr Henshall read out the Letter. Cllr Henshall said she accepted the apology. Cllr Essex said she was not prepared to agree or not agree to a conditional apology at this meeting. Cllr Payne said she agreed to accept the letter at the last meeting but now regrets this as a consequence of the By The Dart article as she feels she is gagged and can t respond to Cllr Trevorrow. Cllr Henshall spoke of the petition and the By The Dart letter being different issues. C/211/15 CLERKS ROLE IN THE PLANNING PROCESS The Clerk expressed a concern that the Planning minutes are compiled by him, but feels he is not really part of the process, and requested that the Council consider the Minutes having the title of Secretary of the Meeting inserted, replicating the title Clerk on the Full Council minutes. This was unanimously agreed. C/212/15 COUNCIL MINUTES AMMENDMENT PROCESS a) The Minutes of the Council Meeting held on the 10 th November were signed as an accurate record of the meeting. It was resolved to continue with the process that where any contentious items are discussed then the Clerk will read out the minutes to be recorded for the Council to agree before moving onto the next item. b) The minutes of the Council Meeting held on 8 th September were not signed. The Clerk advised that he had sought advice from the Society of Local Council Clerks and amended the minutes accordingly. Cllr Payne rejected this amendment. Cllr Searle proposed an amendment whereby both accounts could be incorporated. Clerk to circulate proposals. C/213/15 TO CONSIDER PROPOSED MEETING DATES FOR 2016 It was agreed to hold the first Council Meeting on 12 th January and the first Planning Committee Meeting on 26 th January. It was also agreed to defer any further changes until the next Council Meeting. C/214/15 TO CONSIDER PLANNING APPLICATIONS AND TREE MATTERS Planning Application 30/2447/15/F Support. TPO Refusal of Consent 30/2217/15/TW Noted. TPO Grant of Conditional Consent 30/1764/15/TW Noted Tree Preservation Order 925 Support Confirmation as served. C/215/15 PONTOON AT JUBILEE PARK Pontoon shows signs of wear but it was agreed that it is not condemned. Mr I Fenton has kindly offered his professional services to carry out a survey of the pontoon. C/216/15 RIVER DART NON BENEFICIARIES GROUP It was resolved that Cllr Jones would represent Kingswear on this body. 2

3 C/217/15 TO RECIEVE UPDATE FROM DRAINS WORKING GROUP (Cllr Henshall) Focus has been on TAP Funding provision to pay for twice yearly drains clearing of Wood Lane and Waterhead Close. This bid has been submitted and is to a value of 500. C/218/15 TO RECIEVE UPDATE ON RESIDENTS PARKING (Cllr Payne) Report from Lucy Payne concerning Residents parking. We met again on 2 nd December and have agreed to arrange to meet with a representative of Devon Highways, hopefully in January, to walk the roads where we think it might be useful to have Residents Parking. After that we will meet and arrange for a display of suggested areas. This will happen in the Lower Village Hall. We will leave questionnaires where possible in local shops and pubs. If we have sufficient feedback from the display and questionnaires then we will deliver a set of proposals to all residents, for further consultation. Meantime we would like at some stage to publish our intentions in the press. Chris Rook from Devon Highways has suggested on the phone to me that the cost of all this will be 10,000. So the Council does need to decide whether to proceed. Mr R Rawlings commented that policing of the parking would be required. Cllr Payne replied saying that DCC have provision for this already in place. C/219/15 TO RECIEVE UPDATE ON LIGHTHOUSE BEACH (Cllr Trevorrow and Cllr Henshall) It was resolved to defer decision on risk assessment until the next Council Meeting with a recognition that a decision must be made at that meeting. C/220/15 TO RECIEVE UPDATE ON MAINTENANCE Bus Shelter Painting. No progress made. Action Clerk Cemetery Gate Painting. Report required from Cllr Bastone. Telephone Boxes. Cllr Parkes reported that ownership of the boxes will be reviewed after they have been painted next year. Cemetery Lodge. Clerk reported he had quotes for the following: gutter clearance, gutter repairs, roof timber/soffit replacement and some internal painting. Clerk was auctioned to obtain further quotes for the roof/timber soffit repair. Telephone box damage. Clerk to check insurance policy details for claims excess details prior to making a claim. Clerk reported poor condition of wall on left hand side of Brixham Road near junction of Hoodown Ferry Lane. Naval College Community Outreach Officer contacted with suggestion that they may be able to help. Cllr Henshall offered to establish ownership of this wall. Wall at junction of Ridley Hill and Redoubt Hill. It was agreed to review this in three months time. Clerk to check ownership of the wall. It was resolved to alter the SHDC contract for the Closed Churchyard to ensure the wildflowers are not strimmed and are allowed to flourish. Action Clerk. C/221/15 TO RECIEVE UPDATE ON DEFIBRILLATOR (Cllr Jones) Installation of the defibrillator will be soon, but no firm date available. C/222/15 TO RECIEVE UPDATE ON NEIGHBOURHOOD PLAN (Cllr Payne) Next meeting planned for 16 th December. C/223/15 TO RECIEVE UPDATE ON TAP FUNDING (Clerk) In addition to the funding for the drains reported by Cllr Henshall, a joint bid has also been submitted via Dittisham for weed spraying. 3

4 C/224/15 TO RECIEVE UPDATE ON CHRISTMAS LIGHTS (Cllr Henshall) Event went very well. Letter of thanks for to be sent to Mr and Mrs Allen ( Cllr Trevorrow) and also a bottle as sign of appreciation (Cllr Henshall) C/225/15 BUDGET (Clerk) It was agreed for the Clerk to review budget figures with Emma Illingworth and produce report to be used for precept considerations. Report to be circulated in next few days. It was agreed that the Clerk renew Norton Security anti-virus software. Cost is 50. C/226/15 TO RECIEVE CHAIRMANS REPORT C/227/15 CORRESPONDANCE (Clerk) A Letter regarding an article in By The Dart was read out by Cllr Essex as part of Urgent Items C/201/15. It was resolved to pay 65 a quarter to the Village Hall for storage of Parish Council records. Funding towards the cost of replacement Village Hall windows will require further information prior to consideration in the precept. C/228/15 TO RECIEVE ANY COUNCILLORS REQUESTS OF THE CLERK FOR ITEMS FOR FUTURE AGENDAS. Hedge Cutting on Dartmouth Lane. Precept Lighthouse Beach C/229/15 TO AUTHORISE PAYMENTS FOR NOVEMBER 2015 C/230/15 PAYMENTS FOR NOVEMBER a) It was agreed that the following cheques be paid: Payee For Sum ( ) Cheque 1 DALC Budget and Precept Course (Clerk) Chimney a Gogo Cemetery Lodge annual chimney sweep. 3 Cllr Hawkins Plants for Noss War Memorial R Barber Clerk Reimbursement Expenses DALC CiLCA Course Fee (Clerk) R Barber Clerk Salary payment R Barber Clerk Expenses :Office Allowance R Barber Expenses H M Revenue and Customs Cllr Trevorrow Clerk Tax and NI Unreceipted-Plastic numbers for mooring identification

5 11 Cllr Parkes Christmas Lights Food Direct Debit Water payment for Cemetery 3.50 Direct 12 South West Water Debit 13 I Putt Village Maintenance Cllr Jones Christmas Lights Presents Total C/231/15 EXEMPT ITEMS a) HR Issues: The Council was minded to accept the recommendations suggested by a Panel which included Cllrs Bastone, Searle and Parkes. These recommendations will be formally voted on at the next Council Meeting. A Staffing Committee was elected, the Members are Cllrs Hawkins, Henshall and Searle. b) The Council agreed to review options for Village Maintenance. C/232/15 CARLOW BEQUEST Senior Citizens Lunch It was resolved that the lunch will be held at the Village Hall with the Royal Castle providing the catering. C/233/15 CLOSURE OF MEETING The Chairman closed the Meeting at 11.15pm Minutes approved. Date. 5