Passaic Valley Regional High School District #1 AGENDA

Passaic Valley Regional High School District #1 AGENDA

ROLL CALL OF MEMBERS PLEDGE OF ALLEGIANCE READING OF ANNOUNCEMENT Order of Business PUBLIC NOTICE In accordance with the provisions of the Open Public Meetings Act, the Board of Education of the Passaic Valley Regional High School District #1 issued notice of this meeting on January 10, 2017 by having the date, time and location of the meeting posted on the bulletin board of Passaic Valley High School, and sent to The North Jersey Herald News and The Record. Notice was also filed with the Township Clerk of Little Falls, the Borough Clerk of Totowa, and the Business Administrator of Woodland Park and sent to those persons requesting that such notice be mailed to them. PRESIDENT S REPORT ACKNOWLEDGMENT OF CORRESPONDENCE TO THE BOARD OF EDUCATION APPROVAL OF MINUTES OF PREVIOUS MEETING The Minutes of the organization and regular meetings of March 28, 2017 will be presented for review and approval. STUDENTS OF THE MONTH Ryan Peransi Alex Volgyesi Joshua DeJesus Andrew Bove Luciana Forte REPORT OF THE SUPERINTENDENT Summer Professional Development Leadership Team, Guidance, Secretarial STUDENT REPRESENTATIVES TO THE BOARD OF EDUCATION PUBLIC HEARING OF THE PASSAIC VALLEY REGIONAL HIGH SCHOOL DISTRICT 1 BUDGET 2017-2018 CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD 2

Education Committee 1. Report of HIB The Superintendent reports and requests approval of the following HIB investigation(s): Incident # Location Consequences Intervention Other Action Determination 1617-14 Gym None NA Meetings with counselors NOT HIB 1617-15 Classroom None NA Meetings with counselors NOT HIB 1617-16 Locker room None NA Meetings with counselors NOT HIB 2. Report of Suspensions March 24, 2017 through April 20, 2017 ID Grade Date Reason Days/Return S160-1617 12 3/29/17 Insubordination 2/Apr 3, 2017 S161-1617 12 3/29/17 Lates 2/Apr 3, 2017 S162-1617 11 3/29/17 Other 2/Apr 3, 2017 S163-1617 10 3/29/17 Class Disruption 2/Apr 3, 2017 S164-1617 10 3/30/17 Cut 1/Apr 3, 2017 S165-1617 10 4/3/17 Vandalism/Damage to school property 3/Apr 24, 2017 S166-1617 11 4/4/17 Lates 1/Apr 6,2017 S167-1617 10 4/4/17 Vandalism/Damage to school property 3/Apr 24, 2017 S168-1617 10 4/5/17 Other 3/Apr 21,2017 S169-1617 12 4/5/17 Threat 1/Apr 6, 2017 S170-1617 11 4/6/17 Lates 2/Apr 24,2017 S171-1617 11 4/18/17 Lates 1/Apr 20,2017 S172-1617 11 4/19/17 Disrespect to staff 9/May 5, 2017 S173-1617 12 4/19/17 Lates 2/Apr 24, 2017 S174-1617 09 4/19/17 Lates 1/Apr 21, 2017 S175-1617 10 3/31/17 Cuts 1/Apr 4, 2017 3. Approval /Establishment of Special Education Multiple Disabilities Program The Superintendent recommends approval to establish a Special Education Multiple Disabilities, aka MD, program at Passaic Valley Regional High School starting the 2017/2018 school year. 3

Education Committee 4. Approval / Home Instruction The Superintendent, in consultation with the Administration, recommends approval of the following Home Instruction: Home Instruction ID Grade Location Hi43/1617 12 Woodland Park HI44/1617 10 Totowa HI45/1617 11 Woodland Park 5. Approval/Fundraiser(s) The Superintendent recommends approval of the following fundraiser(s): Department Teacher/ Advisor Event Date/Time/Location Purpose 1 Italian Club Napolitano Easter Fundraiser 4/3-7, 2017/in school Raise funds for Italian club 2 Student Tee Shirt Raise fund for Autism Benvenuti 4/3-17, 2017/in school Activities Sale program 3 Track and Field Thornton Chipotle Raise funds for dinner & 5/8/17/ Chipotle, Dine & shirts for sectional Wayne, NJ Donate championships 4 Class of 2017 Bresson Chipotle Dine & Donate 4/26/17/ Chipotle, Wayne, NJ Raise funds prom and yearbook 6. Approval / Student Activities Coordinator Performance Evaluation Tool The Superintendent recommends approval of the Student Activities Coordinator Performance Evaluation (attachment E-1) tool. 7. Approval / Job Description Director of Pupil Personnel Services The Superintendent recommends approval of the job description for the Director of Pupil Personnel Services (attachment E-2) 8. Approval / Acceptance of 2017 Sustainable Jersey For Schools and PSEG Grant Award The Superintendent recommends approval for Mr. Noah Meineke and Ms. Corine Czepiel to accept a check for $2,000.00 on behalf of the Passaic Valley Regional High School. 4

Education Committee 9. Approval / Landsberger Foundation Grant Application The Superintendent recommends approval to apply for a grant from the Landsberger Foundation. The grant would benefit the greenhouse construction. 10. Approval / CST Summer Hours The Superintendent recommends approval of summer hours for Rosanna Cruz, school psychologist and Ken Burke, school social worker; 10 Days up to 4 hours/day at a rate of $37.00/hour. 11. Approval / Summer Funding for Emergency IEP Meetings The Superintendent recommends approval of funding for 2 teachers to be on call to serve emergency IEP meeting during the summer months. Cost not to exceed $360.00. 12. Approval / 2017-2018 One-to-One Nursing Contract The Superintendent recommends approval of a one-to-one nurse for student #937121 at estimated total cost of $73,745.00 for the 2017/2018 school year. 13. Approval / Amend 2016-2017 Academic Calendar The Superintendent recommends approval to amend the 2016-2017 Academic Calendar to account for 2 unused snow days by closing school Friday, May 26 and Tuesday, May 30, 2017 extending the Memorial day holiday weekend (E-3) 14. Approval / Amended Medical Leave / Mrs. Erin Wilks The Superintendent recommends the Board of Education to approve the following amended medical leave of absence for Mrs. Erin Wilks, March 28, 2017 through October 13, 2017, returning October 16, 2017 as follows: Dates Coverage Amount of Time 4/18-5/26/17 (6) Federal Medical Leave Act 12 weeks FMLA; 5/29/17-6/30/17 (5) NJ Family Leave Act 11 Weeks NJFLA 9/5-10/13/17 (6) March 28-April 7, 2017 Paid Sick Leave 9 days 15. Approval / Raymond Rotella, Jr Paraprofessional The Superintendent recommends retroactive approval of Mr. Raymond Rotella, Jr as a Paraprofessional as of April 18, 2017 at a rate of $16.00/per hour, not to exceed 29 hours, no benefits. 16. Approval / Mr. Gregg Festa, Complete Administrative Observation Hours The Superintendent recommends approval for Mr. Gregg Festa to complete required observation hours for his Superintendent Certification Program via St. Elizabeth University during Spring Semester 2017 through Fall Semester 2017. 5

Education Committee 17. Approval / Field Trip The Superintendent recommends approval of the following field trip(s): 1 Department Teacher Destination Date/Time/Location Purpose Environment al Science Sanders Two Pond Farm 2 Physics Haimowitz Maker Depot 3 Guidance Kohler 4 Autism Salvatore/ Kapral Regional College Fair Pequannock HS May 18, 2017/ 8am-1pm/ West Milford, NJ April 20, 2017/ 8;45-12:15/ Totowa, NJ April 26, 2017/ 9-12/ Secaucus, NJ April 28, 2017/ 9-1:30/ Pompton Plains, NJ Visit farm as part of Food & Agriculture unit. Approx 40 students+2 staff Cost to BOE: 2 substitutes Attend workshop about rapid prototyping & 3d Printing. Approx 14 students +1 staff Cost to BOE: Substitute Juniors to visit and speak to prospective colleges. Approx 95 students and 4 Guidance Counselors. Cost to BOE None. Have ABA students participate with general ed students in soccer game and lunch. Approx 10 students + 5 staff. Cost to BOE :None 18. Approval / Placement on the Guide, Ms. G. Volannino The Superintendent recommends approval to place Ms. G. Volannino on Step 1 Class 1 of the approved PVEA Guide as of May 8, 2017; pro-rated. 19. Approval / Theresa Regan-Geraci, LDTC Consultant - Leave Replacement The Superintendent recommends approval of Theresa Regan-Geraci, LDTC Consultant leave replacement for Ms. Erin Wilks for the following: a. From 7/1-8/31, 2017 for 10 (ten) days, four (4) hour/day at a rate of $50.00/hour, no benefits. b. From 9/1-10/17/2017 3 (three) days a week, 5 (five) hours/day at $50.00/hour, no benefits. 6

Education Committee 20. Approval / Extended School Year The Superintendent recommends approval of an extended school year for student(s): Student ID Attending Extension Dates/Time Tuition 7289588326 14014 2001093 4425369961 13 8402548862 1400728 937121 21466 Mountain Lakes HS 96 Powerville Rd Mt Lakes, NJ New Bridges HS 296 E. Ridgewood Ave Paramus, NJ Gramon School 24 Dwight Place Fairfield, NJ Academy 360 6 Regent St Livingston, NJ New Beginnings 28 Dwight Place Fairfield, NJ Chancellor Academy 157 West Parkway PO Box 338 Pompton Plains, NJ Children s Institute 6 Regent Street Livingston, NJ NJ Elks Disability Agency 15 Union Ave Clifton, NJ Calais School 45 Highland Ave Whippany, NJ July 5-28, 2017/ M-F 8:30-2:30 June 27 August 4, 2017/ M-F 8:15-1:15 July 10-August 18, 2017/ M-F 8:45-2:45 July 5-August 4, 2017/ M-F 9:00-3:00 July 10-August 18, 2017/ M-F 8:45-2:45 July 3-July 31, 2017/ M-F 8:00-1:00 July 5-August 4, 2017/ M-F 9:00-3:00 July 5-August 4, 2017/ M-F 8:30-2:35 July 6-August 16, 2017/ M-F 8;30-12:30 $6,600.00 Yes $4,900.00 Yes $9,917.40 Yes $7,216.88 + $2,750.00 IEP Requirement Yes $10,141.50 Yes $7,180.00 Yes $7,216.88 Yes $7,809.88 + $6,800.00 Yes $9,750.00 Yes 21. Approval / Remove Joe Feinstein from NCLB The Superintendent recommends approval to remove Joe Feinstein as a Paraprofessional NCLB Aide as of April 19, 2017. 22. Approval / Resignation, Patricia Lynch Assistant Principal STEM The Superintendent recommends acceptance of the resignation of Mrs. Patricia Lynch, Assistant Principal STEM as of June 30, 2017. 7

Education Committee 23. Approval / Joe Feinstein for Leave Replacement in Academic Study The Superintendent recommends approval of Joe Feinstein, substitute for leave replacement in academic study from 4/20 5/16/2017 at a rate of $100.00/day. 24. Approval / Joe Feinstein as Leave Replacement for Mr. Anthony O Hara The Superintendent recommends approval of Joe Feinstein, substitute as a leave replacement teacher for Mr. Anthony O Hara, teacher of science from May 17, 2017 through June 22, 2017 at a rate of $200.00/day. 25. Report of Student Attendance March 2017 The Superintendent reports the following attendance for March 2017: Possible number of days school has been open 21.00 Possible number of days attendance 21.00 Days present 25,838.00 Days absent 1,310.80 Percent of attendance 94.9% Average daily attendance 1,167.97 Average daily enrollment 1,230.38 26. Approval / Out of District Placement The Superintendent recommends approval for out of district placement and transportation of student # 8080617940 at New Alliance Academy, 49 Midland Ave, Paramus, NJ. 27. Approval for Evaluation The Superintendent recommends approval for Kid Clan Services Inc., to provide services for a physical evaluation of student #14018 attending Banyan School; fee $260.00 28. Approval / Amend Cheryl Grande Medical Leave of Absence The Superintendent recommends approval to amend the leave of absence for Ms. Grande as she returned to work on April 3, 2017 (last day of absence 3/31/17). 29. Approval / Amend 6 th Period Assignment The Superintendent recommends approval to amend the sixth period assignment to cover the absence of Ms. Grande for the listed staff. The last day of the assignment was March 31, 2017. Susan Benvenuti Lisa Clark Marc Salvatore Michael Couden Lynn Trautz 8

Education Committee 30. Approval of NEWSELA subscription NCLB Title I The Superintendent in consultation with the School Business Administrator/Board Secretary recommends the Board retroactively approve the NEWSELA Subscription for reading across all content areas and digitalizing the school district s materials in the amount of $8,100.00. These monies will be paid through NCLB Title I funds. 31. Approval of PARCC Portfolio Instructors (ESL) NCLB Title I The Superintendent in consultation with the School Business Administrator/Board Secretary retroactively recommends the following teacher for the Saturday PARCC Portfolio classes. Paid through NCLB Title I funds. Zuliewa Vilchez- $750.00 32. Approval of Computers and Laptop Carts - NCLB Title I The Superintendent in consultation with the School Business Administrator/Board Secretary recommends the Board retroactively approve the purchase of 30 Dell computers and a laptop cart in the amount of $21,100.00. These monies will be paid through NCLB Title I funds. 33. Approval of Computer Tablets NCLB Title I The Superintendent in consultation with the School Business Administrator/Board Secretary recommends the Board approves the purchase of 14 Microsoft Surface Pro computer tablets in the amount of $16,551.36. These monies will be paid through 2015-2016 carry-over NCLB Title I funds. 34. Appointment/Substitute Teachers The Superintendent recommends the appointment of the following Substitute Teachers effective April 26, 2017 through June 30, 2017: Name Certificate Rate James McMaster Cty Sub Cert $100/per diem Raymond Rotella, Jr Cry Sub Cert $100/per diem 35. Approval / Establish Early Childhood Student Internship Program The Superintendent recommends approval to establish a Passaic Valley Regional High School Early Childhood Student Internship Program with the Little Falls School District, for the 2017/2018 school year (attachment E-4) 36. Approval / Jamie Peters Fieldwork Experience The Superintendent recommends approval for Ms. Jamie Peters to do her fieldwork experience through Montclair State at PV this summer 2017 to complete internship on the district level for Educational Leadership MA. 9

1. Approval of Monthly Bill List Finance Committee WHEREAS, N.J.S.A. 18A:19, Expenditure of Funds; Audit and Payment of Claims, provides Board of Education to make payments on claims for goods received and services rendered payable to the order of the person entitled to receive the amount after approval by the board; or in accordance with payrolls duly certified; or debt service or when provide by resolution approval by a person designated by the board, and WHERAS, the following bill lists are drawn from the Authorization checking account and is being presented to the board with the recommendation that it be paid (Attachment F-1): Date Check Numbers Total Amount 4/7/17 18647-18657 $18,963.80 4/25/17 Pending $606,472.57 WHERAS, each claim or demand has been fully itemize, verified and audited as required by law in accordance with, N.J.S.A. 18A:19-2. NOW THEREFORE BE IT RESOLVED, that the Passaic Valley Regional High School Board of Education approves the above bill list from the Authorization checking account, and BE IT FURTHER RESOLVED, that the Passaic Valley Regional High School Board of Education authorizes the School Business Administrator to pay bills between board meetings if it is determined that a need arises prior to the next board meeting in accordance with Policy 6470 Payment of Claims. 10

Finance Committee 2. Approval / Transportation Agreement The Superintendent, in consultation with the Board Secretary/School Business Administrator, recommends approval to enter into an agreement with the Northern Region Educational Services Commission for emergency transportation as requested by our Child Study Team for one homeless student to attend Passaic Valley High School. Route # School(s) Contractor # of Estimated Cost Per Starting Student Route (incl. surcharge) Date RPITA Passaic Valley HS. Joshua Tours. 1 342.50 + 10.28 3/6/17-3/8/17 (2-1/2 days) 3. Approval / Renewal Transportation Contracts for 2017/2018 Secretary, recommends approval to renew transportation contracts for the 2017-2018 school year at the C.P.I. of.30%.30% 2017-2018 Route # Renewal # CPI Per Diem Total Cost Laidlaw Transit 1 PVHS 13 $.49 $165.93 $29,867.40 2 PVHS 13 $.53 $178.82 $32,187.60 3 PVHS 13 $.49 $165.93 $29,867.40 7 PVHS 13 $.49 $165.93 $29,867.40 24 PVHS 13 $.49 $165.93 $29,867.40 42 PVHS 13 $.49 $165.93 $29,867.40 Town & Country Bus Co. PVS6 PVHS 11 $.46 $156.45 $28,161.00 Trans-Ed 4 PVHS 2 $.46 $156.83 $28,229.40 5 PVHS 2.46 156.83 28,229.40 8 PVHS 2.46 156.83 28,229.40 9 PVHS 2.46 156.83 28,229.40 23 PVHS 2.46 156.83 28,229.40 25 PVHS 2.46 156.83 28,229.40 29 PVHS 2.46 156.83 28,229.40 41 PVHS 2.46 156.83 28,229.40 11

Finance Committee 3. Acceptance of the Board Secretary s Report, Cash Reconciler s Cash Report and the Board Secretary s Certification of Funds for the Month of March 2017 WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Passaic Valley Regional High School Board of Education to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation, and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Passaic Valley Regional High School Board of Education receive and accept the monthly financial statements, the Board Secretary s Report and the Cash Reconciler s Cash report; and WHEREAS, attached are the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending March 31, 2017 for the Board to accept; NOW THEREFORE BE IT RESOLVED, the Passaic Valley Regional High School Board of Education acknowledges receipt of and accepts the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending March 31, 2017; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been over-expended and that there are sufficient funds available to meet the District s financial obligation. (See Attachment F-2) 4. Approval of Payment of Cafeteria Invoices The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve payment of the following cafeteria invoices. Vendor Description Check # Amount Pomptonian Invoice 671031017 5022 $ 13,652.87 Pomptonian Invoice 671031717 5023 $ 11,284.56 Jay-Hill Repairs Repairs to sink sprayer 5024 $ 157.50 5. Approval of Line Item Budget Transfers March Secretary, recommends the Board approve the following line item transfers to include administrative cost budget transfers for the months of March 2017 as presented. (See Attachment F-3) 6. Acceptance of Financial Status Report March 2017 secretary recommends the Board accept the Financial Status Report for the month of March 2017, as presented.(see Attachment F-4) 12

7. Acceptance of Revenue Report March 2017 Secretary, recommends the Board accept the Revenue Report for the month of March 2017, as presented. (See Attachment F-5) 8. Adoption of the 2017-2018 School Budget The Superintendent, in consultation with the School Business Administrator/ Board Secretary recommends the Board adopt the 2017-2018 School Budget as presented. BE IT RESOLVED, by the Passaic Valley Board of Education, County of Passaic, that the 2017-2018 school district budget be approved as follows: BE IT FURTHER RESOLVED, that the following GENERAL FUND AND DEBT SERVICE tax levies be approved to support the 2017-2018 budget: GENERAL SPECIAL DEBT FUND REVENUES SERVICE TOTAL 2017-2018 Total Expenditures 28,718,943 404,201 799,564 29,922,708 Less: Anticipated Revenues 3,468,188 404,201 225,917 4,098,306 Taxes to be Raised 25,250,755 0 573,647 25,824,402 13

Operations Committee 1. Approval of Frontline/Veritime Revised Contract Secretary recommends the Board approve the revised contract for Frontline/Veritime software for an additional amount of $1,721.40, for the 2016-2017 school year. 2. Approval of Contract Revision LightPath Service Agreement Secretary recommends the Board approve the contract revision to the LightPath Service Agreement. This contract revision will increase the school district data bandwidth from 100mg to 500mg. This revision is E-Rate refundable. 3. Approval of Asset Re-Inventory Secretary recommends the Board approve Asset Control Solutions, Inc. Schaumburg, Illinois to complete an asset re-inventory in the amount of $3,000.00. This service will take place in July of the 2017-2018 school year. 4. Appointment Operational Staff Secretary and the Supervisor of Buildings and Grounds, recommends the Board appointment Mr. Stephen Tuohey as an operational staff member for the 2016-2017 school year. Mr. Stephen Tuohey will begin work on or about, May 8, 2017 at a salary of Step-1 $36,436.42 (prorated) of the contractual Operational Staff salary guide. Mr. Tuohey will be hired to work the second shift and receive a 5% differential (prorated) of the contractual Operational Staff salary guide. Mr. Tuohey s employment is contingent on a successful criminal background check. 5. Approval / Use of Facilities The Superintendent recommends approval of the following use of facilities: A. The Little Falls Board of Education and the Little Falls Police Department are requesting use of the Schneider Auditorium for May 15, 2017 from 1:00pm until 1:45pm for the purpose of holding an evacuation drill for school employees and students from School Two to Passaic Valley. The students will walk down the hill and arrive at PV. Once there, a role call will be performed and the students and staff will then return to School Two. B. The Woodland Park Board of Education is requesting use of the Schneider Auditorium and the Griswold Gym on June 20. WP students will arrive at 5:15pm and meet in the Schneider and then process to the Griswold Gym where the commencement exercise will take place. The reason for the gym is the unusually large class size. The ceremony should be concluded by 8:00pm. C. The Little Falls Board of Education is requesting use of the Schneider Auditorium on June 21, 2017 from 5:00pm until 8:00pm for the purpose of holding their annual commencement exercise at Passaic Valley High School. This has been an annual event at Passaic Valley for decades. 14

Athletic Committee 1. Approval / Athletic Department Feedback Form The Superintendent recommends approval to use the Athletic Department Feedback Form for Spring 2017 (attachment A-1) 15

Ad Hoc Committee 1. Approval to Purchase E- Rate Refundable Technology Equipment through Appropriation of Additional Revenue secretary recommends the Board approve to purchase the following E-Rate Refundable technology equipment in the amount of $147,371.42. The equipment includes, web filtering, cisco router, wireless access points, switches and licensing. These monies are the result of additional revenue received during the 2016-2017 fiscal year and approved by the Passaic County Superintendent to be used after April 1, 2017. 16

Education Committee Operations Committee Finance Committee Athletic Committee Negotiations committee Community Alliance Committee/Student Welfare Committee Public Relations Committee Policy Committee Ad Hoc Committee Attorney s Report Passaic County School Board s Association Report of Delegate New Jersey School Board s Association Report of Delegate Old Business New Business Call for members of the Public to be heard Executive Session Adjournment Next Meeting Regular Meeting; Public Budget Hearing: Tuesday, May 9, 2017, 7:00 p.m. Adra Suchorsky Library Passaic Valley High School East Main Street, Little Falls New Jersey 17